JP2012008992A - Travel expense/cost settlement system corresponding to "approval application of scanner storage by electromagnetic record of national tax related document" of electronic form storage method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To allow slips to be managed without making an applicant for national tax related documents (receipts and bills for less than 30,000 yen) conscious of an electronic form storage method in a travel expense/cost settlement system.SOLUTION: With respect to settlement slips of the travel expense/cost settlement system, a user having a right of attachment attaches the national tax related documents, checks errors according to the electronic form storage method, automatically adds electronic signature and time stamp at a predetermined time, and then necessary items (date of transaction, a transaction partner, and a price of transaction partner) satisfying factors of the electronic form storage method inputted in a settlement input picture become available in a search picture. At the same time, editing and deletion are disabled. However, after a period regulated by the tax law has passed since the date and time of storage, deletion becomes capable. When there is an error in the error check (when the time stamp is not added), a cause for the error is appropriately dealt with and the national tax related documents are attached, so that electronic signature and time stamp addition is available.

Description

The present invention relates to an electronic book storage method (of "application for approval of scanner storage by electromagnetic recording of national tax related documents") in a travel expense / expense settlement system comprising a server computer and a plurality of client computers connected via WEB. It relates to a system that supports “scanned receipts and invoices of less than 30,000 yen”.

The “Law Concerning Special Preservation Methods for National Tax-related Book Documents Created Using Electronic Computers (Act No. 25 of 1998)” (Act: Electronic Book Preservation Law), which has been in force since July 1998, Receipts and invoices that were partially revised in April 2005 and were less than 30,000 yen were subject to electronic storage if they were approved in advance by the tax director.

Management of electronic documents to which an electronic signature and a time stamp of an appropriate organization, which are a part of the requirements of the electronic book storage method, are performed (see, for example, Patent Document 1).
JP 2009-26076 A

By combining scanner storage with national tax-related documents (receipts and invoices less than 30,000 yen) with a settlement system, you can store electronic books without having to be aware of the electronic book storage method during daily travel and expense settlement work. The purpose is to provide a system that can process national tax documents in accordance with the law.

By attaching the national tax related document scanned from the settlement input screen, the electronic tax of the settlement system and the attached national tax related document are associated with each other by the slip ID. National tax-related documents are processed at the timing of attachment (attaching a national tax-related document to the system is a flag for giving an electronic signature and time stamp), and an electronic signature and a time stamp are automatically given at the night of the day. After the time stamp is granted, it is impossible to correct or delete the electronic slip and the attached national tax documents.

The drafter will carry out slip processing that guarantees accuracy and validity without being aware of the electronic book storage method in daily checkout operations, thereby improving convenience.

Processing flow for scanned receipts and invoices less than 30,000 yen System configuration diagram showing an embodiment of the present invention

FIG. 2 is a diagram illustrating a configuration example of a travel expense / expense settlement system to which the travel expense / expense settlement system 20 according to the present embodiment is applied. As shown in FIG. 2 , the travel expense / expense settlement system 20 according to the present embodiment includes a travel expense / expense settlement system 1 (ASP) 21, a database management system 22, and travel expense / expense settlement data 23. The travel expense / expense settlement system 20 acquires various data of travel expenses / expenses input from the client PC 19 of the applicant via the WEB, and after the application and settlement processing, the accountant makes the travel expense / expense settlement system 2 (mdb). The payment confirmation process is performed from 24 through the ODBC.

FIG. 1 is a flowchart showing processing of scanned national tax related documents in the electronic book storage method according to the embodiment of the present invention. The scanned national tax related documents can be attached in the state where the settlement slip has been issued at the settlement input 10 of the travel expense / expense settlement system and the approval is requested.

In FIG. 1 , the travel expense / expense settlement slip requested for approval by the travel expense / expense settlement system is attached with a national tax related document scanned by the appender in an attachment 11 in an electronic slip.

The accompanying rights attached 11, shall have legitimate signer or his representative electronic signature, and is limited to those authorized by the authority setting function of the travel-expense system 1 (ASP) 20 of FIG. 2 . Unauthorized users will not be able to attach national tax documents.

1 is attached with a digital signature and a signature time stamp 14 at a preset time by automatic execution. After obtaining a revocation list (CRL) 15, a time stamp 16 is added to the document. To complete. “Save” is displayed in the “processing status” of the national tax related document search screen 17.

After the time stamp 16 is assigned to the national tax related document in FIG. 1, the national tax related document and the corresponding data cannot be edited or deleted. In addition, items satisfying the requirements of the electronic book storage law are stored in the national tax related document search screen 17.

When the error check 12 in FIG. 1 does not automatically execute (when the time stamp 16 does not give a time stamp), “error” is displayed in the “processing status” of the national tax related document search screen 17. The slips with errors are subject to processing by attaching the national tax documents again.

In the case of not being automatically executed by the scanned national tax document error check 12 after the time stamp 16 of FIG. 1 is assigned (when the time stamp 16 is not given a time stamp), the “processing status” of the national tax document search screen 17 is “ "Error" is displayed. If the slip is in error, attach the national tax documents again.

Claims (2)

In a travel expense / expense settlement system consisting of a server computer and multiple client computers connected via the WEB, the drafter of the electronic voucher is conscious of the electronic book storage method without being conscious of the electronic book storage method, A computer system capable of performing processing that satisfies the requirements of the Electronic Book Preservation Act on national tax documents scanned at the time of settlement data input. A travel expense / expense settlement system consisting of a server computer connected via WEB and a plurality of client computers, with storage means for storing national tax documents and relevant data scanned in accordance with the electronic book storage method. A computer system capable of performing a search satisfying the requirements of the electronic book storage law for scanned national tax documents and corresponding data stored in the means.

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