JP4189461B2 - File management program, computer-readable recording medium storing file management program, file management apparatus, and file management method - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a file management program and a file management method, and more particularly to a file management program and a file management method for managing electronic files in a personal computer.
[0002]
[Prior art]
Conventionally, there is document management software having a virtual combination function. The virtual combination function is used to combine various files created by applications with different file formats as a single image file, to create planning documents, application forms, presentation materials, and to centrally manage confidential documents. It is.
[0003]
As a method for the user to specify the file combination order in the virtual combination, there is a method of arranging the icons of the files before the combination in the file combination order.
[0004]
[Problems to be solved by the invention]
However, the method for designating the joining order as described above is convenient when the number of files before joining is as small as 2 to 7, but if the number of files increases, the user's work tends to be confused, which is inconvenient. There was a problem of being.
[0005]
The present invention has been made to solve the above-described problems, and an object of the present invention is to provide a file management program and a file management method in which a user can easily specify a file combination order.
[0006]
[Means for Solving the Problems]
  According to one aspect of the present invention to achieve the above object, a file management programA keyword for specifying a plurality of files to be combined into one file is associated with information on the order of combining the files.Read the recorded tableReadingSteps,A search step for searching for a file using a keyword, and among the files searched in the search step, a file determined as a search result is displayed in association with information related to the order of combining the files as a determined file. Of the searched files, the file that has not been confirmed as a search result is displayed as an unconfirmed file, and the file to be combined is selected as a confirmed file from among the files displayed as non-confirmed files in the display step. A reception step for accepting a selection from a user who selects and associates with information relating to the order of combining files, and a confirmed file based on information relating to the order of combining the files associated with eachMerge into one fileJoinCausing the computer to execute the steps.
[0007]
  According to another aspect of the present invention, the file management program reads a table in which keywords for specifying a plurality of files to be combined into one file are associated with information related to the order of combining the files. A reading step, a first search step for searching for a file using a keyword, and information relating to the order in which the files are combined using the file determined as a search result among the files searched in the first search step as a confirmed file; A display step that displays the files in association with each other and a file that has not been confirmed as a search result among the files searched in the first search step, and a non-deterministic file in the display step is defined as a definite file. Information about the order in which files are combined A reception step for accepting correction of a keyword for associating with a second search step for searching for a file using the corrected keyword, and a confirmation file based on information relating to the order of combining the files associated with each And causing the computer to execute a combining step for combining the files.
[0008]
  Preferably, in the table, keywords for specifying a plurality of files to be combined into one file are recorded in the order in which the files are combined.
[0009]
  Preferably, the file management program causes the computer to further execute a step of creating a table based on the data read by the OCR.
[0010]
  According to still another aspect of the present invention, a computer-readable recording medium records the file management program described above.
[0011]
  According to still another aspect of the present invention, the file management device stores a table in which keywords for specifying a plurality of files to be combined into one file are associated with information related to the order of combining the files. A reading means for reading, a searching means for searching for a file using a keyword, and a file determined as a search result among the files searched by the searching means is displayed in association with information relating to the order of combining the files as a determined file. At the same time, among the files searched by the search means, a display means for displaying a file that has not been confirmed as a search result as an unconfirmed file, and a file to be combined is confirmed from among the files displayed as an unconfirmed file. Paired with information about the order in which files are combined as files Comprising a receiving unit for receiving a selection from a user to select with the determination file, and a coupling means for coupling to a single file on the basis of information about the order of combining the files associated with each.
  According to still another aspect of the present invention, the file management device stores a table in which keywords for specifying a plurality of files to be combined into one file are associated with information related to the order of combining the files. Information relating to the order of combining files using a reading means for reading, a first searching means for searching for a file using a keyword, and a file determined as a search result among files searched by the first searching means. Among the files searched by the first search means, a display means for displaying a file that has not been confirmed as a search result as a non-confirmed file, and a non-confirmed file as a confirmed file. Modified keywords to be associated with information about the order of merging. A receiving unit for attaching, a second searching unit for searching for a file using the corrected keyword, and a combination for combining the confirmed files into one file based on information relating to the order of combining the files associated with each Means.
  Preferably, in the table, keywords for specifying a plurality of files to be combined into one file are recorded in the order in which the files are combined.
  Preferably, the file management apparatus further includes a creation unit that creates a table based on data read by the OCR.
[0012]
  According to still another aspect of the present invention, the file management method includes a table in which a keyword for specifying each of a plurality of files to be combined into one file and information relating to the order of combining the files are recorded in association with each other. A reading step for reading, a searching step for searching for a file using a keyword, and a file determined as a search result among the files searched in the searching step is displayed in association with information regarding the order of combining the files as a determined file. At the same time, among the files searched in the search step, a file that should not be combined as a display step that displays a file that has not been fixed as a search result as a non-fixed file and a file that is displayed as a non-fixed file in the display step As a confirmed file A reception step for accepting a selection from a user who selects and associates with information related to the order of combining the files, and a combination that combines the confirmed files into one file based on information about the order of combining the files associated with each. Steps.
  According to still another aspect of the present invention, a reading step of reading a table in which keywords for specifying a plurality of files to be combined into one file and information relating to the order of combining the files are associated with each other, A first search step for searching for a file using a keyword, and a file determined as a search result among the files searched for in the first search step is displayed in association with information relating to the order of combining the files as a determined file In addition, among the files searched in the first search step, the display step that displays the file that has not been fixed as the search result is displayed as a non-deterministic file, and the non-deterministic file in the display step is combined as a fixed file. To match information about the order One file based on information regarding the order of combining a file associated with each of a reception step for accepting correction of a word, a second search step for searching for a file using the corrected keyword, and a fixed file And a coupling step.
  Preferably, in the table, keywords for specifying a plurality of files to be combined into one file are recorded in the order in which the files are combined.
  Preferably, the file management method further includes a step of creating a table based on the data read by the OCR.
[0013]
DETAILED DESCRIPTION OF THE INVENTION
Hereinafter, embodiments of the present invention will be described with reference to the drawings. In the drawings, the same reference numerals indicate the same or corresponding members, and description thereof will not be repeated.
[0014]
FIG. 1 is a block diagram showing a schematic configuration of a personal computer on which a file management program according to one embodiment of the present invention is installed. This personal computer functions as a file management apparatus by installing a file management program.
[0015]
Referring to the figure, personal computer 100 outputs a control unit 101 for controlling the entire apparatus, an input unit 105 for inputting data, a storage unit 103 for storing data, and data. Output unit 107, an external storage device 109 for storing a program to be executed by the control unit 101, and a LAN (local area network) card 113 for connecting to a network. The personal computer 100 is connected to a scanner 115 having a function of reading a handwritten character document. The personal computer 100 has an OCR (optical character reader) function for converting data read by the scanner 115 into character data.
[0016]
The control unit 101 stores a central processing unit (CPU), a read-only memory (ROM) for storing a program to be executed by the CPU, and variables necessary for executing the program by the CPU. Random access memory (RAM).
[0017]
The input unit 105 is a keyboard or a mouse, and can input characters or numbers or a predetermined instruction command.
[0018]
The storage unit 103 stores data such as documents or images. These data include, for example, a data file created by an application program of a word processor, a data file created by an application of a spreadsheet software, a data file for storing an image read by a digital camera or an image scanner, or It is a data file created by various other application programs.
[0019]
The storage unit 103 has a plurality of folders, and can classify the folders and store the data files. For example, a data file created by a word processor may be stored in a certain folder A, and a data file created by a spreadsheet application software may be stored in the folder B. Furthermore, a folder may be created for each case, or a folder may be created by dividing it by a predetermined period based on the date on which the data file was created. These folders are created by a known application program.
[0020]
The output unit 107 is a display, and displays data files as thumbnails according to instructions from the control unit 101. Thereby, a plurality of data files can be displayed simultaneously.
[0021]
The external storage device 109 reads a program or data recorded on a computer-readable recording medium 111 and transmits it to the control unit 101. Further, in accordance with an instruction from the control unit 101, necessary data is written in the computer-readable recording medium 111.
[0022]
The computer-readable recording medium 111 includes a tape system such as a magnetic tape and a cassette tape, a disk system such as a magnetic disk (flexible disk, hard disk device, etc.) and an optical disk (CD-ROM / MO / MD / DVD, etc.), and an IC. Examples include a card system such as a card (including a memory card) or an optical card, or a medium that carries a fixed program such as a semiconductor memory such as a mask ROM, EPROM, or flash memory. Further, the recording medium 111 may be a medium that carries the program in a fluid manner so that the program is downloaded from the network.
[0023]
The control unit 101 can execute the read program by reading the file management program recorded on the recording medium 111 with the external storage device 109.
[0024]
FIG. 2 is a diagram showing a file structure of the personal computer. Referring to FIG. 2, the control unit 101 executes a file management program 101a and a printer driver 101b. Assume that the storage unit 103 includes four folders 201, 211, 221, and 231. Folders 201, 211, 211, and 231 classify a plurality of data files. Here, a case where the folder 231 is a folder that is not managed by the file management program and the folders 201, 211, and 221 are folders managed by the file management program will be described.
[0025]
2, data files 205, 207, 209,... Are stored in a folder 201, data files 215, 217, 219,... Are stored in a folder 211, and data files are stored in a folder 221. 225, 227, 229,... Are stored, and the folder 231 stores data files 235, 237, 239,.
[0026]
In addition to data files, management tables A204, 214, and 224 and management tables B203, 213, and 223 are stored in the management target folders 201, 211, and 221, respectively. On the other hand, only the data files 235, 237, 239,... Are stored in the unmanaged folder 231 and the management tables A and B are not stored.
[0027]
The management table A is a table created by the user and is composed of a text file. The management table A records information for combining a plurality of files into one file (information specifying the files and information regarding the order of combining the files). The management table B is created when the file management program 101a is executed by the control unit 101. The management table B includes file information of data files classified and stored in the folder in which the management table B is stored.
[0028]
For example, for the folder 201, the management table B203 includes file information of data files 205, 207, 209,. Regarding the folder 211, the management table B213 includes file information of data files 215, 217, 219,..., And regarding the folder 221, the management table B223 includes file information of data files 225, 227, 229,. The file information includes data file attribute information and additional information. With this file information, a plurality of files can be virtually combined or not on the file management program.
[0029]
FIG. 3 is a diagram illustrating a specific example of the management table A. Referring to the figure, information on files to be combined is recorded in management table A for each line. Each line of the management table A describes at least one of a file name of a file to be combined, an application name that created the file, and / or a keyword added to the file. That is, the file to be combined can be specified by the text described in the management table A, and the order of combining the files can be specified by the order described in the file A.
[0030]
Specifically, according to the management table A of FIG. 3, the data file created with “Word” having the file name or keyword “D1” becomes the head file of the combination, and then the file name “Contents”. Alternatively, data files created with “Word” having keywords are combined.
[0031]
In the fourth row of table A in FIG. 3, only “Figure” is described, but this is not related to the type of software created, but to combine files having the file name or keyword “Figure”. Means.
[0032]
FIG. 4 is a diagram illustrating a specific example of the management table B. Referring to the figure, management table B is a table created based on management table A, and is a table showing the files to be combined and the order in which the files are combined.
[0033]
A file whose join order is fixed is recorded in the “fixed file” column in the management table B, and a file that is not fixed is recorded in the “non-applicable file” column or “candidate file” column in the management table B. The
[0034]
As described above, in the present embodiment, the user describes the management file A in the order in which the file names to be combined or the characteristic keywords of the files to be combined are combined. The file management program reads the management table A, and uses keywords and file names in the order described in the management table A from the file name of the file before combination, the format of the file, and the image of the file before combination. Search for files.
[0035]
If one file cannot be selected with one keyword, two or more keywords may be described in the table A and an AND search may be performed. Alternatively, an or search may be performed.
[0036]
File names are listed in the management table B in the order of the retrieved files. When the search conditions and the search results can all correspond one-to-one, the searched files are sequentially written in the “determined file” column of the management table B. Based on the order of description of the “determined file” in the management table B, the files are combined into one virtual combined file.
[0037]
When there is a file that is not listed by the search, or when two or more files are searched for one condition, a warning is issued and the contents of the management table B are displayed. When two or more files are detected for one condition, the file names are recorded in the candidate file column of the management table B. In addition, the file name of the file that does not match any condition is stored in the non-corresponding file column.
[0038]
For the order in which the finalized file column is not filled, the user corrects the keyword of the management table A, or the file of the file to be finalized from the candidate file column or the non-corresponding file column of the management table B to the finalized file column. Drag and drop the file name. As a result, the user can specify the order of combining the files. In the management table B, files may be displayed as thumbnails without being indicated by file names.
[0039]
Hereinafter, the processing when 10 files are virtually combined will be described.
[0040]
FIG. 5 is a diagram illustrating a specific example of a file to be combined. In FIG. 5, the file is indicated by a rectangular thumbnail, and the keywords added to the file are described therein. In addition, an underline is added below the thumbnail of each file to indicate the file name of the file.
[0041]
Further, it is assumed that the user prepares the management table A shown in FIG. 3 as a text file in order to combine the files shown in FIG. At this time, by executing the file management program, the management table B has file names as shown in FIG.
[0042]
Referring to FIG. 6, first, in the order of Nos. 1, 3, and 6 in management table B, D1. doc, D3. doc and S6. The mpp file is described as the confirmed file. This is because the file name and the application (software that created the file) are completely the same in these orders.
[0043]
Next, in the fifth file, since the keyword “Table 1” matches, T5. The xls file is described in the finalized file column. As the eighth file, there is an error in the keyword extension, but it is determined that the file name matches the application. The mpp file is entered in the finalized file column.
[0044]
Since there are two files created with Excel (T5.xls and T9.xls), one file cannot be specified with the keyword “Excel”. However, T5. Since xls is fixed, the ninth fixed file is T9. xls is entered.
[0045]
As the fourth file, there are two files corresponding to the keyword “figure” (F4.cdr and F10.bmp), and the fourth file to be combined cannot be determined. Therefore, the finalized file column is blank, and the candidate file column is F4. cdr and F10. A bmp file is described.
[0046]
In addition, since there is no corresponding for the seventh and tenth files, nothing is described in the finalized file column and the candidate file column.
[0047]
Also, D7. Since the file of doc is not searched by the character string of the management table A, it is described in the non-corresponding file column.
[0048]
The user looks at the display of FIG. 6 and drags and drops the file name from the candidate file column or the non-corresponding file column to the confirmed file column for the fourth, seventh and tenth items that have not been confirmed. This completes the join order. Further, the user is not limited to this, and the connection can be completed by correcting the contents of the management table A.
[0049]
In addition, when changing a file that has already been confirmed by the user, the user moves the file name from the finalized file column to the candidate file column by dragging and dropping it, and then enters the desired finalized file column. Work to move.
[0050]
FIG. 7 is a diagram showing an example in which the management table B of FIG. 6 is displayed as thumbnails.
As shown in FIG. 7, numbers 1 to 10 are displayed on the screen as the combination order. If there is a confirmed file in each order, the file is displayed as a thumbnail. If there are no finalized files and there are two candidate files, the two files are displayed as thumbnails as in the fourth.
[0051]
Further, in the order in which the fixed file does not exist (for example, the seventh and the tenth), the thumbnail of the file is not displayed. The non-corresponding file is displayed in a field for displaying the non-corresponding file (D7.doc).
[0052]
The user can complete the joining order by moving these files by operating the mouse.
[0053]
FIG. 8 is a flowchart showing processing performed by the file management program according to the present embodiment.
[0054]
Referring to the figure, in step S101, the program first reads one line of information described in management table A. Based on the information (keyword, file name, application) read in step S105, the stored file is searched. In step S107, it is determined whether there is a file corresponding to the search condition. If YES, it is determined in step S109 whether there is one corresponding file.
[0055]
If there is only one corresponding file (YES in S109), the file name is written in the finalized file column of the management table B in step S111.
[0056]
In step S113, it is determined whether or not the processing of the last row of the management table A has been completed. If NO, the process returns to step S101. Is done. If YES, the file is virtually combined in step S117, and if NO, the management table B (or its thumbnail image) is displayed on the display in step S123.
[0057]
When there is no corresponding file in step S107, the columns of the confirmed file and candidate file in the management table B are made blank in step S119. If there are two or more corresponding files (NO in S109), a plurality of file names are written in the candidate file column of the management table B in step S121.
[0058]
As described above, according to the present embodiment, the user can combine the files based on the file name and the characteristic keyword by creating the management table A. Accordingly, for example, even when there are a large number of files (for example, several tens to several hundreds), there is an advantage that the user can perform the joining operation without being confused.
[0059]
The management table A may be input as text data from the keyboard by the user, or the user's handwritten manuscript is read using the scanner 115 and the management table A is created by the OCR function of the personal computer. Also good.
[0060]
In the search, “fuzzy search” may be performed in which files are selected even if the keywords do not completely match.
[0061]
[Other embodiments]
FIG. 9 is a flowchart showing processing executed by the file management program according to another embodiment of the present invention.
[0062]
Referring to FIG. 9, in the present embodiment, compared with the process shown in FIG. 8, after one line of management table A is read (S101), it is determined whether a reserved word is included therein. If so, the reserved word is processed in step S125.
[0063]
Here, a reserved word is an instruction for adding information to a combined file, and is for entering a chapter number, a page number, or the like in the combined file.
[0064]
FIG. 10 is a diagram showing a specific example of the management table A used in the present embodiment. 10, the reserved word is “RSV.”, And the character string to be inserted is written after the reserved word. That is, the character string entered after the reserved word is inserted into the combined file. Reserved words are not subject to keyword search.
[0065]
FIG. 11 is a diagram showing a specific example of files combined by the management table A of FIG. As shown in FIG. 10, the reserved word RSV. Is described. Therefore, RSV. A character string of “Chapter 1 Review”, which is a character string following “”, is inserted at the top of a file having the keyword “Overview”. Similarly, a character string “Chapter 2 Conclusion” is inserted at the beginning of a file having the keyword “knot”.
[0066]
It should be noted that a character string or a page number may be inserted by using a reserved word, or the coordinates of the insertion position of the character string or page number may be designated in the management table A. Further, the font and size of the character string to be inserted may be designated.
[0067]
As described above, in this embodiment, the user can easily combine files by using the management table A, and can easily insert character strings and page numbers using the management table A. Can do.
[0068]
The embodiment disclosed this time should be considered as illustrative in all points and not restrictive. The scope of the present invention is defined by the terms of the claims, rather than the description above, and is intended to include any modifications within the scope and meaning equivalent to the terms of the claims.
[Brief description of the drawings]
FIG. 1 is a block diagram showing a configuration of a file management apparatus according to one embodiment of the present invention.
FIG. 2 is a diagram showing a file configuration of a personal computer.
FIG. 3 is a diagram showing a specific example of a management table A.
4 is a diagram showing a specific example of a management table B. FIG.
FIG. 5 is a diagram showing a specific example of files to be combined.
FIG. 6 is a diagram showing a management table B in which data is written.
FIG. 7 is a diagram showing an example in which a management table B is displayed as a thumbnail.
FIG. 8 is a flowchart showing processing performed by a file management program.
FIG. 9 is a flowchart illustrating processing executed by a file management program according to another embodiment.
FIG. 10 is a diagram showing a specific example of a management table A used in a file management program in another embodiment.
11 is a diagram showing files combined by the management table A of FIG.
[Explanation of symbols]
100 personal computer, 101 control unit, 101a file management program, 103 storage unit, 203, 213, 223 management table B, 204, 214, 224 management table A.

Claims (13)

A reading step of reading a table in which keywords for specifying a plurality of files to be combined into one file and information relating to the order in which the files are combined are recorded in association with each other ;
A search step for searching for a file using the keyword;
Among the files searched in the search step, a file determined as a search result is displayed in association with information related to the order of combining the files as a determined file, and among the files searched in the search step, as a search result A display step for displaying the unconfirmed file as a non-confirmed file;
An accepting step of accepting a selection from a user who selects a file to be combined from information displayed as a non-determined file in the display step in association with information related to the order of combining the files as a fixed file;
A file management program that causes a computer to execute a combining step of combining the determined files into one file based on information relating to the order of combining the files associated with each other . A reading step of reading a table in which keywords for specifying a plurality of files to be combined into one file and information relating to the order in which the files are combined are recorded in association with each other ;
A first search step for searching for a file using the keyword;
Among the files searched in the first search step, a file determined as a search result is displayed as a confirmed file in association with information relating to the order of combining the files, and the file searched in the first search step A display step for displaying a file that has not been confirmed as a search result as a non-confirmed file,
An accepting step of accepting correction of a keyword for associating the non-confirmed file in the displaying step with information relating to an order of combining the files as a confirmed file;
A second search step for searching for a file using the modified keyword;
A file management program that causes a computer to execute a combining step of combining the determined files into one file based on information relating to the order of combining the files associated with each other . The file management program according to claim 1 or 2, wherein keywords for specifying a plurality of files to be combined into one file are recorded in an order in which the files are combined in the table. . The file management program according to claim 1, further causing the computer to execute a step of creating the table based on data read by OCR.   A computer-readable recording medium on which the file management program according to claim 1 is recorded. Reading means for reading a table in which keywords for specifying a plurality of files to be combined into one file and information on the order of combining the files are associated with each other;
Search means for searching for a file using the keyword;
Among the files searched by the search means, a file determined as a search result is displayed in association with information on the order of combining the files as a determined file, and among the files searched by the search means, as a search result Display means for displaying a file that has not been confirmed as a non-confirmed file;
A receiving unit that accepts a selection from a user that selects a file to be combined from information displayed as the non-determined file in association with information related to the order of combining the files as a fixed file;
The fixed file is related to the order of combining the files associated with each A file management apparatus comprising: a combining unit configured to combine with one file based on information. Reading means for reading a table in which keywords for specifying a plurality of files to be combined into one file and information on the order of combining the files are associated with each other;
First search means for searching for a file using the keyword;
Among the files searched by the first search means, a file determined as a search result is displayed in association with information relating to the order of combining the files as a fixed file, and the file searched by the first search means Display means for displaying a file that has not been confirmed as a search result as a non-confirmed file
Accepting means for accepting correction of a keyword for associating the non-deterministic file with information relating to the order of combining the files as a definitive file;
Second search means for searching for a file using the modified keyword;
A file management apparatus comprising: a combining unit configured to combine the confirmed file into one file based on information relating to an order of combining the files associated with each file. 8. The file management apparatus according to claim 6, wherein keywords for specifying a plurality of files to be combined into one file are recorded in an order in which the files are combined in the table. . 9. The file management apparatus according to claim 6, further comprising a creation unit that creates the table based on data read by OCR. A reading step of reading a table in which keywords for specifying a plurality of files to be combined into one file and information relating to the order in which the files are combined are recorded in association with each other ;
A search step for searching for a file using the keyword;
Among the files searched in the search step, a file determined as a search result is displayed in association with information related to the order of combining the files as a determined file, and among the files searched in the search step, as a search result A display step for displaying the unconfirmed file as a non-confirmed file;
An accepting step of accepting a selection from a user who selects a file to be combined from information displayed as a non-determined file in the display step in association with information related to the order of combining the files as a fixed file;
And a combining step of combining the determined files into one file based on information relating to the order of combining the files associated with the fixed files . A reading step of reading a table in which keywords for specifying a plurality of files to be combined into one file and information relating to the order in which the files are combined are recorded in association with each other ;
A first search step for searching for a file using the keyword;
Among the files searched in the first search step, a file determined as a search result is displayed as a confirmed file in association with information relating to the order of combining the files, and the file searched in the first search step A display step for displaying a file that has not been confirmed as a search result as a non-confirmed file,
An accepting step of accepting correction of a keyword for associating the non-confirmed file in the displaying step with information relating to an order of combining the files as a confirmed file;
A second search step for searching for a file using the modified keyword;
And a combining step of combining the determined files into one file based on information relating to the order of combining the files associated with the fixed files . 12. The file management method according to claim 10 or 11, wherein keywords for specifying a plurality of files to be combined into one file are recorded in an order in which the files are combined in the table. . The file management method according to claim 10, further comprising a step of creating the table based on data read by OCR.

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