JP2021163034A - Electronic circulation system and program - Google Patents

Abstract

To provide an electronic circulation system and a program capable of smoothly performing circulation or the like of data, such as an electronic document, between companies.SOLUTION: An electronic circulation system includes a server 40 that can be connected via a network 20 from a terminal used by a user, and is configured such that the server 40 adds user's seal print data to circulation object data on the basis of an instruction from the terminal, and performs processing for circulating the circulation object data to a circulation destination via the network. In the electronic circulation system, the server 40 is configured so as to generate duplicated data obtained by duplicating circulation object data to which seal print data are added when a user of a circulation destination does not have any access right to an own server, and to transmit the duplicated data to another server to which the user of a circulation destination has an access right. Accordingly, circulation or the like of data can be performed smoothly among companies that use different servers.SELECTED DRAWING: Figure 1

Description

The present invention relates to an electronic circulation system and a program for circulating circulation target data to which imprint data is added to a circulation destination via a network.

Conventionally, a user's imprint image data (electronic seal stamp) is managed by a server, and the user's imprint image data is displayed on the screen of a terminal connected to the server via a network in response to a request from the user (terminal). An electronic seal stamp system configured to be attached (seal) to an electronic document is known (see, for example, Patent Document 1). Recently, an electronic seal stamp system provided as a cloud-type system has also appeared, and a system that uses an electronic seal stamp to circulate, approve, and approve electronic documents (hereinafter, simply referred to as "circulation, etc.") has appeared. It is becoming popular.

Japanese Unexamined Patent Publication No. 2003-169051

It is conceivable that a plurality of companies or the like will introduce a system for circulating electronic documents or the like using the above-mentioned electronic seal stamp, so that the electronic documents will be circulated among the companies or the like. However, the use of such a system is usually limited to users who have access to the system from the viewpoint of security and the like. Therefore, for example, even if a user of another company or the like who does not have access to the system of the own company is requested to approve or approve, the user of the other company or the like requests approval or approval on the system. There was a problem that it could not be performed and the processing was delayed.

The present invention has been made in view of the above circumstances, and an object of the present invention is to provide an electronic circulation system and a program capable of smoothly circulating data such as electronic documents among companies and the like. It is in.

In order to solve the above-mentioned problems, the present invention has adopted the following configuration.

The electronic circulation system of means 1 is
A data processing device that can be connected from a terminal used by the user via a network is provided, and the data processing device adds the imprint data of the user to the circulation target data based on an instruction from the terminal, and the circulation target data is added. It is an electronic circulation system configured to circulate to the circulation destination via a network.
The data processing device
Duplicate data generation means that generates duplicate data that duplicates the circulation target data to which imprint data is added, and
Duplicate data transmission that transmits the duplicated data generated by the duplicated data generation means from a terminal used by another user who does not have access right to the own data processing apparatus to another data processing apparatus that can be connected via a network. The gist is to provide means and.

According to this, starting from the data processing device (own data processing device) of this system, the own data processing device holds the data to be circulated and is used by another user who does not have the access right to the own data processing device. It is possible to view the duplicated data (circulation target data) on the terminal (other data processing device side).

The electronic circulation system of the means 2 is the electronic circulation system of the means 1.
The data processing device
An input receiving means that accepts the input of the circulation destination information indicating the circulation destination of the data to be circulated from the terminal connected to the own data processing device, and
The circulation destination information received by the input receiving means is provided with a determination means for determining whether or not the circulation destination information is information corresponding to a user who has an access right to the own data processing device.
When the determination means determines that the circulation destination information does not correspond to the information corresponding to the user who has the access right to the data processing device, the duplicate data generation means generates the duplicate data, and the duplicate data is duplicated. The gist is that the data transmission means transmits.

According to this, it is possible to improve the efficiency of the system by generating and transmitting the duplicated data as needed. Further, the convenience of the system can be improved by determining the circulation destination information based on the input circulation destination information.

The electronic circulation system of the means 3 is the electronic circulation system of the means 1 or 2.
The other data processing device receives the duplicated data transmitted by the duplicated data transmitting means, and performs a predetermined process on the duplicated data based on an instruction from a terminal connected to the other data processing device. The processed data that has undergone the processing can be transmitted to the data processing device.
The data processing device
A circulation target data storage means for storing the circulation target data of the reproduction source of the duplicate data, and a circulation target data storage means.
A processed data receiving means for receiving the processed data transmitted by the other data processing apparatus, and a processed data receiving means.
It is a gist to include a circulation target data updating means for updating the circulation target data of the duplication source stored in the circulation target data storage means based on the processed data received by the processed data receiving means. ..

According to this, the circulation target data of the duplication source stored in the own data processing device is updated based on the processed data (replica data after processing) that has been subjected to predetermined processing by another data processing device (renewal). It can be overwritten) to make the data after circulation (circulated).

The electronic circulation system of the means 4 is the electronic circulation system of any one of the means 1 to 3.
The gist is that the data processing device and the other data processing device are provided in the cloud server.

According to this, it is possible to circulate (view) the data to be circulated (replicated data) using the cloud server, and it is possible to improve the convenience of the system and facilitate its widespread use.

The electronic circulation system of the means 5 is the electronic circulation system of the means 4.
The data processing device is provided in the first cloud server.
The gist is that the other data processing device is provided in a second cloud server different from the first cloud server.

According to this, circulation (browsing) between cloud servers becomes possible, and it is possible to facilitate the spread of the system.

Further, the program of means 6 is a program used for the electronic circulation system, and is a program for causing a computer functioning as the data processing device to function as each means in any of means 1 to 3. It is a summary.

When this program is executed by a computer, the electronic circulation system of the present invention is realized.

According to the above invention, it is possible to provide an electronic circulation system and a program capable of smoothly circulating data such as electronic documents among companies and the like.

It is a block diagram of the system which concerns on this embodiment. It is a functional block diagram of the processing part which constitutes a server. It is a flowchart of workflow processing. It is a flowchart of circulation start processing. It is a flowchart of a reception browsing process. It is a flowchart of transmission browsing processing. It is a flowchart of circulation processing. It is a flowchart of other server related processing. (A) is a diagram showing an example of a system screen, (B) is a diagram showing an example of a list screen, and (C) is a diagram showing an example of a selection screen. (A) is a diagram showing a display example of uploaded circulation target data, (B) is a diagram showing a display example of received circulation target data, and (C) is a diagram showing a display example of transmission circulation target data. .. It is explanatory drawing which shows the outline of circulation of the document by the system which concerns on this embodiment.

Hereinafter, embodiments of the present invention will be described with reference to the drawings.

[System configuration]
As shown in FIG. 1, the system 10 of this embodiment is configured by connecting terminals 30A and 30B used by a user and a server 40 so as to be able to communicate with each other via a network 20 such as the Internet. The system 10 adds imprint data to data such as electronic documents (also referred to as “circulation target data”) or circulates the circulation target data based on an instruction from a terminal connected to the server 40. The process is executed on the server 40 side, which is an example of an "electronic circulation system".

The system 10 (electronic circulation system) can be used by a user who has been granted (set) an access right to the server 40. That is, the system 10 can be used by a user having an access right to the server 40 connecting (logging in) to the server 40 using a terminal. This point will be described later.

Further, the system 10 is configured so that the circulation target data can be circulated to a user who does not have the access right to the server 40 (also referred to as "another user") as a circulation destination. The other user is a user of the "other system" that adds imprint data to the circulation target data and executes the process of circulating the circulation target data on the server side in the same manner as the system 10, and the other system is used. A user who has access rights to the constituent servers (also referred to as "other servers"). In relation to this, in this embodiment, information on access rights to other servers (access rights of other users), specifically, information indicating another user's e-mail address, user ID, password, etc. is managed. An external server 50 is provided. The external server 50 is provided so as to be connectable from the server 40 via the network 20, and is under the control of the system provider related to the system 10. The external server 50 may be an on-premises type server or a cloud type server. Further, a plurality of external servers 50 may exist, or may be so-called virtualized servers. The circulation of the data to be circulated to another user as the circulation destination will be described later.

The server 40 is an example of a "data processing device", and the other server is an example of an "other data processing device".

[Terminal configuration]
Next, the terminal used by the user will be described. FIG. 1 shows an example in which two terminals, a terminal 30A used by the user X1 and a terminal 30B used by the user X2, are connected to the server 40. For example, the terminal used by the user X3 and the user The number of terminals connected to the server 40, such as the terminals used by the X4, does not matter. Further, the terminal connected to the server 40 may be a terminal (shared terminal) shared by a user to whom the access right to the server 40 is granted (set). Hereinafter, the terminals 30A, 30B and the like connected to the server 40 are also collectively referred to as "user terminals".

The user terminal is a communication terminal such as a personal computer (PC), a smartphone, or a tablet. As shown in FIG. 1, the terminal 30A (user terminal) includes a processing unit 310, a storage unit 320, a communication unit 330, a display unit 340, and an operation unit 350. This configuration (hardware configuration) is a general configuration provided in a communication terminal used as a user terminal, and is the same for the terminal 30B. Therefore, FIG. 1 omits the illustration of the configuration related to the terminal 30B.

The processing unit 310 executes various processes for controlling the operation of the terminal 30A, and is composed of a CPU (Central Processing Unit) and the like. The storage unit 320 stores an OS (Operating System) for operating the terminal 30A, programs of various applications, and other data necessary for operating the terminal 30A, and is a non-volatile memory ROM (Read Only Memory). It is composed of RAM (Random Access Memory), which is a volatile memory, and a hard disk drive (HDD), which is an auxiliary storage device. The application (application software) includes a mailer (mail software) for sending and receiving e-mails and a web browser (web browsing software) for browsing web pages.

The communication unit 330 performs data communication with the server 40 and other external devices via the network 20. The display unit 340 displays various types of information, and is composed of a liquid crystal display or the like. The operation unit 350 is operated for the user to input various instructions, and is composed of a keyboard, a mouse, and the like. The display unit 340 may be a touch panel having both a display function (output function) and an input function. In this case, the buttons, icons, keyboard, etc. displayed on the display unit 340 function as the operation unit 350.

[Configuration of server 40]
Next, the server 40 will be described. The server 40 is composed of a cloud-type server (cloud server), and is a website of the system 10 for a user terminal (user of the system 10) connected to the server 40 via the network 20. And provide various services related to circulation of data to be circulated. That is, the system 10 provides the service by using the Web browser provided in the user terminal.

As shown in FIG. 1, the server 40 includes a processing unit 410, a storage unit 420, and a communication unit 430. Like the user terminal, the processing unit 410 is composed of a CPU or the like, and the storage unit 420 is composed of a ROM, RAM, HDD or the like. Further, the communication unit 430 performs data communication with the user terminal connected to the server 40 via the network 20.

The server 40 may be an on-premises type server. Further, a plurality of servers 40 may exist, or may be so-called virtualized servers.

A program or the like for an electronic circulation system provided by a system provider is installed in the server 40 and stored in the storage unit 420. Specifically, as shown in FIG. 1, a user management DB 421 which is a database for managing information of a user who is a user of this system 10, an imprint file 422 which stores imprint data of the user, and an imprint of the user. Based on the imprint management DB 423, which is a database for managing data, and the instruction from the user terminal sent via the network 20, the imprint data of the user is added to the data to be circulated and the process of circulating the data is performed. The workflow (WF) application 424, which is a program for the purpose, is stored. The WF application 424 is a Web application. The processing unit 410 activates and executes the WF application 424 stored in the storage unit 420 based on an instruction from the user terminal. The storage unit 420 stores various data generated when the processing unit 410 executes the WF application 424.

[Use of this system 10]
The user can use the system 10 by logging in (connecting) to the server 40 from the terminal (user terminal) used by the user. When logging in, the operation unit 350 of the user terminal is operated (hereinafter, also simply referred to as "operating the user terminal"), login information is input, and if authenticated, login to the server 40 is permitted. ..

In order to use this system 10, it is necessary to prepare in advance such as creation / registration of user's imprint data, setting (granting) of login information (authentication information), and linking login information and imprint data. Specifically, for example, when a company or the like introduces the system 10, the program or the like related to the system is installed on the server used by the company or the like, and imprint data for the number of users in the company or the like is created. Registration, setting of login information for each user, linking of login information and imprint data, etc. are required as advance preparations. Those advance preparations can be made by the system provider. The advance preparation also includes information registration to the external server 50.

The login information is information for identifying a user, for example, a user ID and a password. In this embodiment, the user ID is the user's e-mail address, and the password is a combination of alphanumeric characters and symbols having a predetermined number of characters. The password may be set by the system provider as a default password, or may be arbitrarily set or changed by the user. Such login information is registered and managed in the user management DB 421. The user ID is also information that identifies the destination on the workflow by the system 10.

When the user operates the user terminal and accesses the website (home page) of the system 10 with a Web browser, an input screen (not shown) for inputting login information is displayed on the display unit 40 of the user terminal. When the login information is entered through the input screen, the entered login information is sent to the server 40, and if the login information is registered (managed) in the user management DB 421 in advance, the login to the server 40 is permitted and the WF. App 424 is started (executed). The password of the login information can be arbitrarily changed by the user.

The imprint data is image data (image data) of the imprint, and is data representing the same imprint as the imprint of the seal actually used by the user. The imprint data of each user is stored as an imprint file 422.

The association between the login information and the imprint data is performed by a table in which the login information of each user created in the imprint management DB 421 and the imprint data are associated with each other. The imprint management DB 421 is referred to based on the login information input from the user terminal when logging in to the system 10 (server 40), and when the imprint data corresponding to the login information is specified, the specified imprint is specified. The data is read from the imprint file 422, and the imprint data can be used (added to the circulation target data).

By executing the WF application 424 stored in the storage unit 420, the processing unit 410 of the server 40 executes the stamping means 411, the circulation means 412, the input receiving means 413, the determination means 414, and the duplicated data, as shown in FIG. It functions as a generation means 415, a duplicate data transmission means 416, a circulation target data storage means 417, a processed data receiving means 418, and a circulation target data update means 419. With these functions, the workflow (electronic circulation system) by this system 10 is realized.

[Workflow processing]
Next, the workflow processing by the system 10 will be described with reference to FIG. As described above, when the user operates the user terminal to input the login information and logs in to the server 40 via the network 20, the processing unit 410 starts the WF application 424 and performs the workflow processing (S100) shown in FIG. To execute. The flowcharts of FIGS. 3 to 8 referred to in the following description show the main processing performed by the processing unit 410.

As shown in FIG. 3, in the workflow process (S100), first, whether or not an instruction to start a new circulation (also referred to as a “start instruction”) is input from the user terminal connected to the server 40. Is determined (S101). The input of the start instruction is performed by operating the user terminal. For example, the start button of the system screen 700 (see FIG. 9A) displayed on the user terminal when the WF application 424 is started. This is done by pressing (clicking) 702. In S101, the user specified based on the login information input when logging in to the server 40 (the currently logged-in user) is a member included in the circulation route of the circulation currently being performed (“circulation”). It may be determined whether or not it is a "member"), and if it is not a circulation member, it may be determined that it is the stage where the circulation is newly started.

Here, the system screen 700 is a screen displayed by a Web browser provided in the user terminal. As shown in FIG. 9A, most of the system screen 700 including the center of the screen is the main display area 701, and above that, the start button 702, the reception list button 703, and the transmission list button 704. Is displayed. FIG. 9A shows an initial screen (home screen) of the system screen 700. The configurations of the various screens shown in this embodiment are merely examples, and the present invention is not limited to this.

If it is determined that the start instruction has been input in S101 (YES in S101), the circulation start process (S103) described later is performed, and if it is determined that the start instruction has not been input (NO in S101), the process of S103 is performed. Proceed to S105 without doing.

In S105, an instruction (also referred to as "confirmation instruction") for confirming the circulation target data sent to the currently logged-in user or the circulation target data forwarded by the currently logged-in user is input from the user terminal. Determine if it has been done. (S105). The confirmation instruction is input by operating the user terminal, for example, by clicking the reception list button 703 or the transmission list button 704 on the system screen 700 shown in FIG. 9A.

If it is determined in S105 that the confirmation instruction has not been input (NO in S105), this processing ends without performing the processing of S107 to S115.

On the other hand, when it is determined in S105 that the confirmation instruction has been input (YES in S105), a list of data to be circulated that can be confirmed is displayed on the user terminal (S107). This list display is performed, for example, by displaying the list screen 705a or 705b shown in FIG. 9B in the main display area 701. When the confirmation instruction is given by the reception list button 703, the reception list screen 705a, which is a list of circulation target data sent to the currently logged-in user, is displayed. Further, when the confirmation instruction is performed by the transmission list button 704, the transmission list screen 705b, which is a list of the circulation target data applied or forwarded by the currently logged-in user, is displayed. The user can operate the user terminal to select the circulation target data (circulation document) to be confirmed from the list screens 705a or 705b. If there is no reception history or transmission history of the circulation target data, the list screen is displayed in the main display area 701, but the list screen is blank.

Next, in S109, the reception list screen 705a is displayed in S107, and it is determined whether or not the circulation target data (also referred to as “reception circulation target data”) is selected from the reception list screen 705a (S109). As a result, if it is determined that the data to be received and circulated is selected (YES in S109), the reception browsing process (S111) described later is performed, and if it is determined that the data is not selected (NO in S109), the process of S111 is performed. Proceed to S113 without going.

In S113, the transmission list screen 705b is displayed in S107, and it is determined whether or not the circulation target data (also referred to as “transmission circulation target data”) is selected from the transmission list screen 705b (S113). As a result, if it is determined that the data to be transmitted and circulated is selected (YES in S113), the transmission viewing process (S115) described later is performed, and if it is determined that the data is not selected (NO in S113), the process of S115 is performed. This process is completed without any problems.

[Circulation start processing]
Next, the circulation start process (S103) executed in the workflow process (S100) will be described with reference to FIG. As shown in the figure, in the circulation start processing (S103), first, data (circulation target data) such as a newly circulated document is acquired (S201). When the above-mentioned start instruction is input from the user terminal (YES in S101), the processing unit 410 displays the selection screen 706 (see FIG. 9C) for selecting the circulation target data (for example, a document file). Display on the user terminal. The file name of the document that can be selected on the user terminal side is displayed on the selection screen 706, and the user can select the circulation target data to be newly circulated through the selection screen 706. What is displayed on the selection screen 706 is, for example, the file name of the document stored (saved) in the storage unit of the user terminal. When the circulation target data is selected from the selection screen 706, the selected circulation target data is sent to the server 40, the circulation target data is acquired by the processing unit 410, and the main display area 701 of the system screen 700 Displayed in (S201). That is, the circulation target data is uploaded from the user terminal to the server 40.

Here, a display example of the uploaded circulation target data is shown in FIG. 10 (A). As shown in the figure, when the circulation target data is uploaded, the circulation target data D1 and the circulation destination button 707 instructing the setting of the circulation destination are displayed in the main display area 701 of the system screen 700, and the user is currently logged in. An imprint icon 709 indicating the imprint of the user (for example, user X1) and a text addition icon 710 are displayed. The imprint indicated by the imprint icon 709 is based on the imprint data of the user stored in the storage unit 420 as the imprint file 422.

Next, in S203, it is determined whether or not an instruction to add imprint data (also referred to as “seal instruction”) to the circulation target data acquired (uploaded) in S201 is input from the user terminal (S203). .. The stamping instruction is input by operating the user terminal. For example, as shown in FIG. 10A, the stamp imprint data is added to the circulation target data D1 displayed in the main display area 701. This is done by dragging and dropping the imprint icon 709 to the desired location (stamping position) and clicking the imprint icon 709 at the imprinting position. Further, by clicking the text addition icon 710 displayed in the main display area 701, the text (comment) can be added to an arbitrary place on the circulation target data D1.

It should be noted that the data (file) such as other documents created by the user can be attached to the circulation target data D1. In this case, a plurality of data (for example, up to five files) may be attached to the circulation target data D1. Further, the attached data may be deleted during the circulation, or the attached data may be added to the circulation target data during the circulation. In addition, it may be possible to set whether or not the attached data can be viewed on a data-by-data basis. Whether or not this viewing is possible is, for example, made visible only to the authorizer (user of the final circulation destination), or disabled by a specific circulation person in the middle of circulation. The format of the attached data is not particularly limited.

When it is determined that the stamping instruction has been input in S203 (YES in S203), the stamping data of the currently logged-in user is read from the stamping file 422, and the stamping data is added to the stamping position of the circulation target data D1 (S205). .. That is, the user's imprint data (electronic seal stamp) is stamped. The processing of S205 is due to the processing unit 410 functioning as the stamping means 411 (see FIG. 2). At this time, the circulation target data D1 to which the imprint data is added is displayed in the main display area 701.

On the other hand, if it is determined in S203 that the stamping instruction has not been input (NO in S203), the process waits until the stamping instruction is input.

Next, in S207, it is determined whether or not an instruction to set the circulation destination of the circulation target data to which the imprint data is added (also referred to as “circulation destination setting instruction”) is input from the user terminal (S207). The input of the circulation destination setting instruction is performed by operating the user terminal, and is performed, for example, by clicking the circulation destination button 707 shown in FIG. 10 (A). If it is determined in S207 that the circulation destination setting instruction has not been input (NO in S207), the process waits until the circulation destination setting instruction is input.

On the other hand, when it is determined in S207 that the circulation destination setting instruction has been input (YES in S207), the circulation destination input screen (not shown) for inputting the circulation destination is displayed in the main display area 701, and the circulation destination is displayed. Set the circulation destination input from the user terminal through the setting screen (S209). Input (setting) of the circulation destination is performed by inputting the e-mail address of the user who is the circulation destination (also referred to as "circulation destination user") in the input field on the circulation destination setting screen. At least one circulation destination user is set (input). The e-mail address of the circulation destination user input at this time is the e-mail address of the user who has the access right to the server 40. That is, it is the e-mail address of the user whose login information is managed in the user management DB 421, and is the user ID of that user. Further, in the system 10, it is possible to input the e-mail address of another user who does not have the access right to the server 40 and set the other user as the circulation destination (circulation destination user). In S209, the circulation destination is set based on the e-mail address of the circulation destination user input in this way. Further, in S209, a user who is currently logged in, that is, a user who is a circulation source (applicant) (also referred to as a “circulation source user”) is set as a return destination (end point of the circulation route) of the circulation target data. The e-mail address of the circulation source user is set by default based on the login information even if the user does not enter it.

By the above processing of S209, the circulation route of the circulation target data is set (determined). The processing of S209 is due to the processing unit 410 functioning as the input receiving means 413 (see FIG. 2), and the e-mail address of the circulation destination user is an example of "circulation destination information".

Next, in S211, it is determined whether or not an instruction to start circulation (also referred to as "circulation instruction") according to the circulation destination (circulation route) set in S209 described above is input from the user terminal (S211). .. The circulation instruction is input by operating the user terminal, for example, by clicking the send button (not shown) displayed on the circulation destination input screen described above.

If it is determined that the circulation instruction has been input in S211 (YES in S211), the circulation process (S213) described later is performed, and if it is determined that the circulation instruction has not been input (NO in S211), the circulation instruction is input. Wait until

[Received browsing process]
Next, the reception browsing process (S111) executed in the workflow process (S100) will be described with reference to FIG. As shown in the figure, in the reception browsing process (S111), first, the circulation target data corresponding to the reception circulation target data (see S109) selected from the reception list screen 705a described above is read from the storage unit 420. This is displayed in the main display area 701 of the system screen 700 (S301). Although the details will be described later, the circulation target data circulated according to the circulation route set in S209 and the data accompanying the circulation target data are stored in a predetermined storage area of the storage unit 420 of the server 40 including the data for which the circulation is completed. (Saved). In S301, the data corresponding to the received circulation target data is read out from the stored data, and this is displayed in the main display area 701.

FIG. 10B shows a display example of the circulation target data (received circulation target data) read by S301. As shown in the figure, the main display area 701 is the circulation target data sent to the currently logged-in user (for example, user X1) and is the circulation source (applicant) of the user (for example, user X1). The circulation target data D2 on which the imprint data of the user X2) is at least stamped is displayed. Further, the send button 711 is displayed above the circulation target data D2, and the imprint icon 709, the text addition icon 710, the stamp history button 712, and the circulation route button 713 are displayed on the right side of the circulation target data D2. NS. The imprint icon 709 and the text addition icon 710 are the same as those displayed at the circulation start stage described with reference to FIG. 10 (A).

The transmission button 711 is a button for instructing the circulation (forwarding) of the circulation target data D2 displayed in the main display area 701 to the next circulation destination. Since the next circulation destination is based on the circulation route set at the start of circulation of the circulation target data D2, the next circulation destination is not set (input) here.

The stamp history button 712 instructs the display of the stamp history information (stamp log) indicating the stamper, the stamp date, etc. of the stamp data regarding the stamp data added to the circulation target data D2 displayed in the main display area 701. Button for. When the stamping history button 712 is clicked and an instruction to display the stamping history information is input from the user terminal, the processing unit 410 displays the stamping history information on the user terminal. The stamp history information is displayed, for example, by a pop-up window.

The circulation route button 713 is a button for instructing the display of the circulation route of the circulation target data D2 displayed in the main display area 701 and the circulation route information (circulation log) indicating the circulation status. When the circulation route button 713 is clicked and a display instruction for the circulation route information is input from the user terminal, the processing unit 410 displays the circulation route information on the user terminal. The circulation route information is also displayed by, for example, a pop-up window.

The circulation target data (received circulation target data) read in S301 may be displayed on a screen (new tab or the like) that newly appears in addition to the system screen 700 (main display area 701).

Following S301, the processing unit 410 processes S303 to S309. These S303 to S309 are the same as S203 to S213 (excluding S207 and S209) in the above-mentioned circulation start processing (S103). The circulation instruction of S307 is input by clicking the transmission button 711.

[Send browsing process]
Next, the transmission viewing process (S115) executed in the workflow process (S100) will be described with reference to FIG. As shown in the figure, in the transmission browsing process (S115), first, the circulation target data corresponding to the transmission circulation target data (see S113) selected from the transmission list screen 705b described above is read from the storage unit 420. This is displayed in the main display area 701 of the system screen 700 (S401).

FIG. 10 (C) shows a display example of the circulation target data (transmission circulation target data) read by S401. As shown in the figure, the circulation target data D3 in which at least the imprint data of the circulation source user (for example, user X1) is stamped is displayed in the main display area 701, and the stamping (approval) at the circulation destination is completed. If so, the imprint data of the circulation destination user (for example, user X2) who is the sealer (approver) is also displayed. Further, the status display 714 is displayed on the upper right side of the circulation target data D2, and the stamp history button 712 and the circulation route button 713 are displayed below the status display 714. The stamp history button 712 and the circulation route button 713 are the same as those displayed at the viewing stage of the received circulation target data described with reference to FIG. 10 (B).

The status display 714 shows the current circulation status of the data to be transmitted and circulated, and indicates that the processing (addition of imprint data, addition of comments, remand, etc.) at the final circulation destination of the circulation route has been performed and the circulation has been completed. Characters such as "Completed" indicating "Circulation" and "Circulation in progress" indicating that the circulation has not been completed are displayed.

The circulation target data (transmission circulation target data) read by S401 may be displayed on a screen (new tab or the like) that newly appears in addition to the system screen 700 (main display area 701).

Next, in S403, it is determined whether or not the instruction to end viewing the data to be transmitted and circulated has been input from the user terminal (S403), and if it is determined that the instruction has not been input (NO in S403), the processing of S405 is not performed. When this process is completed and it is determined that the input has been made, the process proceeds to S405.

The S405 performs a browsing end process for ending the browsing of the circulation target data (transmission circulation target data) read by the S401 (S405). Here, for example, the process of finishing the display of the circulation target data (transmission circulation target data) shown in FIG. 10 (C) and returning to the initial screen (home screen) of the system screen 700 shown in FIG. 9 (A) is performed.

[Circulation process]
Next, the circulation processing (S213, S309) executed in the circulation start processing (S103) and the reception viewing processing (S111) will be described with reference to FIG. 7. Since the processing contents of the circulation processing (S213) in the circulation start processing (S103) and the circulation processing (S309) in the reception viewing processing (S111) are basically the same, both will be described together here.

As shown in FIG. 7, in the circulation processing (S213, S309), first, the next circulation destination determination for determining whether or not the next circulation destination user is a user who has the access right to the server 40 (own server) is performed. Do (S501). In the next circulation destination determination (S501), the e-mail address (circulation destination information) of the next circulation destination user input at the time of setting the circulation destination by the above-mentioned S209 is included in the login information managed by the user management DB 421. It is performed by determining whether or not it is present.

As a result of the next circulation destination determination (S501), when the e-mail address of the next circulation destination user is included in the login information, that is, the user whose next circulation destination user has the access right to the server 40 (“registered user””. In the case of (also referred to as) (YES in S503), the circulation target data to which the imprint data of the currently logged-in user is added is transmitted to the next circulation destination user (S505). Here, as described above, the circulation destination is set by inputting the e-mail address, but the transmission of the circulation target data by S505 is different from the e-mail transmission by the mailer. This is because the e-mail address input when setting the circulation destination is an address (circulation destination information) indicating the destination to be the circulation destination on the workflow (circulation route) by the system 10.

Therefore, when the processing of S505 is performed, the circulation target data is stored in a predetermined storage area (for example, a storage area corresponding to the circulation destination user) provided in the storage unit 420 corresponding to the circulation destination e-mail address (user ID). Will be done. At this time, the circulation target data is stored in the corresponding circulation route unit (workflow unit). Further, in the case of the storage by the circulation processing (S213) in the circulation start processing (S103), the circulation target data is newly stored (newly saved), and in the case of the storage by the circulation processing (S309) in the reception browsing processing (S103), the circulation is performed. The target data is updated and stored (overwritten).

On the other hand, as a result of the next circulation destination determination (S501), when the e-mail address of the next circulation destination user is not included in the login information, that is, the next circulation destination user is not a registered user and has the access right to the server 40. If the user does not have (another user) (NO in S503), the circulation target data to which the imprint data of the currently logged-in user is added is stored in the storage unit 420 corresponding to the user's e-mail address (user ID). It is stored in a predetermined storage area provided in (S511). In addition, copy data (duplicate data) that is a copy (duplicate) of the circulation target data is generated (S513), and the generated copy data is used by a server (others) to which another user who is the next circulation destination user has access rights. (S515). At this time, the e-mail address (user ID) of the currently logged-in user who is the transmission source is also sent to another server. When sending the copy data to another server, the destination is the email address of the other user entered as the circulation destination and the access right to the other server managed by the external server 50 (access of the other user). It can be specified based on the information about the right). By sending copy data to another user's e-mail address (to a user on another system) based on the access rights of other users included in the information managed by the external server 50, the copy is copied. Data can be received by other servers and is subject to workflow processing by other servers (other systems). The transmission of copy data by S515 is different from the transmission of mail by mailer.

In this way, the server 40 (this system 10) holds (stores) the original data (original) of the circulation target data (S511), generates copy data of the circulation target data, and allows another user to access it. By sending to another server with the right, while avoiding the risk of losing the data to be circulated (original data), copy data with the same content as the original data can be sent to another server (terminal connected to another server). ) Can be viewed.

In the processing of S501, S511, S513 and S515, the processing unit 410 functions as a determination means 414, a circulation target data storage means 417, a duplicate data generation means 415 and a duplicate data transmission means 416 (see FIG. 2). It is due to. Further, the circulation processing (S213, S309) is due to the processing unit 410 functioning as the circulation means 412 (see FIG. 2).

Next, in S507, the circulation history information related to the circulation target data stored in S505 or S511 is stored in a predetermined storage area of the storage unit 420 (S507). The circulation history information includes the above-mentioned stamp history information (stamp log) and circulation route information (circulation log). The circulation history information is also stored in the circulation route unit (workflow unit) in the same manner as the circulation target data. Further, in the case of the memory by the circulation process (S213) in the circulation start process (S103), the circulation history information is newly stored (newly saved), and in the case of the memory by the circulation process (S309) in the reception browsing process (S103), the circulation is performed. The history information is updated and stored (overwritten).

Since the circulation history information is stored in the storage unit 420 regardless of whether the next circulation destination user is a registered user, the next circulation destination user is another user (non-registered user) and another server. Even if the copy data is transmitted to, the circulation history information of the circulation target data corresponding to the copy data is managed on the server 40 (this system 10) side and is not transmitted to another server. Therefore, the circulation history information on the server 40 side is hidden on the other server side, and other users cannot see the circulation history information on the server 40 side. As a result, the risk of leakage of circulation history information to the outside can be avoided.

Next, in S509, a circulation notification is transmitted to the next circulation destination user (S509). The circulation notification is to notify the next circulation destination user that the circulation has arrived, and is performed by sending an e-mail to the e-mail address (mail server) of the next circulation destination user. Therefore, when the circulation process is performed, a circulation notification email is automatically sent to the next circulation destination user. The next circulation destination user who receives the circulation notification mail can know that the circulation target data addressed to him / her has arrived, and can view the circulation target data by logging in to the server to which he / she has access right. be able to.

[Other server related processing]
Next, the other server-related processing (S1000) by the system 10 will be described with reference to FIG. The other server-related process (S1000) is a process executed by the processing unit 410 separately from the workflow process (S100) described above.

As shown in FIG. 8, in the other server-related processing (S1000), first, it is determined whether or not the copy data is received from the other server (S1001). The copy data here is the copy data generated by the above-mentioned S513 and transmitted to another server by S515, and the copy data is processed by adding imprint data of another user or adding text. Is the data provided on the other server side (also referred to as "processed data").

When it is determined that the copy data (processed data) has been received by S1001 (YES in S1001), the circulation target data stored in the above-mentioned S511 as the original data of the copy data is based on the processed data received this time. Update (S1003). In addition, the circulation history information stored in S511 described above is updated based on the processed data received this time (S1005). The update of the circulation target data by S1003 is a process such as updating the circulation target data stored as the original data in the predetermined storage area of the storage unit 420 to the circulation target data to which the imprint data of another user is added, for example. This is done by overwriting the contents of the completed data. Further, the update of the circulation history information by S1005 is performed by adding the circulation history information related to the original data stored in the predetermined storage area of the storage unit 420, for example, the imprint data of another user. It is performed by overwriting the contents that reflect the processing performed on the other server side, such as updating to the information including the log. The updated circulation target data and circulation history information are to be circulated in S301 of the reception browsing process (S111) or S401 of the transmission browsing process (S115) depending on the status of the circulation route of the received processed data. By reading the data, it can be viewed on the server 40 side.

The processing of S1001 is due to the processing unit 410 functioning as the processed data receiving means 418 (see FIG. 2), and the processing of S1003 and S1005 is performed by the processing unit 410 of the circulation target data updating means 419 (see FIG. 2). This is due to the function as (see FIG. 2).

When the system 10 of the present embodiment described above is introduced by different companies that use different servers, for example, circulation between the companies can be performed without delay. Hereinafter, this point will be described with reference to FIG.

As in the example shown in FIG. 11, a company X that uses a cloud server 10X (hereinafter, simply referred to as "server 10X") and a company Y that uses a cloud server 10Y (hereinafter, simply referred to as "server 10Y"). There are two companies, each of which can connect to each other's servers only from the terminals used by their employees. That is, it is assumed that the employees of company X and company Y each have the access right to the company's own server and not the access right to the server of another company. Under such a server environment, it is assumed that Company X and Company Y have introduced the system according to this embodiment, respectively. When introducing the system, the information about the access right to the server 10X of company X (access right of the employee of company X) and the information about the access right to the server 10Y of company Y (access right of the employee of company Y) are the external servers. It is registered and managed in advance in 50. Hereinafter, the system related to this form introduced by Company X is referred to as "Company X circulation system", and the system related to this form introduced by Company Y is referred to as "Company Y circulation system". In this case, the server 10X is an example of a "data processing device", and the server 10Y is an example of an "other data processing device".

In this case, the employee X1 of company X uploads the circulation document (data to be circulated) to the server 10X using the circulation system of company X, stamps his / her own imprint data on the circulation document, and then the company Y When the circulation is started with the employee Y1 as the final circulation destination (circulation route: X1 → Y1 → X1 (return)) (see S103), a copy of the circulation document to which the imprint data of the employee X1 is added is copied from the server 10X to the server 10Y. Sent (see S513, S515). This transmission is performed to the e-mail address of employee Y1 (addressed to employee Y1), which is the destination of the circulation document. Then, when the server 10Y receives the circulation document (copy) from the server 10X, the circulation document can be viewed on the server 10Y (Y company circulation system) side (see S111).

After that, the employee Y1 of the company Y uses the circulation system of the company Y to browse the circulation document (copy) sent from the employee X1, stamps the circulation document with his / her own imprint data, and then proceeds with the circulation ( See S111). Then, a copy of the circulation document to which the imprint data of employee Y1 is added is transmitted from the server 10Y to the server 10X (see S513 and S515). This transmission is performed to the e-mail address of the circulation source employee X1 (to the employee X1), which is set by default when the circulation starts. Then, when the server 10X receives the stamped (approved) circulation document (copy) from the server 10Y, the original circulation document to which the imprint data of the employee X1 is added becomes the circulation document to which the imprint data of the employee Y1 is added. It is overwritten (updated), and the circulation document can be viewed on the server 10X (circulation system of company X) (see S115 and S1000). That is, the latest circulation document reflecting the processing result on the server 10Y (company Y circulation system) side can be browsed on the server 10X (company X circulation system) side. The process of stamping (adding) the imprint data of employee Y1 on the circulation document (copy) in the circulation system of company Y (server 10Y) is an example of "predetermined processing".

According to the system 10 of the present embodiment described above, not only circulations and the like in companies and the like using the same server, but also circulations and the like between different companies and the like using different servers can be performed on each system. It can be done smoothly. This is because it is not necessary to send the circulation target data to a server with a different counterparty using a tool outside the system (for example, e-mail).

Further, in the system 10, the user can set the circulation destination (circulation route) simply by inputting the e-mail address of the circulation destination user regardless of whether or not he / she has the access right to the server 40 (own server). As a result, it is possible to easily perform circulation and the like including a user who does not have the access right to the own server in the circulation route, and it is possible to improve the convenience of the system.

In the example shown in FIG. 11, a case where different cloud servers are used by company X and company Y is shown. For example, an area of company X and an area of company Y are provided in the same cloud server. The same applies to the case where each company's employees can connect to each other's areas only from the terminals used by the company.

Further, in the case shown in FIG. 11, the case where the company X and the company Y each introduced the system of this embodiment was shown, but also when either the company X or the company Y introduced the system according to this embodiment. A certain effect can be obtained. For example, a function (S503, S511, When Company Y has introduced a system that does not have S513, S515) (hereinafter referred to as the "old system"), it is subject to circulation from the new system side to the old system side, as in the case described using FIG. A copy of the data (circulation document) can be sent, and the copy can be received on the old system side. Therefore, Company X can send the circulation target data to Company Y without using a tool (for example, e-mail) outside the system. In addition, Company Y can receive the circulation target data from Company X on the system. Therefore, at least for the circulation of the data to be circulated from the company X to the company Y, it is possible to smoothly proceed with the processing.

10 systems, 20 networks, 30A, 30B terminals, 40 servers, 50 external servers, 310 processing units, 320 storage units, 330 communication units, 340 display units, 350 operation units, 410 processing units, 411, stamping means, 412 circulation means 413 Input receiving means, 414 Judging means, 415 Duplicate data generating means, 416 Duplicate data transmitting means, 417 Circulation target data storage means, 418 Processed data receiving means, 419 Circulation target data update means, 420 Storage unit, 421 User management DB, 422 imprint file, 423 imprint management DB, 424 WF application, 430 communication unit.

Claims (6)

A data processing device that can be connected from a terminal used by the user via a network is provided, and the data processing device adds the imprint data of the user to the circulation target data based on an instruction from the terminal, and the circulation target data is added. It is an electronic circulation system configured to circulate to the circulation destination via a network.
The data processing device
Duplicate data generation means that generates duplicate data that duplicates the circulation target data to which imprint data is added, and
Duplicate data transmission that transmits the duplicated data generated by the duplicated data generation means from a terminal used by another user who does not have access right to the own data processing apparatus to another data processing apparatus that can be connected via a network. An electronic circulation system characterized by providing means and. The data processing device
An input receiving means that accepts the input of the circulation destination information indicating the circulation destination of the data to be circulated from the terminal connected to the own data processing device, and
The circulation destination information received by the input receiving means is provided with a determination means for determining whether or not the circulation destination information is information corresponding to a user who has an access right to the own data processing device.
When the determination means determines that the circulation destination information does not correspond to the information corresponding to the user who has the access right to the data processing device, the duplicate data generation means generates the duplicate data, and the duplicate data is duplicated. The electronic circulation system according to claim 1, wherein the data transmission means transmits the data. The other data processing device receives the duplicated data transmitted by the duplicated data transmitting means, and performs a predetermined process on the duplicated data based on an instruction from a terminal connected to the other data processing device. The processed data that has undergone the processing can be transmitted to the data processing device.
The data processing device
A circulation target data storage means for storing the circulation target data of the reproduction source of the duplicate data, and a circulation target data storage means.
A processed data receiving means for receiving the processed data transmitted by the other data processing apparatus, and a processed data receiving means.
It is characterized by comprising a circulation target data updating means for updating the circulation target data of the duplication source stored in the circulation target data storage means based on the processed data received by the processed data receiving means. The electronic circulation system according to claim 1 or 2. The electronic circulation system according to any one of claims 1 to 3, wherein the data processing device and the other data processing device are provided in a cloud server. The data processing device is provided in the first cloud server.
The electronic circulation system according to claim 5, wherein the other data processing device is provided in a second cloud server different from the first cloud server. A data processing device that can be connected from a terminal used by the user via a network is provided, and the data processing device adds the imprint data of the user to the circulation target data based on an instruction from the terminal, and the circulation target data is added. A program used in an electronic circulation system that is configured to circulate to a circulation destination via a network.
A program for causing a computer functioning as the data processing device to function as each means according to any one of claims 1 to 3.

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