JP2019032796A - File management device, file management system, method for file management, and program - Google Patents

Abstract

To provide a file management system that can increase the efficiency of a search for an electronic file.SOLUTION: The file management system includes: a property management unit for managing a set of properties provided to an electronic file and icons by relating the set and the icons; a registration screen display unit for arranging and displaying the icons in a registration screen for registering an electronic file; a relation key reception unit for receiving an input of a property to be related to the electronic file to be registered, on the basis of the icon selected by a user of the icons arranged in the registration screen; a search screen display unit for arranging and displaying the icon in a search screen for searching for the registered electronic file; and a search key reception unit for receiving an input of a property to be used as a search key on the basis of the icon selected by a user of the icons arranged in the search screen.SELECTED DRAWING: Figure 9

Description

  The present invention relates to a file management apparatus, a file management system, a file management method, and a program.

  For example, Patent Document 1 discloses various types of document files and attribute files corresponding to the document files in a hypermedia type document management apparatus capable of managing documents by linking various types of documents. Document management is performed uniformly by accessing the document file via the attribute file, and the link between documents is performed using a unique ID assigned to the attribute file. A hypermedia type document management apparatus is disclosed.

  Further, in Patent Document 2, a search keyword indicating a classification type and its contents is added to a registered document, the classification type and the search keyword are stored in a storage device in association with the document, and the user stores them in the storage device. When a classification type for a plurality of hierarchies of the document classification directory is selected from the stored classification types, the classification type for each hierarchy of the selected document classification directory is stored as individual document management information for each user. Storing a document having the same search keyword based on the classification type of each hierarchy, and storing the link information of each document having the same search keyword together with the classification type of each hierarchy of the document classification directory An electronic filing device is disclosed.

  Further, in Patent Document 3, a template registration screen is displayed in response to a request from an arbitrary client terminal, and information input in the input field of the template registration screen is registered as template information together with identification information of the logged-in user. Function, and a document registration screen is displayed in response to a request from an arbitrary client terminal, and registered template information obtained using the identification information of the logged-in user at that time as a search key is input to the above-mentioned document registration screen. A document management system having a function of displaying on a document is disclosed.

JP-A-9-251416 JP-A-9-081585 JP 2004-118341 A

  An object of the present invention is to provide a file management system that makes electronic file search work more efficient.

  The file management apparatus according to the present invention uses a registration screen display unit for displaying a registration screen for registering an electronic file, and an input of a search key associated with the electronic file to be registered using an icon included in the registration screen. A related key receiving unit for receiving, a search screen displaying unit for displaying a search screen for searching for a registered electronic file, and a search key for receiving an input of a search key used for searching using an icon included in the search screen A registration unit, and the registration screen display unit and the search screen display unit relate to an icon used for receiving a search key input on the registration screen and an icon used for receiving a search key input on the search screen. Match the icon array.

  Further, the file management apparatus according to the present invention arranges the icon on a property management unit that manages a set of properties assigned to the electronic file and an icon in association with each other, and a registration screen for registering the electronic file. A registration screen display unit to be displayed, a related key reception unit that receives an input of a property associated with an electronic file to be registered based on an icon selected by a user among the icons arranged on the registration screen, On the search screen for searching the registered electronic file, based on the search screen display unit for arranging and displaying the icon, and the icon selected by the user among the icons arranged on the search screen, A search key receiving unit that receives an input of a property used as a search key.

  Preferably, the registration screen display unit and the search screen display unit relate to an icon used for receiving an input of a search key, a shape of the icon, a relative position of the icon with respect to a display area of the registration screen or the search screen. At least one of the size, the character string displayed on the icon, and the color used for the icon is matched.

  Preferably, the registration screen display unit and the search screen display unit match the relative position of the icon on the registration screen and the relative position of the icon on the search screen with respect to an icon used for receiving a search key. Let

  Preferably, the registration screen display unit and the search screen display unit are configured to determine the number of icon lines, the number of icons arranged in each line, and the order of the icons with respect to icons used for receiving input of search keys. Match.

  Preferably, with respect to the icons used for receiving the search key input, the icon further includes a definition file storage unit that stores a definition file that defines an arrangement of the icons, and the registration screen display unit and the search screen display unit include the definition file The icon is arranged with reference to the same definition file stored in the file storage unit.

  Preferably, the registration screen display unit includes a file registration screen display unit for displaying a file registration screen for directly specifying and registering an electronic file, and an electronic file included in the specified folder by specifying a folder. A folder registration screen display unit for displaying a folder registration screen for registering a file, wherein the search screen display unit is arranged on the file registration screen with respect to an icon used for receiving a search key on the search screen. And the icons arranged on the folder registration screen are matched with the arrangement of the icons.

  Preferably, a search key set composed of a plurality of search keys is associated with an icon used for receiving input of a search key on the registration screen and the search screen, and the related key receiving unit is configured to display the registration screen. , When one of the icons is selected by the user, the search key set associated with the selected icon is associated with the electronic file to be registered, and is associated by the related key receiving unit according to the user's instruction. A registration request unit that transmits the search key set and the electronic file to the database in association with each other, and a search request unit that requests the database to search for the electronic file based on the search key set received by the search key reception unit; It has further.

  Further, the file management system according to the present invention arranges the icon on a property management unit that manages a set of properties assigned to the electronic file and an icon in association with each other, and a registration screen for registering the electronic file. A registration screen display unit to be displayed, a related key reception unit that receives an input of a property associated with an electronic file to be registered based on an icon selected by a user among the icons arranged on the registration screen, On the search screen for searching the registered electronic file, based on the search screen display unit for arranging and displaying the icon, and the icon selected by the user among the icons arranged on the search screen, A search key receiving unit that receives an input of a property used as a search key.

  Preferably, the electronic file is a document file, the document database in which the document file is registered in association with the search key received by the related key reception unit, and the storage age of the document in association with a part of the property. A storage year storage unit to be stored and, based on a storage year corresponding to a property associated with the document file in the document database among the storage years stored in the storage year storage unit, the document file is stored in the document And a deletion unit for deleting from the database.

  Further, the file management method according to the present invention arranges the icon on a property management step for managing a set of properties assigned to the electronic file in association with the icon, and a registration screen for registering the electronic file. A registration screen display step to be displayed, and a related key reception step of receiving an input of a property to be associated with the electronic file to be registered based on the icon selected by the user among the icons arranged on the registration screen; Based on the icon selected by the user among the icons arranged in the search screen display step for arranging and displaying the icon on the search screen for searching the registered electronic file, and the icon arranged in the search screen, Search key reception that accepts input of properties used as search keys And a step.

  In addition, the program according to the present invention uses a registration screen display function for displaying a registration screen for registering an electronic file and an input of a search key associated with the electronic file to be registered using an icon included in the registration screen. A related key reception function for receiving, a search screen display function for displaying a search screen for searching for a registered electronic file, and a search key for receiving an input of a search key used for search using an icon included in the search screen The registration screen display function and the search screen display function are an icon used for receiving a search key input on the registration screen and an icon used for receiving a search key input on the search screen. With respect to, match the arrangement of icons.

  Efficient search work for electronic files.

1 is a diagram illustrating an overall configuration of a document management system 1. FIG. 2 is a diagram illustrating a hardware configuration of a document management apparatus 2. FIG. It is a figure which illustrates the information registered into the document database. 3 is a diagram illustrating a functional configuration of a document management apparatus 2. FIG. It is a figure which illustrates the function structure of the server side program 32 installed in the document database 3. FIG. It is a figure explaining the outline in the case of specifying and registering a file. It is a figure explaining the outline | summary in the case of specifying and registering a folder. 6 is a flowchart for explaining document registration processing (S10) by the document management apparatus 2. It is a figure which illustrates the file registration screen 90, the folder registration screen 92, and the search screen 94. FIG. It is a figure which illustrates the screen which adds a classification in a registration definition tool. It is a figure which illustrates the screen which inputs a property sequentially in a registration definition tool. It is a figure which illustrates the screen which inputs and publishes a property in a registration definition tool.

First, the background of the present invention will be described.
When storing a document in the document management system, it is desirable to assign property information as a key at the time of retrieval for later use. In order to reduce user input and key value fluctuations, it is conceivable that property information is defined in advance as a property set so that it can be reflected collectively. However, at the stage of searching, there is a problem that when searching with any keyword, it becomes impossible to know whether the desired document or document group will hit. Or, when trying to save a similar document, it may be unclear which property set was used last time.
When saving a document, the property set definition (or template) was used to save the input of document property information, but the next time a similar document was saved, In some cases, different property sets were used. If different property sets are used, they will not be hit together when searching.
The view that selects the property set when saving the document and the view that performs the search look quite different, so when searching for a document with the same property set, there is no trial and error or the keyword is unknown. It was apt to happen that it was missed.

  Therefore, in the document management system 1 of the present embodiment, a registration screen for registering a document and a search screen for searching for a document are similar to each other, and are arranged on the registration screen and the search screen. Property information (search key) common to document registration and document search is associated with the property icon, and when any property icon is selected, the property information (search key) associated with this property icon Is used for document registration or document search. That is, the combination of search keys is modularized in advance and visualized as a property icon, and by using a common property icon for document registration and document search, the role of the icon can be easily stored.

  Here, the document property is information indicating the attribute of the document file, but is not limited to this, and is a concept including various information that can be used for searching or narrowing down the document file. The document property also functions as an index for searching the document file, and is also referred to as a “search key” in the present application. A property icon is an icon associated with a property (search key). When the property icon in this example is selected and operated by the user, a document registration process using the associated property (search key) or a document search process using the associated property (search key) is executed. .

Next, embodiments of the present invention will be described with reference to the drawings.
FIG. 1 is a diagram illustrating the overall configuration of the document management system 1. The document management system 1 of this example is an example of a file management system according to the present invention.
As illustrated in FIG. 1, the document management system 1 includes a document management apparatus 2 and a document database 3 and is connected to each other via a network 7.
The document management apparatus 2 is a computer terminal operated by a user. For example, a scanner 200 is connected to the document management apparatus 2 </ b> C, and a document file scanned by the scanner 200 is registered in the document database 3. The document management device 2 can also register a document file (such as a PDF file) generated by the document creation application software in the document database 3. The document management apparatus 2 of this example performs registration processing and search processing of a document file in the document database 3 in accordance with a user operation. The document management apparatus 2 of this example is an example of a file management apparatus according to the present invention.

The document database 3 is a computer terminal in which electronic files are registered, and functions as a database of electronic files. The document database 3 of this example stores the document file registered from the document management apparatus 2 up to a predetermined retention period.
The network 7 is a communication line such as a local area network (LAN) or the Internet.

FIG. 2 is a diagram illustrating a hardware configuration of the document management apparatus 2.
As illustrated in FIG. 2, the document management device 2 includes a CPU 200, a volatile memory 202, a nonvolatile memory 204, a network interface 206 (network IF 206), a display device 208, and an input device 210. They are connected to each other via a bus 212.
The CPU 200 is, for example, a central processing unit.
The memory 202 is, for example, a volatile memory and functions as a main storage device.
The HDD 204 is, for example, a hard disk drive device, and stores a computer program (for example, the file management program 22 in FIG. 4) and other data files as a nonvolatile recording device.
The network IF 206 is an interface for performing wired or wireless communication.
The display device 208 is a liquid crystal display, for example.
The input device 210 is, for example, a keyboard and a mouse.

FIG. 3 is a diagram illustrating information registered in the document database 3.
As illustrated in FIG. 3, the document database 3 of this example stores a storage area 300 for a stored document in which a document file is stored, and a search in which a search key (that is, a property) associated with the document file is stored. A key storage area 302 and a definition information storage area 304 in which definition information related to registration processing or search processing of these document files is stored are prepared for each document storage group. Here, the document storage group indicates a range of users who share a document file. That is, a user belonging to a certain document storage group can access a stored document storage area 300 of the document storage group to register, view, and delete a document file.
In addition, registration process and search process definition information is also created for each document storage group, and a document registration screen and a search screen are displayed for users belonging to the document storage group according to the document storage group definition information. The

FIG. 4 is a diagram illustrating a functional configuration of the document management apparatus 2.
As illustrated in FIG. 4, a file management program 22 is installed in the document management apparatus 2 of this example. The file management program 22 is stored in a recording medium such as a CD-ROM, for example, and is installed in the document management apparatus 2 via this recording medium.
The file management program 22 includes a registration screen display unit 220, a related key reception unit 226, a registration request unit 228, a search screen display unit 230, a search key reception unit 232, a search request unit 234, and a definition information management unit 240.
Part or all of the file management program 22 may be realized by hardware such as an ASIC (Application Specific Integrated Circuit), or may be realized by borrowing a part of an OS (Operating System) function. Good.

In the file management program 22, the registration screen display unit 220 displays a registration screen for registering an electronic file. For example, the registration screen display unit 220 displays a registration screen for registering a document file in the document database 3.
More specifically, the registration screen display unit 220 includes a file display unit 222 and a folder display unit 224. The file display unit 222 displays a file registration screen for directly specifying and registering a document file. When the file display unit 222 in this example is right-clicked on the icon of the document file and an instruction to start the document registration process is issued, the file registration illustrated in FIG. 9A is displayed as the document file registration screen. A screen 90 is displayed. The file display unit 222 is an example of a file registration screen display unit according to the present invention.
The folder display unit 224 designates a folder and displays a folder registration screen for registering a document file included in the designated folder. When the folder display unit 224 of this example is right-clicked on the folder icon and a document registration process start instruction is issued, a registration screen for registering document files in this folder is displayed in FIG. 9B. An example folder registration screen 92 is displayed.

  The related key receiving unit 226 uses the icons included in the registration screen displayed by the registration screen display unit 220 to receive a search key input associated with the electronic file to be registered. For example, the related key reception unit 226 is associated with the selected icon when one of the icons (property icons) included in the registration screen displayed by the registration screen display unit 220 is selected. The search key associated with the document file. In this example, a property set consisting of a combination of a plurality of properties is associated with the property icon, and the related key reception unit 226 displays the file registration screen 90 illustrated in FIG. 9A or FIG. In the folder registration screen 92 illustrated in B), when any of the property icons 910 is clicked, the property set associated with the clicked property icon 910 is determined as a search key for the registered document file.

  The registration request unit 228 transmits the search key (property set) and the document file associated by the related key reception unit 226 to the document database 3 in association with each other in accordance with a user instruction.

  The search screen display unit 230 displays a search screen for searching for document files registered in the document database 3. The search screen display unit 230 of this example displays a search screen 94 illustrated in FIG.

  The search key receiving unit 232 receives an input of a search key used for a search using an icon included in the search screen displayed by the search screen display unit 230. For example, the search key reception unit 232 is associated with the selected icon when one of the icons (property icons) included in the search screen displayed by the search screen display unit 230 is selected. This property is determined as a search key for searching the document file in the document database 3. When one of the property icons 910 is clicked on the search screen 94 illustrated in FIG. 9C, the search key receiving unit 232 of this example displays the property set associated with the clicked property icon 910. Determine the search key set.

  The search request unit 234 requests the document database 3 to search for a document file based on the search key set received by the search key receiving unit 232.

The definition information management unit 240 manages definition information of a registration screen, a search screen, and property icons displayed on these screens. More specifically, the definition information management unit 240 includes a definition information storage unit 242, a screen definition management unit 244, and a property management unit 246.
The definition information storage unit 242 stores a definition file that defines an array of icons (property icons) for icons used for receiving a search key. The registration screen display unit 220 and the search screen display unit 230 refer to the same definition file stored in the definition information storage unit 242 and place property icons on the registration screen and the search screen, respectively. Match sequences.
The definition information storage unit 242 further stores the property icon and the property set (search key set) associated therewith in a state of being associated with each other.
The definition information storage unit 242 of this example stores definition information 304 downloaded from the document database 3.

The screen definition management unit 244 registers and edits definition information on a registration screen and a search screen in accordance with a user operation.
The property management unit 246 registers and edits a correspondence table between property icons and property sets associated with the property icons in accordance with user operations.

FIG. 5 is a diagram illustrating a functional configuration of the server-side program 32 installed in the document database 3.
As illustrated in FIG. 5, the server-side program 32 includes a document registration unit 320, a search unit 322, a storage year storage unit 324, a deletion unit 326, and a definition information reception unit 328.
In the server-side program 32, the document registration unit 320 registers the document file in the saved document recording area 300 of the document database 3 in response to a request from the document management apparatus 2, and associates the document file with the document file to manage the document. The search key received from the device 2 is registered in the search key recording area 302.

In response to a request from the document management device 2, the search unit 322 searches a document file registered in the document database 3 for a document file that matches the search key set, and sends the search result to the document management device 2. return.
The storage year storage unit 324 stores the storage year of the document in association with a part of the property of the document file. For example, the preservation year storage unit 324 stores the preservation years of the document in association with the properties “major classification” and “medium classification”.

The deletion unit 326 deletes the document file from the document database 3 based on the storage year corresponding to the property associated with the document file in the document database 3 among the storage years stored in the storage year storage unit 324. To do.
The definition information receiving unit 328 receives new registration, editing, or deletion of definition information stored in the document database 3 in response to a request from the document management apparatus 2.

FIG. 6 is a diagram for explaining the outline when a file is specified and registered.
FIG. 7 is a diagram for explaining an outline when a folder is specified and registered.
As illustrated in FIG. 6, the document management apparatus 2 (definition information management unit 240) edits definition information and registers it in the document database 3 in accordance with a user operation.
When the user designates a document file and gives an instruction to start document registration processing, the document management apparatus 2 (file display unit 222) reads definition information registered in the document database 3 and displays a file registration screen 90 ( (Save view) is displayed. When the user clicks one of the property icons 910 on the file registration screen 90 (save view), the document management apparatus 2 (registration request unit 228) causes the property set (search key set) associated with the clicked property icon 910 to exist. ) And the document file are registered in the document database 3.

  When the user designates a folder and instructs to start the document registration process, the document management apparatus 2 (folder display unit 224) displays the definition information registered in the document database 3 as shown in FIG. Read out and display the folder registration screen 92 (save view). When the user clicks one of the property icons 910 on the folder registration screen 92 (save view), the document management apparatus 2 (registration request unit 228) sets the property set (search key set) associated with the clicked property icon 910. ) And the document file in the designated folder are registered in the document database 3. Further, the document management apparatus 2 creates a copy of the designated folder in the document database 3.

FIG. 8 is a flowchart for explaining the document registration process (S10) by the document management apparatus 2. This flowchart starts when the user designates a file or folder and instructs to start registration.
As illustrated in FIG. 8, in step 100 (S <b> 100), the definition information management unit 240 of the document management apparatus 2 reads definition information registered in the document database 3 and stores it in the definition information storage unit 242.

  In step 105 (S105), when the user designates a folder and instructs to start registration in step 105 (S105), the registration screen display unit 220 proceeds to the processing of S110, and the user directly designates a file and instructs to start registration. Then, the process proceeds to S120.

In step 110 (S110), the folder display unit 224 displays the folder registration screen 92 according to the definition information stored in the definition information storage unit 242.
In step 115 (S115), the registration request unit 228 creates a copy of the designated folder in the document database 3.

  In step 120 (S120), the file display unit 222 displays the file registration screen 90 according to the definition information stored in the definition information storage unit 242.

  In step 125 (S125), the file management program 22 waits until the property icon 910 is clicked on the folder registration screen 92 or the file registration screen 90 (S125: No), and any of the property icons 910 is clicked. Then, the process proceeds to S130 (S125: Yes).

  In step 130 (S130), when the related key reception unit 226 specifies the clicked property icon 910, the search key set associated with the property icon 910 is based on the definition information stored in the definition information storage unit 242. Is identified.

  In step 135 (S135), the registration request unit 228 transmits to the document database 3 the file (document file) designated by the user or the document file in the folder and the search key set specified by the related key reception unit 226. And request document registration.

  As described above, the document management apparatus 2 can register a document file in association with a search key set that is a combination of a plurality of properties in response to a selection operation of the property icon 910.

FIG. 9 is a diagram illustrating a file registration screen 90, a folder registration screen 92, and a search screen 94.
As illustrated in FIG. 9A, a plurality of property icons 910 are arranged on the file registration screen 90 of this example. The property icons 910 are arranged along a classification literal 902 indicating the classification of the icons. These property icons 910 are switched by a tab 900.
As illustrated in FIG. 9B, the folder registration screen 92 includes a property icon 910 as in the file registration screen 90.
As can be seen by comparing the file registration screen 90 and the folder registration screen 92, the position, size, and title of the tab 900 match. The size of the property icon 910 and the relative position with respect to the literal 902 also match.

As illustrated in FIG. 9C, the search screen 94 is generally a combination of a file registration screen 90 and a folder registration screen 92, and integrating common portions. That is, the property icon 910 and the classification literal 902 displayed on the file registration screen 90 are displayed on the search screen 94 without substantially changing the relative positional relationship and size. Similarly, the property icon 910 and the classification literal 902 displayed on the folder registration screen 92 are displayed on the search screen 94 without substantially changing the relative positional relationship and size. The tab 900 is common to the file registration screen 90, the folder registration screen 92, and the search screen 94.
The difference regarding the display of the property icon 910 in the file registration screen 90, the folder registration screen 92, and the search screen 94 is that the arrangement area of the property icon 910 is changed by inserting the file display 940 and the folder display 942 in the search screen 94. The width of the property icon 910 is reduced accordingly.

As described above, the registration screen display unit 220 and the search screen display unit 230 match each other with respect to the display of the property icon 910. In other words, the registration screen display unit 220 and the search screen display unit 230 match the number of property icons 910, the number of property icons 910 arranged in each row, and the order of the property icons 910. Furthermore, the registration screen display unit 220 and the search screen display unit 230 match the relative size and relative position of the property icon 910 with respect to the classification literal 902. In addition, the registration screen display unit 220 and the search screen display unit 230 change the shape of the property icon 910, the relative size with respect to the display area, the title (character string) displayed on the icon, and the color of the property icon 910. Match.
Thus, the user can perform operations on screens similar to each other at the time of document registration and at the time of document search, and the property icon can be easily found.

Next, definition information editing work will be described with reference to FIGS.
The definition information management unit 240 displays a registration definition tool screen illustrated in FIG. 10 according to a user operation, and edits the definition information. When the “add category” icon is selected on the registration definition tool screen, a property icon category can be added, and an arbitrary category name can be input from the keyboard. When the “public” icon is clicked, it is registered in the definition information of the document database 3 and shared within the document storage group.
When the “add” icon is clicked in the updatable classification, the screen transitions to the screen of FIG. 11 and a property icon can be added.

  As illustrated in FIGS. 11 and 12, in this example, “medium category”, “subcategory”, “meeting”, “project”, “customer”, “year”, “monthly” are the property items. , “Product category”, “product”, “document name”, “date” and the like can be set. The user sequentially inputs these property items according to the screen, and when the “save” icon is clicked, it is registered as definition information in the document database 3. Further, when the “public” icon is clicked, it is shared within the document storage group.

As described above, according to the document management system 1 of this embodiment, a combination of search keys (property set) is modularized and visualized as a property icon, and a registration screen for registering a document and a document search By sharing the user interface with the search screen, document registration and document search can be facilitated, and early improvement in user proficiency can be expected.
Also, from the search screen 94 in the same view as the registration screen (file registration screen 90 or folder registration screen 92), select a property set to search for previous documents, and then use the target property set on the registration screen. There is also a way to store them. According to this usage, it can be expected to greatly reduce the use of a different property set by mistake when registering a document.
In addition, since the search can be performed under the same setting conditions as those at the time of registration, the target document can be displayed without hesitation during the search.
Furthermore, by using the property set defined for document registration as it is at the time of document search, it is not necessary to create a separate property set for search.

[Modification]
Next, a modification of the above embodiment will be described.
In the above embodiment, the document management apparatus 2 and the document database 3 share functions. However, the present invention is not limited to this. For example, most functions are provided on the document database side, and the user's computer The terminal may be configured to operate only with a web browser, or most functions may be provided on the user's computer terminal side to reduce the function sharing on the document database side.

DESCRIPTION OF SYMBOLS 1 ... Document management system 2 ... Document management apparatus 3 ... Document database 22 ... File management program 32 ... Server side program 220 ... Registration screen display part 222 ... File display part 224 ... Folder display part 226 ... Related key reception part 228 ... Registration request section 230 ... Search screen display section 232 ... Search key reception section 234 ... Search request section 240 ... Definition information management section 242 ... Definition information storage section 244 ... Screen definition management section 246 ... Property management section

Claims (12)

A registration screen display for displaying a registration screen for registering an electronic file;
Using an icon included in the registration screen, an associated key receiving unit that receives an input of a search key associated with an electronic file to be registered;
A search screen display for displaying a search screen for searching for registered electronic files;
A search key accepting unit that accepts an input of a search key used for a search using an icon included in the search screen;
The registration screen display unit and the search screen display unit match an icon arrangement with respect to an icon used for receiving a search key input on the registration screen and an icon used for receiving a search key input on the search screen. File management device. A property management unit that manages a set of properties assigned to an electronic file and an icon associated with each other;
A registration screen display section for displaying and arranging the icon on a registration screen for registering an electronic file;
An associated key receiving unit that receives an input of a property to be associated with an electronic file to be registered based on an icon selected by a user among the icons arranged on the registration screen;
A search screen display unit for displaying the icon on the search screen for searching for registered electronic files;
A file management apparatus comprising: a search key receiving unit that receives an input of a property used as a search key based on an icon selected by a user among the icons arranged on the search screen. The registration screen display unit and the search screen display unit are related to an icon used for receiving an input of a search key, a shape of the icon, a relative size of the icon with respect to a display area of the registration screen or the search screen, The file management apparatus according to claim 1 or 2, wherein at least one of a character string displayed on the icon and a color used for the icon are matched. The registration screen display unit and the search screen display unit match the relative position of the icon on the registration screen with the relative position of the icon on the search screen with respect to an icon used for receiving a search key. The file management device described in 1. The registration screen display unit and the search screen display unit match the number of icon lines, the number of icons arranged in each line, and the order of the icons with respect to icons used for receiving a search key. 4. The file management apparatus according to 4. A definition file storage unit that stores a definition file that defines the arrangement of icons with respect to icons used for receiving search key inputs.
The file management apparatus according to claim 1, wherein the registration screen display unit and the search screen display unit arrange icons with reference to the same definition file stored in the definition file storage unit. The registration screen display section
A file registration screen display for displaying a file registration screen for directly specifying and registering an electronic file;
A folder registration screen display section for displaying a folder registration screen for specifying a folder and registering an electronic file included in the specified folder, and
The search screen display unit includes an icon arranged on the file registration screen, an icon arranged on the folder registration screen, and an arrangement of icons with respect to icons used for receiving a search key input on the search screen. The file management apparatus according to claim 1, wherein matching is performed. A search key set consisting of a plurality of search keys is associated with an icon used for receiving input of a search key on the registration screen and the search screen,
The related key reception unit associates a search key set associated with the selected icon with the electronic file to be registered when any icon is selected by the user on the registration screen,
In response to a user instruction, a registration request unit that associates the search key set and the electronic file associated by the related key reception unit with each other and transmits them to the database; and
The file management apparatus according to claim 1, further comprising: a search requesting unit that requests the database to search for an electronic file based on a search key set received by the search key receiving unit. A property management unit that manages a set of properties assigned to an electronic file and an icon associated with each other;
A registration screen display section for displaying and arranging the icon on a registration screen for registering an electronic file;
An associated key receiving unit that receives an input of a property to be associated with an electronic file to be registered based on an icon selected by a user among the icons arranged on the registration screen;
A search screen display unit for displaying the icon on the search screen for searching for registered electronic files;
A search key receiving unit that receives an input of a property used as a search key based on an icon selected by a user among the icons arranged on the search screen. The electronic file is a document file;
A document database for registering a document file in association with the search key received by the related key receiving unit;
A storage period storage unit that stores the storage period of the document in association with a part of the property;
A deletion unit that deletes the document file from the document database based on a storage year corresponding to a property associated with the document file in the document database among the storage years stored in the storage year storage unit; The file management system according to claim 9, further comprising: A property management step for managing a set of properties assigned to the electronic file and icons in association with each other;
A registration screen display step for arranging and displaying the icon on a registration screen for registering an electronic file;
An associated key reception step for receiving an input of a property associated with an electronic file to be registered based on an icon selected by a user among the icons arranged on the registration screen;
A search screen display step of arranging and displaying the icon on a search screen for searching for registered electronic files;
A file management method comprising: a search key reception step of receiving an input of a property used as a search key based on an icon selected by a user among the icons arranged on the search screen. A registration screen display function for displaying a registration screen for registering an electronic file;
Using an icon included in the registration screen, an associated key reception function for receiving an input of a search key associated with an electronic file to be registered;
A search screen display function for displaying a search screen for searching registered electronic files,
Using the icons included in the search screen, the computer realizes a search key reception function for receiving an input of a search key used for search,
The registration screen display function and the search screen display function match an icon arrangement with respect to an icon used for receiving a search key input on the registration screen and an icon used for receiving a search key input on the search screen. program.

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