JP4790789B2 - Form management device, form management program, and form management method - Google Patents

Description

  The present invention relates to a form management apparatus, a form management program, and a form management method capable of confirming whether a form such as a financial statement generated from business data such as a slip is the latest.

  In corporations such as corporations, computers for accounting / accounting work have advanced, and various accounting systems have been provided. In these accounting systems, when a transaction requiring sales or expenses is generated, data for generating a slip for each transaction is input and data for each slip is accumulated. When it is desired to output these slip data as they are, a form in a predetermined format is created from the slip data and output to a computer monitor or printer. When it is desired to output a form such as a financial statement, a predetermined calculation process is performed from these slip data to generate a form and output it to a computer monitor or printer.

  However, if the original slip unit data is corrected after the form is output, the output form will not reflect the latest data. Companies often work using the output forms, so there is a risk that they may proceed without realizing that the latest data is not reflected. There is a need for a means for easily confirming whether or not the data to be changed has been changed.

  On the other hand, a unique identifier is generated for the table created by the journal, this identifier is recorded in the original journal detail data, and if any of the journal detail data is corrected, Even if the identifier assigned to the created table is specified by changing the identifier of the journal detail data in which the same identifier is recorded, the original journal detail data cannot be specified and becomes the original An invention relating to an accounting processing apparatus that can recognize that any of journal entry details data has been modified is disclosed (see Patent Document 1).

JP 2004-355099 A

  According to the invention described in Patent Document 1, the target identifier is changed to “NULL” after the data (journal description data) that is the basis of the created form is modified (paragraph of Patent Document 1). 0027, 0032, etc.). For this reason, although it can be understood that any of the original data has been modified, the correspondence between the output form and the original data is lost, so which data has been modified, It is impossible to grasp what the contents of the data were. That is, the invention described in Patent Document 1 is suitable for confirming whether a created form is the latest one, but has a problem that it does not have a history management function.

  In addition, each time a form is created, an identifier for identifying the form is attached to the data (sorting detail data) that is the basis of the created form. When the size of a company grows, the number of forms such as target data and financial statements to be output tends to become enormous, so when generating one form, identifiers are assigned to the data that is the source of all forms. It is assumed that the load on the computer becomes heavy due to the processing to add or processing to change the identifier of other data when one data is modified.

  The present invention has been made in order to cope with such problems, and it is possible to confirm whether a slip generated from business data such as slip data or a form such as a financial statement is the latest. An object of the present invention is to provide a form management apparatus, a form management program, and a form management method that are capable of managing a form and that are suitable for reducing the processing load on the computer for managing the form. It is.

The present invention to solve such problems, for generated from the business data form, outputted form is a determinable form management apparatus whether a form that reflects the latest business data, generates a form Business data storage means for associating and storing business data serving as a basis to identify the business data, and business data storage means for storing the business data stored in the business data storage means. Form generating means for generating; Form information storing means for numbering a form identifier for identifying the form and storing it in association with the business data update identifier of the business data used for generating the form; and reading the form identifier A form output means for outputting an outputable form to the output device, and at least a part of the business data stored in the business data storage means is updated. Once, it numbered with a new business data update identifier for identifying the updated operational data, and operational data updating means for storing the operational data update identifier to the operational data storage means in association with the business data, A form identifier receiving means for receiving an input of a form identifier read from the form, and a first work for searching for a form information storage means using the form identifier as a key and specifying a work data update identifier associated with the form identifier The business data storage means is searched using the data update identifier specifying means and the business data update identifier specified in the first business data update identifier specifying step as a key, and the business data associated with the business data update identifier is A second business data update identifier that identifies the latest business data update identifier associated with the data; And child identification means, from whether the first operational data update identifier the the business data update identifier that certain means identified second business data update identifier specifying means the latest identified business data update identifiers match, A form determination unit that determines whether the business data that forms the basis of the form is generated from the latest business data, and that determines whether the form reflects the latest business data; Is a form management device.

  In the present invention, a business data update identifier is assigned to business data that is the basis of a form such as a slip or financial statement to be output, and a business form data is assigned to the form generated to output the business data. Stored in association with the update identifier, when the business data is updated, the new business data update identifier is numbered, and when the business data that is the basis of the output form is identified from the business data update identifier When a new business data update identifier is assigned to the specified business data, it can be determined that the form does not reflect the latest business data. With this configuration, it is possible to determine whether the output form reflects the latest business data using the business data update identifier as a key, and identify the corresponding business data using the business data update identifier. It is also possible to grasp the update history of business data.

  In the present invention, the business data stored in the business data storage means is generated from two or more detailed data, and includes detailed data storage means for storing the detailed data, and the business data When the new detail data is stored in the detail data storage means or the detail data stored in the detail data storage means is changed, the update means stores the newly stored detail data or the changed detail data. It is also possible to update at least a part of the business data corresponding to.

  Alternatively, in the present invention, the business data stored in the business data storage means is generated from two or more detailed data, and includes detailed data storage means for storing the detailed data, and the business data The update means searches the detailed data storage means at a predetermined timing, and when newly stored detailed data or changed detailed data is specified, the newly stored detailed data or the changed detailed data is specified. It is also possible to update at least a part of the business data corresponding to the data.

  With this configuration, even when business data that is the basis of the output form is generated from multiple detail data, such as generating and outputting financial statements from multiple slips, some detail data is added or When changed, business data is updated to reflect this, and by adding a new business data update identifier to the updated business data, it is possible to add or change detailed data that is the basis of the output form Can also respond. Since it is not necessary to record the form identifier of the output form in the detail data, there is no burden on the system processing for recording and deleting the form identifier in the detail data.

  Among these, in the former configuration, when detailed data is added or changed, the corresponding business data is immediately updated, whereas in the latter configuration, the corresponding detailed data is added or changed at a predetermined timing. The business data that has been changed is updated.

  Furthermore, in these configurations, the present invention provides that the business data update means uses the at least one of the date, account item code, and department code included in the detailed data as a key to store the newly stored detailed data or the The business data corresponding to the changed detailed data may be specified.

  With this configuration, it becomes possible to identify business data that needs to be updated by adding or changing detailed data.

  Further, in the present invention, the business data update means assigns a new business data update identifier that is an ascending value to the business data update identifier associated with the business data every time update data is received. The second business data update identifier specifying unit stores the business data update identifier having the maximum value among the business data update identifiers associated with the business data as the latest business data update identifier. The business form update means specified by the second business data update identifier specifying means is larger than the business data update identifier specified by the first business data update identifier specifying means. In addition, it is possible to determine that the form does not reflect the latest business data.

  Alternatively, in the present invention, the business data update means assigns a new business data update identifier that is a descending value to the business data update identifier associated with the business data every time update data is received, and The second business data update identifier specifying means stores the business data update identifier that is the minimum value among the business data update identifiers associated with the business data as the latest business data update identifier. The business form update identifier specified by the second business data update identifier specifying unit is smaller than the business data update identifier specified by the first business data update identifier specifying unit. It can also be determined that the form does not reflect the latest business data.

  If business data update identifiers are numbered by these methods, the form reflects the latest business data in a simple calculation process by comparing the size of the specified business data update identifiers. It becomes possible to determine.

  Further, the present invention is characterized in that the form output unit outputs a form in which the form identifier is displayed as an identification code, and the form identifier reception unit receives an input of the identification code read by a reader. Also good.

  With this configuration, an identification code such as a barcode or a two-dimensional code is printed on a form, and the barcode is read by a barcode reader, so that the user can reflect the latest business data in a simple operation. It becomes possible to confirm whether it is.

  The present invention can also be specified as a form management program for operating the form management apparatus according to the present invention.

Form management program according to the present invention, the generated from the business data form, outputted form is a determinable form management program whether a form that reflects the latest business data, the computer, the form The business data storage step of associating the business data to be generated with the business data update identifier for identifying the business data and storing it in the business data storage means, and reading the business data stored in the business data storage means, A form generation step for generating a form from the business data, a form identifier for identifying the form, and a number associated with the business data update identifier of the business data used to generate the form are stored in the form information storage means. Form information storage step and form output for causing the output device to output a form capable of reading the form identifier And step, when at least part of the business data stored in the operational data storage means is updated, and numbering the new business data update identifier for identifying the updated operational data, the business data update identifier A business data update step for storing the business data in the business data storage means in association with the business data; a form identifier reception step for receiving an input of the form identifier read from the form; and a form information storage means using the form identifier as a key. Find and first transaction data and update identifier specifying step, operational data operational data update identifier specified in the first operations data update identifier identifying step as a key to identify the business data update identifier associated with the form identifiers Search for storage means, and for business data associated with the business data update identifier A second business data update identifier identifying step for identifying a latest business data update identifier associated with the business data; a business data update identifier identified in the first business data update identifier identifying step; and the second business data Whether or not the latest business data update identifier specified in the data update identifier specifying step matches, it is determined whether the business data that is the basis of the form is generated from the latest business data. A form management program that executes a form determination step for determining whether the form reflects the latest business data.

  In the form management program according to the present invention, the business data stored in the business data storage means is generated from two or more detailed data, and the detailed data is stored in the business data update step. When new detail data is stored in the detail data storage means or when the detail data stored in the detail data storage means is changed, the business data corresponding to the newly stored detail data or the changed detail data It is also possible to update at least a part of the feature.

  Alternatively, in the form management program according to the present invention, the business data stored in the business data storage means is generated from two or more detailed data. In the business data update step, the business data is stored at a predetermined timing. When the detailed data storage means for storing the data is searched and new stored detailed data or changed detailed data is specified, the business corresponding to the newly stored detailed data or the changed detailed data It can also be characterized in that at least part of the data is updated.

  Furthermore, the form management program according to the present invention is such that, in the business data update step, the newly stored detailed data or the above-described detailed data or the The business data corresponding to the changed detailed data may be specified.

  Further, the form management program according to the present invention provides, in the business data update step, a new business data update identifier that is an ascending value for the business data update identifier associated with the business data every time update data is received. In the second business data update identifier specifying step, the business data update identifier having the maximum value among the business data update identifiers associated with the business data is stored in the business data storage means. The business data update identifier is specified as the business data update identifier. In the form determination step, the business data update identifier specified in the second business data update identifier specification step is greater than the business data update identifier specified in the first business data update identifier specification step. If the value is large, the form does not reflect the latest business data. It may also be characterized to determine.

  Alternatively, the form management program according to the present invention provides, in the business data update step, a new business data update identifier that is a descending value for the business data update identifier associated with the business data every time update data is received. In the second business data update identifier specifying step, the business data update identifier that is the minimum value among the business data update identifiers associated with the business data is stored in the business data storage means. The business data update identifier is specified as the business data update identifier. In the form determination step, the business data update identifier specified in the second business data update identifier specification step is greater than the business data update identifier specified in the first business data update identifier specification step. If the value is small, the report reflects the latest business data. It may be characterized by determining the Most.

  Furthermore, the form management program according to the present invention outputs a form in which the form identifier is displayed as an identification code in the form output step, and inputs the identification code read by a reader in the form identifier reception step. It may be characterized by accepting.

  The present invention can also be specified as a form management method executed by the form management apparatus or form management program according to the present invention.

Form management method according to the present invention, the generated from the business data form, outputted form is a determinable form management method or a form that reflects the latest business data, computer, the form A business data storage step of associating the business data to be generated with the business data update identifier for identifying the business data and storing the business data in the business data storage means; and the business data stored in the business data storage means by the computer A form generation step for generating a form from the business data, and the computer assigns a form identifier for identifying the form and associates it with the business data update identifier of the business data used for generating the form A form information storing step for storing in the form information storing means, and the computer reads the form identifier. And form output step of taking the output to the output device a form as possible, the computer, the at least a portion of the business data stored in the operational data storage means is updated, to identify business data updated A new business data update identifier, a business data update step for storing the business data update identifier in association with the business data in the business data storage means, and a form identifier read from the form by the computer A form identifier accepting step for accepting an input, and the computer searches the form information storage means using the form identifier as a key, and specifies a business data update identifier associated with the form identifier steps and the computer, the first task data update identifier specific stearate Find the business data storage unit business data update identifier specified in up to the key, the business data for the business data associated with update identifier, the second for identifying the latest business data update identifier associated with the business data The business data update identifier specifying step, the business data update identifier specified by the computer in the first business data update identifier specifying step, and the latest business data update identifier specified in the second business data update identifier specifying step. Judgment of whether the business data that is the basis of the form is generated from the latest business data, and whether the form reflects the latest business data A form management method comprising: steps.

  According to the present invention, it is possible to easily check whether a report such as a financial statement generated from business data such as a slip is up-to-date, and using a report such as a financial statement before being updated. It is expected to reduce the risk of business operations and contribute to the efficiency of accounting and accounting operations.

  The best mode for carrying out the present invention will be described below in detail with reference to the drawings. In the following description, an example in which the present invention is applied to an accounting processing system and forms such as slip data and financial statements generated from slip data are output will be described. This example is an example of an embodiment of the present invention. The present invention is not limited to such an embodiment.

  FIG. 1 is a diagram showing an outline of a process for outputting a form in the first embodiment of the present invention. FIG. 2 is a diagram showing an outline of processing for confirming whether a form is the latest in the first embodiment of the present invention. FIG. 3 is a diagram showing an outline of processing for outputting a form in the first embodiment of the present invention. FIG. 4 is a diagram showing an outline of processing for confirming whether a form is the latest in the first embodiment of the present invention. FIG. 1 is a diagram illustrating a first example of processing for generating and outputting a form from business data. FIG. 2 is a diagram illustrating a first example of processing for confirming whether the output form reflects the latest business data. FIG. 3 is a diagram illustrating a second example of processing for generating and outputting a form from business data. FIG. 4 is a diagram illustrating a second example of processing for confirming whether the output form reflects the latest business data. FIG. 5 is a block diagram showing the configuration of the form management apparatus according to the present invention. FIG. 6 is a diagram showing processing for outputting a form in the first embodiment of the form management apparatus according to the present invention. FIG. 7 is a diagram showing processing when the business data that is the basis of the output form is changed in the first embodiment of the form management apparatus according to the present invention. FIG. 8 is a diagram showing processing for confirming whether the output form reflects the latest business data in the first embodiment of the form management apparatus according to the present invention. FIG. 9 is a diagram showing processing for outputting a form in the first embodiment of the form management apparatus according to the present invention. FIG. 10 is a diagram showing processing when the business data that is the basis of the output form is changed in the first embodiment of the form management apparatus according to the present invention. FIG. 11 is a diagram showing processing for confirming whether the output form reflects the latest business data in the first embodiment of the form management apparatus according to the present invention. FIG. 12 is a flowchart showing a flow of generating business data in the form management apparatus according to the present invention. FIG. 13 is a flowchart showing a flow of outputting a form in the form management apparatus according to the present invention. FIG. 14 is a flowchart showing a flow of updating business data in the form management apparatus according to the present invention. FIG. 15 is a flowchart showing a flow for confirming whether the output form reflects the latest business data in the form management apparatus according to the present invention.

  FIG. 1 shows an outline of a process for outputting a form in the first embodiment of the present invention. In this example, detailed data of a slip serving as a basis for accounting processing is input to the accounting processing system, and a slip generated for each detailed data is output as a form on a paper medium or the like. In the form output here, a serial number for identifying the form is displayed as a barcode or a two-dimensional code.

  If a part of the detailed data of the slip that is the output form is changed after the output of the form, the output form does not reflect the latest detailed data. Therefore, as shown in the example of FIG. 2, the present invention reads the serial number displayed on the form so that it can be confirmed whether the output form reflects the latest detailed data. It is the structure which can confirm whether it is a thing.

  FIG. 3 shows an outline of processing for outputting a form in the second embodiment of the present invention. In this example, when you enter the detailed data of the slip that is the basis of accounting processing into the accounting system, the balance sheet (B / S), income statement (P / L), cash flow statement, general ledger, etc. A financial statement is generated from these detailed data and output to a paper medium or the like as a form. In the form output here, a serial number for identifying the form is displayed as a barcode or a two-dimensional code.

  After the form is output here, if part of the detail data that is the basis of the output form is changed or new detail data that should be reflected in the financial statements is added, the output form will contain the latest detail data. Will not be reflected. Therefore, as shown in the example of FIG. 4, the present invention reads the serial number displayed on the form so that it can be confirmed whether the output form reflects the latest detailed data. It is the structure which can confirm whether it is a thing.

  As described above, the form output in the present invention may be for the slip itself generated from the slip detail data as in the first embodiment, or as in the second embodiment. In addition, financial statements such as profit and loss statements generated from slip details data may be targeted. In any of the embodiments of the present invention, business data for generating a form to be output is assigned an identifier every time it is updated and its version is managed.

  FIG. 5 shows the configuration of a form management apparatus according to the present invention. The form management apparatus according to the present invention includes an accounting processing system 10 and an accounting database 20, and is an input device 30 such as a keyboard for inputting data to the accounting processing system 10, a printer or a computer monitor for outputting a form. An output device 40 and a reading device 50 that is a reader of an identification code such as a barcode or a two-dimensional code displayed on a form are provided.

  The accounting processing system 10 is a computer including a CPU, a main memory, and an HDD, and includes a data input receiving unit 11, a data updating unit 12, a form output unit 13, a business data generation unit 14, and a form confirmation unit 15. Has been. Each of these units is functionally specified, and an application program for executing each function is read from the HDD to a memory area such as a main memory, and an arithmetic process is executed in the CPU. The function in each part is realized.

  The physical configuration of the accounting processing system 10 is not particularly limited, and may be configured from a computer that executes only the functions of the accounting processing system 10, or may be used for other purposes. The computer may be functionally specified.

  Moreover, the computer which comprises the accounting processing system 10 may be used stand-alone, and another computer may be used for an input device and it may be used via a network. When the form management apparatus according to the present invention is configured as a computer connected to a network, the accounting processing system 10 is provided in a server computer connected to the network, and the input apparatus 10 is connected to the server computer via the network. A terminal such as a personal computer that can be used will be used. In this case, the output device 40 and the reading device 50 are devices connected to a terminal or a network.

  The accounting database 20 includes a business data storage unit 21 and a form data storage unit 22. A predetermined area of the HDD of the computer constituting the accounting database 20 is assigned to each of these units, but the physical configuration of the accounting database 20 is not particularly limited, and the computer constituting the accounting processing system 10 and A computer such as a physically different database server may be used, or a part of the same computer as the accounting processing system 10 may be used.

  Subsequently, on the premise of the configuration shown in FIG. 5, the first and second forms management device according to the present invention are used with the example of data shown in FIGS. 6 to 11 and the flowcharts of FIGS. 12 to 14. In this embodiment, a process for confirming whether the output form reflects the latest business data after outputting the form will be described.

  First, a description will be given of a first embodiment in which the slip itself generated from the detailed data of the slip, which has been outlined with reference to FIGS. 1 and 2, is output as a form.

  FIG. 6 shows a process of outputting a form in the first embodiment of the present invention, and corresponds to the flowcharts of FIGS. 12 and 13. When data constituting a slip such as sales and expenses used for accounting processing is input from the input device 30 and received by the data input receiving unit 11 of the accounting processing system 10 (S01 in FIG. 12), a slip is output from this data. The business data used for is generated (S02 in FIG. 12).

  The input method from the input device 30 is not particularly limited, and the user may input by operating a keyboard or a mouse, or a value automatically read by character recognition or the like is accepted as an input value. May be used.

  For the business data generated here, a data identification number assigned in the order of update of each business data is generated by the data input receiving unit 11 (S03 in FIG. 12), and associated with each business data. It is stored in the business data storage unit 21 of the accounting database 20 (S04 in FIG. 12). For example, for the business data “Data No. 01” composed of “20081225 (date), sales 50,000, business division A (department in charge)” shown in FIG. The update identification number is assigned, and the business data and the data update identification number are associated with each other and stored in the business data storage unit 21 of the accounting database 20.

  Note that the data update identification number assigned here may be any number that can specify the update order of the business data based on some rule, and may be an identifier including not only numbers but also letters and symbols.

  When the user wants to output individual slips as business forms from the business data stored in the accounting database 20, he / she operates the input device 30 to request output of the business forms. The form output request is accepted by the form output unit 13 of the accounting system 10 (S11 in FIG. 13), and a serial number for identifying the form to be output is generated (S12 in FIG. 13). For example, in FIG. 6, a serial number “S011” is assigned to the output form.

  Subsequently, the business data to be output as business data and the data update identification number stored in association with the business data are read from the business data storage unit 21 of the accounting database 20 (S13 and S14 in FIG. 13). The read data update identification number is stored in the form data storage unit 22 of the accounting database 20 in association with the serial number (S15 in FIG. 13). For example, in FIG. 6, the serial number “S011” is associated with the data update identification number “011” of the business data that is the basis of the output form, and is stored in the form data storage unit 22 of the accounting database 20.

  From the business data read from the business data storage unit 21 of the accounting database 20, form data which is a form output file in which this is applied to a predetermined format is generated (S16 in FIG. 13). In this form data, the serial number itself or a serial number converted into an identification code such as a barcode or a two-dimensional code is embedded, and the form on which the serial number or the identification code is printed is a printer of the output device 40. (S17 in FIG. 13).

  FIG. 7 shows processing when the business data that is the basis of the form output in the first embodiment of the present invention is changed, and corresponds to the flowchart of FIG.

  When it is desired to change a part of business data that has already been input, the target business data is identified and the changed data is input from the input device 30 and received by the data input receiving unit 11 of the accounting system 10 (FIG. 14 S21). Subsequently, the data update unit 12 is activated to update the corresponding business data stored in the business data storage unit 21 of the accounting database 20 (S22 in FIG. 14). The input method from the input device 30 is not particularly limited as in the case of first inputting business data.

  Here, for the updated business data, the data update unit 12 newly generates a data identification number assigned to the business data in the order of update (S23 in FIG. 14) and associates it with the updated business data. And stored in the business data storage unit 21 of the accounting database 20 (S24 in FIG. 14). For example, in FIG. 7, “sales 50,000” of the business data “data No. 01” is changed to “sales 45,000”, and “012” is updated to the business data updated to reflect this. The data update identification number is newly assigned and stored in the business data storage unit 21 of the accounting database 20 in association with the business data “Data No. 01”.

  The data update identification number assigned here is assigned a unique identifier that does not overlap with the data update identification number assigned when the business data is created so that the update order can be specified.

  FIG. 8 shows a process of confirming whether the form output in the first embodiment of the present invention reflects the latest business data, and corresponds to the flowchart of FIG.

  When the user wants to check whether the outputted form (slip) is the latest one, the reading device 50 reads the serial number or identification code printed on the form. The read serial number and identification code are received by the form confirmation unit 15 of the accounting processing system 10 (S31 in FIG. 15). When the identification code is received, the received identification code is converted into a serial number. The conversion into the serial number may be performed in the reading device 50. For example, in FIG. 8, the serial number “S011” specified from the two-dimensional code is accepted.

  Note that the serial number accepted by the form confirmation unit 15 is not limited to the one read by the reading device 50, and the user inputs the serial number printed on the form from the input device 30. Also good.

  Next, the form data storage unit 22 of the accounting database 20 is searched to read the data update identification number (1) associated with the accepted serial number (S32 in FIG. 15). In the example of FIG. 8, the data update identification number “011” associated with “S011” is read from the form data storage unit 22 of the accounting database 20.

  Subsequently, the business data storage unit 21 of the accounting database 20 is searched to identify business data corresponding to the read data update identification number (S33 in FIG. 15). In the example of FIG. 8, for the data update identification number “011”, the business data “data No. 01” used for outputting the corresponding slip is specified.

  For the specified business data, the latest data update identification number (2) associated with the business data is further specified from the business data storage unit 21 of the accounting database 20 (S34 in FIG. 15). In the example of FIG. 8, “012” is specified as the latest data update identification number for the business data “data No. 01”.

  Here, when business data is updated, if a value larger than the data update identification number generated in the past is assigned as a newly generated data update identification number in ascending order, the data update associated with each business data is updated. By selecting the data update identification number that is the maximum value among the identification numbers, the latest data update identification number can be specified. Conversely, if the data update identification number to be newly generated is configured to assign a value smaller than the data update identification number generated in the past in descending order, the minimum value among the data update identification numbers associated with each business data By selecting the data update identification number to be, the latest data update identification number can be specified.

  It is checked whether the latest data update identification number (2) specified here matches the data update identification number (1) associated with the serial number (S35 in FIG. 15). If the two data update identification numbers match, it is confirmed that the business data used to generate the form has not been updated after output, and that the form reflects the latest business data. And the like are displayed on the output device 40 (S36 in FIG. 15).

  On the other hand, if the two data update identification numbers do not match, it is confirmed that at least a part of the business data used to generate the form has been updated, and the form does not reflect the latest business data, The fact is displayed on the output device 40 such as a monitor (S37 in FIG. 15). The updated business data may be read out to create the latest form and output it to the output device 40.

  In the example of FIG. 8, since the data update identification numbers “011” and “012” do not match, at least a part of the business data of “Data No. 01” has been updated after the output of the form, and the output It is confirmed that the created form does not reflect the latest business data.

  As described above, when business data is updated, the latest data update can be performed by assigning a value larger than the data update identification number generated in the past as a newly generated data update identification number in ascending order. If the identification number (2) is larger than the data update identification number (1) associated with the serial number, it can be confirmed that the business data has been updated. On the other hand, if a value that is smaller than the data update identification number generated in the past is assigned as a newly generated data update identification number in descending order, the latest data update identification number (2) is associated with the serial number. If the value is smaller than the data update identification number (1), it can be confirmed that the business data has been updated.

  Next, a second embodiment will be described in which a financial statement such as a profit and loss statement generated from the detailed data of a slip, which has been outlined with reference to FIGS. 3 and 4, is output as a form. In the second embodiment, the basic flow shown in the flowcharts of FIGS. 12 to 15 is the same as that in the first embodiment, but business data for generating a form to be output is generated from a plurality of detailed data. Since the difference is different from the first embodiment, the difference will be mainly described.

  FIG. 9 shows a process of outputting a form in the second embodiment of the present invention, and corresponds to the flowcharts of FIGS. 12 and 13. When data constituting a slip such as sales and expenses used for accounting processing is input from the input device 30, these data are stored in the business data storage unit 21 of the accounting database 20 as detailed data of the slip.

  In the accounting processing system 10, the business data generation unit 14 is activated to read out the target detailed data from the business data storage unit 21 of the accounting database 20 (S 01 in FIG. 12), the balance sheet (B / S), profit / loss Business data used for outputting financial statements such as a calculation sheet (P / L), a cash flow calculation sheet, and a general ledger is generated (S02 in FIG. 12).

  Here, the requirements for triggering the business data generation unit 14 are not particularly limited, and business data corresponding to a predetermined financial statement is automatically generated at a predetermined timing according to the conditions set in the accounting processing system 10. The business data corresponding to the financial statements designated by the user may be generated according to the conditions designated by the user. Alternatively, business data may be generated in accordance with the conditions specified in the output request at the timing when the output request for the form described later is received.

  Also in the second embodiment, the method of inputting data from the input device 30 is not particularly limited, and the user may input the data by operating a keyboard or mouse, or automatically read by character recognition or the like. The given value may be accepted as an input value.

  For the business data generated here, a data identification number is generated by the business data generation unit 14 in the order of update of each business data (S03 in FIG. 12), and is associated with each business data. It is stored in the business data storage unit 21 of the accounting database 20 (S04 in FIG. 12). In the example of FIG. 9, the business data of “Data No. 101”, which is a profit and loss statement generated from these detailed data, is generated for the detailed data of “Data No. 01” to “Data No. 03”. The data update identification number “1011” is assigned to this, and is stored in the business data storage unit 21 of the accounting database 20 in association with the business data “Data No. 101”.

  Note that the data update identification number assigned here may be any number that can specify the update order of business data based on some rule, and may be an identifier including not only numbers but also letters and symbols. This is the same as in the first embodiment.

  In the second embodiment, since the profit and loss statement generated from a plurality of detailed data rather than the slip detailed data itself is output as a form, in the following, it is numbered for the profit and loss statement. In the second embodiment, in order to be able to deal with the case where a slip is output as a form as in the first embodiment, the individual detail data For each of these, a data update identification number may be assigned.

  When the user wants to output any financial statement as a form corresponding to the business data stored in the accounting database 20, the user operates the input device 30 to request the output of the form. The form output request is accepted by the form output unit 13 of the accounting processing system 10 (S11 in FIG. 13), and a serial number for identifying the form to be output is generated (S12 in FIG. 13). For example, in FIG. 9, a serial number “S1011” is assigned to the output form.

  Subsequently, the business data to be output as business data and the data update identification number stored in association with the business data are read from the business data storage unit 21 of the accounting database 20 (S13 and S14 in FIG. 13). The read data update identification number is stored in the form data storage unit 22 of the accounting database 20 in association with the serial number (S15 in FIG. 13). For example, in FIG. 9, the data update identification number “1011” of the business data that is the basis of the output form is associated with the serial number “S1011” and stored in the form data storage unit 22 of the accounting database 20.

  From the business data read from the business data storage unit 21 of the accounting database 20, form data which is a form output file in which this is applied to a predetermined format is generated (S16 in FIG. 13). A serial number or a serial number converted into an identification code is embedded in the form data, and the form on which the serial number or the identification code is printed is output from the printer of the output device 40 (S17 in FIG. 13). This is the same as the embodiment.

  FIG. 10 shows processing when the business data that is the basis of the form output in the second embodiment of the present invention is changed, and corresponds to the flowchart of FIG.

  When it is desired to change a part of the detailed data that has already been input, the specific detailed data is identified and the changed data is input from the input device 30 and received by the data input receiving unit 11 of the accounting system 10 (see FIG. 14 S21). Subsequently, the data update unit 12 is activated, and the corresponding detailed data stored in the business data storage unit 21 of the accounting database 20 is updated. In the second embodiment, not only when a part of the corresponding detailed data already stored in the business data storage unit 21 is changed, new detailed data to be reflected in the business data corresponding to the financial statements Any additional input is included in the target of this flow.

  In the second embodiment, the business data corresponding to the financial statements is not directly updated by changing or adding the detail data, but the business data is updated by the following method (FIG. 14). S22).

  In the first method, when detailed data is added or changed, the business data corresponding to this is immediately updated. When the detail data is added or changed, the financial statements in which the detail data is used with the date, account code, department code, etc. included in the added or changed detail data as a key The business data corresponding to is identified, the financial statements corresponding to the identified business data are recalculated, and the business data is updated.

  The second method is to update the business data in which the corresponding detailed data is added or changed at a predetermined timing such as once a business day or once a week. When the predetermined timing set in the accounting system 10 arrives, the date, account code, department code included in the detailed data in the business data storage unit 21 of the accounting database 20 for each financial statement for which business data has been generated. Is used as a key to check whether there is newly added or changed detail data among the detail data corresponding to the period, account item, and department that are the targets of the financial statements. For the business data in which the newly added or changed detail data is hit, the business data is updated by recalculating the financial statements reflecting the added or changed detail data.

  Here, for the updated business data, the data update unit 12 newly generates a data identification number assigned to the business data in the order of update (S23 in FIG. 14) and associates it with the updated business data. And stored in the business data storage unit 21 of the accounting database 20 (S24 in FIG. 14). For example, in FIG. 10, since “Sales 50,000” in the detail data of “Data No. 01” has been changed to “Sales 45,000”, “Data No. 1” corresponding to the income statement calculated using this is changed. The change is reflected in the business data of “101”, “Sales 50,000” is updated to “Sales 45,000”, “Profit 15,000” is updated to “Profit 10,000”, and the updated business data is updated. Is assigned a data update identification number of “1012”. This data update identification number “1012” is stored in the business data storage unit 21 of the accounting database 20 in association with the business data “data No. 101”.

  Note that the data update identification number assigned here generates a unique identifier that does not overlap with the data update identification number assigned when the business data is created so that the update order can be specified. This is the same as the embodiment.

  FIG. 11 shows a process of confirming whether the form output in the second embodiment of the present invention reflects the latest business data, and corresponds to the flowchart of FIG.

  When the user wants to check whether the output form (financial statement) is the latest one, the reading device 50 reads the serial number or identification code printed on the form. The process for accepting the serial number (S31 in FIG. 15) is the same as in the first embodiment. In the example of FIG. 11, the serial number “S1011” specified from the two-dimensional code is accepted.

  Note that the serial number accepted by the form confirmation unit 15 is not limited to the one read by the reading device 50, and the user inputs the serial number printed on the form from the input device 30. The same is true for the first embodiment.

  Next, the form data storage unit 22 of the accounting database 20 is searched to read the data update identification number (1) associated with the accepted serial number (S32 in FIG. 15). In the example of FIG. 11, the data update identification number “1011” associated with “S1011” is read from the form data storage unit 22 of the accounting database 20.

  Subsequently, the business data storage unit 21 of the accounting database 20 is searched to identify business data corresponding to the read data update identification number (S33 in FIG. 15). In the example of FIG. 11, for the data update identification number “1011”, the business data “Data No. 101” used for outputting the corresponding income statement is specified.

  For the specified business data, the latest data update identification number (2) associated with the business data is further specified from the business data storage unit 21 of the accounting database 20 (S34 in FIG. 15). In the example of FIG. 11, “1012” is specified as the latest data update identification number for the business data of “Data No. 101”.

  Here, when updating business data, if a larger value than the data update identification number generated in the past is assigned as a newly generated data update identification number in ascending order or a smaller value is assigned in descending order, each business data As in the first embodiment, it is possible to specify the latest data update identification number by selecting the data update identification number that is the maximum value or the minimum value among the data update identification numbers associated with is there.

  It is checked whether the latest data update identification number (2) specified here matches the data update identification number (1) associated with the serial number (S35 in FIG. 15). If the two data update identification numbers match, the business data used to generate the form has not been updated after output, that is, the detailed data that is the basis of the form has not been added or changed. It is confirmed that the form reflects the latest business data, and the fact is displayed on the output device 40 such as a monitor (S36 in FIG. 15).

  On the other hand, if the two data update identification numbers do not match, at least a part of the business data used to generate the form has been updated, that is, whether the detailed data that forms the form has been added or changed. Therefore, it is confirmed that the form does not reflect the latest business data, and that fact is displayed on the output device 40 such as a monitor (S37 in FIG. 15). The updated business data may be read out to create the latest form and output it to the output device 40.

  In the example of FIG. 11, since the data update identification numbers “1011” and “1012” do not match, the detailed data that is the source of the business data of “Data No. 101” is added or changed, and the business data It is confirmed that at least a part has been updated after the output of the form, and the output form does not reflect the latest business data.

  In addition, when updating business data, if you configure the newly created data update identification number to be assigned a larger value than the previously generated data update identification number in ascending order or assign a smaller value in descending order, the latest data If the update identification number (2) is larger or smaller than the data update identification number (1) associated with the serial number, it can be confirmed that the business data has been updated as in the first embodiment. It is the same.

It is a figure which shows the outline | summary of the process which outputs the form in the 1st Embodiment of this invention. It is a figure which shows the outline | summary of the process which confirms whether the form in the 1st Embodiment of this invention is the newest. It is a figure which shows the outline | summary of the process which outputs the form in the 1st Embodiment of this invention. It is a figure which shows the outline | summary of the process which confirms whether the form in the 1st Embodiment of this invention is the newest. It is a block diagram which shows the structure of the form management apparatus concerning this invention. It is a figure which shows the process which outputs a form in 1st Embodiment of the form management apparatus concerning this invention. It is a figure which shows the process when the business data used as the origin of the output form is changed in 1st Embodiment of the form management apparatus concerning this invention. It is a figure which shows the process which confirms in the 1st Embodiment of the form management apparatus concerning this invention whether the output form reflected the newest business data. It is a figure which shows the process which outputs a form in 1st Embodiment of the form management apparatus concerning this invention. It is a figure which shows the process when the business data used as the origin of the output form is changed in 1st Embodiment of the form management apparatus concerning this invention. It is a figure which shows the process which confirms in the 1st Embodiment of the form management apparatus concerning this invention whether the output form reflected the newest business data. It is a flowchart which shows the flow which produces | generates business data in the form management apparatus concerning this invention. 6 is a flowchart showing a flow of outputting a form in the form management apparatus according to the present invention. 6 is a flowchart showing a flow of updating business data in the form management apparatus according to the present invention. 6 is a flowchart showing a flow for confirming whether an output form reflects the latest business data in the form management apparatus according to the present invention.

Explanation of symbols

DESCRIPTION OF SYMBOLS 10 Accounting system 11 Data input reception part 12 Data update part 13 Form output part 14 Business data generation part 15 Form confirmation part 20 Accounting database 21 Business data storage part 22 Form data storage part 30 Input apparatus 40 Output apparatus 50 Reading apparatus

Claims (15)

A form management device that can determine whether a form generated from business data is a form that reflects the latest business data ,
Business data storage means for associating and storing business data serving as a basis for generating a form, and business data update identifiers numbered in the order of update of the business data;
Read out the business data stored in the business data storage means, and generate a form from the business data;
Form information storage means for numbering a form identifier for identifying the form and storing it in association with a business data update identifier of business data used for generating the form;
A form output means for causing the output device to output a form capable of reading the form identifier;
When at least a part of the business data stored in the business data storage means is updated, a new business data update identifier for identifying the updated business data is assigned, and the business data update identifier is assigned to the business data Business data updating means associated with data and stored in the business data storage means;
A form identifier receiving means for receiving an input of a form identifier read from the form;
A first business data update identifier specifying means for searching a form information storage means using the form identifier as a key, and specifying a business data update identifier associated with the form identifier;
The business data storage means is searched using the business data update identifier specified by the first business data update identifier specifying means as a key, and the business data associated with the business data update identifier is updated with the latest business data associated with the business data. A second business data update identifier specifying means for specifying the business data update identifier;
Based on whether or not the business data update identifier specified by the first business data update identifier specifying means matches the latest business data update identifier specified by the second business data update identifier specifying means, the basis of the form A form determination means for determining whether the business data is generated from the latest business data, and determining whether the form reflects the latest business data;
A form management apparatus comprising:
The business data stored in the business data storage means is generated from two or more detailed data,
Detailed data storage means for storing the detailed data is provided,
The business data update unit is configured to update the detailed data stored in the detailed data storage unit or change the detailed data stored in the detailed data storage unit or change the detailed data stored in the detailed data storage unit. 2. The form management apparatus according to claim 1, wherein at least a part of the business data corresponding to the detailed data is updated. The business data stored in the business data storage means is generated from two or more detailed data,
Detailed data storage means for storing the detailed data is provided,
The business data update means searches the detailed data storage means at a predetermined timing, and when newly stored detailed data or changed detailed data is specified, the newly stored detailed data or the changed data The form management apparatus according to claim 1, wherein at least a part of the business data corresponding to the detailed data is updated. The business data update means uses the date, account code, and department code included in the detailed data as a key to store the business data corresponding to the newly stored detailed data or the changed detailed data. The form management apparatus according to claim 2 or 3, wherein the form management apparatus is specified. The business data update unit assigns a new business data update identifier that is an ascending value to the business data update identifier associated with the business data every time update data is received, and stores the new business data update identifier in the business data storage unit. Let
The second business data update identifier specifying means specifies, as a latest business data update identifier, a business data update identifier having a maximum value among business data update identifiers associated with the business data,
When the business data update identifier specified by the second business data update identifier specifying means is larger than the business data update identifier specified by the first business data update identifier specifying means, 5. The form management apparatus according to claim 1, wherein it is determined that the form does not reflect the latest business data. The business data update unit assigns a new business data update identifier that is a descending value to the business data update identifier associated with the business data every time update data is received, and stores the new business data update identifier in the business data storage unit. Let
The second business data update identifier specifying means specifies, as a latest business data update identifier, a business data update identifier having a minimum value among business data update identifiers associated with the business data,
The form determination unit, when the business data update identifier specified by the second business data update identifier specification unit is smaller than the business data update identifier specified by the first business data update identifier specification unit, 5. The form management apparatus according to claim 1, wherein it is determined that the form does not reflect the latest business data. The form output means outputs a form in which the form identifier is displayed as an identification code,
7. The form management apparatus according to claim 1, wherein the form identifier receiving unit receives an input of the identification code read by a reader. A form management program that can determine whether an output form is a form that reflects the latest business data for a form generated from business data.
A business data storage step of associating business data serving as a basis for generating a form with business data update identifiers numbered in the order of update of the business data and storing them in a business data storage means;
A business form generation step of reading business data stored in the business data storage means and generating a business form from the business data;
A form information storage step of numbering a form identifier for identifying the form and storing it in the form information storage means in association with the business data update identifier of the business data used to generate the form;
A form output step for causing the output device to output a form capable of reading the form identifier;
When at least a part of the business data stored in the business data storage means is updated, a new business data update identifier for identifying the updated business data is assigned, and the business data update identifier is assigned to the business data A business data update step for storing in the business data storage means in association with data;
A form identifier receiving step for receiving an input of a form identifier read from the form;
A first business data update identifier specifying step for searching a form information storage unit using the form identifier as a key and specifying a business data update identifier associated with the form identifier;
The business data storage means is searched using the business data update identifier specified in the first business data update identifier specifying step as a key, and the business data associated with the business data update identifier is updated with the latest business data associated with the business data. A second business data update identifier specifying step for specifying a business data update identifier;
From whether the latest business data update identifier specified in the first operations data update identifier business data specified in a particular step update identifier and said second operational data update identifier identifying step match, the foundation of the form A form determination step for determining whether the business data is generated from the latest business data and determining whether the form reflects the latest business data;
A form management program characterized in that it is executed.
The business data stored in the business data storage means is generated from two or more detailed data,
In the business data update step, when new detailed data is stored in the detailed data storage means for storing the detailed data or when the detailed data stored in the detailed data storage means is changed, the detailed data is newly stored. 9. The form management program according to claim 8, wherein at least part of the business data corresponding to the detailed data or the changed detailed data is updated. The business data stored in the business data storage means is generated from two or more detailed data,
In the business data update step, a detailed data storage unit that stores the detailed data at a predetermined timing is searched, and when newly stored detailed data or changed detailed data is specified, the newly stored detailed data is stored. 9. The form management program according to claim 8, wherein at least a part of the detailed data or the business data corresponding to the changed detailed data is updated. In the business data update step, business data corresponding to the newly stored detailed data or the changed detailed data is stored using at least one of a date, account code, and department code included in the detailed data as a key. The form management program according to claim 9 or 10, wherein the form management program is specified. In the business data update step, each time update data is received, a new business data update identifier that is an ascending value is assigned to the business data update identifier associated with the business data and stored in the business data storage means. Let
In the second business data update identifier specifying step, the business data update identifier having the maximum value among the business data update identifiers associated with the business data is specified as the latest business data update identifier,
In the form determination step, when the business data update identifier specified in the second business data update identifier specification step is larger than the business data update identifier specified in the first business data update identifier specification step, 12. The form management program according to claim 8, wherein it is determined that the form does not reflect the latest business data. In the business data update step, each time update data is received, a new business data update identifier that is a descending value is assigned to the business data update identifier associated with the business data and stored in the business data storage means. Let
In the second business data update identifier specifying step, among the business data update identifiers associated with the business data, a business data update identifier having a minimum value is specified as the latest business data update identifier,
In the form determination step, when the business data update identifier specified in the second business data update identifier specification step is smaller than the business data update identifier specified in the first business data update identifier specification step, 12. The form management program according to claim 8, wherein it is determined that the form does not reflect the latest business data. In the form output step, a form in which the form identifier is displayed as an identification code is output,
14. The form management program according to claim 8, wherein in the form identifier receiving step, an input of the identification code read by a reader is received. A form management method that can determine whether an output form is a form that reflects the latest business data for a form generated from business data,
A business data storage step in which the computer associates the business data serving as a basis for generating the form with the business data update identifier numbered in the update order of the business data and stores it in the business data storage means;
The computer reads out the business data stored in the business data storage means, and generates a form from the business data,
A form information storage step in which the computer assigns a form identifier for identifying the form and stores it in the form information storage means in association with the business data update identifier of the business data used to generate the form;
A form output step for causing the computer to output a form capable of reading the form identifier to an output device;
When at least a part of the business data stored in the business data storage means is updated, the computer assigns a new business data update identifier for identifying the updated business data, and updates the business data A business data update step for storing an identifier in association with the business data in the business data storage means;
A form identifier receiving step in which the computer receives an input of a form identifier read from the form;
A first business data update identifier identifying step in which the computer searches the form information storage means using the form identifier as a key, and identifies a business data update identifier associated with the form identifier;
The computer searches the business data storage means using the business data update identifier specified in the first business data update identifier specifying step as a key, and associates the business data associated with the business data update identifier with the business data. A second business data update identifier identifying step for identifying the latest business data update identifier provided;
The computer, from whether the first transaction data update identifier latest business data update identifier specified in the the business data update identifier identified second business data update identifier specifying step in specifying step coincides, the A form determination step for determining whether the business data serving as the basis of the form is generated from the latest business data, and determining whether the form reflects the latest business data;
A form management method characterized by comprising: