JPH02158862A - Document preparing device - Google Patents

Abstract

PURPOSE:To easily execute the formation of contents, the change of document structure, the simultaneous edition of the same document and the updating control of a document by dividing the contents of a storage means into a storage part for a document constituting files relating to the logical structure information of the document and a storage part for respective document files divided in each document piece divided based upon the logical structure. CONSTITUTION:The contents of the storage means 5 are divided into the storage part for the document constituting files 11 relating to the logical structure information of the document and the storage part for respective document files 12 divided in each document piece divided based upon the logical structure. Thereby, the logical structure of the document can be dividedly controlled in each minimum unit for the storage and control of the document and operation directly relating to the logical structure of the document such as the formation of the contents and the change of the document structure can be easily executed. Different document chips to be edited can be also simultaneously edited and different parts in the same document can be simultaneously edited by using plural edition windows. In addition, plural operators can simultaneous edit a large scale document in a distributed data base.

Description

[Detailed description of the invention] Industrial applications The present invention relates to a document creation device.

Conventional technology In general, various document formats are used depending on the purpose, but in order to make it easier to read, it is divided into large paragraphs such as introduction, main body, and conclusion, and each paragraph is divided into smaller paragraphs. It is common to divide them into sections and give each section a heading.

For example, Japanese Patent Laid-Open No. 63-64162 discloses a technique for detecting these heading sentences from a document by analyzing the morphological characteristics of the document, and then formatting and displaying them or generating a table of contents based on the headings.

Furthermore, a technique for automatically creating paragraphs according to control character strings in a document without analyzing morphological features has been introduced in conventional document fairwriting techniques.

Furthermore, with recent advances in input/output technology, there are technologies that enable editing work using multiple editing windows.

Problems to be Solved by the Invention However, these methods merely attempt to reflect the logical structure of a single document in the output, and do not include generating a table of contents, changing the document structure, simultaneously editing the same document, or changing the document structure. The workability of update management is insufficient.

Even in the editing window method, it is limited to operations such as moving.

It is said that simultaneous editing of the same document is not possible because it would cause inconsistencies.

Furthermore, advances in communication and information-based technology have created the need for simultaneous editing of large-scale documents, such as manuals and dictionary information, by multiple operators using multiple input/output devices. It cannot meet the needs of the public.

Means for Solving Problems Input means for inputting document information, document editing functions, various commands related to document handling, etc. to control means for editing or executing various commands, and a chapter on document information.

A document structure analysis means for analyzing the logical structure of clauses, etc.

In a document creation device in which an output means for outputting a document editing result or various command results, etc. is connected to a storage means for storing document information, the document is connected to the control means and analyzed by the document structure analysis means. A document management means is provided to manage documents using the logical structure as a unit of document storage and management, and the storage means connected to this document management means is divided based on the storage part of the document configuration file related to the logical structure information of the document and the logical structure. It is divided into a storage section for each document file, which is divided into small document pieces.

The logical structure of the document is divided into a storage section for document configuration files related to the logical structure information of the document and a storage section for each document file divided into document pieces divided based on the logical structure. It becomes possible to perform divided management using the document as the minimum unit for storage and management of the document, and it becomes easier to perform tasks directly related to the logical structure of the document, such as creating a table of contents and changing the document structure.

Further, simultaneous editing is possible if different document pieces are to be edited, and different parts of the same document can be edited simultaneously using a plurality of editing windows. Furthermore, it becomes possible for multiple operators to simultaneously edit large-scale documents on a distributed database.

Example An embodiment of the present invention will be described based on the drawings.

First, the configuration of the document creation apparatus of this embodiment will be explained with reference to the block diagram of FIG. Basically, a document editing section 1 serves as a control means for editing or executing various commands; and an output unit (output means) 3 such as a display that outputs editing results or various command results.

A document structure analysis section (document structure analysis means) 4 that analyzes the logical structure of chapters, sections, etc. of document information and a storage section (storage means) 5 that stores one piece of document information are connected to each other. Here, a document management section (document management means) 6 is connected between the document editing section 1 and the storage section 5. 2. The document management unit 6 stores and stores the logical structure of the document analyzed by the document structure analysis unit 4.
It manages documents as a management unit, and consists of a version management section 7 and a document composition section 8.

As shown in FIG. 1, the storage unit 5 stores a document number storage unit 9, a document name storage unit 1
0, it is divided into a storage section for the document configuration file 11 and a storage section for a plurality of document files 12 indicated by #1.

The storage section of the text structure file 11 includes, for example, a table of contents with some information attached to it, and as shown in FIG.
section j, etc.) 13, a heading section for each structure (e.g. r Introduction, "Research Objectives," etc.) 14, and each of the smallest units in the table of contents (e.g. section, hereinafter referred to as "document fragment"). A document file number part (for example, "#3", "#1", etc.) 15 indicating the document file corresponding to the document piece, and a version number part (for example, rver 24 rver 4) indicating the currently valid version for each document piece. )
It consists of 16.

On the other hand, the storage section of the document file 12 is prepared for each individual document piece, and the storage section of each document file 12 is
As shown in the figure, it consists of a document text file 17 and a version information file 18.

In particular, the document text file 17 is the part that actually stores each document piece.

In such a configuration, several possible creations,
The operation will be explained based on an example of editing work.

A0 Document Creation (Initial Editing) When the creation is completed, the operator inputs a command from the input unit 2 to indicate the end of the creation. The document editing section 1 sends the created document to the document structure analysis section 4. The document structure analysis unit 4 performs morphological analysis on each sentence in the document, and detects heading sentences such as chapters and sections from the document. The numbers assigned to chapters, sections, etc. by the operator morphologically indicate the structure of the document, so by analyzing these numbers, the structure of the document can be obtained. Such processing can be realized using known techniques.

The document editing section 1 constructs a table of contents from the document structure obtained from the document structure analysis section 4, and displays it to the operator through the output section 3. The operator inputs whether this table of contents matches the document structure he or she intends from the input section 2, and if it matches, the operator inputs the information into the document structure section 8.
The created document.

The table of contents is divided into the smallest units, that is, document pieces, and a document file 12 is constructed from each piece. At this time, the divided document pieces are stored in the document text file 17. At the same time, the document configuration section 8 generates a document configuration file 1 as shown in FIG.
1.

B. Composition of Table of Contents When the operator instructs the composition of a table of contents through the input section 2, the document editing section 1 composes a table of contents based on the information stored in the document configuration file 11, and displays it to the operator through the output section 3.

Editing C8 documents The editing procedure is shown in FIG.

First, in response to an editing command from an operator, the document editing section 1 constructs a table of contents for a corresponding document. Using this table of contents, the operator inputs through the input unit 2 which document unit (for example, chapter 3) is to be edited. The document editing section 1 instructs the document composition section 8 to compose this document unit, and the document composition section 8 composes the document unit from one or several document files 12 according to the information in the document composition file 11. This becomes the editing target of the subsequent document m East 1. When the operator inputs the end of collection i, all the corrected document pieces are sent to the version management section 7 as objects of version management.

The processing in the version management section 7 is as follows. First, the pre-edited state (hereinafter referred to as "old version") of a document fragment to be subject to version management is reconstructed from the document configuration file 11 and the document file 12.

At this time, the layer number of the old version is the layer number if there is one in the document configuration file 11; if not, this document fragment has been created and has not been modified yet, so the layer number corresponding to it (for example, 1) shall be. Edited document fragment (hereinafter referred to as
The layer number of this document file 12 (this will be referred to as a "new version") is the new layer number (2, for example).
Next, the version management unit 7 compares the old version and the new version, and extracts the minimum information necessary to reconstruct the old version from the new version (hereinafter referred to as "r version difference"). do.

The version management section 7 stores the version information file 18 in the document file 12.
As shown in Figure 4, the information about the new version includes the layer number 19 of the new version, the layer number 20 of the old version, the creation date and time 21 of the new version, and the difference 22 between the versions. Filled out.

When such work by the version management section 7 is completed, the document composition section 1 changes the document text file 17 to a new version, and changes the layer number of the document structure file 11 to the number of the new version. This operation is performed in the same way for all the corrected document fragments.

If the version requested by the reconstruction operator of version 00 is the latest version, it is in the document text file 17, so the document composition section 8 can perform composition according to the information in the document composition file 11.

On the other hand, if the operator requests an older version, the following happens: First, by the operator's editing command.

The document editing section 1 composes a table of contents from the document configuration file 11 and presents it to the operator. The operator uses the input unit 2 to edit the layer number 16 in the table of contents (here, the same format as the one-document configuration file 11). For example, in FIG. 4, "1.
By setting the layer number of "Section 1" to 1 and specifying Chapter 1 as the document unit to be edited, a chapter in which only "Section 1.1" is an old version is obtained. If the operator needs detailed information about the old version of "Section 1.1", the first version management section 7 can appropriately display it from the original information file 18 by inputting a corresponding command.

Changing the E00 Document Structure For example, changes to the document structure, such as exchanging chapters 3 and 4, can be made by simply editing the table of contents, that is, the document configuration file 11.

F. Editing one document from multiple editing windows Simultaneous editing of the same document is normally not possible because it will cause a conflict. However, according to this embodiment, if the document pieces to be edited are different, simultaneous editing is possible. If the same document fragment has been modified from different editing windows, this will be known from the original information file 18, and the operator may be informed of this fact and asked for instructions.

As shown in the above example, according to this embodiment, documents are divided and managed based on the logical structure of the document, so tasks directly related to the logical structure of the document, such as changing the chapter set of the document and generating a table of contents, can be performed. It can be easily done. It also becomes possible to edit the same document simultaneously. Furthermore, by managing document change information, the document before the update can be stored and reorganized without waste, and it is easy to respond to requests such as printing a part of the document that was restored before the update. I can handle it.

Although the above description deals with document editing by one operator, the present invention can be similarly applied to a case where a plurality of operators edit one common document from a plurality of input sections 2.

Furthermore, the present invention attempts to reflect the logical structure of a document in the storage and management of the document, and is not limited to the above-mentioned examples, but includes all modifications and applications without departing from the gist of the present invention. For example, there is a process of systematically numbering figures in a document for each chapter.

Effects of the Invention The present invention provides a document management means for managing documents using the logical structure of the document analyzed by the document structure analysis means as a unit of document storage and management, as described above, and a memory connected to the document management means. The inside of the means is divided into a storage part for document configuration files related to the logical structure information of the document and a storage part for each document file divided into document pieces divided based on the logical structure. It becomes possible to manage the division into the smallest unit of storage and management, making it easier to perform tasks directly related to the logical structure of the document, such as creating a table of contents and changing the document structure. Editing is also possible, so you can use multiple editing windows to edit different parts of the same document at the same time.
Furthermore, it is possible to allow multiple operators to simultaneously edit large-scale documents on a distributed database.

-It is a chart.

DESCRIPTION OF SYMBOLS 1...Control means, 2...Input means, 3...Output means, 4...Document structure analysis means, Death...Storage means, 6.
...Document management means, 11...Document configuration file, 12
...Document file applicant Rico Co., Ltd. -

[Brief explanation of the drawing]

The drawings show one embodiment of the present invention, and FIG. 1 is an explanatory diagram showing the configuration inside a storage unit for one document. 2 is a block diagram, FIG. 3 is an explanatory diagram of the document configuration file storage section, FIG. 4 is an explanatory diagram of the original information file storage section, and FIG. 5 is a flowchart 33 showing document re-editing processing. , :￥3u figure Σ also 5 figure

Claims (1)

[Claims] an input means for inputting various commands related to document information, a document editing function, or document handling to a control means for editing or executing various commands; and a document structure analysis means for analyzing the logical structure of chapters, sections, etc. of the document information. , in a document creation device in which an output means for outputting a document editing result or a result of various commands, etc. and a storage means for storing document information are connected, the document is connected to the control means and analyzed by the document structure analysis means; A document management means is provided to manage documents using the logical structure of the document as a unit of document storage and management, and a storage means connected to the document management means is stored based on the storage section of the document configuration file regarding the logical structure information of the document and the logical structure. A document creation device characterized in that the document creation device is divided into a storage section for each document file divided into each divided document piece.