JP3886197B2 - Electronic document circulation check system - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to an electronic document circulation Approval system for settlement processing of electronic documents online.
[0002]
[Prior art]
A conventional electronic document circulation seal system is connected to each other via a communication line, and a plurality of computer terminals that transmit and receive electronic documents, and a plurality of seal images that are connected to these computer terminals based on a password. It consists of a host computer having a seal image file to be stored separately, and when the user judges that it can be approved by looking at the electronic document sent to his computer terminal, the seal image from the host computer using a password Is written in the check position of the electronic document. Then, the electronic document is transmitted to the next circulation destination.
[0003]
[Problems to be solved by the invention]
However, in the electronic document circulation check system described above, there is a problem that a seal image is illegally used when a password is known to another person.
[0004]
In addition, in the above-mentioned electronic document circulation check system or the old document circulation check system in which a person who circulates a printed document and approves the contents of the document attaches a seal to the seal and stamps the document, a plurality of people with the same surname can be used. There is a possibility that the same seal image or seal stamp may be used, and in that case, there is a problem that it is impossible to identify who stamped.
[0005]
The present invention has been made for the purpose of solving the above-described problems.
[0006]
[Means for Solving the Problems]
In order to achieve the above-described object, the present invention forms a plurality of computer terminals that are connected to each other via a communication line and transmit / receive an electronic document, and a unique seal image that can be identified for each user. An electronic seal stamp in which data for forming a seal image is recorded; a reading device provided in the computer terminal for reading data recorded in the electronic seal stamp; and a size of the seal image connected to the plurality of computer terminals A host computer having a seal stamp basic file for storing seal stamp basic data including a typeface and an outer shape based on personal identification data, and the computer terminal uses the stamp image basic data and the seal image as the stamp image. a separating means for separating into a forming data, seal images formed recorded in the electronic seal Data, the is intended for processing a basic image formed identifiable unique seal image for each user by seal image basic data, the computer terminal is, the electronic seal separated by said separating means The seal image forming data is read according to the operation input, and the seal image basic data separated by the separating means is received from the host computer, and the computer terminal receives the seal image basic data and the seal image forming data. A seal image is formed from the above, and the seal image is written in a check position of the electronic document.
[0007]
Further, the present invention provides the electronic document circulation / marking system configured as described above , wherein a display for displaying the electronic document is provided in the computer terminal, and when displaying the checked electronic document on the display, the basic image is displayed on the display. It is characterized by being displayed at the check position .
[0008]
According to the present invention, in the electronic document circulation check system configured as described above , the electronic seal stamp comprises a card-like recording medium.
[0011]
DETAILED DESCRIPTION OF THE INVENTION
Hereinafter, specific embodiments of the present invention will be described with reference to the drawings.
FIG. 1 is a schematic configuration diagram of an embodiment of the present invention, and FIG. 2 is a plan view of an IC card (electronic seal stamp).
[0012]
The electronic document circulation and seal system according to the present embodiment performs an online approval process for an electronic document in one company, and a plurality of computers connected to each other via a communication line L as shown in FIG. .., An IC card (electronic seal stamp) 2 owned by the user of this system, and an IC card reader / writer 3 connected to each computer terminal 1, 1,. And a host computer 4 connected to each computer terminal 1, 1,... Via a communication line L.
[0013]
The computer terminal 1 includes a display 5, an input device (not shown) such as a keyboard and a mouse, a storage device (not shown) such as a hard disk, and a printer (not shown).
[0014]
The IC card 2 incorporates an IC chip, and the IC chip exchanges information with the IC card reader / writer 3 via a contact 2a (see FIG. 2) provided on the surface of the IC card 2. The IC chip has a CPU and a memory. In the memory, the user's personal information (employee code, name, department, title, password, etc.) is used to determine whether the card is used in this system. Card identification data, and seal image forming data for processing a basic image formed by the seal image basic data described later into a unique seal image that can be identified for each user.
[0015]
The IC card reader / writer 3 has a card insertion slot 3 a for inserting the IC card 2, and reads / writes information from / to the IC card 2 according to a command from the computer terminal 1.
[0016]
The host computer 4 includes a control device 6 and a storage device 7 connected thereto, and is connected to each computer terminal 1, 1,. The storage device 7 includes a user management file 7a for storing personal information of the user, a seal stamp basic file 7b for storing stamp image basic data including the size, typeface and outline of the seal image based on the employee code, and an electronic document. And a check information file 7c for storing the check information based on the document identification data.
[0017]
The seal information file 7c stores the electronic document main body, one or a plurality of seal images written in the electronic document, and information (employee code, seal position, seal date) corresponding to each seal image. The related seal image, employee code, seal position, and seal date are stored as one group. The employee code is linked to the user management file 7a, and when the verification information is called to the computer terminal 1, the name, title and department to which the employee code is associated can be displayed.
[0018]
As described above, in this embodiment, only the seal image basic data for forming the basic image is stored in the host computer 4 and the basic image is processed into the seal image that can be identified for each user in the IC card 2. Since data is recorded, the burden on the host computer is small.
[0019]
Next, the operation of this embodiment will be described.
First, a procedure for the user to create his / her own seal image will be described based on the flowchart of FIG.
[0020]
When the computer terminal 1 is activated, menus such as document creation, document transmission, new seal registration, seal check, check status confirmation, etc. are displayed on the screen of the display 5, and the user selects a menu for new seal registration (step #). 5), a message requesting insertion of the IC card 2 is displayed on the screen of the display 5.
[0021]
When the user inserts the IC card 2 into the insertion slot 3a of the IC card reader / writer 3 (step # 10), the user's personal information and card identification data recorded on the IC card 2 are read, and the computer It is transmitted to the terminal 1. The computer terminal 1 determines whether or not the IC card 2 is a usable card from the card identification data. If the card is not usable, the fact is displayed on the display 5 and the IC card reader / The IC card 2 is discharged from the card insertion slot 3a of the writer 3.
[0022]
If the IC card 2 can be used, a message requesting input of a password is displayed on the screen of the display 5, and when the user inputs the password (step # 15), the computer terminal 1 uses this password. The password read from the IC card 2 is collated, and if it is not correct, the fact is displayed on the display 5 and the IC card 2 is ejected from the card insertion slot 3a of the IC card reader / writer 3.
[0023]
If the password is correct, the display 5 switches to a screen for creating the seal image basic data, and a plurality of types of sizes, typefaces, and outlines of the seal image are displayed. The user sequentially selects and inputs desired data. Thus, the seal image basic data is created (step # 20). When this is finished, the basic image formed by the seal image basic data is displayed on the display 5.
[0024]
Next, the display 5 is switched to a screen for processing this basic image into a unique seal image that is different for each user. Therefore, the user processes the basic image using a mouse or a cursor to create a seal image. To do. For example, as shown in FIG. 4, a part of the basic image typeface (a) (part surrounded by a circle) is changed to a different typeface (b), a part of the frame surrounding the typeface is erased, A unique seal image different from other seal images is created by partially changing the color (step # 25).
[0025]
When this is completed and the registration key on the screen is selected and inputted, the data forming the seal image is separated into the seal image basic data and the seal image forming data for processing this into a seal image. The basic data is transmitted to the host computer 4 and stored in the seal stamp basic file 7b of the storage device 7 based on the employee code (step # 30). The seal image forming data is transmitted to the IC card reader / writer 3 and recorded on the IC card 2 (step # 35). This completes the seal image creation process, and the IC card 2 is ejected from the card insertion slot 3a of the IC card reader / writer 3 (step # 40).
[0026]
Next, the procedure for marking an electronic document will be described based on the flowchart of FIG.
First, an electronic document is created by the computer terminal 1, and the creator of the electronic document stores the electronic document in the storage device of his computer terminal 1 and the check information file 7 b of the storage device 7 of the host computer 4. To the computer terminal 1 at the circulation destination. When the user who has received the electronic document examines the content of the electronic document and determines that the electronic document can be approved, the user selects a check menu from the menus displayed together with the electronic document on the screen of the computer terminal 1 (step #). 105).
[0027]
As a result, a message for requesting insertion of the IC card 2 is displayed on the screen of the display 5, so that the user inserts the IC card 2 into the card insertion slot 3a of the IC card reader / writer 3 (step # 110). Then, personal information, card identification data, etc. recorded on the IC card 2 are read and transmitted to the computer terminal 1. The computer terminal 1 determines whether or not the IC card 2 is a usable card based on the card identification data, and if not usable, the fact is displayed on the display 5 and the IC card reader / The IC card 2 is ejected from the card insertion slot 3a of the writer 3.
[0028]
When the IC card 2 can be used, a message requesting input of a password is displayed on the display 5, and when the user inputs the password (step # 115), the computer terminal 1 uses the IC card to store the password. If the password is not correct, a message to that effect is displayed on the display 5 and the IC card 2 is ejected from the card insertion slot 3a of the IC card reader / writer 3.
[0029]
If the password is correct, the computer terminal 1 transmits the employee code to the host computer 4, and the control device 6 of the host computer 4 searches the seal basic file 7b of the storage device 7 based on the employee code, The corresponding seal stamp basic data is read out and transmitted to the computer terminal 1 (step # 120).
[0030]
Next, the seal image forming data recorded on the IC card 2 is read by the IC card reader / writer 3 and transmitted to the computer terminal 1 (step # 125). The computer terminal 1 forms a seal image from the seal image basic data sent from the host computer 4 and the seal image formation data sent from the IC card reader / writer 3 and displays it on the display 5 ( Step # 130).
[0031]
The user confirms the seal image displayed on the display 5 and if there is no mistake in his / her seal image, the user operates the input device of the computer terminal 1 to set the seal image at a predetermined seal position of the electronic document. Write (step # 135). When the writing of the seal image is completed, the document identification data of the electronic document, the seal image, the employee code, the seal position, and the seal date are transmitted to the host computer 4, and the employee code, the seal image, The check position and the check date are stored as one group. The checked electronic document is then transmitted to the next circulation destination.
[0032]
When checking the check status of the electronic document, the check status check is selected from the menu displayed on the display 5, the document identification data of the electronic document to be checked is input, and stored in the host computer 4. The data stored in the check information file 7c of the device 7 is called up. As a result, the electronic document in which the seal image is written is displayed on the display 5, and further, by operating the input device of the computer terminal 1, the seal date of each seal image, the employee code corresponding to the seal image, You can also display your name, title, and department. Therefore, it is possible to definitely identify the person who performed the check.
[0033]
In addition, this invention is not limited to the said embodiment, A various change is possible in the range which does not deviate from the summary of this invention.
[0034]
For example, the electronic seal stamp may be constituted by a magnetic card, or may be constituted by a recording medium other than the card-like recording medium (for example, a disk-like recording medium such as a magnetic disk or an optical disk, a magnetic tape, etc.).
[0035]
In the above embodiment, the data for forming the seal image is divided into the seal image basic data and the seal image formation data, and only the seal image formation data is recorded in the electronic seal stamp. Thus, all of the data forming the seal image may be recorded on the electronic seal stamp.
[0036]
Moreover, although the said embodiment demonstrated the case where a seal image was identified visually, it may replace with this and may identify a seal image digitally, ie, the data which form a seal image.
[0037]
In addition, when displaying a stamped electronic document on the display of a computer terminal, only the seal image basic data may be extracted from the data of the seal image written in the electronic document, and only the basic image may be displayed on the display. . In this way, it is possible to prevent others from forging and misusing the seal image by looking at the seal image displayed on the display.
[0038]
【The invention's effect】
As described above, according to the present invention, the seal image forming data for forming a unique seal image that can be identified for each user is recorded on the electronic seal stamp, and the computer terminal performs the electronic seal stamp according to the operation input. By creating the seal image by reading the seal image formation data, the password is not known to others and the seal image is not used without permission as in the conventional electronic document circulation seal system. Since only the user who has an electronic seal stamp can use the seal image, safety is high. Moreover, since the seal stamp image can be identified for each user, it is possible to specify the seal checker.
[0039]
Further, if the electronic seal stamp for recording the seal image forming data is constituted by a card-like recording medium, portability is improved.
[Brief description of the drawings]
FIG. 1 is a schematic configuration diagram of an embodiment of the present invention.
FIG. 2 is a plan view of an IC card (electronic seal stamp) used in the system of FIG.
FIG. 3 is a flowchart showing a procedure for registering a seal image.
FIG. 4 is an explanatory diagram showing an example of creating a seal image.
FIG. 5 is a flowchart showing a procedure for marking an electronic document.
[Explanation of symbols]
1 Computer terminal 2 IC card (electronic seal)
3 IC card reader / writer (reading device)
4 Host computer

Claims (3)

A plurality of computer terminals connected to each other via a communication line and transmitting and receiving electronic documents;
An electronic seal stamp in which data for forming a seal image for forming a unique seal image identifiable for each user is recorded;
A reading device provided in the computer terminal for reading data recorded in the electronic seal stamp;
A host computer connected to the plurality of computer terminals and having a seal stamp basic file for storing seal stamp image basic data including the size, typeface, and outline of the seal image based on personal identification data;
The computer terminal has separation means for separating the seal image into the seal image basic data and the seal image formation data,
The seal image forming data recorded on the electronic seal stamp is to process the basic image formed by the seal image basic data into a unique seal image that can be identified for each user,
The computer terminal reads the seal image forming data of the electronic seal stamp separated by the separating means according to an operation input, receives the seal image basic data separated by the separating means from the host computer, and An electronic document circulation seal system characterized in that a computer terminal forms a seal image from the seal image basic data and the seal image formation data, and writes the seal image at a seal position of the electronic document. .   The display according to claim 1, wherein a display for displaying an electronic document is provided in the computer terminal, and the basic image is displayed at the verification position when the electronic document having been verified is displayed on the display. Electronic document circulation check system.   3. The electronic document circulation seal system according to claim 1, wherein the electronic seal stamp is made of a card-shaped recording medium.

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