JP2932641B2 - Information transmission method - Google Patents

Description

Description: TECHNICAL FIELD The present invention relates to a method for transmitting information using a workstation or a network environment.

[Conventional technology]

For example, in a network system in which a plurality of workstations are connected via a network,
Document data created at one workstation can be sent to another workstation over a network for display.

One of the techniques using the communication function via such a network is called an e-mail.
This e-mail is for sending a document created at a certain workstation by designating a destination address, and only the designated person can view the document.

Also, a technology called an electronic bulletin board is known. The electronic bulletin board stores a document input from each workstation in a common storage device for bulletin information, and reads out the contents of the document when a user accesses the storage device from the workstation. .

[Problems to be solved by the invention]

However, in the conventional network system, the document for electronic mail and the document for electronic bulletin board are handled as different data. For example, in order to display the document for electronic mail on the electronic bulletin board, the same data is used. There is a problem that it is necessary to re-enter a sentence or to convert a document for electronic mail into a document for electronic bulletin board and use it once, which is troublesome.

SUMMARY OF THE INVENTION The present invention has been devised to solve the above problems, and has as its object to improve information transmission efficiency by combining an electronic mail function and an electronic bulletin board function.

[Means for solving the problem]

The present invention relates to a method of transmitting information used in a network system in which a plurality of workstations are connected via a network and exchange of e-mail between the workstations and browsing of an electronic bulletin board from each workstation are possible. Transmitting e-mail information including a mail body, a destination address, and bulletin attribute information from each workstation to a management device connected to the network, and directing the e-mail information received by the management device to the destination address. For transmitting an e-mail, setting an access right to the e-mail information based on the posting attribute information, and storing information for posting the e-mail information on the electronic bulletin board together with the information of the access right. It is characterized by being stored in a storage device.

[Action]

When an e-mail is sent from the workstation, the e-mail information is transmitted as an e-mail to the designated destination address. Further, the access right is set based on the posting attribute information included in the electronic mail, and is stored in the information storage device for the electronic bulletin board. As a result, users who have been granted access can
It is possible to access the information storage device for the electronic bulletin board and browse the bulletin information having the same content as the electronic mail.

〔Example〕

Hereinafter, the features of the present invention will be specifically described based on embodiments with reference to the drawings.

FIG. 1 is a block diagram showing a configuration example of a network system to which the information transmission device of the present invention is applied.

A plurality of workstations 1 to 3 are connected via a network 4 to form a network system. Further, a bulletin information / email management device 5 is connected to the network 4. The bulletin information / email management device 5 is connected to an e-mail information storage device 6 and a bulletin information storage device 7, and the bulletin information / email management device 5 is written from each of the workstations 1 to 3. The attribute of the e-mail is determined, and the document is written only to the e-mail information storage device 6 or to both the e-mail information storage device 6 and the bulletin information storage device 7 according to the attribute.

Next, the operation of the information transmission device in the above-described network system will be described.

For example, a case is considered in which certain information is reliably sent to a specific partner, and it is desired that information belonging to a certain group be viewed as reference information.

In this case, any workstation, for example,
The desktop of the workstation 1 is opened, and the mail sheet icon 9 is displayed on the display 8 as shown in FIG. Next, when this icon 9 is selected and opened, a destination column 10a, a copy column 10b, and a bulletin column 10 as shown in FIG.
A mail sheet 10 having c and a content column 10d is displayed.
This mail sheet 10 is different from the conventional mail sheet in that a notice field 10c is provided. Further, the mail sheet 10 is further provided with a start instruction column 10e and a cancellation instruction column 10f.

Now, a certain document is called "Kaiju＠shibuya.fujixerox.co.j
e-mail to a recipient with the address "p" and a copy of the document at "Racco＠shinjuku.mk.co.j
Also send an e-mail to the address with the address "p" and further copy the same content as this document to "DoubutsuenG"
Suppose you want to notify people who belong to the group name as bulletin information.

In this case, `` Kaiju＠ahibuya.fujixerox.
co.jp '' and enter `` Racco＠shinjuku.mk.c '' in the copy field 10b
o.jp "and" DoubutsuenG "in the bulletin box 10c. Then, a document to be transmitted or posted is input in the content column 10d.

Next, start instruction column 10 displayed on mail sheet 10
When e is selected and execution is instructed, the data of the document input in the content column 10d, that is, the mail body is displayed in the destination column 10a and the copy column.
The information is supplied from the workstation 1 to the bulletin information / email management device 5 via the network 4 together with the data input to the bulletin box 10b and the bulletin box 10c.

In addition, when the execution instruction is selected by selecting the cancellation instruction column 10f,
The mail sheet 10 is closed to be in the state shown in FIG.

The operation of the bulletin information / email management device 5 is the fourth.
This will be described with reference to the flowchart in FIG.

In the bulletin information / e-mail management device 5, the received bulletin information / e-mail information is temporarily stored in the e-mail information storage device 6, and then the destination information is included in the bulletin information / e-mail information. No, that is, whether or not there is a write in the destination column 10a (step 10).
1) If the destination address is included, the content column 10d
Is sent by e-mail to the address written in the destination field 10a (step 10).
2). Further, when there is a write in the copy column 10b (step 103), the same content is transmitted by e-mail to the address written in the copy column 10b (step 10).
Four).

Next, it is determined whether or not the posting attribute information is included in the posting information / e-mail information, that is, whether or not there is writing in the posting column 10c (step 105). , An access right is set for the document based on the bulletin attribute information (step 10).
6) That is, it is set so that only users belonging to the group “DoubutsuenG” can access, and the data of this document is stored in the bulletin information storage device 7 together with the data of the access right (step 107). Which user belongs to which group is determined by the network 4
The information is identified based on preset data by a management device called a clearinghouse service connected to the device or provided with other devices.

When the electronic bulletin board is browsed, that is, when the bulletin information is selected by the user (step 108), the user has the access right, that is, the user belongs to the specific group specified in the bulletin box 10c. Is determined (step 109), and only when there is an access right, the information in the bulletin information storage device 7 is transmitted by the bulletin information / email management device 5 to the workstation used by the user. . Thereby, for example, the electronic bulletin board 11 as shown in FIG. 5 is displayed on the display of the workstation, so that the user can browse the bulletin board.

For example, an electronic bulletin board has a hierarchical structure, and a target document is selected by sequentially selecting items downward. For example, in the case of the example shown in FIG. 5, if the target document is three items, if three items are selected, the three items are highlighted and further opened, and as shown in FIG. Is displayed on the lower electronic bulletin board 12. When the close instruction field 12b is selected and executed in the state shown in FIG. 6, the state returns to the state shown in FIG.

In addition, when viewing the bulletin information in the bulletin information storage device 7 using a workstation, as shown in FIG. 5, the bulletin information is selected, and further, the mail transmission instruction column 11a is selected. Then, when the mail transmission command is executed, the bulletin information / email management device 5 transmits the bulletin information as an e-mail to the workstation used by the user. This bulletin information is stored as a document file in a storage device such as a file server provided in the workstation. Thus, the user can freely process the document at the workstation where the user is using.

Also, as shown in FIG. 6, by selecting the mail transmission instruction column 12a and executing the mail transmission command while viewing the document, the e-mail function can be activated in the same manner as described above.

In the above example, the address column 10a, the copy column 10b, and the bulletin column 10
Although the case where all the columns of c are written has been described,
If there is a write only in the destination column 10a or in the destination column 10a and the copy column 10b, it functions in the same way as a conventional e-mail, and if there is a write in only the bulletin column 10c, only a write on the electronic bulletin board Is performed.

〔The invention's effect〕

As described above, according to the present invention, when it is necessary to always transmit necessary information to a specific partner and to inform the related group of users of the information as needed, when creating an e-mail, Then, notice attribute information may be written together with the address of the e-mail address. Therefore, it is possible to take various efficient transmission forms as necessary with a simple operation, and the efficiency of information transmission is improved.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration example of a network system to which the information transmitting apparatus of the present invention is applied, FIG. 2 is an explanatory diagram showing a display on which a mail sheet icon is displayed, and FIG. 3 is a display example of a mail sheet. FIG.
FIG. 5 is a flowchart for explaining the operation of the bulletin information / e-mail management device. FIGS. 5 and 6 are explanatory diagrams showing display examples of an electronic bulletin board. 1-3: workstation 4: network 5: bulletin information / email management device 6: email information storage device 7: bulletin information storage device 8: display 9: mail sheet icon 10: mail sheet, 10a: destination field 10b: Copying column, 10c: Bulletin column 10d: Content column, 10e: Start instruction column 10f: Cancel instruction column, 11, 12: Electronic bulletin board 11a, 12a: Email transmission instruction column 11b, 12b: Close instruction column

Claims (1)

(57) [Claims] 1. An information transmission method used in a network system in which a plurality of workstations are connected via a network and can exchange e-mails among the workstations and browse electronic bulletin boards from each workstation. Then, each workstation sends e-mail information including a mail body, a destination address, and bulletin attribute information to a management device connected to the network, and the management device transmits the received e-mail information to the destination device. Information to be received as an e-mail toward the address and to set an access right to the e-mail information based on the posting attribute information, and to post the e-mail information together with the access right information on the electronic bulletin board Characterized by storing in a storage device for storing Reaches way.