JP4192611B2 - Document management program, document management apparatus, and document management method - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
  The present invention relates to a document management program.,Document management deviceAnd document management methodIn particular, a document management program that can easily manage a read manuscript,Document management deviceAnd document management methodAbout.
[0002]
[Prior art]
Conventionally, as a document management method, when reading a document manuscript, a method of inserting a document separator sheet for detecting a separator for each document, or reading a manuscript document with index information for registering the document and specifying A method for storing a document together with the index information is proposed.
[0003]
For example, Patent Document 1 discloses an image filing apparatus that detects a document break by detecting sheets of different sizes at the time of input and performs registration processing in units of documents.
[0004]
For example, Patent Document 2 discloses a document in which a document break is detected by recognizing an identification mark written on a document break original and a symbol indicating continuity, and the read original is registered as one document. A file device is disclosed. Further, Patent Document 2 recognizes a search-related symbol written on a document separator document or a search-related symbol written in a specific typeface, thereby corresponding to the search-related symbol together with the read original. A document file device that also registers related information is disclosed.
[0005]
Further, for example, Patent Document 3 discloses a document file device that detects a document separation document by counting the number of black pixels in a read document.
[0006]
[Patent Document 1]
Japanese Patent No. 3034942
[0007]
[Patent Document 2]
Japanese Patent No. 2512065
[0008]
[Patent Document 3]
Japanese Patent Publication No. 7-105874
[0009]
[Problems to be solved by the invention]
However, although the conventional document filing method in the image filing apparatus or the document file apparatus as described in Patent Documents 1 to 3 described above is a method for detecting a document break of a read original, the apparatus reads the original. It is not possible to execute processing on a read document simply by making it, and if the user wants to perform processing on a document read by the device, the user must further instruct the device. There is a problem that the read document cannot be easily managed.
[0010]
Further, although the document management method in the document file device described in the above-mentioned Patent Document 2 is a method of registering related information that can be used as a keyword together with a document, similarly, a document read by the document file device When it is desired to perform processing on the image, there is a problem that the user needs to further instruct the apparatus, and the read document cannot be easily managed.
[0011]
  The present invention has been made in view of such a problem, and is a document management program capable of easily executing processing on a read document.,Document management deviceAnd document management methodThe purpose is to provide.
[0012]
[Means for Solving the Problems]
  In order to achieve the above object, according to one aspect of the present invention, a document management program manages document originals read by an original reading apparatus.Control the document management deviceComputerIn addition,Document manuscript and processing instructions for document manuscriptInstruction sheet containing information associated withFrom the original reading deviceDocument dataWhenCombined with the document data on the instruction sheetGet step to get document file and getSeparating the separated document file into the document data of the document manuscript and the document data of the instruction sheet, and the document data of the instruction sheetTo process the document manuscriptAssociated withDetection step for detecting information and processing instructions for the detected document manuscriptAssociated withFrom the information, the interpretation step for interpreting the process, and the interpreted process, the document manuscript contained in the acquired document fileDocument dataProcess execution steps to be executed onA first storage step of storing the document data of the instruction sheet in a storage unit included in the document management apparatus in association with predetermined identification information;Is executed.
  The document management program may further execute a second storage step of storing the document data of the document original in association with the identification information in a storage unit included in the document management apparatus.
  The document management program causes the computer to further execute an ID generation step for generating a management ID for associating the document data of the document manuscript included in the acquired document file with the document data of the instruction sheet. The management ID generated in the step may be used.
[0013]
  According to another aspect of the present invention, a document management program is associated with a document manuscript and a processing instruction for the document manuscript on a computer that controls the document manuscript managing the document manuscript read by the manuscript reading device. An acquisition step of acquiring a document file in which the document data of the document manuscript and the document data of the instruction sheet are integrated from an original reading device that has read the instruction sheet including information, and the acquired document file is converted into a document original document. A separation step for separating the data into document data on the instruction sheet, a detection step for detecting information associated with a processing instruction for the document document from the document data on the instruction sheet, and a processing instruction for the detected document document Interpretation step for interpreting the process from the information associated with, and the document process included in the acquired document file for the interpreted process. Of the process executing step of executing the document data, to execute a storage step of storing in a storage unit for associating the document data of the document data and the document original by the document management device of the instruction sheet.
[0014]
  The processing instruction for the document original may include an OCR processing instruction. Further, the processing instruction for the document original may include a file format conversion instruction.
[0016]
  Of the present inventionfurtherAccording to another aspect, the document management deviceA document management device for managing a document manuscript read by a manuscript reading device,Document manuscript and processing instructions for document manuscriptInstruction sheet containing information associated withFrom the original reading deviceDocument dataWhenCombined with the document data on the instruction sheetAn acquisition means for acquiring a document file;Separating means for separating the acquired document file into document data of the document original and document data of the instruction sheet, and document data of the instruction sheetTo process the document manuscriptAssociated withDetection means for detecting information and instructions for processing the detected document originalAssociated withInterpretation means that interprets the process from the information, and interprets the interpreted process of the document manuscript contained in the acquired document file.Document dataProcess execution means to be executed onA first storage means for storing the document data of the instruction sheet in association with predetermined identification information;Is provided.
  The document management apparatus may further include a second storage unit that stores the document data of the document original in association with the identification information.
  The document management apparatus further includes an ID generation unit that generates a management ID for associating the document data of the document manuscript included in the acquired document file with the document data of the instruction sheet, and the ID generation unit generates the identification information. The management ID may also be used.
  According to still another aspect of the present invention, the document management apparatus is a document management apparatus that manages a document manuscript read by a reading device, and stores information associated with the document manuscript and a processing instruction for the document manuscript. An acquisition means for acquiring a document file in which the document data of the document document and the document data of the instruction sheet are integrated from the document reading device that has read the instruction sheet, and the acquired document file Corresponding to separation means for separating into instruction sheet document data, detection means for detecting information associated with processing instructions for document originals from instruction sheet document data, and processing instructions for detected document originals Interpreting means for interpreting the processing from the attached information, and processing for executing the interpreted processing on the document data of the document manuscript included in the acquired document file Comprising means and the storage means for and storing association with document data of the document data and the document original instruction sheet.
  The processing instruction for the document original may include an OCR processing instruction. Further, the processing instruction for the document original may include a file format conversion instruction.
  According to still another aspect of the present invention, a document management method is a document management method executed by a document management apparatus that manages a document original read by an original reading apparatus, and performs processing on the document original and the document original. An acquisition step of acquiring a document file in which the document data of the document manuscript and the document data of the instruction sheet are integrated from the document reading device that has read the instruction sheet including information associated with the instruction, and the acquired document file Is separated into the document data of the document manuscript and the document data of the instruction sheet, the detection step of detecting information associated with the processing instruction for the document manuscript from the document data of the instruction sheet, An interpretation step for interpreting the process from the information associated with the process instruction for the document manuscript and the interpreted process are included in the acquired document file. Comprising a processing execution step of executing the document data of the document original to the document data instructions sheet, and a first storing step of storing in the storage unit by the document management apparatus has been associated with predetermined identification information.
  The document management method may further include a second storing step of storing the document data of the document manuscript in a storage unit included in the document management apparatus in association with the identification information.
  The document management method further includes an ID generation step for generating a management ID for associating the document data of the document manuscript included in the acquired document file with the document data of the instruction sheet, and the identification information is generated in the ID generation step. The management ID may also be used.
  According to still another aspect of the present invention, a document management method is a document management method executed by a document management apparatus that manages a document original read by an original reading apparatus, and performs processing on the document original and the document original. An acquisition step of acquiring a document file in which the document data of the document manuscript and the document data of the instruction sheet are integrated from the document reading device that has read the instruction sheet including information associated with the instruction, and the acquired document file From the document data of the original document and the document data of the instruction sheet, and the processing of the document original from the document data of the instruction sheet. A document obtained by detecting a step associated with a physical instruction, an interpretation step interpreting the process from the information associated with a process instruction for the detected document original, and a document obtained by interpreting the interpreted process. A process execution step executed on the document data of the document manuscript included in the file; and a storage step of associating the document data of the instruction sheet and the document data of the document manuscript with each other and storing them in the storage unit of the document management apparatus. .
  The processing instruction for the document original may include an OCR processing instruction. Further, the processing instruction for the document original may include a file format conversion instruction.
[0017]
DETAILED DESCRIPTION OF THE INVENTION
Embodiments of the present invention will be described below with reference to the drawings. In the following description, the same parts and components are denoted by the same reference numerals. Their names and functions are also the same. Therefore, detailed description thereof will not be repeated.
[0018]
[First Embodiment]
FIG. 1 is a diagram showing a specific example of the configuration of the document management system in the present embodiment. Referring to FIG. 1, the document management system according to the present embodiment includes an image reading device 1 that is a data input device, a document management device 2 that is a data management device, and a file server 6. And they communicate via a network 5 such as a dedicated line such as a LAN (Local Area Network) or a public telephone line. Note that the communication via the network 5 may be wireless communication.
[0019]
The image reading device 1 is a copying machine, a facsimile device, a scanner device, an MFP (Multi Function Peripheral), or the like, and reads a document document 3 or a document management command instruction sheet 4.
[0020]
The document management command instruction sheet 4 is a sheet on which a document management command for instructing the document management apparatus 2 to perform processing is shown. In the present embodiment, the “document management command” refers to an instruction for causing the document management apparatus 2 to execute processing.
[0021]
The image reading apparatus 1 reads the document document 3 and the document management command instruction sheet 4 and converts them into a document file. Then, the image reading device 1 distributes the document file to the document management device 2 via the network 5.
[0022]
The document management apparatus 2 is configured by a personal computer or the like, and the control unit manages a document file distributed from the image reading apparatus 1 by executing a predetermined program. Further, the document management apparatus 2 distributes a predetermined document file to the file server 6 via the network 5.
[0023]
The file server 6 stores the document file distributed from the document management device 2.
[0024]
Next, FIG. 2 is a block diagram showing a specific example of the configuration of the image reading apparatus 1. Referring to FIG. 2, the image reading apparatus 1 receives a user instruction from an operation unit 103 including an operation panel and is controlled by a control unit 101 including a CPU (Central Processing Unit).
[0025]
A program executed by the control unit 101 is stored in a storage unit 102 including a ROM (Read Only Memory), an HDD (Hard Disk Drive), and the like. A storage unit 102 including a RAM (Random Access Memory) serves as a temporary work area when the control unit 101 executes a program.
[0026]
Further, the image reading apparatus 1 reads the document original 3 and the document management command instruction sheet 4 with a document reading unit 104 formed of a scanner or the like. Then, the document data read by the document reading unit 104 is transferred to the document file generation unit 105.
[0027]
The document file generation unit 105 generates a document file from the document data of the document original 3 and the document management command instruction sheet 4 passed from the document reading unit 104. The generated document file is passed to the communication I / F 106.
[0028]
The communication I / F 106 transmits the document file passed from the document file generation unit 105 via the network 5.
[0029]
Note that the above-described configuration is a configuration of a general scanner device or the like, and in the present invention, the configuration of the image reading apparatus 1 is not limited to the above-described configuration. That is, when the image reading apparatus 1 is a copying machine, it may further include a printing unit or other functions.
[0030]
Next, FIG. 3 shows a specific example of the document management command instruction sheet 4 read by the image reading apparatus 1. Referring to FIG. 3, the document management command instruction sheet 4 is identification information uniquely assigned to the document management command instruction sheet 4, and a document management command instruction for identifying the document management command instruction sheet 4. It includes a sheet identifier 401 and document management command instruction images 402 and 403 representing document management commands. More specifically, the document management command instruction image 402 is a document PDF command instruction image that is an image instructing to convert the document data of the document original 3 read together with the document management command instruction sheet 4 into a PDF file. The document management command instruction image 403 is a document distribution command instruction image which is an image for instructing distribution of document data of the document original 3 read together with the document management command instruction sheet 4. That is, the document management command instruction sheet 4 shown in FIG. 3 including the document management command instruction images 402 and 403 is the document document 3 read together with the document management command instruction sheet 4. A document management command instruction sheet 4 for instructing the document management apparatus 2 to convert data into a PDF file and distribute it to a predetermined destination (for example, the file server 6).
[0031]
The specific example shown in FIG. 3 shows that the document management command is composed of an image such as the document management command instruction image 402 or the document management command instruction image 403 on the document management command instruction sheet 4. The management command is not limited to an image, and may be configured in other forms as long as it can be read by the document reading unit 104 of the image reading apparatus 1 together with the document original 3, such as letters, numbers, and symbols.
[0032]
FIG. 4 is a block diagram showing a specific example of the hardware configuration of the document management apparatus 2. Referring to FIG. 4, the document management apparatus 2 receives a user instruction from an operation unit 25 including a mouse and a keyboard, and is controlled by a control unit 21 including a CPU. A program executed by the control unit 21 is stored in the ROM 22 or the HDD 26, and the RAM 23 becomes a temporary work area when the program is executed by the control unit 21. When the control unit 21 executes the program, the communication I / F 24 performs processing on the document file received from the document reading device 1 via the network.
[0033]
The document management apparatus 2 is constructed by a general personal computer including a control unit, a storage unit, and the like. The hardware configuration shown in FIG. 4 is a general personal computer hardware configuration. is there. That is, the hardware configuration of the document management apparatus 2 of the present invention is not limited to the hardware configuration shown in FIG.
[0034]
Next, FIG. 5 is a block diagram showing a specific example of the functional configuration of the document management apparatus 2. Each unit shown in FIG. 5 functions by the control unit 21 of the document management apparatus 2 reading out a document management program stored in the ROM 22 or the HDD 26, developing it on the RAM 23, and executing it.
[0035]
Referring to FIG. 5, in document management apparatus 2, document file acquisition section 201, which is a part that performs application program data acquisition processing, receives a document file from image reading apparatus 1 via network 5. Then, the document file acquisition unit 201 passes the received document file to the document management command instruction sheet detection unit 202.
[0036]
The document management command instruction sheet detection unit 202 detects the document data of the document management command instruction sheet 4 from the document file delivered from the document file acquisition unit 201, and the document data of the document manuscript 3 and the document management command instruction sheet 4 document data. The document management command instruction sheet detection unit 202 stores the document data of the document document 3 in the document data storage unit 203 which is a predetermined area of the storage unit, and stores the document data of the document management command instruction sheet 4 in the storage unit. It is stored in the document management command instruction sheet storage unit 204 that is an area.
[0037]
Further, the document management command instruction sheet detection unit 202 records the relationship between the document data of the separated document original 3 and the document data of the document management command instruction sheet 4 in the document management table 205 stored in the storage unit. . FIG. 6 shows a specific example of the document management table 205. As shown in FIG. 6, the document management table 205 includes a document data storage location (document file storage location) of the document manuscript 3 and a document data storage location of the document management command instruction sheet 4 (document management command instruction sheet). Storage location), and a management ID indicating a document file containing document data of the document original 3 and document data of the document management command instruction sheet 4 are recorded. The management ID is identification information uniquely assigned to a document file that includes the document data of the document original 3 and the document data of the document management command instruction sheet 4.
[0038]
Then, the document management command instruction sheet detection unit 202 notifies the document management command interpretation unit 206 that the document data of the document management command instruction sheet 4 has been separated from the received document file. Here, it is preferable to notify the document management command interpretation unit 206 of the management ID in order to identify the received document file.
[0039]
Based on the management ID notified from the document management table 205, the document management command interpretation unit 206 acquires information on the storage location of the document data on the document management command instruction sheet 4 from the document management table 205. Then, the document management command interpretation unit 206 acquires the document data of the corresponding document management command instruction sheet 4 from the document management command instruction sheet storage unit 204 based on the storage location information acquired from the document management table 205.
[0040]
The document management command interpretation unit 206 inquires of the document management command image storage unit 207 for an image included in the acquired data of the document management command instruction sheet 4 and determines the document management command ID uniquely assigned to the document management command. get. The document management command image storage unit 207 is a predetermined area of the storage unit, and as specifically shown in the table of FIG. 7, image data of a document management command (document management command image data), A document management command ID, which is identification information uniquely assigned to the document management command, is stored in association with each other.
[0041]
More specifically, the document management command image storage unit 207 stores, for example, a document PDF conversion command instruction image 402 that is an image instructing to convert the document management command instruction sheet 4 shown in FIG. . bmp is registered, and command 001 is assigned to this image as a command ID. Further, for example, the document distribution command instruction image 403 that is an image instructing transmission to the server 6 as a report on the document management command instruction sheet 4 shown in FIG. bmp is registered, and command 002 is assigned as a command ID to this image. As described above, the document management command image storage unit 207 stores a table representing the relationship between the image representing each command and the corresponding command ID. This data may be arbitrarily added by the user. This can be realized by the user assigning arbitrary document processing to the prepared image. Details thereof will be described as a second embodiment described later.
[0042]
The document management command interpretation unit 206 detects (or extracts) an image (command image) corresponding to the command from the image data on the command instruction sheet, and the command image is stored in the command image storage unit 207. It is determined which image corresponds to a command ID associated with the matched image. Then, the document management command interpreting unit 206 passes the acquired management ID and document management command ID to the document management command processing unit 209.
[0043]
The document management command processing unit 209 makes an inquiry to the document management command storage unit 208 using the document management command ID passed from the document management command interpretation unit 206, and acquires the contents of the document management command. The document management command storage unit 208 is a predetermined area of the storage unit, and the document management command that can be executed by the document management apparatus 2 has a document management command ID and Information indicating the contents of the document management command (document management command contents) is stored in association with each other.
[0044]
Further, the document management command processing unit 209 makes an inquiry to the document management table 205 using the management ID passed from the document management command interpreting unit 206, and acquires the storage location of the document data of the corresponding document manuscript 3. Then, the document management command processing unit 209 acquires the document data of the corresponding document original 3 from the document data storage unit 203 based on the storage location information acquired from the document management table 205.
[0045]
Then, the document management command processing unit 209 performs processing on the document data of the document original 3 acquired from the document data storage unit 203 according to the content of the document management command acquired from the document management command storage unit 208. Here, if the content of the document management command is a process of converting into a PDF file corresponding to the document management command ID “Command001” in FIG. 8, the document management command processing unit 209 sends the document data to the document PDF conversion processing unit 210. hand over.
[0046]
The document PDF conversion processing unit 210 converts the document data received from the document management command processing unit 209 into a PDF file, and passes the document file converted to a PDF file to the document management command processing unit 209.
[0047]
When the processing content of the acquired command is a command to be transmitted to the outside, such as SendToServer shown in FIG. 7, for example, the document management command processing unit 209 converts it into a PDF file passed from the document PDF conversion processing unit 210. The document file is transferred to the document file output unit 211 which is a part for performing data output processing of the application program.
[0048]
The document file output unit 211 transmits the document file passed from the document management command processing unit 209 to the file server 6 via the network 5.
[0049]
Next, processing in the document management system will be described. In this document management system, first, the document document 3 and the document management command instruction sheet 4 are read by the image reading device 1 and transmitted to the document management device 2, and then the processing is executed in the document management device 2.
[0050]
First, a process of reading the document document 3 and the document management command instruction sheet 4 by the image reading apparatus 1 and transmitting it to the document management apparatus 2 will be described using the flowchart of FIG. The processing shown in the flowchart of FIG. 9 is realized by the control unit 101 of the image reading apparatus 1 reading and executing a program stored in the storage unit 102.
[0051]
Referring to FIG. 9, first, in step S <b> 101, image reading apparatus 1 detects that a document transmission button constituting operation unit 103 has been pressed, and proceeds to the next process.
[0052]
In step S102, the document reading unit 104 reads the document original 3 and the document management command instruction sheet 4.
[0053]
In step S103, the document file generation unit 105 converts the document document 3 read by the document reading unit 104 and the document management command instruction sheet 4 into electronic data, and generates a document file.
[0054]
In step S <b> 104, the communication I / F 106 transmits the document file generated by the document file generation unit 105 to the document management apparatus 2 via the network 5.
[0055]
The processing in the image reading apparatus 1 is thus completed, and the document original 3 and the document management command instruction sheet 4 are read and transmitted to the document management apparatus 2.
[0056]
Next, processing in the document management apparatus 2 will be described using the flowchart of FIG. The process shown in the flowchart of FIG. 10 is realized by causing the control unit 21 of the document management apparatus 2 to execute a program stored in the ROM 22 or the HDD 26 and to cause each unit shown in FIG. 5 to function.
[0057]
Referring to FIG. 10, first, in step S <b> 201, document management apparatus 2 receives a document file transmitted from image reading apparatus 1 by document file acquisition unit 201.
[0058]
In step S202, the document management command instruction sheet detection unit 202 detects the document data of the document management command instruction sheet 4 from the received document file. If the document data of the document management command instruction sheet 4 is not detected from the received document file as a result of the detection in step S202 (NO in S202), the document management apparatus 2 converts the document file into a document in step S205. The data is stored in the data storage unit 203. The process in step S205 is a process performed in a general document management apparatus, and therefore will not be described.
[0059]
On the other hand, if the document data of the document management command instruction sheet 4 is detected from the received document file as a result of the detection in step S202 (YES in S202), the document management command instruction sheet detection unit 202 in step S203 Then, the document data of the document document 3 and the document data of the document management command instruction sheet 4 are separated from the received document file.
[0060]
In step S <b> 204, the document management apparatus 2 stores the document data of the document original 3 in the document data storage unit 203 and stores the document data of the document management command instruction sheet 4 in the document management command instruction sheet storage unit 204. . Further, the document management apparatus 2 records the relationship between the document data of the separated document original 3 and the document data of the document management command instruction sheet 4 in the document management table 205.
[0061]
In step S <b> 205, the document management command interpretation unit 206 refers to the document management table 205 and acquires information on the storage location of the document data on the document management command instruction sheet 4. Then, the document management command interpretation unit 206 acquires the document data of the document management command instruction sheet 4 from the document management command instruction sheet storage unit 204 based on the storage location information acquired from the document management table 205. Further, the document management command interpreting unit 206 inquires of the document management command image storage unit 207 for an image included in the document data of the acquired document management command instruction sheet 4, and obtains a document management command ID corresponding to the command instruction image. get.
[0062]
At this time, when the document management command interpreting unit 206 determines that the document management command is not included in the document data of the document management command instruction sheet 4 (NO in S206), the process proceeds to step S207, and the document management is performed. The apparatus 2 stores the document data of the document original 3 included in the document file in the document data storage unit 203.
[0063]
On the other hand, if the document management command interpreting unit 206 determines that the document management command is included in the document data of the document management command instruction sheet 4 (YES in S206), the process proceeds to step S208, and the document management command The processing unit 209 makes an inquiry to the document management command storage unit 208 using the document management command ID acquired in step S207, and acquires the content of the document management command. Also, the document management command processing unit 209 refers to the document management table 205 to obtain the storage location of the document data of the document original 3, and the document of the corresponding document original 3 from the document data storage unit 203 as the storage location. Get the data. Then, the document management command processing unit 209 executes processing on the acquired document data of the document original 3 according to the content of the acquired document management command.
[0064]
Specifically, assuming that the document data of the document management command instruction sheet 4 included in the document file received in step S201 is the document data of the document management command instruction sheet 4 shown in FIG. The command processing unit 209 passes the acquired document data of the document original 3 to the document PDF conversion processing unit 210 according to the content of the document management command indicated by the document management command instruction images 402 and 403 interpreted in step S207, and converts it to a PDF file. Execute the process. Further, the document file converted into a PDF file by the document PDF conversion processing unit 210 is transferred to the document file output unit 211 and transmitted to the file server 6 via the network 5.
[0065]
Thus, the process in the document management apparatus 2 is finished.
As described above, in this document management system, the user needs to operate the document management apparatus only by a simple operation of causing the image reading apparatus 1 such as a scanner to read the document management command instruction sheet together with the original document. The document management command can be applied to the document document read together. Therefore, it is possible to greatly reduce the burden on the user when processing various documents in the document management system.
[0066]
[Modification]
As a modification, an example suitable for the case where the above-described document management system is used for a large number of questionnaire totalization processing, order totalization processing, or the like will be described.
[0067]
In this case, a template indicating an area for OCR (Optical Character Reader) recognition on the entry form is stored in the storage unit of the document management apparatus 2 in advance. At this time, the document management command instruction sheet 4 instructs the document management apparatus 2 to store the recognition result in the predetermined area specified by the template in a predetermined field on the database using the template. It is preferable to be configured to do so.
[0068]
When the document management system is used in the modified example, the above-described document management command instruction sheet 4 is scanned by the image reading apparatus 1 together with the document original 3 which is an entry sheet for which actual entry has been completed. Then, the document management apparatus 2 compares the document manuscript 3 as the entry sheet with the template described above in accordance with the document management command shown on the document management command instruction sheet 4 and is designated by an OCR processing unit (not shown). OCR processing is performed on the contents entered in the area. And it stores in the field on the specified database.
[0069]
By using this document management system in such a modification, it is possible to construct a system in which a user (processor) performs automatic processing of various questionnaires, order forms, etc. without operating the document management apparatus 2. It becomes possible.
[0070]
[Second Embodiment]
Next, as a second embodiment, a case where the user creates and prints the document management command instruction sheet 4 in this document management system will be described.
[0071]
FIG. 11 is a block diagram showing a specific example of the functional configuration of the document management apparatus 2 when the document management command instruction sheet 4 is created and printed. Each unit shown in FIG. 11 functions when the control unit 21 of the document management apparatus 2 executes a document management program stored in the ROM 22 or the HDD 26.
[0072]
Referring to FIG. 11, in document management apparatus 2 of the present embodiment, document management command image storage unit 207 is a predetermined area of the storage unit, and is a document management command image associated with each document management command. An image file and an image file that can be used as a document management command image for each document management command are stored. The document management command instruction sheet configuration management table 215 is a table stored in a predetermined area of the storage unit, and records the configuration of the document management command instruction sheet 4 including the document management command used for the document management command instruction sheet 4. Has been.
[0073]
The setting accepting unit 200 is a part that performs data acquisition processing of the application program, and accepts selection of a desired image to be assigned to the document management command from the user. That is, the setting of the relationship between the command image and the document management command corresponding to the command image is accepted.
[0074]
The document management command image registration unit 212 refers to the document management command storage unit 208 and the document management command image storage unit 207, and determines the document management according to the selection of a desired image to be assigned to the document management command from the user. The table of the command image storage unit 207 is updated.
[0075]
The document management command instruction sheet creation unit 213 receives a selection of a document management command to be used for the document management command instruction sheet 4 from the user, refers to the document management command storage unit 208 and the document management command image storage unit 207, and Information of the document management command used for the management command instruction sheet 4 is added to the document management command instruction sheet structure management table 215 to update the document management command instruction sheet structure management table 215.
[0076]
The document management command instruction sheet print instruction unit 214 receives the selection of the document management command instruction sheet 4 to be printed from the user, refers to the document management command instruction sheet configuration management table 215, and uses it for the document management command instruction sheet 4. Get information about document management commands. Further, the document management command instruction sheet print instruction unit 214 refers to the document management command image storage unit 207 based on the acquired document management command information, and selects a document management command image to be used for the document management command instruction sheet 4. get. Then, an instruction to print the acquired image is output to the printing apparatus.
[0077]
Next, a process when the document management command instruction sheet 4 is created and printed in the document management system will be described.
[0078]
First, processing when the user registers an arbitrary image as a document management command image in the document management system will be described with reference to the flowchart of FIG. The processing shown in the flowchart of FIG. 12 is realized by causing the control unit 21 of the document management apparatus 2 to execute a program stored in the ROM 22 or the HDD 26 to cause each unit shown in FIG. 11 to function.
[0079]
Referring to FIG. 12, first, in step S <b> 301, the document management command image registration unit 212 refers to the document management command storage unit 208 to obtain a list of document management commands that can be executed by the document management apparatus 2. At the same time, the document management command image registration unit 212 makes an inquiry to the document management command image storage unit 207 to acquire an image file that can be used as a document management command image for each document management command. Then, the document management command image registration unit 212 displays them on a display unit (not shown) and presents them to the user.
[0080]
In step S302, the setting reception unit 200 receives a selection of an image file to be assigned to a desired document management command from the user. Here, since it is possible to select an image file by using a standard file list function of the basic software (OS), a detailed description of the method will not be given. In the present embodiment, a desired image is selected from image files that are stored in advance in the document management command image storage unit 207 and can be used as document management command images for each document management command. However, the image is not limited to a stored image, and may be another image such as an image created by a user or an image acquired from another device.
[0081]
When the selection from the user is accepted, in step S303, the document management command image registration unit 212 records the document so that the image selected by the user is associated as the document management command image of the document management command desired by the user. The table of the management command image storage unit 207 is rewritten and updated.
[0082]
This completes the document management command image registration process.
Next, processing for creating the document management command instruction sheet 4 by combining the document management commands desired by the user in this document management system will be described with reference to the flowchart of FIG. The processing shown in the flowchart of FIG. 13 is also realized by causing the control unit 21 of the document management apparatus 2 to execute a program stored in the ROM 22 or the HDD 26 to cause each unit shown in FIG. 11 to function.
[0083]
Referring to FIG. 13, first, in step S401, the document management command instruction form creation unit 213 queries the document management command storage unit 208 to obtain a list of document management commands that can be executed by the document management apparatus 2. To do. At the same time, the document management command instruction form creation unit 213 makes an inquiry to the document management command image storage unit 207 to acquire an image file that is a document management command image associated with each document management command. Then, the document management command instruction form creation unit 213 displays them on a display unit (not shown) and presents them to the user. Here, only the document management command may be acquired from the document management command storage unit 208 and displayed as a list, or conversely, only the document management command image may be acquired from the document management command image storage unit 207 and displayed as a list. You may let them.
[0084]
In step S402, the document management apparatus 2 accepts selection of a document management command used for the document management command instruction sheet 4 from the user.
[0085]
When the selection from the user is accepted, in step S403, the document management command instruction sheet creation unit 213 configures the document management command instruction sheet 4 using the selected document management command, and uses the information as the document management command instruction sheet. In addition to the paper configuration management table 215, the document management command instruction paper configuration management table 215 is updated.
[0086]
This completes the process of creating the document management command instruction sheet 4.
Next, a process in which the user prints the document management command instruction sheet 4 in the document management system will be described with reference to the flowchart of FIG. The processing shown in the flowchart of FIG. 14 is also realized by causing the control unit 21 of the document management apparatus 2 to execute a program stored in the ROM 22 or the HDD 26 to cause each unit shown in FIG. 11 to function.
[0087]
Referring to FIG. 14, first, in step S501, document management command instruction sheet print instruction unit 214 inquires document management command instruction sheet configuration management table 215 to list registered document management command instruction sheets. To get. Then, the document management command instruction sheet print instruction unit 214 displays the acquired list on a display unit (not shown) or the like and presents it to the user. Here, the registered document management command instruction sheet 4 itself may be displayed on a display unit or the like, or information indicating the contents (document management commands included) of the registered document management command instruction sheet 4 May be displayed, or an icon or the like representing the registered document management command instruction sheet 4 or its contents (document management commands included) may be displayed.
[0088]
In step S502, the document management apparatus 2 accepts selection of the document management command instruction sheet 4 to be printed from the user.
[0089]
When the selection from the user is accepted, in step S503, the document management command instruction sheet print instruction unit 214 makes an inquiry to the document management command instruction sheet configuration management table 215 to determine the document management command used for the document management command instruction sheet 4. Get information. Further, the document management command image storage unit 207 is inquired based on the acquired document management command information, and the document management command image associated with the document management command is acquired. Then, the document management command instruction form print instruction unit 214 instructs the printing apparatus to print the acquired document management command image. When the document management apparatus 2 has a printing function, the document management command image may be printed by the printing unit of the document management apparatus 2.
[0090]
Thus, the printing process of the document management command instruction sheet 4 is completed.
The program for executing the processes shown in FIGS. 12 to 14 is configured as a single program, and when there is each instruction from the user, the document management apparatus 2 executes the process according to the instruction. Also good. Further, in the process of creating the document management command instruction sheet 4 shown in FIG. 13, a print instruction can be received after the document management command instruction sheet 4 is created, and the created document management command instruction sheet 4 is immediately received. It may be possible to print.
[0091]
As described above, in this document management system, it is possible to register an image desired by the user as a document management command image corresponding to the document management command, and to easily create and print a document management command instruction sheet. It is said. Therefore, the operation for creating and printing the document management command instruction sheet in the document management system is easy to understand, and the burden on the user can be greatly reduced.
[0092]
In the present embodiment, the document management system has been described as managing document data. However, the data to be managed is not limited to document data, and other data that can be input using a data input device such as an image or a voice. Data in the form of In this case, the document management command instruction sheet 4 is not limited to a sheet, but may be other forms that can be input by the data input device.
[0093]
In the present embodiment, the document management system is configured to include the image reading device 1 that is an independent data input device, the document management device 2 that is a data management device, and the file server 6. These devices may be integrally configured, and the above document management may be executed by the image reading device 1 such as an MFP. Alternatively, the above-described document reading process and document management process may be executed by a personal computer or the like having a scanner function.
[0094]
Furthermore, the document management method in the above-described document management system can be provided as a program. Such a program can be recorded on a computer-readable recording medium such as a flexible disk attached to the computer, a CD-ROM (Compact Disc-ROM), a ROM, and a memory card, and provided as a program product. Alternatively, the program can be provided by being recorded on a recording medium such as a hard disk built in the computer. A program can also be provided by downloading via a network.
[0095]
The provided program product is installed in a program storage unit such as a hard disk and executed. The program product includes the program itself and a recording medium on which the program is recorded.
[0096]
Furthermore, according to an aspect of the present invention described above, examples of other configurations of the invention include the following.
[0097]
(1) From an original reading device that has read a document original and a processing instruction for the document original, an acquisition means for acquiring a document file including information on the document original and the processing instruction for the document original, and from the acquired document file, A detection unit that detects information on a processing instruction for a document manuscript, an interpretation unit that interprets the processing from information on a processing instruction for the detected document manuscript, and a document that includes the interpreted processing in the acquired document file A document management apparatus comprising processing execution means for executing information on a manuscript, wherein a processing instruction for the document manuscript includes an image recognizable by the user, and the user instructs the processing for the manuscript on A document further comprising registration means for accepting selection of an image included in the configuration and registering the accepted image in a storage device in association with processing for the document original Management apparatus.
[0098]
(2) An acquisition unit that acquires a data file including data and a processing instruction for data from an input device that has input the data and a processing instruction for the data, and detects a processing instruction for the data from the acquired data file Data management comprising: detecting means for performing processing; interpreting means for interpreting the process from a processing instruction for the detected data; and process executing means for executing the interpreted process on the data included in the acquired data file apparatus.
[0099]
(3) An acquisition step of acquiring a data file including data and a processing instruction for the data from an input device that has input the data and a processing instruction for the data; and detecting a processing instruction for the data from the acquired data file And causing the computer to execute a detection step, an interpretation step for interpreting the process from a processing instruction for the detected data, and a process execution step for executing the interpreted process on the data included in the acquired data file , Data management program.
[0100]
(4) A program for causing a computer to manage document manuscripts, which accepts processing contents to be executed on data of document manuscripts read by the manuscript reader from the user, and corresponds to the processing contents and processing contents A determination step for determining image data associated with the received processing content with reference to registered data in which the relationship with the image data to be registered is registered, and processing content to be executed on document document data. A document management program for executing an output step of outputting determined image data to a printing apparatus in order to print a document representing a corresponding image.
[0101]
The embodiment disclosed this time should be considered as illustrative in all points and not restrictive. The scope of the present invention is defined by the terms of the claims, rather than the description above, and is intended to include any modifications within the scope and meaning equivalent to the terms of the claims.
[Brief description of the drawings]
FIG. 1 is a diagram illustrating a specific example of a configuration of a document management system.
FIG. 2 is a block diagram showing a specific example of the configuration of the image reading apparatus 1;
FIG. 3 is a diagram illustrating a specific example of a document management command instruction sheet 4;
FIG. 4 is a block diagram illustrating a specific example of a hardware configuration of the document management apparatus 2;
FIG. 5 is a block diagram illustrating a specific example of a functional configuration of the document management apparatus 2 according to the first embodiment.
6 is a diagram showing a specific example of a document management table 205. FIG.
7 is a diagram illustrating a specific example of a table stored in a document management command image storage unit 207. FIG.
FIG. 8 is a diagram illustrating a specific example of a table stored in a document management command storage unit 208;
FIG. 9 is a flowchart showing a reading process in the image reading apparatus 1;
10 is a flowchart showing document management processing in the document management apparatus 2. FIG.
FIG. 11 is a block diagram illustrating a specific example of a functional configuration of a document management apparatus 2 according to the second embodiment.
FIG. 12 is a flowchart illustrating a document management command image registration process.
FIG. 13 is a flowchart showing processing for creating a document management command instruction sheet 4;
FIG. 14 is a flowchart showing a printing process of a document management command instruction sheet 4;
[Explanation of symbols]
DESCRIPTION OF SYMBOLS 1 Image reading apparatus, 2 Document management apparatus, 3 Document original, 4 Document management command instruction sheet, 5 Network, 21 Document management apparatus control part, 22 ROM, 23 RAM, 24 Document management apparatus communication I / F, 25 Document Management unit operation unit, 26 HDD, 101 image reading device control unit, 102 storage unit, 103 image reading device operation unit, 104 document reading unit, 105 document file generation unit, 106 image reading device communication I / F, 201 Document file acquisition unit 202 Document management command instruction sheet detection unit 203 Document data storage unit 204 Document management command instruction sheet storage unit 205 Document management table 206 Document management command interpretation unit 207 Document management command image storage unit 208 Document management command storage unit 209 Document management command processing unit 210 Document PDF conversion processing unit, 211 Document file output unit, 212 Document management command image registration unit, 213 Document management command instruction sheet creation unit, 214 Document management command instruction sheet print instruction unit, 215 Document management command instruction sheet configuration management table, 401 Document management command instruction form identifier, 402, 403 Document management command instruction image.

Claims (18)

A computer that controls a document management apparatus that manages document originals read by the original reading apparatus ;
Article from the document reading apparatus that has read the instruction sheet, the document data of the indication sheet and the document data of the original document are integrated including information associated with the instruction of the processing for the original document with the document original An acquisition step for acquiring a file;
A separation step of separating the acquired document file into document data of the document manuscript and document data of the instruction sheet;
A detection step of detecting information associated with a processing instruction for the document document from the document data of the instruction sheet ;
An interpretation step of interpreting the process from information associated with the detected processing instruction for the document original;
A process execution step of executing the interpreted process on document data of the document manuscript included in the acquired document file ;
A document management program for executing a first storage step of storing document data on the instruction sheet in association with predetermined identification information in a storage unit of the document management apparatus . The document management program according to claim 1, further causing the computer to execute a second storing step of storing the document data of the document original in association with the identification information in a storage unit included in the document management apparatus. Causing the computer to further execute an ID generation step of generating a management ID for associating the document data of the document manuscript included in the acquired document file with the document data of the instruction sheet;
The document management program according to claim 1, wherein the identification information is the management ID generated in the ID generation step. A computer that controls a document management apparatus that manages document originals read by the original reading apparatus;
A document in which the document data of the document document and the document data of the instruction sheet are integrated from the document reading device that has read the document document and the instruction sheet including information associated with the processing instruction for the document document. An acquisition step for acquiring a file;
A separation step of separating the acquired document file into document data of the document manuscript and document data of the instruction sheet;
A detection step of detecting information associated with a processing instruction for the document document from the document data of the instruction sheet;
An interpretation step of interpreting the process from information associated with the detected processing instruction for the document original;
A process execution step of executing the interpreted process on document data of the document manuscript included in the acquired document file;
A document management program for executing a storing step of associating the document data of the instruction sheet and the document data of the document manuscript and storing them in a storage unit of the document management apparatus. The document management program according to claim 1, wherein the processing instruction for the document original includes an OCR processing instruction. 6. The document management program according to claim 1, wherein the processing instruction for the document document includes a file format conversion instruction. A document management device for managing a document manuscript read by a manuscript reading device,
Article from the document reading apparatus that has read the instruction sheet, the document data of the indication sheet and the document data of the original document are integrated including information associated with the instruction of the processing for the original document with the document original An acquisition means for acquiring a file;
Separating means for separating the acquired document file into document data of the document manuscript and document data of the instruction sheet;
Detecting means for detecting information associated with a processing instruction for the document document from document data on the instruction sheet ;
Interpretation means for interpreting the processing from information associated with the detected processing instruction for the document original;
Processing execution means for executing the interpreted processing on the document data of the document manuscript included in the acquired document file ;
A document management apparatus comprising: first storage means for storing document data of the instruction sheet in association with predetermined identification information . The document management apparatus according to claim 7, further comprising second storage means for storing the document data of the document document in association with the identification information. An ID generation means for generating a management ID for associating the document data of the document manuscript included in the acquired document file with the document data of the instruction sheet;
The document management apparatus according to claim 7 or 8, wherein the identification information is the management ID generated by the ID generation unit. A document management device for managing a document manuscript read by a manuscript reading device,
A document in which the document data of the document document and the document data of the instruction sheet are integrated from the document reading device that has read the document document and the instruction sheet including information associated with the processing instruction for the document document. An acquisition means for acquiring a file;
Separating means for separating the acquired document file into document data of the document manuscript and document data of the instruction sheet;
Detecting means for detecting information associated with a processing instruction for the document document from document data on the instruction sheet;
Interpretation means for interpreting the processing from information associated with the detected processing instruction for the document original;
Processing execution means for executing the interpreted processing on the document data of the document manuscript included in the acquired document file;
A document management apparatus comprising storage means for storing the instruction sheet document data and the document document document data in association with each other. The document management apparatus according to claim 7, wherein the processing instruction for the document original includes an OCR processing instruction. The document management apparatus according to claim 7, wherein the processing instruction for the document document includes a file format conversion instruction. A document management method executed by a document management apparatus for managing a document original read by an original reading apparatus,
A document in which the document data of the document document and the document data of the instruction sheet are integrated from the document reading device that has read the document document and the instruction sheet including information associated with the processing instruction for the document document. An acquisition step for acquiring a file;
A separation step of separating the acquired document file into document data of the document manuscript and document data of the instruction sheet;
A detection step of detecting information associated with a processing instruction for the document document from the document data of the instruction sheet;
An interpretation step of interpreting the process from information associated with the detected processing instruction for the document original;
A process execution step of executing the interpreted process on document data of the document manuscript included in the acquired document file;
A document management method comprising: a first storage step of storing document data of the instruction sheet in a storage unit included in the document management apparatus in association with the predetermined identification information. The document data of the document manuscript is associated with the identification information and the sentence The document management method according to claim 13, further comprising a second storage step of storing in a storage unit included in the document management apparatus. An ID generation step of generating a management ID for associating the document data of the document document included in the acquired document file with the document data of the instruction sheet;
The document management method according to claim 13 or 14, wherein the identification information is the management ID generated in the ID generation step. A document management method executed by a document management apparatus for managing a document original read by an original reading apparatus,
A document in which the document data of the document document and the document data of the instruction sheet are integrated from the document reading device that has read the document document and the instruction sheet including information associated with the processing instruction for the document document. An acquisition step for acquiring a file;
A separation step of separating the acquired document file into document data of the document manuscript and document data of the instruction sheet;
A detection step of detecting information associated with a processing instruction for the document document from the document data of the instruction sheet;
An interpretation step of interpreting the process from information associated with the detected processing instruction for the document original;
A process execution step of executing the interpreted process on document data of the document manuscript included in the acquired document file;
A document management method comprising: storing the instruction sheet document data and the document document document data in association with each other in a storage unit of the document management apparatus. The document management method according to claim 13, wherein the processing instruction for the document original includes an instruction for OCR processing. The document management method according to claim 13, wherein the processing instruction for the document document includes a file format conversion instruction.

Images