JP2021033654A - Personnel data provision system - Google Patents

Abstract

To provide a personnel data provision system capable of efficiently providing a data set for a person other than a manager and preventing leakage of information with high confidentiality.SOLUTION: A personnel data provision system includes: a master data storage unit 119 which includes personnel information such as employees; a working data storage unit 120 which is synchronous with the master data storage unit 119 and accessible by a first worker; an item reception unit 113 which receives, from the first worker, selection of an item of the personnel information such as the employees, which is necessary or unnecessary for a predetermined purpose; a data set generation unit 111 which generates, from the working data storage unit 120, a data set including the personnel information applicable to the necessary item or a data set including the personnel information excluding information applicable to the unnecessary item; and a data set provision unit 112 which provides the data set to a second worker.SELECTED DRAWING: Figure 3

Description

The present invention relates to a personnel data providing system.

As for personnel information, it is necessary to update the information at any time such as transfer or joining / leaving the company, and management is complicated. Therefore, there is a great need to improve the efficiency of management of personnel information. Therefore, in recent years, a system for efficiently managing personnel information in a company has been proposed. For example, Patent Document 1 discloses an invention relating to a personnel information output device.

Japanese Unexamined Patent Publication No. 2012-203846

By the way, since the personnel data contains a lot of sensitive information such as employee personal information, family information, work and salary, only a small number of managers can access the database containing all the personnel information. In many cases, only one person in charge of personnel and labor is assigned. On the other hand, in personnel data analysis, it is assumed that various analysis requests will be received from management and the field, and the manager needs to respond to various analysis requests each time. Sharing was inefficient and there was a risk of information leakage. In addition, managing the authority that can be accessed by each employee on the system is complicated and tends to be complicated.

Therefore, one object of the present invention is to provide a personnel data providing system capable of efficiently providing a data set to a person other than the administrator and preventing leakage of highly confidential information.

In order to solve the above problems, according to the first aspect of the present invention, as described in claim 1, the master data storage unit 119 including personnel information of employees and the like, and the master data storage unit 119. A work data storage unit 120 that is synchronized and accessible to the first worker, and an item reception unit that accepts from the first worker the selection of necessary or unnecessary items for a predetermined purpose among the personnel information of the employees and the like. Data set generation that generates a data set consisting of personnel information corresponding to the necessary items or a data set consisting of personnel information excluding the information corresponding to the unnecessary items from 113 and the work data storage unit 120. A personnel data providing system including a unit 111 and a data set providing unit 112 that provides the data set to a second worker is provided. According to such a configuration, the items included in the data set provided to the second worker can be easily restricted by selecting the items.

Further, in order to solve the above problems, according to the second aspect of the present invention, as described in claim 2, the setting regarding the second worker and the working conditions of the second worker is set. Acceptance conditions Provided is a personnel data providing system characterized by further having a reception unit 114. According to such a configuration, a second worker who provides the personnel data and the working conditions thereof can be easily set.

Further, in order to solve the above problems, according to the third aspect of the present invention, as described in claim 3, the selection item storage unit 121 for storing the necessary items for each of the above purposes and the above-mentioned purpose. A personnel data providing system further provided with an item recommendation unit 115 that presents necessary items accordingly is provided. With such a configuration, it is not necessary for the first worker to check the necessary items.

Further, in order to solve the above problems, according to the fourth aspect of the present invention, as described in claim 4, the personnel information is subject to restrictions on confidentiality for each of the items. A personnel data providing system is provided that further has an alert generator 116 that generates alerts based on confidentiality restrictions. Further, according to the fifth aspect of the present invention, as described in claim 5, the alert generation unit 116 is at least when the item reception unit 113 receives the item, or the condition reception unit 114 is the second. A personnel data provision system is provided that generates alerts when either receiving input about a worker. With such a configuration, it is possible to prevent an accident in which a highly confidential item is mistakenly provided to a person who does not have access restrictions.

Further, in order to solve the above problems, according to the sixth aspect of the present invention, as described in claim 6, for calculating a predetermined personnel index using the items included in the data set. A personnel data providing system further having a calculation formula setting reception unit 118 for receiving settings related to the calculation formula is provided. According to such a configuration, it is easy to set a calculation formula for calculating the personnel index, and it is possible to reduce errors in the calculation formula.

According to the present invention, it is possible to efficiently provide a data set to a person other than the administrator and prevent leakage of highly confidential information.

It is a figure which shows the structural example of the system by embodiment of this invention. It is a hardware block diagram of the system by embodiment of this invention. It is a functional block diagram of the system by embodiment of this invention. This is an example of information stored in the item selection storage unit. This is an example of the confidentiality level information stored in the restriction information storage unit 122. This is an example of access restriction information stored in the restriction information storage unit 122. This is an example of the item recommendation screen. This is a display example when accepting the calculation setting of the turnover rate. This is an example of the item reception screen. This is an example of the condition reception screen. It is an operation flow according to the embodiment of this invention.

The contents of the embodiments of the present invention will be described in a list. The present invention has the following configurations.
[Item 1]
Master data storage unit 119 including personnel information of employees, etc.
A work data storage unit 120 that is synchronized with the master data storage unit 119 and can be accessed by the first worker.
The item reception unit 113 that accepts the selection of necessary or unnecessary items for a predetermined purpose from the first worker among the personnel information of the employees and the like.
From the work data storage unit 120, a data set generation unit 111 that generates a data set consisting of personnel information corresponding to the necessary item or a data set consisting of personnel information excluding the information corresponding to the unnecessary item. ,
A data set providing unit 112 that provides the data set to a second worker, and
Personnel data provision system including.
[Item 2]
The personnel data providing system according to item 1, further comprising a second worker and a condition reception unit 114 that receives settings related to the work conditions of the second worker.
[Item 3]
A selection item storage unit 121 that stores necessary items for each purpose, and
The personnel data providing system according to item 1 or 2, further comprising an item recommendation unit 115 that presents necessary items according to the purpose.
[Item 4]
The personnel information is subject to confidentiality restrictions for each item.
The personnel data providing system according to any one of items 1 to 3, further comprising an alert generation unit 116 that generates an alert based on the limitation on confidentiality.
[Item 5]
The alert generation unit 116 is characterized in that an alert is generated at least when the item reception unit 113 receives an item or when the condition reception unit 114 receives an input regarding a second worker. , The personnel data providing system according to item 4.
[Item 6]
The item according to any one of items 1 to 5, further comprising a calculation formula setting reception unit 118 for receiving a setting related to a calculation formula for calculating a predetermined personnel index using the items included in the data set. Personnel data provision system.

<Details of the embodiment>
Hereinafter, embodiments of the present invention will be described with reference to the drawings.

As shown in FIG. 1, the personnel data providing system 1 of the present invention executes information processing via communication with the first worker terminal 2 and the second worker terminal 3. The personnel data providing system 1 may be a general-purpose computer such as a workstation or a personal computer, or may be logically realized by cloud computing. It is assumed that the personnel data providing system 1 executes these functions as a so-called Web application.

The first worker terminal 2 and the second worker terminal 3 use the service by executing information processing via communication with the personnel data providing system 1. The first worker terminal 2 and the second worker terminal 3 may be a general-purpose computer such as a workstation or a personal computer, or a mobile communication device such as a smartphone.

FIG. 2 is a diagram showing a hardware configuration example of the personnel data providing system 1. The personnel data providing system 1 includes at least a control unit 10, a memory 11, a storage 12, a transmission / reception unit 13, an input / output unit 14, and the like, and these are electrically connected to each other through a bus 15.

The control unit 10 is an arithmetic unit that controls the operation of the entire personnel data providing system 1, controls the transmission and reception of data between each element, and performs information processing and the like necessary for executing an application. For example, the control unit 10 is a CPU (Central Processing Unit), and executes each information processing by executing a program or the like stored in the storage 12 and expanded in the memory 11.

The memory 11 includes a main memory composed of a volatile storage device such as a DRAM (Dynamic Random Access Memory) and an auxiliary memory composed of a non-volatile storage device such as a flash memory or an HDD (Hard Disk Drive). .. The memory 11 is used as a work area of the processor 10, and also stores a BIOS (Basic Input / Output System) executed when the personnel data providing system 1 is started, various setting information, and the like.

The storage 12 stores various programs such as application programs. A database storing data used for each process may be built in the storage 12.

The transmission / reception unit 13 connects the personnel data providing system 1 to the network 3. The transmission / reception unit 13 may be provided with a short-range communication interface of Bluetooth (registered trademark) and BLE (Bluetooth Low Energy).

The input / output unit 14 is an information input device such as a keyboard and a mouse, and an output device such as a display, which are used as needed.

The bus 15 is commonly connected to each of the above elements and transmits, for example, an address signal, a data signal, and various control signals.

FIG. 3 is a diagram showing a software configuration example of the personnel data providing system 1. The personnel data provision system 1 includes a data set generation unit 111, a data set provision unit 112, an item reception unit 113, a condition reception unit 114, an item recommendation unit 115, an alert generation unit 116, a data set request reception unit 117, and a calculation formula setting reception. A unit 118, a master data storage unit 119, a work data storage unit 120, a selection item storage unit 121, and a restriction information storage unit 122 are provided.

The data set generation unit 111, the data set provision unit 112, the item reception unit 113, the condition reception unit 114, the item recommendation unit 115, the alert generation unit 116, the data set request reception unit 117, and the calculation formula setting reception unit 118 are personnel personnel. The control unit 10 included in the data providing system 1 is realized by reading the program stored in the storage 12 into the memory 11 and executing it, and the master data storage unit 119, the work data storage unit 120, the selection item storage unit 121, The limiting information storage unit 122 is implemented as part of a storage area provided by at least one of the memory 11 and the storage 12.

In the present invention, the first worker who is in charge of personnel and labor selects the items included in the data set to be provided to the second worker in the item reception unit 113. The work data storage unit 120 is synchronized with the master data storage unit 119 in which the personnel information in the user company is stored, and stores the same information as the personnel information stored in the master data storage unit 119. The first worker is allowed to access all the information contained in the working data storage unit 120. On the other hand, since the personnel information of employees and the like stored in the work data storage unit 120 includes confidential information such as salary, family structure, medical history, etc., it can be accessed by anyone other than the first worker. It is set so that it cannot be done.

The master data storage unit 119 is a database that is the basis of the personnel information management system. The latest information is always stored for all personnel information.

The work data storage unit 120 synchronizes with the master data storage unit 119 to store all the personnel information included in the master data. Synchronization with the master data storage unit 119 can be executed at predetermined intervals. By providing the work data storage unit 120, work such as data set generation is not performed directly on the master data, so that the risk of unintentional falsification or damage to the data can be suppressed. .. In principle, only the first worker can access the work data storage unit 120.

In the present invention, a data set is a database containing personnel information of predetermined items.

The selection item storage unit 121 stores items required for a predetermined work purpose. FIG. 4 is an example of the selection item storage unit 121. The selection item storage unit 121 includes, for example, a necessary item, a confidentiality level of the item, and an index of whether or not the item is necessary for the work purpose, in association with the work purpose. Since the confidentiality level is displayed, it is possible to grasp the items that cannot be included due to the access restriction of the second worker to be provided. As an example, the index of necessity is "1" when it is necessary in principle and "2" when it is necessary for the purpose. For example, if the purpose of the work is "analysis of changes in the number of employees", the information of "last name / first name", "date of hire", and "date of retirement / dismissal / death" should be "1" and "gender". , "Date of birth", "Employment form", and "Department" are set to "2" because they are necessary depending on the purpose of analysis.

The restriction information storage unit 122 stores information regarding access restrictions for each item included in the personnel information. For example, the restricted information storage unit 122 includes confidentiality level information that stores the confidentiality level of each item and access restriction information that stores the access restrictions of each employee. FIG. 5 is an example of confidentiality level information. Each item is given an arbitrarily set confidentiality level. Here, the case where "1" to "3" is set as the confidentiality level is shown. Confidentiality level "1" is information that can be disclosed to all, confidentiality level "2" is information that can be disclosed to designated employees and above, and confidentiality level "3" is information that can be disclosed only to labor personnel. Set as.

Further, FIG. 6 is an example of access restriction information. Access restrictions are given along with information such as the staff name, staff ID, and job title. As an example, the access restriction assigns "1" to "3" corresponding to the above-mentioned confidentiality level.

The data set generation unit 111 generates a data set including items received by the item reception unit 113 or a data set not including the items received by the item reception unit 113 from the work data storage unit 120. That is, when the item receiving unit 113 selects an item necessary for a predetermined work purpose, a data set including the received item is generated, and the item selection unit selects an item unnecessary for the predetermined work purpose. If so, generate a dataset that does not include the accepted items.

In the present invention, a data set is a database containing personnel information of predetermined items.

The data set providing unit 112 provides the generated data set to a second worker. Offering means that the second worker has access to the dataset available. It may be available for download, or it may only be viewable.

The item reception unit 113 accepts selection of items necessary or unnecessary for a predetermined work purpose from the personnel information of employees and the like. The "predetermined work purpose" is a work purpose that the second worker intends to carry out. The work is various work using personnel information, for example, calculation of a personnel index, etc., but is not particularly limited. The item is usually selected by the first worker in charge of personnel and labor, but it is also possible for others to select the item. The first worker selects the items included in the data set to be provided to the second worker according to the contents of the second worker and the work that the second worker is trying to perform. If the accessible items are restricted according to the job title of the second worker, the items are selected in consideration of the access restrictions of the second worker who provides the data set. In addition, the items may be selected so as to include only the minimum required items depending on the content of the work to be performed by the second worker.

The item recommendation unit 115 may be further provided. The item recommendation unit 115 recommends the items to be included in the data set to the first worker based on the request contents of the data set from the second worker. The item recommendation unit 115 refers to the selection item storage unit 121 that stores the items required for each work purpose in advance, and recommends the items associated with the predetermined work purpose. First, the first worker inputs a work purpose or selects a desired work purpose from the pre-registered work purposes. The item recommendation unit 115 presents items to be recommended based on the designated work purpose. FIG. 7 is a display example of the first worker terminal when the item is recommended. For example, when the work purpose is "change in the number of personnel", a list of required items is displayed together with a selection means such as a check box, and when "create a data set containing the checked items" is selected, the items are displayed. The information of the checked item is input to the reception unit 113. In addition, items other than the recommended items can be input to the item reception unit 113.

In addition, the item recommendation unit 115 confirms the access restriction of the second worker from the name, staff ID, job title information, etc. of the second worker who provides the data set, and sets the item based on the access restriction. You can also recommend it. For example, in the example of the item recommendation screen of FIG. 7, if the second worker is a person who cannot access the item with confidentiality 2 or higher, the confidentiality level is 2 "date of birth" and "employment form". Items are not displayed, or are displayed and then displayed to the effect that they cannot be selected due to confidentiality issues. Furthermore, if the item with the problem of confidentiality is an item that is necessary for the work purpose in principle (necessity is "1"), it is displayed that the item necessary for the work purpose cannot be provided. You can also do it.

Alternatively, it may have a function of presenting a list of items that can be provided or cannot be provided to a specific second worker. The item recommendation unit 115 may grasp the second worker by receiving information such as the name, staff ID, and job title of the second worker, or may grasp the second worker via the data set request reception unit 117 described later. If you receive a request, you may grasp it from the received request information. By providing the item recommendation unit 115, the work load related to the item selection by the first worker is simplified.

Optionally, a dataset request receiving unit 117 for receiving a dataset request from a second worker may be provided. The data set request reception unit 117 receives at least information such as the name and staff ID of the second worker to be requested, and information on the purpose of the work (analysis of turnover rate, etc.). The request for the data set may be transmitted to the first worker by other tools such as e-mail or verbally without going through the data set request unit.

The condition reception unit 114 receives information such as the name and staff ID of the second worker who provides the generated data set, and input of the work conditions permitted to the second worker. A plurality of second workers can be selected. The work condition defines the work that can be performed by the second worker, and either "analyst" or "viewer" can be selected as an example. Analysts can perform tasks such as calculating various indicators using the provided data set. On the other hand, the viewer cannot work using the data set, and can only view the data set and the analysis result (graph, etc.) created by the analyst. In addition to these, the working conditions can be set as appropriate. For example, it is the first worker who inputs to the condition reception unit 114.

The calculation formula setting reception unit 118 is used after the data set is provided to the second worker, and in the work performed by the second worker, a predetermined index is used by using the items included in the data set. Accepts settings related to the calculation formula for calculating. The predetermined index is, for example, a personnel index such as a turnover rate, years of service, and a change in the number of employees. For example, when calculating the turnover rate, there can be multiple numerical values used in the calculation formula, so it is easy to make mistakes. The calculation formula setting reception unit 118 indicates the numerical values to be used in the calculation formula and accepts the input. FIG. 8 is a display example when accepting the calculation setting of the turnover rate. The formula for calculating the turnover rate is the number of turnovers / number of employees, but the number of turnovers in the numerator is "only for employees who were enrolled (at a certain point in time)." As the number of employees in the denominator, "the number of employees who were enrolled (at a certain point in time)" and "the number of employees who joined the company (during the target period)" can be selected. In addition, as the calculation date of the number of employees, it is possible to select whether to set the "aggregation start date" or the "aggregation end date", and to accept the input of the target period.

The calculation formula setting reception unit 118 can read out the calculation formula preset for each company and the calculation formula adopted in the past. By recommending a calculation formula preset for each company, it is possible to prevent variations in the calculation formula within the company. In addition, when reading a calculation formula adopted in the past, the calculation formula can be presented together with information such as the name of the worker who used the calculation formula in the past, the staff ID, the date and time of use, and the purpose of use. The worker can use, for example, a calculation formula adopted in the past by a worker in the same department.

Further, a function for automatically calculating the personnel index may be implemented based on the calculation formula input to the calculation formula setting reception unit 118.

The alert generation unit 116 issues an alarm to the first worker when generating a data set including a highly confidential item. The alert is generated when the item reception unit 113 accepts the selection of the highly confidential item to be included in the data set by the first worker, and the condition reception unit 114 provides the data set for the second operation. At least one of when accepting a person and his working conditions and when providing a dataset. The alert may display a message, or various modes such as changing the color of the item and making a sound can be selected.

If the item reception unit 113 generates an alert when the first worker accepts a choice to include a sensitive item in the dataset, it stores restricted information about the item selected to be included in the dataset. The confidentiality level information of the unit 122 is referred to, and if the confidentiality level of the item is equal to or higher than a predetermined level, an alert is generated. For example, if you set to generate an alert when the confidentiality level is 2 or higher, "Items with confidentiality level 2 or higher are included" and "Items with confidentiality level 3 or higher are included. It can be set as appropriate, such as displaying various messages such as "Please obtain approval from your superior". The operation of the alert can be set appropriately by the user.

Further, when the condition reception unit 114 generates an alert when the second worker who provides the data set and the work condition permitted by the second worker are received, the alert generation unit 116 describes the items included in the data set. There is a problem with the relationship between the data set to be provided and the other party (second worker) by referring to the confidentiality level information and the access restriction information about the second worker received by the condition reception unit 114. Determine if there is no. If there is a problem, for example, a message such as "The item of confidentiality 3 cannot be provided to Mr. XX" is displayed to alert.

If you want to generate an alert when you serve a dataset, when you serve the dataset, you should refer to the confidentiality level information about the items contained in the dataset and restrict access to the second worker you provide. Refer to the information and determine whether there is a problem with the relationship between the data set to be provided and the other party (second worker). If there is a problem, for example, a message such as "The item of confidentiality 3 cannot be provided to Mr. XX" is displayed to alert. Further, when the item reception unit 113 accepts the option of including a highly confidential item in the data set by the first worker, or the condition reception unit 114 permits the second worker who provides the data set and the second worker. If the operation is to generate an alert at any time when the condition is accepted, the alert may be confirmed when the data set is provided because the alert has already been presented. For example, a message such as "The item of confidentiality 3 is included, is it okay?" Can be presented.

Next, the operation of the personnel data providing system 1 of the present invention will be described with reference to FIG. Unless otherwise specified, the order of each step can be changed as appropriate.

First, the data set request receiving unit 117 or the first worker receives the data set request from the second requester (S1). The first worker can also provide the data set when a predetermined condition is satisfied without accepting the request. The conditions can be set in advance. For example, if the hiring manager knows that the turnover rate will always be calculated at the end of the fiscal year, a dataset for calculating the turnover rate will be automatically generated at the end of February. Etc. may be set.

Next, the item recommendation unit 115 recommends the items to be included in the data set to the first worker (S2). The item recommendation unit 115 makes a recommendation with reference to the selection item storage unit 121 based on the content of the request.

Next, the item reception unit 113 accepts the selection of the item from the first worker (S3). FIG. 9 is an example of an item reception screen when selecting an item required for the data set. Check boxes are provided for each item so that you can select the required item. The first worker may select an item based on the recommendation of the item recommendation unit 115, or may select the item by himself / herself without receiving the recommendation by the item recommendation unit 115.

Here, the alert generation unit 116 confirms whether or not the selected item includes an item having a predetermined confidentiality level (S4), and if so, generates a predetermined alert (S5).

When the alert is presented in S5, the first worker changes the items as necessary and instructs the generation of the data set. The data set generation unit 111 generates a data set based on the selected item (S6). When an item necessary for analysis is selected, data including only the item is extracted from the working data storage unit 120 to generate a data set. When an item unnecessary for analysis is selected, data including all items other than the item is extracted from the working data storage unit 120 to generate a data set.

Next, the condition reception unit 114 accepts the input of the second worker who provides the generated data set and the work condition to be permitted to the second worker (S7). FIG. 10 is an example of the condition reception screen. The second worker is identified by the staff ID and name of the second worker, and the setting of working conditions (analyst or viewer in the example of FIG. 10) is selected. The first worker inputs this information. The alert generation unit 116 confirms whether there is a problem in the relationship between the items included in the data set and the second worker access restriction (S8), and if there is a problem, generates an alert (S9).

When the alert is presented in S9, the first worker changes the item and the second worker as necessary, and instructs the provision of the data set. The data set providing unit 112 provides the generated data set so that it can be accessed by a designated second worker (S10).

In the example shown in FIG. 11, the reception of the second worker and the working condition is performed after the generation of the data set, but the present invention is not limited to this, and the reception is not limited to this, but before or after the item selection (S3) (data set). It can also be done before the generation of).

As described above, the personnel data providing system 1 of the present invention can generate and provide a data set from which highly confidential information is removed when a second worker wants to analyze personnel information. Therefore, it is possible to reduce the risk of accidentally leaking highly confidential information. Further, since the data set is generated only by selecting a necessary item or an unnecessary item, the burden on the first operator can be reduced.

The above-described embodiments are merely examples for facilitating the understanding of the present invention, and are not intended to limit the interpretation of the present invention. It goes without saying that the present invention can be modified and improved without departing from the spirit thereof, and the present invention includes an equivalent thereof.

1 Service providing server 2 First worker terminal 3 Second worker terminal 4 Network 111 Data set generator
112 Data set provider 113 Item reception unit 114 Condition reception unit 115 Item recommendation unit 116 Alert generation unit 117 Data set request reception unit 118 Calculation formula setting reception unit 119 Master data storage unit 120 Work data storage unit 121 Selection item storage unit 122 Restricted information storage

Claims (6)

Master data storage unit containing personnel information of employees, etc.
A work data storage unit that is synchronized with the master data storage unit and can be accessed by the first worker.
The item reception department that accepts the selection of necessary or unnecessary items for a predetermined purpose from the first worker among the personnel information of the employees, etc.
A data set generation unit that generates a data set consisting of personnel information corresponding to the necessary items or a data set consisting of personnel information excluding the information corresponding to the unnecessary items from the work data storage unit.
A data set providing unit that provides the data set to a second worker,
Personnel data provision system including. The personnel data providing system according to claim 1, further comprising a second worker and a condition reception unit that receives settings related to the work conditions of the second worker. A selection item storage unit that stores the items required for each purpose,
The personnel data providing system according to claim 1 or 2, further comprising an item recommendation unit that presents necessary items according to the purpose. The personnel information is subject to confidentiality restrictions for each item.
The personnel data providing system according to any one of claims 1 to 3, further comprising an alert generation unit that generates an alert based on the limitation on confidentiality. The claim is characterized in that the alert generation unit generates an alert at least when the item reception unit receives an item or when the condition reception unit receives an input regarding a second worker. The personnel data providing system described in 4. The item according to any one of claims 1 to 5, further comprising a calculation formula setting reception unit that receives settings related to a calculation formula for calculating a predetermined personnel index using the items included in the data set. Personnel data provision system.