JP5433449B2 - Data management method - Google Patents

Description

  The present invention relates to a technique for managing stored files (documents, data) stored in a storage medium. In particular, the present invention relates to data registration control such as identification of a storage location (folder) and deletion of old data when data is revised or corrected.

  Conventionally, data management such as folder management has been performed on data handled by a computer. For example, data for the same job is stored manually in one folder by hand.

  However, if the amount of data to be handled is large, such as when business is performed by a plurality of people, it becomes difficult to manage data manually. Thus, techniques for performing automatic registration control have been proposed. For example, Patent Document 1 discloses a technique for classifying data using a folder. Patent Document 1 aims to automate the classification operation performed by the user, reduce the user's load, and perform quick and reliable file classification. In order to achieve this object, in Patent Document 1, a classification condition for classifying the folder 140 in the file storage unit 14 is input and stored in the classification condition storage unit 13, and the subfolders 141 and 142 corresponding to the classification condition are stored. Create in folder 140. Then, based on the attribute data such as the files 141a to 141b, the subfolder in which the file is to be stored is determined, and the folder to be stored is determined according to the attribute of the stored data. That is, in Patent Document 1, a folder for storing data is determined according to its own attribute.

Japanese Unexamined Patent Publication No. 7-21413

  However, in a system used by a plurality of people, a problem arises in the handling of old data when the hierarchy of folders becomes complicated or data is revised. For example, (1) the folder to be registered differs depending on the data disclosure destination, which is too complicated for the user to be aware of. (2) If a revised version of the data is registered, the version before the revision is unnecessary, and the user has to delete it manually. (3) When data is deleted, there is a possibility that a folder with no contents is generated, which causes confusion for the user. In Patent Document 1, there is no awareness of the above problem, and there remains a problem in data management.

  Therefore, in the present invention, when the data is revised, the change contents of the registration status of the data before and after the revision are detected, the process contents corresponding to the detected contents are specified, and the process according to the process contents is executed. To do. The processing content includes the following.

  When a plurality of folders exist for one material classification, registration is performed in each of the folders. Registration is performed in a plurality of folders corresponding to the material classification specified in the form for which a registration request is made.

  In addition, when the data is revised, according to the designation of the user, when the old data is not left, the revised data is registered after deleting the old data.

  Further, according to the present invention, it is determined whether or not data remains in the related folder as a result of the data deletion. If there is no data remaining, the related folder itself is deleted. This related folder includes a folder in which data to be deleted is recorded and its upper folder. However, regarding the upper folder, it is determined whether or not other data is registered for the upper folder and other lower folders having a hierarchical relationship therewith, and if these data are not registered, these folders are deleted. . In addition, regarding the registration status in the lower folder, it is only necessary to confirm the existence of the lower folder (since there is no folder in which no data is registered when this mode is implemented). Alternatively, an attribute indicating whether or not deletion can be performed is recorded in advance in the folder, and whether or not deletion can be performed is determined based on this attribute.

  Note that at least one of the above three processes may be executed. In addition, the revision in this specification includes deletion, change, and the like, and indicates that some correction is made to the data.

  According to the present invention, data registration can be managed more easily.

It is a system configuration figure of one embodiment of the present invention. It is a data block diagram used by one Embodiment of this invention. It is the figure which showed notionally the structure of the file / folder of the data handled by one Embodiment of this invention. It is a flowchart which shows the whole processing content of one Embodiment of this invention. It is a flowchart which shows the detail of F0040 of FIG. It is a flowchart which shows the detail of F0050 of FIG. 5 is a flowchart showing details of F0070 in FIG. 4. It is the figure which showed typically the registration process of the data in one Embodiment of this invention.

Hereinafter, embodiments of the present invention will be described in detail.
The system used in this embodiment is a file management system, and its configuration diagram is shown in FIG. Files / folders stored in the storage unit 2400 are disclosed to a plurality of terminal devices used by the user. A file provided to the user is called a content file. A file / folder configuration 2450 in the storage unit 2400 is processed by the information disclosure unit 2240 to generate a disclosure unit 2500.

  The content file itself is managed as a file, not DB management. Hereinafter, each part of FIG. 1 will be described.

(1) Terminal device 1000
It is called a client machine and is realized by a so-called computer.
The main functions include the following functional elements (2) to (7).
The user transmits information to the file management apparatus 2000.

(2) Input unit 1100
The keyboard and mouse are used by the user to input information and instructions to the processing unit 1200.

(3) Processing unit 1200
The process is executed according to a program, and is realized by a so-called CPU. Based on the information in the input unit 1100, information that is the basis of the file / folder configuration 2450 is created and transmitted to the communication unit 1300.

(4) Information construction means 1210
It is realized as a program and realizes the following functions. Based on the information in the input unit 1100, information that is the basis of the file / folder configuration 2450 is created and transmitted to the information transmission unit 1220.

(5) Information transmission means 1220
It is realized as a program and realizes the following functions. The information received from the information construction unit 1210 is transmitted to the communication unit 1300.

(6) Communication unit 1300
Information received from the information transmission means 1220 is transmitted to the file management apparatus 2000 through the network 3000. In addition, transmission / reception of information with other devices via a network is enabled.

(7) Storage unit 1400
Electronic data is stored, and becomes a target of writing / reading when the processing unit 1200 performs processing.
(8) File management device 2000
It is called a server machine and is realized by a so-called computer. The information received from the terminal device 1000 is processed and provided to the user.

(9) Processing unit 2200
The process is executed according to a program, and is realized by a so-called CPU.
Write / read information to / from the storage unit 2400. Also, the information in the storage unit 2400 is processed and transmitted to the disclosure unit 2500.

(10) Information storage means 2230
It is realized as a program, and writes / reads information to / from the storage unit 2400.

(11) Information disclosure means 2240
It is realized as a program, processes the information in the storage unit 2400, and transmits it to the public unit 2500.

(12) Communication unit 2300
Information received from the communication unit 1300 via the network 3000 is transmitted to the processing unit 2200. In addition, transmission / reception of information with other devices via a network is enabled.

(13) Storage unit 2400
The information created by the information construction means 1210 is stored as a file / folder structure.

(14) File / folder structure 2450
This corresponds to the information created by the information construction means 1210.

(15) Public department 2500
Information transmitted from the information disclosing means 2240 is disclosed to the user. For example, it is realized as a web page.

  Details of the functions and contents of each device or means and data will be described later using each flowchart.

Next, each part in FIG. 2 will be described.
FIG. 2 (form 1470) defines a file / folder configuration 2450 stored in the storage unit 2400. The registration category (1470C1) defines what processing is performed on the file / folder configuration 2450. There are three types: registration / update / deletion. Registration means creating a file / folder structure 2450 in the storage unit 2400 in accordance with the contents of the record. The update is to update the existing file / folder structure 2450 in accordance with the record. Deletion is to delete the existing file / folder structure 2450 in accordance with the record.
The target of registration / update / deletion is determined by the following factors.
・ Document classification 1470C2
・ Document number 1470C3
Additional hierarchy 1470C5 (not required in this embodiment)
・ File 1470C6

  The data category (1470C2) is one of the factors that determine the target of registration / update / deletion. The file / folder structure 2450 is categorized for each data section 1470C2. This is the folder name under the root folder 245001 of the file / folder structure 2450. Also, it is the name of the folder above the material number (1470C3).

The document number (1470C3) is one of the factors that determine the target of registration / update / deletion. This is the folder name under the material classification 1470C2. In addition, it becomes the name of the folder above the additional hierarchy 1470C5 or file 1470C6.
The material name (1470C4) is a name that is set for each material number 1470C3 and is visible to the user. For example, in row 1470R1, the material name “sample1” is set for the material number 001.
The additional hierarchy (1470C5) is one of the elements that determine the target of registration / update / deletion. This is the folder name under the document number 1470C3. However, this item is not a required item. If this item is blank, file 1470C6 is stored directly under the folder with document number 1470C3. The file (1470C6) is one of the elements that determine the registration / update / deletion target. Store at the lower level of document number 1470C3 or additional layer 1470C5.

Next, the registration / update mechanism of the file / folder structure 2450 will be described.
The file / folder configuration 2450 is constructed by the information construction unit 1210 in the processing unit 1200 based on information from the input unit 1100 of the terminal device 1000, and transmitted to the file management device 2000 by the information transmission unit 1220. The information transmission unit 1220 transmits the constructed information to the file management apparatus 2000 through the communication unit 1300, the network 3000, and the communication unit 2300. In the file management apparatus 2000, the processing unit 2200 writes the information transmitted from the information storage unit 2230 into the storage unit 2400 as a file / folder configuration.

Next, processing of the storage unit 1400 and the processing unit 1200 at the time of content file registration will be described.
As shown in FIG. 8, the processing unit 1200 performs processing using a content file 1460 and a form 1470 stored in the storage unit 1400. The form 1470 holds the attribute information of the content file 1460 as shown in FIG. The information construction unit 1210 creates information of the file / folder configuration 2450 using the information of the form 1470 and the content file 1460. The content file 1460 is a file registered in the file / folder configuration 2450. After the registration process, it corresponds to the file “sample1-1.txt” (245004) and the file “sample1-2.txt” (245005). When the information construction means 1210 processes the information in FIG. 2, a file / folder structure 2450 as shown in FIG. 3 is obtained. For example, when the row 1470R1 in FIG. Register. When row 1470R2 is processed, it saves creation if there is an existing folder. Then, the file “sample1-2.txt” (245005) is registered.

Next, processing in the present embodiment will be described using the flowcharts of FIGS.
FIG. 4 is a flowchart showing an outline of the present embodiment, and shows an overall flow of registration / update / deletion that frequently occurs.

  First, in F0010, the information construction unit 1210 receives input of the form data 1170. The form 1170 (electronic data) is stored in the storage area 1400 as one file. Here, what is stored is equivalent to FIG.

  In F0020, the information construction unit 1210 determines the information of the registration category (column 1170C1) in FIG. 2 for each row, and if “registration” is described, the process proceeds to F0030. Here, “registration” means that the contents of the record of the form 1170 are registered in the storage unit 2400. If it is not “registration”, the process proceeds to F0060. This process is performed in order to extract lines in the form 1170 that have the registration category “registration”.

  In F0030, the information construction unit 1210 determines the information in the column 1170C3 in FIG. 2 for each row, and if the revised version number is described, the process proceeds to F0040. Here, the revised version number is a character string added to the end of the value of the material number 1170C3 in the column 1170 of the form 1170. For example, the revision number of document number 001 is “001-01”. If the revised version number is not described, proceed to F0050. Since this process proceeds to a special process (F0040) if the document is a revised version, it is performed to determine whether the document is a revised version.

  In F0040, the process of the flowchart of FIG. 5 (revision version registration) is performed. This process automatically deletes the previous version (old version) and registers the revised version. Details will be described later with reference to FIG.

  In F0050, the process of the flowchart of FIG. 6 (multiple folder registration) is performed. This is a process of storing in a folder corresponding to the publication destination when there are a plurality of publication destinations. Details will be described later with reference to FIG.

  In F0060, the information construction unit 1210 determines the information in the column 1170C1 in FIG. 2 for each row, and if “delete” is described, the process proceeds to F0070. Here, “deletion” means that the content of the record of the form 1170 is deleted from the storage unit 2400. If it is not “delete”, the process proceeds to F0080. This process is performed in order to extract a line in the form 1170 that has the registration category “deleted”.

  In F0070, the process of the flowchart in FIG. 7 (deleting each folder) is performed. If there are no files and folders in the folder other than the file to be deleted, the process is to delete the upper folder. Details will be described later with reference to FIG.

  In F0080, the information construction unit 1210 updates the file / folder configuration 2450 that has already been created according to the information in the form 1170. For example, when the registration classification 1170C1 of the line 1170R1 of the form 1170 is “update”, the file “sample1-1.txt” (245004) is updated.

FIG. 5 is a diagram showing details of F0040 of FIG. 4, and shows processing for registering a revised version.
In F1010, the information construction means 1210 searches the file / folder configuration 2450 based on the information of the material number (column 1170C3) in FIG. 2, and searches whether there is a folder (245003, 245010, etc.) with the same material number. Here, the search range is limited using the information of 1170C2 in FIG.
For example, if the material classification is “AA”, the search range is the folder AA (245002) or less. Also, the search below folder BB (245012) is not performed. That is, the search time is shortened by limiting the search range.

In F1020, if a folder with the same document number exists in F1010 (that is, an old version exists), the process proceeds to F1030. If it does not exist, the process is skipped and the process of this flowchart is terminated. This process is performed in order to divide the process according to the presence or absence of the old version.
In F1030, the information construction unit 1210 notifies the user that an old version exists.
That is, the terminal device 1000 outputs information indicating that an old version exists (for example, displayed on a display unit (not shown)). Displays a dialog confirming whether to delete the old version and register a new content file.

In F1040, if Yes is selected in the dialog by the user via the input unit 1100, the process proceeds to F1050. If No is selected, the process is skipped and the process of this flowchart is terminated.
In F1050, the information construction unit 1210 deletes the content file searched in F1010. For example, the document number folder AA (245003) is deleted. As a result, lower layer files / folders (245004, 245005, 245006, etc.) are also deleted.

  FIG. 6 is a diagram showing details of F0050 in FIG. 4, and shows processing for storing in a plurality of folders. Depending on the material classification, the disclosure unit 2500 may disclose the information to a plurality of disclosure destinations. At this time, in this system, it is necessary to create a folder for each publication destination and store the content file. Therefore, in this process, if the material classification is specified in the form 1170, the plurality of publication destinations are stored in a plurality of folders.

  In F2010, the information construction means 1210 searches the external file with the value of the material classification 1170C2. Here, the external file is a table describing the correspondence between the material classification 1170C2 and the file / folder structure 2450. When there are a plurality of publication destinations, a plurality of file storage destinations are also described. As a result of the search, the disclosure destination corresponding to the material classification is acquired.

  In F2020, the information construction unit 1210 determines whether there are a plurality of publication destinations acquired in F2010. Here, a plurality of disclosure destinations means that there are a plurality of storage destinations of materials. If there are multiple storage destinations, the process proceeds to F2030. If there are no multiple storage destinations, proceed to F2050. This process is performed to distribute the process according to the number of storage destinations.

  In F2030, the information construction unit 1210 stores the storage location existing in the external file in the storage unit 1400 as electronic data. Here, a plurality of storage destinations exist as described above.

  In F2040, the information construction unit 1210 stores the information in the storage device 2400 in accordance with the information in the form data 1170. The storage destination is information stored in F2030 or F2050.

  In F2050, the information construction unit 1210 stores the storage location existing in the external file as electronic data in the storage unit 1400. Here, there is one storage location.

FIG. 7 is a diagram showing details of F0070 in FIG. 4, and shows processing for deleting a content file.
In F3010, the information construction unit 1210 searches whether a file / subfolder other than the file to be deleted exists in the folder in which the file to be deleted exists. For example, when deleting the file “sample3-1.txt” (245014) in the folder 010 (245013), there are no files / subfolders in the folder 010 (245013) other than the file “sample3-1.txt” (245014). Since it does not exist, it becomes FALSE. Conversely, when deleting the file “sample1-1.txt” (245004) in the folder 001 (245003), the file “sample1-2.txt” (245005) and the subfolder “001-” are stored in the folder 001 (245003). Since “1” (245006) exists, it becomes TRUE. If TRUE, go to F3020. If FALSE, go to F3030. This process is performed not only to delete the file to be deleted, but also to determine whether it is safe to delete the entire folder.

  In F3020, the information construction unit 1210 deletes the file to be deleted. For example, if the registration classification 1170C1 in the row 1170R1 of the form 1170 is “delete”, the file “sample1-1.txt” (245004) is deleted from the file / folder configuration 2450 of the storage unit 2400.

  In F3030, the folder searched by the information construction unit 1210 is set as a deletion target folder. Here, the deletion target folder is a folder to be deleted in F3090. When the loop containing this process is executed for the first time, the folder searched in F3010 becomes the deletion target folder. At the second and subsequent executions of the loop, the folder searched in F3070 becomes the deletion target folder. For example, the file “sample1-4.txt” (245009) in folder 001-1-1 (245008) is the file to be deleted, and folder 001-1-1 (245008) is the folder to be deleted when the loop is executed for the first time. It becomes. When the file “sample1-3.txt” (245007) does not exist, the loop is executed the second time. In this case, the folder 001-01 (245006) is the deletion target folder.

  In F3040, the information construction unit 1210 searches for a higher hierarchy of the deletion target folder. For example, when the deletion target is the folder 001-1-1 (245008), the higher hierarchy is in the folder 001-1 (245006). As described above, a folder is specified from an existing folder to a higher level.

  In F3050, the information construction unit 1210 determines whether the folder searched in F3040 is a folder in a hierarchy that should not be deleted. It is determined from the path information of the folder whether the hierarchy should not be deleted. The number of hierarchies in the path of the folder searched in F3040 is checked, and if it is one level lower than the root folder, it is determined that the hierarchy should not be deleted. If it is a hierarchy that should not be deleted, proceed to F3060. If the hierarchy should not be deleted, the process proceeds to F3070. Here, the hierarchy that should not be deleted is the folder of the material classification 1170C2. For example, folder AA (245002) and folder BB (245012). This processing is performed because the folder of the data section is not deleted by mistake. (Do not delete the data category folder for business purposes). At F3060, exit the loop and go to F3090.

  In F3070, the information construction unit 1210 searches whether there is a file / subfolder other than the file to be deleted in the folder (higher hierarchy) where the file to be deleted exists (the same processing as F3010). If TRUE, go to F3030 (re-execute loop). That is, it is determined whether an existing file / subfolder (other folder) can be deleted (including determination of whether data exists in the case of a folder). In this case, it may be determined that data or a folder exists = the target folder cannot be deleted. If FALSE, go to F3080. In F3080, exit the loop and proceed to F3090.

  In F3090, the information construction unit 1210 deletes the deletion target folder. For example, when the deletion target folder is 001-1 (245006) (that is, when the file “sample1-3.txt” (245007) originally does not exist), the folder 001-1 (245006) is deleted. As a result, the folder 001-1-1 (245008) and the file “sample1-4.txt” (245009) are also deleted.

  1000 ... terminal device, 2000 ... file management device, 3000 ... network

Claims (3)

In a data management method for realizing data management using a folder for data registered in a storage medium,
The input unit accepts revision processing for the data,
The processing unit
A material number corresponding to each data is attached, and the material number is managed as a folder name for storing each data,
When each data is revised, the revised data is added with the revision number added to the end of the document number, and the revised data is added with the revision number added to the end of the document number. Manage as the folder name to store,
When the revised version number is in the data, the change content of the registration status in the storage medium according to the accepted revision process is determined to be registered as a revised version ,
Identify the processing content for the data corresponding to the detected change content,
Data management characterized by searching for a folder having the same document number name as the data in accordance with the specified processing content, displaying whether to delete the folder, and controlling registration in a storage medium Method. The data management method according to claim 1 ,
As a result of the revision process, when there are a plurality of folders for one data category for the data, the processing unit registers in each of the folders. The data management method according to claim 1,
If the revision process modifies the data,
The input unit accepts from the user that the data before correction is not left,
In response to the acceptance, the processing unit deletes the uncorrected data from the storage medium, and then registers the corrected data in the storage medium.

Images