JP2020021302A - Document creation device, document creation system, document creation method, and program - Google Patents

Abstract

To ease creating documents using a mobile terminal.SOLUTION: A device includes: definition information creation means in which, when a first electronic file representing a template of a prescribed document is registered, document definition information including at least input items of the document and positions of the input items is created; acquisition means in which, between the device itself and a terminal device requesting the document to create, input contents against the input items are interactively acquired; and document creation means in which, using the document definition information, setting the input contents against the input items acquired by the acquisition means into the positions of the input items in the first electronic file and creates a second electronic file representing the document.SELECTED DRAWING: Figure 7

Description

  The present invention relates to a material creation device, a material creation system, a material creation method, and a program.

  As a part of business activities, companies and the like submit reports on various business activities such as maintenance work and sales activities. Recently, such reports are often created using document creation software or the like installed on a PC (personal computer).

  In addition, a technique for creating a report in which reports from a plurality of reporters are collected using electronic mail has been conventionally known (for example, Patent Document 1).

JP 2002-24497 A

  By the way, in recent years, smartphones, tablet terminals, and the like have become widespread as terminals used for business activities. For this reason, there is a need to easily create a report using such a smartphone or a tablet terminal, for example, after maintenance work or business activity of equipment installed at a customer site.

  However, for example, an electronic file used as a template for a report may not be suitable for display or editing on a smartphone, a tablet terminal, or the like. For this reason, it was sometimes difficult to create a report using a portable terminal such as a smartphone or a tablet terminal. Such circumstances are not limited to the report, and the same applies to various materials other than the report (for example, a communication form, a quotation form, an application form, etc.).

  An embodiment of the present invention has been made in view of the above points, and has as its object to facilitate the creation of materials using a portable terminal.

  In order to achieve the above object, according to an embodiment of the present invention, when a first electronic file representing a template of a predetermined material is registered, at least an input item of the material and a position of the input item are included. Definition information creating means for creating material definition information, between the terminal device that has requested the creation of the material, acquisition means for interactively acquiring the input content for the input item, using the material definition information, A material creation unit that creates a second electronic file representing the material by setting an input content for the input item acquired by the acquisition unit at a position of the input item in the first electronic file; It is characterized by having.

  Material creation using a portable terminal can be facilitated.

It is a figure showing an example of the whole composition of the report preparation system concerning this embodiment. It is a figure showing an example of the functional composition of the report preparation device concerning this embodiment. It is a flowchart which shows an example of the registration processing of a report template file. It is a figure showing an example of a report template file. It is a figure showing an example of report definition information. It is a flowchart which shows an example of the preparation process of a report file. It is a figure for explaining an example of interactive processing typically. It is a figure for explaining other examples of interactive processing typically. It is a figure showing an example of report information. It is a figure showing an example of a report file.

  Hereinafter, embodiments of the present invention (hereinafter, also referred to as “the present embodiment”) will be described in detail with reference to the drawings. In the present embodiment, a report is assumed as an example of a material, and an electronic file representing the report (hereinafter, also referred to as a “report file”) is used by using a portable terminal such as a smartphone or a tablet terminal. A report creation system 1 that can be easily created will be described. However, the present embodiment can be similarly applied to a case where an electronic file representing various materials other than a report is created. Materials other than the report include, for example, any document or document such as a contact letter, a quote, an application, and the like. A report is a document for reporting on any activity such as work, and is called, for example, a work report, a work report, a training report, etc., depending on the content and type of the activity. May be.

<Overall configuration>
First, an overall configuration of a report creation system 1 according to the present embodiment will be described with reference to FIG. FIG. 1 is a diagram illustrating an example of the overall configuration of a report creation system 1 according to the present embodiment.

  As shown in FIG. 1, the report creation system 1 according to the present embodiment includes a report creation device 10, one or more registrant terminals 20, and one or more reporter terminals 30. The report creation device 10, the registrant terminal 20, and the reporter terminal 30 are communicably connected, for example, via a network N such as an in-house LAN (Local Area Network) or the Internet.

  The report creation device 10 uses an electronic file (hereinafter, also referred to as a “report template file”) representing a template of a report registered in advance and information input at the reporter terminal 30 to generate a report. A computer or computer system that creates a file.

  Here, the report template file is, for example, an electronic file that can be edited with predetermined document creation software or the like. Such document creation software includes, for example, Microsoft Word (registered trademark), Microsoft Excel (registered trademark), and the like. Therefore, the report template file and the report file are in a file format that can be edited by the document creation software (for example, a file format with an extension of “doc” in Microsoft Word).

  The registrant terminal 20 is a computer that registers a report template file in the report creation device 10. As the registrant terminal 20, for example, a PC (personal computer) or the like is used. Note that the user of the registrant terminal 20 is also referred to as “registrant”.

  The reporter terminal 30 is a computer that accepts input of various information necessary for creating a report (for example, a work report and a work content in the case of a work report). At this time, the reporter terminal 30 urges the user to input various information in, for example, an interactive format (chat format), and receives input of various information by designating a software keyboard, voice, image file, and the like.

  Then, the reporter terminal 30 transmits the various types of received information to the report creation device 10. As a result, a report file is created in the report creation device 10. Note that the user of the reporter terminal 30 is also referred to as “reporter”.

  As the reporter terminal 30, for example, a portable terminal such as a smartphone or a tablet terminal is used. In addition, as the reporter terminal 30, for example, a wearable device or the like may be used.

  Note that the configuration of the report creation system 1 shown in FIG. 1 is an example, and another configuration may be used. For example, the reporter terminal 30 may be used as the registrant terminal 20, or a report template file may be registered by directly operating the report creation device 10. In these cases, the report creation system 1 does not have to include the registrant terminal 20.

<Functional configuration>
Next, a functional configuration of the report creation device 10 according to the present embodiment will be described with reference to FIG. FIG. 2 is a diagram illustrating an example of a functional configuration of the report creation device 10 according to the present embodiment.

  As shown in FIG. 2, the report creation device 10 according to the present embodiment includes a registration unit 101, a report definition information creation unit 102, a creation start reception unit 103, an interaction processing unit 104, and a report information creation And a report file creation unit 106. These units are realized by a process in which a CPU (Central Processing Unit) executes one or more programs installed in the report creation device 10.

  Further, the report creation device 10 according to the present embodiment includes a report template file storage unit 110, a report definition information storage unit 120, a report information storage unit 130, and a report file storage unit 140. Each of these storage units can be realized using a storage device such as a hard disk drive (HDD) or a solid state drive (SSD). At least one of these storage units may be implemented using a storage device (for example, a database server) or the like that is communicably connected to the report creation device 10 via the network N. good.

  The registration unit 101 stores the report template file in the report template file storage unit 110 in response to a request (report template file registration request) from the registrant terminal 20. As a result, the report template file is registered in the report creation device 10.

  The report definition information creation unit 102 creates report definition information of the report template file registered by the registration unit 101. Then, the report definition information creation unit 102 stores the created report definition information in the report definition information storage unit 120. Here, the report definition information is definition information necessary for creating a report file from a report template file.For example, for each report template file, the input items of the report template file and the This is information in which a position of an input item, an utterance content when prompting input of information on the input item in an interactive form, an utterance order of the utterance, and an answer format that can be input as an answer to the utterance are associated with each other. . Details of the report definition information will be described later.

  The creation start receiving unit 103 receives a request (report file creation start request) from the reporter terminal 30. At this time, the creation start receiving unit 103 receives, for example, specification of identification information (for example, the file name and storage address of the report template file) for identifying the report template file.

  Hereinafter, the identification information of the report template file is, for example, the file name of the report template file. The file name of the report template file is also referred to as “report template file name”. Similarly, the identification information of the report file is, for example, the file name of the report file, and the file name of the report file is also referred to as “report file name”.

  Upon receiving the report file creation start request by the creation start accepting unit 103, the interaction processing unit 104 uses the report definition information corresponding to the report template file name specified in the creation start request to generate a reporter terminal. A dialogue process is started with 30. In the interactive processing, the interactive processing unit 104 outputs an utterance for prompting an answer of information input to the input item of the report template file to the reporter terminal 30, and outputs an answer to the utterance from the reporter terminal 30. Accept. As a result, information input to each input item of the report template file (that is, the input content for the input item) is obtained as the answer content.

  The report information creation unit 105 creates report information by using the input contents and the like obtained by the interaction processing unit 104. Then, the report information creation unit 105 stores the created report information in the report information storage unit 130. Here, the report information is, for each report file, the file name of the report template file used to create the report file, the input items of the report template file, and the input contents for the input items. Are information associated with each other. Details of the report information will be described later.

  The report file creation unit 106 creates a report file using the report template file and the report information corresponding to the report template file. Then, the report file creation unit 106 stores the created report file in the report file storage unit 140.

  The report template file storage unit 110 stores the report template file for each file name of the report template file.

  The report definition information storage unit 120 stores, for each file name of a report template file, report definition information corresponding to the report template file.

  The report information storage unit 130 stores, for each file name of a report file, report information corresponding to the report file.

  The report file storage unit 140 stores a report file for each file name of the report file.

<Report template file registration process>
Next, a process in which the report creation device 10 registers a report template file will be described with reference to FIG. FIG. 3 is a flowchart illustrating an example of a report template file registration process.

  Step S101: In response to a report template file registration request from the registrant terminal 20, the registration unit 101 of the report creation device 10 stores the report template file included in the registration request in the report template file storage unit 110. I do. As a result, the report template file is registered in the report creation device 10.

  The registrant terminal 20 performs, for example, an operation of registering the report creation device 10 after the report template file stored in the registrant terminal 20 is designated as a registration target by the registrant. Thus, the above registration request can be made. However, the present invention is not limited to the case where the report template file stored in the registrant terminal 20 is designated as a registration target. For example, the report template file is stored in a storage device connected to the registrant terminal 20 via the network N. The report template file may be specified as a registration target.

  Here, an example of a report template file will be described with reference to FIG. FIG. 4 is a diagram illustrating an example of a report template file.

  A report template file 1000 shown in FIG. 4 is an electronic file representing a template for creating a work report. The report template file 1000 shown in FIG. 4 includes, as input items, a creation date 1001, an affiliation 1002, a name 1003, a work date and time 1004, a work place 1005, a work content 1006, and a handover item 1007. Have been. A report file is created by setting input contents corresponding to the input items for these input items.

  As described above, the report template file is an electronic file that can be edited by predetermined document creation software, and is used as a template for creating a report file. The registrant can specify, for example, a report template file that has been used conventionally as a registration target. The input items of the report template file may further include input items.

  Step S102: The report definition information creation unit 102 of the report creation device 10 creates report definition information of the report template file registered in step S101. Then, the report definition information creation unit 102 stores the created report definition information in the report definition information storage unit 120.

  Here, an example of the report definition information will be described with reference to FIG. FIG. 5 is a diagram illustrating an example of the report definition information.

  The report definition information 2000 shown in FIG. 5 is definition information necessary for creating a report file from the report template file 1000 shown in FIG. The report definition information 2000 shown in FIG. 5 includes, as data items, a report template file name, an input item, an item position, an utterance content, an utterance order, and an answer format.

  In the data item “report template file name”, identification information of the report template file corresponding to the report definition information (in the example shown in FIG. 5, the file name “temp_abc” of the report template file 1000 shown in FIG. 4) Is set as the data item value. In the data item “input item”, the input item of the report template file (in the example shown in FIG. 5, the input item of the report template file 1000 shown in FIG. 4) is set.

  In the data item “item position”, the position of each input item of the report template file is set as a data item value. Here, for example, when the report template file is an electronic file that can be edited with Microsoft Excel, the position of the cell of the input item is set as the position of the input item. Further, for example, when the report template file is an electronic file that can be edited in Microsoft Word, the position of the input item is a coordinate plane set on the report template file (for example, the upper left corner of the report template file). A coordinate value indicating the position of the input item is set on a coordinate plane or the like serving as the origin.

  In the data item “utterance content”, the utterance content when prompting the input of information on the input item in an interactive manner is set as a data item value. In the data item “order of utterance”, the order in which utterance contents are uttered in an interactive manner is set as a data item value.

  In the data item “answer format”, a response format that can be input as a response to the utterance is set as a data item value. As the answer format, various formats can be set according to the input item. For example, when the input item is “work content”, character input, selection of an image file, and the like can be set as the answer format. Further, for example, when the input item is “work date and time”, character input, selection from a calendar, and the like can be set as the answer format. Further, for example, when the input item is “work place”, as the answer format, character input, selection from a list (list of work places), and the like can be set.

  If "-" (hyphen) is set in the data items "speech content", "speech order", and "answer format", it is assumed that information (input content) related to the input item is not input in an interactive format. Show. For example, in the input items “creation date”, “affiliation”, and “name”, “−” (hyphen) is set as “speech content”, “speech order”, and “answer format”. This is because these input items can be obtained from, for example, calendar information of the reporter terminal 30 or reporter attribute information stored in the reporter terminal 30 without depending on the interactive format. . However, when information (input contents) regarding these input items is also input in an interactive format, the data items “utterance content”, “order of utterance” and “answer format” have information other than “−” (hyphen) (ie, Utterance content, utterance order, and answer format) according to the input item may be set.

  As described above, the report definition information is definition information necessary for creating a report file from a report template file. Here, in the data item “report file name” included in the report definition information, the file name of the report template file registered in step S101 is set. On the other hand, in the data items “input item”, “item position”, “utterance content”, “utterance order” and “answer format” included in the report definition information, each information input by the registrant is a data item. Set as a value. For example, on the screen displayed on the registrant terminal 20, the registrant sets each of the data items “input item”, “item position”, “speech content”, “speech order”, and “answer format”. By designating or selecting information, the designated or selected information is set as a data item value.

  However, for example, all or some of the data items “input item”, “item position”, “utterance content”, “order of utterance”, and “answer format” are generated by the report definition information creation unit 102 or the like. The set information may be set as a data item value. For example, the report definition information creating unit 102 may detect the position of the input item from the report template file registered in step S101 and set the detected position as the data item “item position”. . Further, for example, the report definition information creating unit 102 generates an utterance content according to the data item value of the data item “input item”, and stores the generated utterance content in the data corresponding to the data item “input item”. The item “utterance content” may be set. Similarly, for example, the report definition information creating unit 102 generates an utterance order according to the data item value of the data item “input item”, and the generated order corresponds to the data item “input item”. The data item “order of speech” may be set. Similarly, for example, the report definition information creating unit 102 generates an answer format according to the data item value of the data item “input item”, and corresponds the generated answer format to the data item “input item”. The data item “answer format” may be set. At this time, in detecting or generating these data item values, the report definition information creating unit 102 may use a machine learning model learned in advance by a machine learning method.

  As described above, the report template file is registered in the report creation device 10 according to the present embodiment. Further, when a report template file is registered, the report creation device 10 according to the present embodiment creates report definition information corresponding to the report template file. As will be described later, when the reporter of the reporter terminal 30 inputs various types of information in an interactive manner, a report file is created from the report template file and the report definition information.

<Report file creation processing>
Next, a process in which the report creation device 10 creates a report file will be described with reference to FIG. FIG. 6 is a flowchart illustrating an example of a report file creation process.

  Step S201: The creation start receiving unit 103 of the report creation device 10 receives a report file creation start request from the reporter terminal 30. At this time, the creation start receiving unit 103 receives the report template file name specified in the report file creation start request.

  In the reporter terminal 30, for example, on a predetermined screen displayed on the reporter terminal 30, the file name of the report template file (or the name corresponding to this file name) is designated by the reporter. After the report file creation start operation is performed, the above-described creation start request can be made.

  However, for example, if the type of report file created using the reporter terminal 30 used by the reporter is determined according to the reporter's business content, etc., the report template file name Is not specified, a report file creation start operation may be performed.

  Step S202: When the report file creation start request is received in step S201 described above, the interactive processing unit 104 of the report creation device 10 selects one of the report definition information stored in the report definition information storage unit 120. Using the report definition information corresponding to the report template file name specified in the creation start request, an interactive process with the reporter terminal 30 is started.

  Here, as an example, an interactive process using the report definition information 2000 shown in FIG. 5 will be described with reference to FIG. FIG. 7 is a diagram for schematically explaining an example of the interactive processing. The dialogue screen G100 shown in FIG. 7 is displayed on the reporter terminal 30 by the dialogue processing unit 104.

  As illustrated in FIG. 7, the dialog processing unit 104 refers to the report definition information 2000 illustrated in FIG. 5, and among the utterance contents other than “−” (hyphen), the utterance order is “1”. Is output to the reporter terminal 30 (ie, the utterance content corresponding to the input item “work date and time”). Thereby, the utterance G111 is displayed on the interactive screen G100.

  In response to the utterance G111, the reporter inputs the answer to the utterance G111 to the reporter terminal 30 in accordance with the answer format corresponding to the input item “work date and time”. The input of the answer content can be performed according to the answer format, for example, by character input. At this time, the reporter may perform character input by, for example, voice input, or may perform character input by using a software keyboard or the like. Alternatively, for example, character input may be performed by storing past input contents in a storage device or the like, and causing the reporter to select the stored input contents.

  As a result, the answer G112 is displayed on the interactive screen G100, and the answer content input by the reporter is transmitted to the report creation device 10. Then, the interaction processing unit 104 receives the response content transmitted from the reporter terminal 30.

  Similarly, the dialog processing unit 104 refers to the report definition information 2000 shown in FIG. 5 and, out of the utterance contents other than “-” (hyphen), the utterance contents whose utterance order is “2”. “Where is the work place?” (Ie, the utterance content corresponding to the input item “work place”) is output to the reporter terminal 30. Thereby, the utterance G113 is displayed on the interactive screen G100.

  In response to the utterance G113, the reporter inputs the answer to the utterance G113 to the reporter terminal 30 in accordance with the answer format corresponding to the input item “work place”. As described above, in the report, for example, the response content can be input by voice input or a software keyboard. As a result, the answer G114 is displayed on the interactive screen G100, and the answer content input by the reporter is transmitted to the report creation device 10. Then, the interaction processing unit 104 receives the response content transmitted from the reporter terminal 30.

  Thereafter, the utterance G115, the answer G116, the utterance G117, and the answer G118 are sequentially displayed by repeating the utterance by the interaction processing unit 104 and the reporter's answer to the utterance. As a result, the content of an answer to each utterance is accepted by the dialog processing unit 104. At this time, for example, every time the reporter performs character input, the validity check of the input content set in the input item may be performed by the interactive processing unit 104. Such a validity check includes, for example, checking whether or not the date and time (input content) set in the input item “work date and time” is a future date and time. In this case, for example, an error occurs when the date and time set in the input item “work date and time” is a future date and time. In addition to this, there is a check of whether or not there is any inconsistency in the input contents between the input items.

  When all the utterances have been answered, the interaction processing unit 104 causes the reporter terminal 30 to display an utterance G119 indicating that the interaction processing is to be ended. Thus, the interaction processing ends. By this interactive processing, the answer content from the reporter is obtained for the utterance content corresponding to each input item of the report definition information. As will be described later, this answer content is the input content for the input item in the report file.

  Although FIG. 7 shows an example in which the reporter responds to the utterance by character input, an answer specifying an image file or the like may be made depending on the response format. Here, FIG. 8 shows an example of a case where the reporter gives an answer specifying an image file. As shown in FIG. 8, the reporter may give an answer G120 indicating the answer content specifying the image file to the utterance. In the answer G120, the image file in which the repaired part is circled in the repair work of the multifunction peripheral is used as the answer content. As described above, the answer may be made by means other than character input according to the answer format. For example, the answer may be made by designating an image file, designating an audio file, or the like.

  Step S203: The report information creation unit 105 of the report creation device 10 performs the interactive processing of step S202 with the report definition information corresponding to the report template file name specified in the creation start request of step S201. The report information is created using the contents of the answer obtained in step (i.e., the input contents for each input item). Then, the report information creation unit 105 stores the created report information in the report information storage unit 130.

  Here, an example of the report information will be described with reference to FIG. FIG. 9 is a diagram illustrating an example of report information.

  The report information 3000 shown in FIG. 9 is report information created using the report definition information 2000 shown in FIG. 5 and the response contents obtained in the above-described interactive processing in step S202. The report information 3000 shown in FIG. 9 includes report file names, report template file names, input items, item positions, and input contents as data items.

  In the data item "report file name", the file name of the report file created in step S204 described later is set as a data item value. The file name of the report file may be, for example, the file name input by the reporter as the answer content in the above-described interactive processing in step S202, or the file name generated by the report information creation unit 105. There may be. When the report information creation unit 105 generates the file name, the file name may be generated according to a predetermined rule (for example, the reporter name + date is used as the file name).

  The data item “report template file name” contains the report template file name of the report definition information (in the example shown in FIG. 9, the report template file name “temp_abc” of the report definition information 2000 shown in FIG. 5). Set as a data item value.

  In the data item “input item”, the input items of the report definition information (in the example shown in FIG. 9, the input items “creation date”, “affiliation”, “name”, “ "Work date and time", "work place", "work content" and "takeover matter") are set as data item values.

  In the data item “item position”, the item position of the report definition information (in the example shown in FIG. 9, the item position associated with each input item of the report definition information 2000 shown in FIG. 5) is set. You.

  In the data item “input content”, the input content for each input item is set as a data item value. Here, the input contents corresponding to the input items “work date and time”, “work place”, “work content”, and “takeover matter” include, as data item values, the answer contents obtained in the answer process in step S202 described above. Each is set. That is, of the answer contents obtained in the answer process in step S202, the answer contents for the utterance contents corresponding to the input item “work date and time” are set to the input contents corresponding to the input item “work date and time”. Similarly, of the answer content obtained in the answer process in step S202, the answer content corresponding to the utterance content corresponding to the input item “work place” is set to the input content corresponding to the input item “work place”. . Thereafter, similarly, among the answer contents obtained in the above-described interactive processing in step S202, the answer contents for the utterance contents corresponding to a certain input item are set to the input contents corresponding to the input item.

  On the other hand, the input contents corresponding to the input items “creation date”, “affiliation”, and “name” include, for example, calendar information of the reporter terminal 30 and reporter attribute information stored in the reporter terminal 30. The creation date, affiliation and name acquired from the above are set as data item values. In addition, when the answer content corresponding to these input items is obtained by the interactive processing in step S202, the answer content is set.

  As described above, the report information is obtained by the dialog processing as the input content corresponding to each input item of the report definition information by using the report definition information and the response content obtained by the dialog processing. It is created by setting the answer content. As described above, for example, input contents corresponding to some input items (for example, “creation date”, “affiliation”, and “name”) of the report definition information are used as answer contents in the interactive processing. It is not necessary to obtain.

  Step S204: The report file creation section 106 of the report creation device 10 creates a report file using the report template file and the report information corresponding to the report template file. That is, for example, after copying the report template file, the report file creating unit 106 changes the file name of the copied report template file to the report file name of the report information. Then, the report file creation unit 106 sets the input content corresponding to each input item of the report information in the item position corresponding to the input item in the report template file after the file name is changed. As a result, a report file is created in which the input contents are set in the respective input items of the report template file.

  Thereafter, the report file creation unit 106 stores the created report file in the report file storage unit 140.

  Here, an example of a report file will be described with reference to FIG. FIG. 10 is a diagram illustrating an example of a report file.

  The report file 4000 shown in FIG. 10 is a report file created using the report template file 1000 shown in FIG. 4 and the report information 3000 shown in FIG. The report file 4000 illustrated in FIG. 10 includes, as input items, a creation date 4001, an affiliation 4002, a name 4003, a work date and time 4004, a work place 4005, a work content 4006, and a handover item 4007. ing. Input contents are set in each of these input items.

  For example, the input content “July 3, 2018” is set as the creation date 4001. Also, the input content “XX section XX section” is set in the affiliation 4002, and similarly, the input content “Taro Yamada” is set in the name 4003. Similarly, the input content “July 3, 2018, 15: 00-16: 30” is set in the work date and time 4004. Thereafter, similarly, among the input contents of the report information 3000 shown in FIG. 9, the input contents corresponding to the input items are set in the work place 4005, the work contents 4006, and the handover item 4007.

  As described above, the report file is created by setting, for each input item of the report template file, the input content corresponding to the input item among the input contents of the report information.

  As described above, the report creation device 10 according to the present embodiment creates a report file using the report template file and the contents of the response obtained through the interactive processing.

  In the above description, a case has been described where the input content corresponding to each input item of the report information is set at the item position corresponding to the input item in the report template file after the file name is changed. String substitution may be used. For example, in the above-described step S101, a report template file in which a character string for character string replacement is set in advance for each input item is registered in the report creation device 10, and the report template file corresponding to each input item of the report information is registered. The character string for character string replacement set in the input item may be replaced with the input content. According to this method, for example, when the report template file is an electronic file that can be edited in Microsoft Word, each input item of the report template file can be set without setting a coordinate plane on the report template file. Can be set for each input item.

<Summary>
As described in the above embodiment, in the report creation system 1 according to the present embodiment, the reporter responds in an interactive manner using the reporter terminal 30 which is a portable terminal such as a smartphone or a tablet terminal. , A report file can be easily created. At this time, the reporter can give, for example, an answer using a software keyboard, an answer using voice input, an answer specifying an image file, and the like. Therefore, for example, after the work to be reported (for example, maintenance work at a customer site) is completed, the reporter can easily create a report file using the reporter terminal 30 on the go without returning to the company. You can do it. In the present embodiment, a case has been described in which the utterance content in the dialog processing is set in advance in the report definition information. However, for example, the utterance content may be dynamically generated during the dialog processing.

  Further, in the report creation system 1 according to the present embodiment, when a report template file is registered in the report creation device 10, report definition information corresponding to the report template file is created. For this reason, the report creation device 10 according to the present embodiment can directly use a report template file used in a department or a section, for example.

  Note that, when the report file is created in step S204, the report creation device 10 according to the present embodiment may perform a predetermined notification to a terminal device or the like used by a person related to the report file. good. For example, a report indicating that a report file has been created can be given to a terminal device used by the reporter's boss. Alternatively, after the input contents set in each input item of the report file are verified, for example, only when highly important input contents are set, the supervisor may be notified.

  Further, for example, when any input item is set in the input item “transfer item” of the report file, the report file is created for the terminal device used by the transferee employee or the like. The notification shown in FIG. Another example is to notify other members in the group to which the reporter belongs that the report file has been created.

  Further, the report creation device 10 according to the present embodiment may use the report information created in the above step S203, for example, for searching for a report file. By using the report information for the search, for example, a report file including a predetermined word can be searched from a plurality of report files.

  Note that, as described above, the report in the present embodiment is an example of a material, and the present embodiment is not limited to the report, and can be similarly applied to the case of creating various materials. In this case, for example, the name of “report” in the above-described embodiment may be replaced with the name of various materials (for example, a communication letter, a quote, an application, etc.).

  The present invention is not limited to the above-described embodiments specifically disclosed, and various modifications and changes can be made without departing from the scope of the claims.

REFERENCE SIGNS LIST 1 report creation system 10 report creation device 20 registrant terminal 30 reporter terminal 101 registration unit 102 report definition information creation unit 103 creation start reception unit 104 interaction processing unit 105 report information creation unit 106 report file creation unit 110 Report template file storage unit 120 Report definition information storage unit 130 Report information storage unit 140 Report file storage unit

Claims (9)

When a first electronic file representing a model of a predetermined material is registered, definition information creating means for creating material definition information including at least an input item of the material and a position of the input item;
Acquisition means for interactively acquiring the input content for the input item between the terminal device that has requested the creation of the material,
By using the material definition information to set the input content for the input item acquired by the acquisition means at the position of the input item in the first electronic file, a second electronic file representing the material is created. Material creation means to be created,
A document creating apparatus, comprising: The acquisition means,
2. The document creation device according to claim 1, wherein an utterance relating to the input item is transmitted to the terminal device, and information returned from the terminal device as a response to the utterance is acquired as the input content. The material definition information includes an answer format of an answer to the utterance,
The acquisition means,
3. The document creation device according to claim 2, wherein information input as a response to the utterance in the terminal device in a format according to the response format and returned is acquired as the input content. 4. The acquisition means,
The material creation device according to claim 2, wherein an utterance related to the input item is dynamically generated, and the generated utterance is transmitted to the terminal device.   When the second electronic file is created by the material creating means, the second electronic file is created for a predetermined terminal in accordance with the input content set in the second electronic file. The document creation device according to any one of claims 1 to 4, further comprising a notification unit that notifies the user of the fact.   The material creation device according to any one of claims 1 to 5, wherein the terminal device is a portable terminal device. When a first electronic file representing a model of a predetermined material is registered, definition information creating means for creating material definition information including at least an input item of the material and a position of the input item;
Acquisition means for interactively acquiring the input content for the input item between the terminal device that has requested the creation of the material,
By using the material definition information to set the input content for the input item acquired by the acquisition means at the position of the input item in the first electronic file, a second electronic file representing the material is created. Material creation means to be created,
A material creation system comprising: When a first electronic file representing a template of a predetermined material is registered, a definition information creating procedure for creating material definition information including at least an input item of the material and a position of the input item;
Between the terminal device that has requested the creation of the material, an acquisition procedure for interactively acquiring the input content for the input item,
By using the material definition information to set the input content for the input item acquired by the acquisition procedure at the position of the input item in the first electronic file, a second electronic file representing the material is created. The document creation procedure to be created,
A computer-implemented method for creating a material.   A program for causing a computer to function as each unit in the material creation device according to any one of claims 1 to 6.

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