JP2009020637A - Internal control correspondent type business system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To make it unnecessary to newly create an approval screen in an internal control correspondent type business system capable of responding to internal control while using a familiar conventional business system. <P>SOLUTION: This internal control correspondent type business system which automates the business flow of by using a computer is provided with a means for making the computer operate as a business system for creating a slip; and a means for making the computer as a workflow engine system for managing the approval route of a slip. The workflow engine system is provided with an approval route management table in which users who should approve the slip are registered, and requests for an approval following an approval route based on the approval route management table to the user who should approve the slip created by the business system, and the screen upon the start of the slip is imaged and used as the screen upon approval to the slip. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to an internal control compatible business system, and more particularly to an internal control compatible business system in which a workflow engine system capable of providing new processing is applied to an existing business system that uses a computer to improve business efficiency.

  There are various businesses in organizations such as companies. As the types of business, for example, there are various types of business such as the main business that is a business for a customer of the company, personnel management for employees, etc., benefits-related business, material management business, and accounting business.

  Recently, various business systems have been provided that automate the processing of various business operations using a computer and improve business efficiency. For example, an accounting system and a personnel system can be cited.

  By the way, in an organization such as a company, each person conducts an act of browsing documents related to the work he / she is in charge of, and each person is given authority, for example, in the relationship between a supervisor and a subordinate, Is approved by the boss. In other words, documents are circulated to a plurality of people when performing business.

  Recently, a workflow system for performing such circulation in a system using a computer has been provided (see Non-Patent Document 1).

Nobuo Shido and Aki Sugiyama, “Groupmax Workflow”, first edition, IDG Communications, Inc., March 30, 1999, pages 74-177

  However, the above-described business system and the conventional workflow system described in Non-Patent Document 1 have the following problems.

  Conventional business systems are divided into fields such as accounting and human resources, and are specialized in the business of the field in charge. Organizations such as companies have used this specialized business system for a long time.

  However, recently, prescribed standards and procedures have been established for each business so that they can be operated in a sound, effective and efficient manner without illegal activities, fraud, mistakes or errors, etc. Implementation of internal controls is required to perform management, monitoring and assurance based on this.

  In Japan, the system is legislated with reference to the US SOX Act, and is applied from the fiscal year beginning on or after April 1, 2008.

  On the other hand, as described above, the conventional business system is specialized for each business and does not support internal control. That said, there was a problem that introducing a new business system corresponding to internal control would be very inconvenient because it would throw away the business system that was used so far and replace it with a new product with a different usability. .

  In addition, in the business system that has been used to date, there is no screen for the approval required for internal control in the past, and this approval screen etc. is newly provided for each slip in order to make the conventional business system compatible with the internal control. There was a problem that it had to be created and it was a lot of work.

  The present invention has been made in view of the above points, and it is not necessary to create a new approval screen or the like in an internal control-compatible business system that can handle internal control while using a conventional business system that is familiar to the user. The purpose is to do so.

  In order to achieve the above object, the present invention provides an internal control-compatible business system for automating a business flow using a computer, means for operating the computer as a business system for creating a slip, and approval of the slip. Means for operating as a workflow engine system for managing a route, and the workflow engine system has an approval route management table in which users who should approve the slips are registered, and the slips created by the business system On the other hand, an approval request based on an approval route based on the approval route management table is made to a user who should approve the slip, and the slip is imaged as a screen when the slip is drafted. It is used as a screen at the time of approval.

  The present invention also provides a program for operating the computer as a business system for creating a voucher and managing an approval route of the voucher in an internal control compatible business program that operates on a computer to automate the flow of the job. A program that operates as a workflow engine system; and an approval route management table that registers a user who should approve the slip. The slip created by the business system is based on an approval route based on the approval route management table. The approval request is controlled so as to be made to a user who should approve the slip, and the slip is imaged as a screen at the time of drafting and used as the screen at the time of approval for the slip. To do.

  According to the present invention, it is possible to eliminate the need to newly create an approval screen or the like in an internal control-compatible business system that can handle internal control while using a conventional business system that is familiar to the user.

  That is, according to the present invention, there is an effect that it is possible to cope with internal control while minimizing the remodeling of each existing business system that has been introduced.

  Further, according to the present invention, since the screen at the time of drafting is imaged and used as an approval screen or the like, there is an effect that it is not necessary to newly create an approval screen or the like and labor can be saved.

  Embodiments of the present invention will be described below with reference to the drawings.

  FIG. 1 is a block diagram showing a configuration of an embodiment of an internal control-compatible business system according to the present invention.

  The internal control-compatible business system of the present embodiment is a system that obtains the approval of a person necessary for an organization so that each individual business system such as an accounting system and a personnel system can cope with internal control. It is realized using a computer. This internal control-compatible business system is installed in a company, each employee of the company is registered as a user, and each employee operates and uses a terminal device.

  As shown in FIG. 1, the internal control-compatible business system of the present embodiment includes server computers 1, 2, 3, and 4 and personal computers 6 and 7 as terminal devices. 3 and personal computers 6 and 7 are connected by a network 5.

  In the present embodiment, each business system such as an accounting system or a personnel system operates separately on the server computers 1, 2, and 3, and the workflow engine system operates on the server computer 4. On the other hand, the network configuration as shown in FIG. 1 is adopted to operate the terminal from the personal computers 6 and 7. However, the present invention is not limited to this, and each business system and workflow engine system are one server. It may be one that operates on a computer, or may execute all processing in a computer that operates on a stand-alone basis.

  In FIG. 1, the network 5 may be any network, for example, a LAN such as Ethernet (registered trademark) or token ring, the Internet, or the like, regardless of wired or wireless, and regardless of the communication protocol. Each device connected to the network 5 is preset with an address on the network, and each device is identified by this address and communicates with other devices connected to the network 5.

  A printer (not shown) is provided as necessary, and various slips, forms, and the like can be printed according to instructions from each device connected to the network 5.

  FIG. 2 is a block diagram showing the configuration of the server computer 1 shown in FIG.

  Since the server computers 1, 2, and 3 shown in FIG. 1 have the same basic configuration related to hardware, the server computer 1 will be described as a representative here.

  The server computer 1 includes a network connection unit 14 that is an interface with the network 5 and an interface with the server computer 4 shown in FIG. 1, a control unit 11 such as a CPU or MPU that controls the operation of the entire server computer 1, and a user. Input / output means 12 for inputting operations, instructions, etc. to the server computer 1, and displaying / outputting various information to the user, and programs and parameters necessary for the operation of the server computer 1. Storage means 13 for storing. As the input / output means 12, for example, a keyboard or a mouse is used for input, and a display device or the like is used for output.

  FIG. 3 is a block diagram showing a configuration of the server computer 4 shown in FIG.

  The server computer 4 includes a network connection unit 44 that is an interface with the server computers 1, 2, and 3 shown in FIG. 1, a control unit 41 such as a CPU and an MPU that controls the operation of the entire server computer 4, and a user Input / output means 42 for inputting operations, instructions, etc. to the computer 4 and for displaying and outputting various information to the user by the server computer 4, and programs and parameters necessary for the operation of the server computer 4 are stored. And storage means 43. As the input / output means 42, for example, a keyboard or a mouse is used for input, and a display device or the like is used for output.

  FIG. 4 is a block diagram showing the configuration of the personal computer 6 shown in FIG.

  Since the personal computers 6 and 7 shown in FIG. 1 have the same basic configuration according to the present embodiment, the personal computer 6 will be described as a representative here.

  The personal computer 6 includes a network connection means 64 that is an interface with the network 5 shown in FIG. 1, a control means 61 such as a CPU and MPU that controls the operation of the whole personal computer 6, and a user performs operations, instructions, etc. on the personal computer 6. Input / output means 62 for inputting or displaying and outputting various information to the user by the personal computer 6 and storage means 63 for storing programs and parameters necessary for the operation of the personal computer 6. The As the input / output means 62, for example, a keyboard or a mouse is used for input, and a display device or the like is used for output.

  Next, the operation of the present embodiment will be described.

  The internal control-compatible business system according to the present embodiment executes application programs related to individual business systems such as an accounting system and a personnel system on each of the server computers 1, 2, and 3, and manages an approval route related to internal control. The application program related to the workflow engine system that performs the process is executed on the server computer 4, and the application program related to the process for operating each business system and the application program related to the process for executing the approval regarding the internal control are executed on the personal computers 6 and 7. And realized.

  FIG. 5 is a diagram showing a flowchart of the operation of the business system in the internal control compatible business system shown in FIG.

  FIG. 6 is a diagram showing a flowchart of the operation of the workflow engine system in the internal control-compatible business system shown in FIG.

  FIG. 7 is a diagram showing a flowchart of an operation of executing approval regarding internal control in the terminal device of the internal control-compatible business system shown in FIG.

  FIG. 8 is a diagram showing a flowchart of an operation of executing approval regarding internal control in the business system of the internal control-compatible business system shown in FIG.

  FIG. 9 is a diagram showing a flowchart of an operation of executing approval regarding internal control in the workflow engine system in the business system corresponding to internal control shown in FIG.

  The user, that is, the employee operates the personal computer 6 or 7 shown in FIG. 1 to use the internal control-compatible business system of this embodiment.

  Specifically, first, the user operates the personal computers 6 and 7 to log in to a business system that the server computers 1, 2, and 3 provide to the business system that the user wants to execute.

  When the user logs in, the approval is executed as will be described later with reference to FIG. 7. Here, the operation of each business system that creates a voucher to be approved will be described first.

  Referring to FIG. 5, a user who logs in to each business system uses a function provided by the business system to issue a bill such as a business trip settlement slip. At this time, the user inputs information to be input by himself such as a business trip destination, and the slip ID indicating the type of the slip and the user ID of the drafting user are associated with the slip (A- 1). The slip ID and user ID may be input by the user, or may be acquired by each business system.

  Subsequently, a GUID is acquired as a unique ID that can identify the slip (A-2). This GUID will be described below.

  GUID is an abbreviation for Globally Unique Identifier, is a pseudo-random number used in software, and is a 128-bit binary value used as a unique identifier in the world.

For example, in C # (C language), this GUID is acquired.
Guid myGuid = System.Guid.NewGuid ();
Done in
VB. In NET (Visual Basic)
Dim myGuid As Guid = System.Guid.NewGuid ()
Done in

  If the GUID can be acquired, the slip is specified and managed by the GUID.

  Subsequently, each business system transmits a user ID, a slip ID, and a GUID for the current slip to the workflow engine system (A-3), and requests management of an approval route for the current slip.

  Thereafter, each business system waits for a completion notification from the workflow engine system (A-5) while executing each business (A-4).

  The information transmitted in step (A-3) in FIG. 5 is received by the workflow engine system, and the workflow engine system starts processing at this timing. This process will be described with reference to FIG.

  First, the workflow engine system receives the user ID, slip ID, and GUID transmitted from each business system in step (A-3) of FIG. 5 (B-1).

  Subsequently, the workflow engine system executes approval route management for the slip requested this time (B-2).

  In the storage means 43 of the server 4 on which the workflow engine system operates, an approval route for each user and each type of slip is registered in advance. For example, when Mr. A drafts a business trip settlement slip, if it is necessary to circulate and approve Mr. B, the supervisor, and Mr. C, who is in charge of the in-house department that manages the business trip, the storage means 43, as the approval route management table, Mr. B's user ID and Mr. C's user ID as the approval route are registered in advance for the combination of Mr. A's user ID and slip slip check slip ID. . In addition, the approval order and route are registered in advance so that Mr. C must only be approved after Mr. B has been approved.

  In the workflow engine system, in the execution of the approval route management in step (B-2) (corresponding to the processing of FIG. 9), each slip is approved based on this approval route management table. This approval may be issued by issuing an e-mail or the like to the person to be approved (Mr. B, Mr. C), and notifying that the slip to be approved has been issued and is waiting for approval. Approval of slips by persons to be approved (Mr. B, Mr. C) is performed by these persons logging in to each business system.

  In the workflow engine system, if an approval result described later is not received in step (B-3), the processing between steps (B-2) to (B-3) is repeated.

  Processing performed in the terminal device and each business system during this repetition will be described below.

  Referring to FIG. 7, the user operates the terminal device to log in to the business system (C-1).

  On the other hand, referring to FIG. 8, each business system receives the login of this user (D-1), and inquires whether or not there is a slip to be approved by this login user. It is transmitted to the workflow engine system (D-2).

  Referring to FIG. 9, in the workflow engine system, an approval item inquiry from each business system is received (E-1), and the received user ID is used as a search key, and all of the slips currently waiting for approval are displayed. It is searched whether there exists what this user should approve (E-2).

  If there is no approval case as a result of the search in step (E-2), the process ends as it is, and the process ends in step (D-3) in FIG. 8, and the approval screen is received in step (C-2) in FIG. It ends without doing.

  As a result of the search in step (E-2) in FIG. 9, if there is an approval case for the current logged-in user, the workflow engine system sends the GUID of the approval target slip to each business system as the search result. Send.

  In response to this, each business system makes a transition from step (D-3) to step (D-4) in FIG. 8 and displays the contents of the slip so that the login user can approve the current slip. An approval screen to be displayed on the device is generated (D-4).

  When generating this approval screen, if a new screen design is performed, the process for incorporating it into each business system becomes complicated.

  Therefore, in this embodiment, each business system uses an input screen prepared in advance for a user who issues a slip as an approval screen. In other words, in this embodiment, each business system images the screen when a user issues a slip (GIF, JPEG, PDF, etc.) and uses it as an approval screen. In the approval screen generation in step (D-4), this image processing is performed.

  Note that the approval screen generation process does not have to be performed at the time of step (D-4). If it is after being drafted at step (A-1), it should be performed before step (D-4). Also good.

  Subsequently, each business system transmits the generated approval screen to the terminal device (D-5), and waits for the approval result by the login user (D-6).

  The terminal device that has received the approval screen transmitted in step (D-5) presents the received approval screen to the login user in step (C-3) of FIG. 7, and executes the approval by the login user. If waiting and approval is executed, the approval result is transmitted to each business system (C-4).

  In each business system, in step (D-6) of FIG. 8, the approval result from the terminal device is received, and this approval result is transmitted to the workflow engine system (D-7).

  In the workflow engine system, in step (B-3) of FIG. 6, the approval result from each business system is received, the fact that this approval has been made is registered in the storage means 43, and this login user approves it. Thus, it is determined whether or not all approvals for approving the current slip have been made (B-4).

  If all approval routes have not been completed in step (B-4), the process returns to step (B-2) and is repeated. That is, the user who is the next approver on the approval route waits for login to each business system, and when the user has logged in, the approval of this slip is requested as described above. If the approver does not log in even after a predetermined period, a reminder may be made by e-mail or the like.

  When all approval routes are completed in step (B-4), an approval completion notification is transmitted to each business system (B-5).

  Each business system receives a completion notice from the workflow engine system in step (A-5) in FIG. 5 and completes the process.

  According to the internal control-compatible business system of the present embodiment, by configuring as described above, it is possible to cope with internal control while minimizing the modification of each existing business system that has been introduced. There is an effect. In other words, in the present embodiment, a check (approval) by a plurality of persons in each case, which is required when dealing with internal control, can be smoothly performed by applying the workflow engine system.

  In the above-described embodiment, each business system visualizes the screen when the slip is issued and uses it as an approval screen. However, the present invention is not limited to this, and in addition to the approval screen, As a reference screen for reference or other screens, the screen at the time of drafting may be used as an image.

It is a block diagram which shows the structure of one Embodiment of the internal control corresponding | compatible business system by this invention. It is a block diagram which shows the structure of the server computer 1 shown in FIG. It is a block diagram which shows the structure of the server computer 4 shown in FIG. It is a block diagram which shows the structure of the personal computer 6 shown in FIG. It is a figure which shows the flowchart of operation | movement of the business system among the business systems corresponding to an internal control shown in FIG. It is a figure which shows the flowchart of operation | movement of the workflow engine system among the internal control corresponding | compatible business systems shown in FIG. It is a figure which shows the flowchart of the operation | movement which performs approval regarding internal control in the terminal device of the business system corresponding to internal control shown in FIG. It is a figure which shows the flowchart of the operation | movement which performs approval regarding internal control in the business system among the business systems corresponding to internal control shown in FIG. It is a figure which shows the flowchart of the operation | movement which performs approval regarding internal control in the workflow engine system among the business systems corresponding to internal control shown in FIG.

Explanation of symbols

1, 2, 3 Server computer (business system)
4 Server computer (workflow engine system)
5 Network 6, 7 PC (terminal equipment)
DESCRIPTION OF SYMBOLS 11 Control means 12 Input / output means 13 Storage means 14 Network connection means 41 Control means 42 Input / output means 43 Storage means 44 Network connection means 61 Control means 62 Input / output means 63 Storage means 64 Network connection means

Claims (2)

In an internal control-compatible business system that uses a computer to automate the flow of work,
Means for operating the computer as a business system for creating a slip; and means for operating as a workflow engine system for managing an approval route of the slip;
The workflow engine system has an approval route management table in which users who should approve the slip are registered,
An approval request based on an approval route based on the approval route management table is sent to a user who should approve the slip for the slip created by the business system,
An internal control-compatible business system, wherein the slip is used as an image when the draft is displayed and used as the approval screen for the slip. In an internal control-compatible business program that runs on a computer to automate the flow of work,
A program for operating the computer as a business system for creating a voucher, a program for operating as a workflow engine system for managing an approval route for the voucher, an approval route management table in which a user to approve the voucher is registered, With
For the slip created by the business system, control is performed so that an approval request based on the approval route based on the approval route management table is made to a user who should approve the slip,
A business program corresponding to internal control, wherein the slip is used as a screen when the approval is made for the slip by imagining a screen when the slip is issued.

Images