JP6087764B2 - Information processing apparatus and information processing system - Google Patents

Description

  The present invention relates to an information processing apparatus and an information processing system, and more particularly to an information processing apparatus that transmits information by electronic mail (hereinafter simply referred to as “mail”) and an information processing system including the information processing apparatus. It is.

  As a conventional information processing apparatus, for example, as described in Japanese Patent Application Laid-Open No. 2004-133620, a multifunction printer including various functions of a copy, a facsimile (hereinafter referred to as “fax”), a printer, and a scanner is used. Such a printer multifunction device is provided with a copy unit, a fax unit, a printer unit, and a scanner unit in order to realize each function.

  For example, when image data scanned using a scanner unit is sent by e-mail, the user (user) inputs an e-mail address as a delivery address by operating the setting screen, and then the scanner unit. The original set on the scanner is scanned, images and texts are read from the original, and image data for transmission is created. And based on the inputted mail address, it transmits to the exterior via a communication line with header information etc. The mail recipient can view the image data attached to the mail transmitted from the information processing apparatus. Further, when document distribution is performed using image data scanned by a conventional information processing apparatus, for example, image data is stored in the information processing apparatus, and a URL (Uniform Resource Locator) is used instead of attaching image data to an email. An identifier for reference such as is attached and distributed by sending it. Here, URL is a description method for designating the location and attribute of information resources on the Internet.

  The mail recipient can browse by referring to the image data stored in the information processing apparatus from the URL based on the identifier information. Further, for document management, the URL is unique for each distribution destination ( (unique, unique) makes it possible to manage the reference.

JP 2008-79092 A

  However, in the conventional information processing apparatus, the document distribution list is fixed by being initially set by a mail sender who performs scanning. Therefore, if the mail recipient transfers the mail for the purpose of expanding document distribution, it cannot be added to the document distribution list of the information processing apparatus. As a result, there is a problem that storage management including the forwarded mail recipient cannot be performed.

An information processing apparatus according to a first aspect of the present invention distributes a document based on an input means for inputting image data as a document, an address setting means for setting a mail address of a document distribution destination, and the mail address. A mail transmitting unit that transmits an e- mail capable of notifying and requesting a transfer ; a document managing unit that manages document distribution; and a storage unit that stores document distribution management information including an e-mail address. The The document management means, from the destination e-mail, acquires the transfer request and the transfer destination mail address of the document as a reply e-mail, to the management information, additional status information indicating additional forwarding email address and transfer To do. The mail transmission means transmits an electronic mail notifying the distribution of the document based on the transfer destination mail address.

The information processing system of the second invention is provided with information processing apparatus of the first invention, an information terminal device connected to the information processing apparatus via a network.

The information processing system of the third invention, Ru includes an information processing apparatus connected to the network, a document management apparatus connected to the information processing apparatus via the network. The information processing apparatus includes input means for inputting image data as a document and address setting means for setting a mail address of a document distribution destination. The document management apparatus , based on the mail address, sends a mail transmission means for notifying the distribution of the document and making a transfer request , a document management means for managing the document distribution, and a mail address. including, is to have a storage means for storing management information of the document distribution. The document management means obtains a document transfer request and a transfer destination mail address as an e-mail reply from the e-mail transmission destination, and adds status information indicating transfer destination mail address and transfer addition to the management information. It is. The mail transmission means transmits an electronic mail notifying the distribution of the document based on the transfer destination mail address.

The information processing system of the fourth invention is provided an information processing system of the third invention, an information terminal device connected to the information processing apparatus及beauty document management apparatus via the network.

  According to the first and second inventions, in the mail distribution of data for the purpose of document management, it is possible to add a distribution destination when an operation such as mail transfer is performed.

  According to the third and fourth inventions, the same effects as those of the first and second inventions can be expected. Furthermore, application to document management on a network where information processing apparatuses are not directly connected, and application to a plurality of information processing apparatuses can be expected.

FIG. 1 is a schematic configuration diagram showing an information processing system in Embodiment 1 of the present invention. FIG. 2 is a diagram illustrating an example of document management information in the first embodiment. FIG. 3 is a diagram illustrating a display example of mail in the first embodiment. FIG. 4 is a diagram showing an example of the transfer operation of FIG. FIG. 5 is a schematic configuration diagram showing an information processing system according to the second embodiment of the present invention. FIG. 6 is a diagram illustrating an example of document management information in the second embodiment. FIG. 7 is a view showing a display example of mail in the second embodiment. FIG. 8 is a diagram showing an example of the transfer operation of FIG.

  Modes for carrying out the present invention will become apparent from the following description of the preferred embodiments when read in light of the accompanying drawings. However, the drawings are only for explanation and do not limit the scope of the present invention.

(Configuration of Example 1)
FIG. 1 is a schematic configuration diagram illustrating an information processing system according to the first embodiment of the present invention.

  This information processing system includes an information processing device 10 and a plurality of information terminal devices (for example, personal computers, hereinafter referred to as “PCs”) 40-1 to 40 connected to the information processing device 10 via a network 30. -N.

  The information processing apparatus 10 is, for example, a printer multifunction peripheral and has a system bus 11. The system bus 11 includes a central processing unit (hereinafter referred to as “CPU”) 12, a scanner unit 13 as an input unit for inputting image data, an image processing unit 14, and a mail control unit 15 as a mail transmission unit for transmitting mail. , A document management unit 16 as a document management unit, an operation display unit 17 having an address setting unit for setting a mail address of a document distribution destination, a print unit 18, a memory unit 19, and stores (stores) document distribution management information. A storage device 20 as a storage means, a network interface 21 and the like are connected to each other.

  The CPU 12 is a device that performs control (control) of each part in the information processing apparatus 10 and arithmetic processing. The scanner unit 13 is an apparatus that photoelectrically reads an image on the document 22 and generates image data. The image processing unit 14 performs image processing of image data for printing or scanning (for example, image data in PDF (Portable Document Format) format, JPEG (Joint Photographic Experts Group) format, TIFF (Tagged Image File Format) format, etc. It has a function of converting to a format file. The TIFF format and the JPEG format are image storage formats, and the PDF is a document storage format.

  The mail control unit 15 has a function of transmitting a mail notifying the distribution of the document to the transmission destination mail address set by the operation display unit 17 based on the image data scanned by the scanner unit 13. The document management unit 16 performs management such as addition, update, and deletion of document information based on the document management information stored in the storage device 20. The document management information includes a document number, a file name, a distribution destination, an effective period, an identifier indicating the status of distribution, a flag for determining whether deletion is possible, and the like as identifiers for the image data.

  The operation display unit 17 displays various types of information in addition to performing input for processing instructions to the information processing apparatus 10. The print unit 18 prints (prints) the image data read by the scanner unit 13 or the image data transmitted from the PCs 40-1 to 40-N on a recording medium such as paper. . The memory unit 19 stores image data for printing temporarily and programs executed by the CPU 12.

  The storage device 20 stores data for assisting the memory unit 19, stored document image data for document management, document management information, and the like. The network interface 21 is connected to the PCs 40-1 to 40-N and the like outside the information processing apparatus via the network 30. The PCs 40-1 to 40-N have a general configuration, and are used for the purpose of receiving distribution data from the information processing apparatus 10 as an email and instructing to print or download a management target document.

FIG. 2 is a diagram illustrating an example of document management information in the first embodiment.
The document management information 50 according to the first embodiment is information on a document created based on input data for document distribution at the same time when the scanner unit 13 reads the document 22. The document management information 50 includes a document number (A1001,...), A scan person (P337,...), A scan date (2012/4/1,...), A file name (abc.pdf,... .), The distribution destination of the distributor (A@xx.jp,...), And the validity period (2012/4/30,...). The document management information 50 has a status 60 as management information for storing and discarding documents. The status 60 is determined from the distribution status (distributed), reference status (downloaded, unreferenced, unnecessary), retransmission (unnecessary, necessary), and deletion determination (OK, NG) depending on the access status from the distribution destination of the distributor. It is configured and used for deletion determination as a condition for disposal.

FIG. 3 is a diagram illustrating a mail display example according to the first embodiment.
FIG. 3 shows an example of a document distribution operation menu screen 70 transmitted as a transmission mail to the document distribution destination. The operation menu screen 70 includes, for example, distribution source information (printer A), distribution document name (abc2.pdf), distribution date and time (2012/4/14 8:30), and distribution period (2012/5). / 13) is displayed and a menu is displayed. As the menu, download, unnecessary, period extension, and transfer can be selected. By pressing this menu, a request is sent to the information processing apparatus 10 that is the document distribution source.

(Operation of Document Management in Embodiment 1)
In the information processing apparatus 10 of FIG. 1, when the operation display unit 17 is operated for the purpose of document distribution and an operation instruction for reading the document 22 is given by the scanner unit 13, the scanner unit 13 loads the document 22 under the control of the CPU 12. read. As a result of reading the original, image data is obtained by the scanner unit 13 and converted into a file such as a PDF for distribution by the image processing unit 14. The converted file such as PDF is stored in the storage device 20 under the control of the CPU 12. In addition, the operation display unit 17 inputs a transmission destination mail address as a distribution destination, and also inputs an effective period for document management. With the input of the document management, the document management information 50 as shown in FIG. 2 is stored in the storage device 20 and can be displayed on the operation display unit 17 as a list of the document management information 50.

  Thereafter, the mail control unit 15 sends, as mail, an identification symbol, a unique URL for downloading, data in a format describing a menu, etc. via the network interface 21 and the network 30, for example, the distribution destination PC 40- Send to 1. The status 60 of the document management information 50 in FIG. 2 at the time of distribution has a distribution status of “distributed”, a reference status of “unreferenced”, a retransmission of “unnecessary”, and a deletion determination of “NG”. By making the URL a unique form including distribution destination information, a request from the distribution destination due to a download request or the like is identified and used to update the information.

  When receiving the mail, the PC 40-1 can perform operations such as obtaining a distribution document, unnecessary, or transferring by operating the operation menu screen 70 in the form of the display example in FIG. When “download” is operated on the operation menu screen 70 of the PC 40-1, a distribution request is transmitted from the PC 40-1 to the information processing apparatus 10 via the network 30.

  The document management unit 16 in the information processing apparatus 10 identifies the requester from the URL of the distribution request, and reads the target image data from the storage device 20 only when the distribution destination list matches that it can be distributed. The document is distributed by transmitting to the PC 40-1 via the network 30.

  At this time, the document management unit 16 updates the status 60 of the document management information 50 shown in FIG. The URL of the operation menu screen 70 is preferably unique for each distribution destination in order to recognize the presence or absence of access. In updating the status 60 of the document management information 50, for example, if the request from the PC 40-1 is “download”, the reference status of the status 60 is updated to “downloaded”. The reference status is updated to “unnecessary”. Furthermore, deletion determination is performed simultaneously with the status 60 being updated. For example, when all the distribution destinations are “downloaded” or “unnecessary” for the management document 1 file, the deletion determination is all “OK” and the image data stored in the storage device 20 is deleted. In addition, the determination is made such that the document management information 50 can be deleted.

  In the example of the document management information 50 in FIG. 2, it is determined that the document number A1001 can be deleted. With respect to the document number A1002, since there is an “unreferenced” distribution destination, the storage is continued. Further, regarding the document number A1003, when the validity period is approaching, processing such as sending a mail prompting download according to the contents of the reference status is also possible.

(Document Distribution Transfer Operation in Embodiment 1)
FIG. 4 is a diagram illustrating an example of transfer operation of document management data and request relationship between the information processing apparatus 10 and the PCs 40-1 to 40-4 in FIG. 1, and the elements common to the elements in FIG. The code | symbol is attached | subjected.

  Four PCs 40-1 to 40-4 are connected to the information processing apparatus 10 via the network 30. PC 40-1 uses user C @ xx. jp is operating. Similarly, the PC 40-2 sends the user D @ xx. jp is the PC 40-3, the user E @ xx. jp and the PC 40-4 further sends the user H @ xx. jp is operating. The manuscript 22 shows an example of a manuscript to be managed by the document, and the document management information 50 shown in FIG. 2 is created by the example of the input data 23 of the document management information inputted to the information processing apparatus 10 at the time of scanning. Stored in At the same time, a management file 80 based on image data created by the manuscript 22 is also stored in the storage device 20, and management files 81, 82, and 83 are managed as links corresponding to URLs as reference destinations for document management. Yes. The document file 81a is a copy of the management file 81 sent from the information processing apparatus 10 in accordance with the distribution destination distribution request.

  The operation menus 70-1, 70-2, and 70-3 are document distribution transmission mail screens corresponding to the operation menu screen 70 of FIG. 3, and the user C @ xx. jp, D @ xx. jp, E @ xx. distributed to jp. The URL that can be referred to as “download” in the operation menus 70-1 to 70-3 is uniquely determined for each user, and corresponds to the management files 81, 82, and 83, respectively. Also, the corresponding management files 81, 82, 83 are stored in the designated user C @ xx. jp, D @ xx. jp, E @ xx. jp and only the administrator can access.

  In FIG. 4, when document distribution is performed using the information processing apparatus 10, the user C @ xx. jp and user D @ xx. jp is designated as input data 23 by the operation display unit 17 when the scanner unit 13 scans a document. With this designation, the image processing unit 14 stores the management file 80 based on the image data created by the document 22 in the storage device 20 and creates management files 81 and 82 as document management reference destinations. Next, the user C @ xx. jp and user D @ xx. The operation menus 70-1 and 70-2 describing distribution information are sent to jp as mails via the network interface 21 and the network 30. The management files 81 and 82 uniquely correspond to URLs (= abcd / efg \ abc_c.pdf, abcd / efg \ abc_d.pdf) described in the operation menus 70-1 and 70-2, and are used as reference destinations. The

  User C @ xx. jp and user D @ xx. jp receives mail at the PCs 40-1 and 40-2 to be used. On the other hand, user D @ xx. jp selects “Transfer” in the operation menu 70-2 to perform transfer, and the user E @ xx. Select jp from the pull-down menu. By this selection operation, a transfer request is sent from the PC 40-2 to the information processing apparatus 10 via the network 30.

  Upon receiving the transfer request, the information processing apparatus 10 adds document distribution. In the addition of document distribution, user E @ xx. jp to the document management information 50 and the user E @ xx. jp information is added, an operation menu 70-3 is newly created, and the user E @ xx. Send to jp. User E @ xx. jp receives the operation menu 70-3 as an e-mail from the information processing apparatus 10, whereby the user C @ xx. jp and user D @ xx. Document distribution operation similar to jp is possible.

  The document management method after completion of the transfer operation in the information processing apparatus 10 is performed in the same manner as described above based on the updated document management information 50 and the like. The document management information 50 is stored in the user E @ xx. jp and user C @ xx. The status 60 when the download request from jp is completed is shown.

(Effect of Example 1)
According to the first embodiment, in the mail distribution of scan data for the purpose of document management, it is possible to add a distribution destination when an operation such as mail transfer is performed.

(Configuration of Example 2)
FIG. 5 is a schematic configuration diagram illustrating an information processing system according to the second embodiment of the present invention. Elements common to the elements in FIG. 1 illustrating the first embodiment are denoted by common reference numerals.

  The information processing system according to the second embodiment includes an information processing apparatus 10A having a configuration different from that of the information processing apparatus 10 according to the first embodiment. The information processing apparatus 10A is, for example, a printer complex machine. A plurality of PCs 40-1, 40-2,... Are connected to the information processing apparatus 10A via the network 30. A server 90 as an information management apparatus is newly connected to the network 30 via the router 31, and another network 33 is connected via the router 32. Further, a plurality of other PCs 40-10, 40-11... Are connected to the network 33.

  The information processing apparatus 10A includes a system bus 11, a CPU 12, a scanner unit 13, an image processing unit 14, an operation display unit 17, a printing unit 18, a memory unit 19, and a network interface 21 similar to those in the first embodiment. Each of the PCs 40-1 and 40-2 has a general configuration, and is used for the purpose of receiving distribution data from the information processing apparatus 10A as an e-mail and instructing to print or download a management target document.

  The server 90 is an information server on the system, and has a mail control unit having functions similar to those of the mail control unit 15, the document management unit 16, and the storage device 20 of the first embodiment in addition to a general configuration function. 15A, a document management unit 16A, and a storage device 20A. These mail control unit 15A, document management unit 16A, and storage device 20A may be configured as independent function modules, or may be configured by a program or the like in the server 90.

  The other PCs 40-10 and 40-11 are the same as the PCs 40-1 and 40-2. However, the segments of the networks 30 and 33 are different from the PCs 40-1 and 40-2 and the other PCs 40-10 and 40-11. Therefore, communication between the PCs 40-1 and 40-2 and the information processing apparatus 10A and the PCs 40-10 and 40-2 cannot be performed directly.

  FIG. 6 is a diagram illustrating an example of document management information according to the second embodiment, and corresponds to FIG. 2 according to the first embodiment.

  The document management information 50A in the second embodiment is information on a document created by the server 90 based on input data for document distribution at the same time that the scanner unit 13 in the information processing apparatus 10A reads the document 22. is there. The document management information 50A is similar to the document management information 50 of the first embodiment, the document number (A1001,...), The scan person (P337,...), The scan date (2012/4/1,...・), File name (abc.pdf,...), Distributor's distribution destination (A@xx.jp,...), And validity period (2012/4/30,...). ing. The document management information 50A has a status 60A as management information for storing and discarding the document, as in the first embodiment. Similarly to the status 60 in the first embodiment, the status 60A is distributed (distributed), referenced (downloaded, unreferenced, unnecessary), retransmitted (unnecessary, required), depending on the access status from the distribution destination of the distributor. And deletion determination (OK, NG), and is used for deletion determination as a condition for discarding.

  FIG. 7 is a diagram illustrating an example of mail display in the second embodiment, and corresponds to FIG. 3 in the first embodiment.

  FIG. 7 shows an example of a document distribution operation menu screen 70A transmitted as a transmission mail to the document distribution destination. As with the operation menu screen 70 of the first embodiment, the operation menu screen 70A includes, for example, a distribution source (printer A), a distribution document name (abc2.pdf), and a distribution date and time (2012/4/14 8). : 30) and a distribution period (2012/5/13) are displayed, and a menu is displayed. As the menu, download, unnecessary, period extension, and transfer can be selected. By pressing this menu, a request is sent to the server 90 that is the document distribution source.

(Operation of document management in embodiment 2)
In the information processing apparatus 10 </ b> A of FIG. 5, when the operation display unit 17 is operated for the purpose of document distribution and an operation instruction for reading the document 22 is issued by the scanner unit 13, the scanner unit 13 reads the document 22 under the control of the CPU 12. read. As a result of reading the original, image data is obtained by the scanner unit 13 and converted into a file such as a PDF for distribution by the image processing unit 14. Further, in the operation display unit 17, in addition to inputting a mail address of a mail as a distribution destination, an effective period for document management is also input. By such document management input, the data of the document management information 50A as shown in FIG. 6 is sent to the server 90 through the network 30 and the router 31 together with a file such as PDF.

  When the server 90 receives the data of the document management information 50A and a file such as PDF, the server 90 stores them in the storage device 20A. Thereafter, in the server 90, as an email, an identification symbol, a unique URL for downloading, data in a format describing a menu, etc. are distributed to the distribution destinations of the PCs 40-1, 40-2, 40-10, 40-11. To the specified PC. The status 60A of the document management information 50A in FIG. 6 at the time of distribution has a reference status of “unreferenced”, retransmission of “unnecessary”, and deletion determination of “NG”. By making the URL a unique form including distribution destination information, a request from the distribution destination, such as a download request, is identified and used to update the information.

  When receiving the mail, the PCs 40-1, 40-2, 40-1, and 40-2 operate the operation menu screen 70A shown in FIG. . When “Download” on the operation menu screen 70A is operated, a distribution request is transmitted from the PC 40-1, 40-2, 40-1, 40-2 to the server 90.

  In the document management unit 16A in the server 90, the requester is identified from the URL of the distribution request, and the target image data read from the storage device 20A is read from the storage device 20A only when the distribution destination list matches the distribution possible. Document distribution is performed by transmitting to 1, 40-2, 40-10, and 40-11. At this time, the document management unit 16A updates the status 60A of the corresponding document management information 50A. It is desirable for the “URL” in the operation menu screen 70A to be unique for each distribution destination in order to recognize the presence or absence of access.

  In updating the status 60A of the document management information 50A, for example, if the request from the PCs 40-1, 40-2, 40-10, 40-11 is “download”, the reference status is updated to “downloaded”. If the notification is “unnecessary”, the reference status is updated to “unnecessary”. At the same time as the status 60A is updated, a deletion determination is performed. For example, when all the distribution destinations are “downloaded” or “unnecessary” for the management document 1 file, the deletion determination is all “OK” and the image data and document in the storage device 20A are deleted. This is performed in a determination process such that the management information 50A can be deleted.

  In the document management information 50A of FIG. 6, it is determined that the document number A1001 can be deleted. With respect to the document number A1002, since there is an “unreferenced” distribution destination, the storage is continued. Further, when the validity period of the document number A1003 is approaching, it is possible to perform processing such as sending an e-mail requesting download according to the contents of the reference status.

(Document Distribution Transfer Operation of Example 2)
FIG. 8 is a diagram showing an example of a transfer operation of document management data and request relationships between the information processing apparatus 10A and server 90 of FIG. 5 and the PCs 40-1, 40-2, 40-10, 40-11. Elements common to the elements in 5 are given common reference numerals.

  PC 40-1 uses user C @ xx. jp is operating. Similarly, the PC 40-2 sends the user D @ xx. jp is the PC 40-10, the user E @ zz. jp, and the PC 40-11 is further connected to the user H @ zz. jp is operating. The manuscript 22 shows an example of a manuscript to be managed by the document, and the document management information 50A is created by the document management input data 23A inputted to the information processing apparatus 10A when the scanner unit 13 scans. It is stored in the storage device 20A. At the same time, a management file 80A created by the image processing unit 14 from image data created by the scanner unit 13 using the document 22 is also stored in the storage device 20A. Management files 81A, 82A, and 83A as links corresponding to URLs as document management reference destinations are managed by the document management unit 16A in the server 90.

  The operation menus 70-1A, 70-2A, and 70-3A are document distribution transmission mail screens corresponding to the operation menu screen 70A of FIG. 7, and the user C @ xx. jp, D @ xx. jp, E @ zz. distributed to jp. URLs (abcd / efg \ abc_c.pdf, abcd / efg \ abc_d.pdf, abcd / efg \ abc_e.pdf) that can be referred to as "download" on the operation menus 70-1A, 70-2A, 70-3A C @ xx. jp, D @ xx. jp, E @ zz. Each jp is uniquely determined and corresponds to each of the management files 81A, 82A, and 83A. The corresponding management files 81A, 82A, 83A are stored in the designated user C @ xx. jp, D @ xx. jp, E @ zz. Only jp and the administrator can access.

  In FIG. 8, when document distribution is performed using the information processing apparatus 10A, the user C @ xx. jp and user D @ xx. jp is designated as input data 23A by the operation display unit 17 when the document is scanned by the scanning unit 13 in the information processing apparatus 10A. With this designation, the information processing apparatus 10 </ b> A sends the image data created by the scanner unit 13 using the document 22 and the input data 23 </ b> A to the server 90 via the network 30 and the router 31.

  In the server 90, the management file 80A is stored in the storage device 20A, and the document management unit 16A creates management files 81A and 82A as document management reference destinations. Next, the user C @ xx. jp, D @ xx. For jp, operation menus 70-1A and 70-2A in which distribution information is described are sent as e-mails. The management files 81A and 82A uniquely correspond to “URL” described in the operation menus 70-1A and 70-2A, and are used as reference destinations.

  User C @ xx. jp, D @ xx. jp receives mail at the PCs 40-1 and 40-2 used. On the other hand, user D @ xx. jp selects “Transfer” in the operation menu 70-2A, and selects “User E@zz.jp” from the pull-down menu as the transfer person.

  By this selection operation, a transfer request is sent from the PC 40-2 to the server 90 via the network 30 and the router 31. Upon receiving the transfer request, the server 90 adds document distribution. In the addition of document distribution, user E @ zz. jp is added to the management file 83A, and the user E @ zz. jp information is added, and an operation menu 70-3A is newly created, and the user E @ zz. Send to jp. User E @ zz. jp receives the operation menu 70-3A as a mail from the server 90, the user C @ xx. jp, D @ xx. Document distribution operation similar to jp is possible.

  The document management method after the completion of the transfer operation in the server 90 is performed in the same manner as described above based on the updated document management information 50A and the like. The document management information 50A includes user E @ zz. The status 60A when the addition of jp is completed is shown.

  The server 90 may be a server on cloud computing, and the function of the document management unit 16A may use a cloud service.

(Effect of Example 2)
According to the second embodiment, the same effect as that of the first embodiment can be expected. Furthermore, application to document management on the network 33 to which the information processing apparatus 10A is not directly connected and application to a plurality of information processing apparatuses can be expected.

(Modification)
The present invention is not limited to the first and second embodiments, and various other forms of use and modifications are possible. For example, the following forms (a) to (c) are available as usage forms and modifications.

  (A) In the first and second embodiments, it is described as the image transfer by specifying the distribution destination accompanying the transfer request of the image data once stored in the storage devices 20 and 20A, but the transmission request by adding the transmission destination destination of the stored image data It is also possible to apply to the above.

  (B) In the second embodiment, an example in which the information processing apparatus 10 </ b> A is applied as a single unit has been described.

  (C) In the first and second embodiments, the example in which the printer multifunction peripheral as the information processing apparatuses 10 and 10A is applied has been described. However, application to a single scanner, a digital camera, a smartphone, or the like is also possible.

10, 10A Information processing device 12 CPU
DESCRIPTION OF SYMBOLS 13 Scanner part 14 Image processing part 15, 15A Mail control part 16, 16A Document management part 17 Operation display part 18 Print part 20, 20A Storage device 30, 33 Network 40-1, 40-2, 40-10, 40-11 , 40-N PC
90 servers

Claims (13)

Input means for inputting image data as a document ;
And address setting means for setting the e-mail address of the distribution destination of the document,
Based on the mail address, a mail sending means for sending an e-mail capable of notifying the distribution of the document and making a transfer request ;
Document management means for managing document distribution;
Storage means for storing management information of the document distribution including the mail address ;
With
The document management means obtains the transfer request and transfer destination mail address of the document as a reply to the email from the destination of the email, and indicates the transfer destination mail address and transfer addition in the management information Add status information,
The information processing apparatus , wherein the mail transmission unit transmits an e-mail notifying the distribution of the document based on the transfer destination mail address . The e-mail includes a menu for selecting the transfer destination mail address from the transfer destination candidate addresses,
The document management means acquires the forwarding mail address selected by the menu.
The information processing apparatus according to claim 1. The e-mail includes reference information corresponding to a destination of the e-mail for distributing the document,
The document management means creates a management file linked to the document and corresponding to the reference information, and through the management file based on a distribution request using the reference information from the e-mail transmission destination. Distribute the document
The information processing apparatus according to claim 1 or 2. The management information includes information about the distribution status of the document,
The document management unit updates the management information based on the reference information.
The information processing apparatus according to claim 3. An information processing apparatus according to any one of claims 1 to 4,
An information terminal device connected to the information processing device via a network;
Information processing system that Ru equipped with. And an information processing apparatus connected to a network,
A document management apparatus connected to the information processing apparatus via the network;
With
The information processing apparatus includes:
Input means for inputting image data as a document;
Address setting means for setting a mail address of a distribution destination of the document;
Have
The document management apparatus includes:
Based on the mail address, a mail sending means for sending an e-mail capable of notifying the distribution of the document and making a transfer request ;
Document management means for managing document distribution;
Storage means for storing management information of the document distribution including the mail address ;
Have,
The document management means obtains the transfer request and transfer destination mail address of the document as a reply to the email from the destination of the email, and indicates the transfer destination mail address and transfer addition in the management information Add status information,
The mail transmission means is an information processing system for transmitting an electronic mail notifying the distribution of the document based on the forwarding mail address . The e-mail includes a menu for selecting the transfer destination mail address from the transfer destination candidate addresses,
The document management means acquires the forwarding mail address selected by the menu.
The information processing system according to claim 6. The e-mail includes reference information corresponding to a destination of the e-mail for distributing the document,
The document management means creates a management file linked to the document and corresponding to the reference information, and through the management file based on a distribution request using the reference information from the e-mail transmission destination. Distribute the document
The information processing system according to claim 6 or 7. The management information includes information about the distribution status of the document,
The document management unit updates the management information based on the reference information.
The information processing system according to claim 8. The document management system, Ru Oh the information server
The information processing system according to any one of claims 9 請 Motomeko 6. The document management apparatus, Ru Oh a server in the cloud computing
The information processing system according to any one of claims 9 請 Motomeko 6. The document management means, intends line the management of the document distribution using the cloud service
請 Motomeko 11 information processing system according. Further comprising an information terminal device connected to the information processing apparatus and the document managing apparatus via a pre SL Network
The information processing system according to any one of claims 6 to 12 .

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