JP2008176718A - Document management system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To reduce the user's degree of dependence on knowledge to furthermore improve consistency of contents of a document group of documents of which the contents relate to each other, by automatically presenting a pertinent part group of other documents, which requires editing due to editing of one document, to the user when editing this document in the document group. <P>SOLUTION: A document management system includes: a means which associates each document component of a structured document comprising a plurality of document components, with components of other relevant documents; a means which manages association information as a file; and a means which extracts an edited component in response to user's editing a document and takes the extracted component as a key to extract information of documents referred to by changed elements and exhibits this information to the user. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to a document management system that searches and presents a plurality of documents based on the relationship of contents between documents.

  Conventionally, in a group of documents whose contents are related to each other, in order to maintain the consistency of the contents of the group of documents, when a user modifies a document, the document related to them is a document based on some keyword. Generally, the group is searched, a related part in the document is searched, and a necessary part is repeatedly corrected.

  These tasks inevitably require a strong knowledge of the relevant document group and the content structure of the document, and generally depend heavily on the skill and proficiency of the user. .

For example, Patent Literature 1 can be cited as a conventional example.
JP-A-8-44718

  As described in the above prior art, in the document group in which the contents are related to each other, in order to maintain the consistency of the contents of the document group, when the user edits the document, Because it is necessary to edit the corresponding part of other documents related to the contents of the document, it is common for the user to search and edit the corresponding part in the document group using some tool. .

  However, in order to search for the necessary documents to be edited and find the corresponding part in the document, it is necessary for the user to specify and specify the key for search and the range of search, and it depends strongly on the skill level of the user. There is a problem such as.

  Also, when multiple users are working, for documents edited by users other than themselves, it is difficult to fully grasp the documents related to the documents unless information is shared well There is also the problem of being.

  In order to achieve at least one of the above-described problems, the present invention provides the following means.

  The invention according to claim 1 is a means for associating a component of another related document for each document component in a document composed of a plurality of document components, a unit for managing the association information as a file, When a user edits a document, the component that has been edited is extracted, the extracted component is used as a key, the information of the document referenced by the changed element is extracted, and presented to the user It has the means.

  According to a second aspect of the present invention, when the user edits a document, the component that has been edited is extracted, and the component of another document associated with the extracted component is presented to the user Compare the previous document with the edited document, extract all the different components, and use the extracted component and the edited document name as a key to associate documents other than the edited document. Information on a document that refers to the changed element is extracted from the information in the file in which the information is recorded, and presented to the user.

According to a third aspect of the present invention, when the user edits a document, the component that has been edited is extracted, and the component of another document associated with the extracted component is presented to the user As a key, the information of the document referred to by the changed element extracted in claim 4 is used as a key, and the same element is obtained from the information in the file recording the association information of the document other than the edited document 2. The document management system according to claim 1, wherein information of a document referred to is extracted and presented to a user.
It is characterized by.

  According to the above invention, when a user edits a document in a group of documents whose contents are related to each other, it is possible to present to the user a corresponding group of other documents that need to be edited accordingly. Become. For this reason, it is not necessary for the user to think and specify the search key and the search range, and the dependence on the skill level of the user can be reduced.

  Further, even when a plurality of users are working, it becomes easy to grasp a document related to the edited document.

  From these facts, it leads to further improvement in the consistency of the contents in the document group in which the contents are related to each other.

  DESCRIPTION OF THE PREFERRED EMBODIMENTS Hereinafter, embodiments of the present invention will be described based on examples with reference to the drawings.

(Embodiment)
FIG. 1 is an overall configuration diagram related to the embodiment.

  In FIG. 1, when the user 100 edits a document 102 on the PC, the file 103 to which the focus has shifted among the documents simultaneously open on the PC is included in the document 102 being edited by the user. Information is collected by the application 101 assuming that the document is related to the part being edited, for example, a tag in the case of a file that conforms to XML.

  The application 101 includes a user focus monitoring function, a file information collection function, a file information writing function, an information search function, and a search result display function. Of course, functions other than those described may be provided, or the application itself may be divided into a plurality of applications and the functions may be provided to the user comprehensively. The information collected by this monitoring application includes, for example, the file name, the path to the file, the currently displayed page, and the top tag of the currently displayed page in the case of an XML-compliant file. . Of course, you may collect the information regarding a file as needed. Information collected in this way is recorded by the application 101 in a file 104 (hereinafter referred to as a related information file) containing related information of the document being edited by the user. The related information file is created on a one-to-one basis for each document, and the recorded information is described in XML format. The unit to be recorded is a tag unit in the paired document. FIG. 5 shows a description example of the related information file. In the related information file 500, related information 501 related to tag A and related information 502 related to tag B are shown as examples. The timing at which the application 101 starts monitoring is from the time when the document to be edited is opened. Further, when the editing of the document is completed, all the acquired information is written out to the related information file.

  If a document to be edited is newly created and there is no file that has been focused, information on the file opened on the desktop may be recorded.

  Of course, the present invention is not limited to the above-described software configuration as long as a means for appropriately presenting document information related to the edited document is presented to the user.

  FIG. 2 is a flowchart showing a flow from search to display of a document to be edited in the embodiment.

  When the user gives an instruction to search for a document to be edited to the application 101 in FIG. 1, the process is started.

  When processing is started, the process proceeds to step S200, where the user edits the document, and based on that document, the entire text before and after editing is compared, and the tags whose elements have been changed are extracted. And proceed to step S201.

  In step S201, the tag extracted in step S200 is used as a search key, and a portion in which the information of the corresponding tag is recorded as the information of the referred document from the related information file of the document edited by the user. Extraction / acquisition is performed, and the process proceeds to step S202.

  In step S202, the element is changed from the related information file of the document other than the edited document using the document name of the edited document and the tag in which the element extracted in step S200 is changed as the search key. Information on the document that referred to the tag is extracted and acquired, and the process proceeds to step S203.

  In step S203, the information of the referenced document extracted in step S201 is used as a search key, and the element of the edited document is changed from the related information file of the document other than the edited document, as in step S202. The information of the document that referred to the same document / tag as the document / tag referred to by the extracted tag is extracted and acquired, and the process proceeds to step S204.

  In step S204, it is determined whether there is still a changed tag. If there is, the process returns to step S201, and the related information acquisition process is repeated. When the related information acquisition process is completed for all the changed tags and the remaining number of changed tags is exhausted, the process proceeds to step S205.

  In step S205, a thumbnail screen is created using the information extracted and acquired in step S201, step S202, and step S203, presented to the user, and the process proceeds to step S206.

  In step S206, the user finally determines a document to be corrected from the documents presented on the thumbnail screen, performs correction work, and proceeds to step S207.

  In step S207, the user determines whether there is still a document to be corrected on the thumbnail screen. If there is, the process returns to step S206 to repeat the correction operation. When all the documents to be corrected are corrected, a series of processing ends.

  FIG. 3 is a diagram illustrating an example of a correlation between a document and its related document group in the embodiment.

  The correlation will be described using the document 300 and its related information file 301, the document 302 and its related information file 303, the document 304 and its related information file 305, the document 306 and its related information file 307 as examples.

  When the user was editing the tag A, which is a component in the document 300, the focus has shifted to the tag C, which is a component in the document 302, and the tag G, which is a component in the document 306. Information regarding these files is recorded as the information of the tag A of the related information file 301 of the document 300 as the document referred to.

  Further, when the tag B was edited, the focus was shifted to the tag H, which is a component in the document 306, so that the information related to these files is the related information file 301 of the document 300 as the referenced document. Is recorded as tag B information.

  Furthermore, when tag E, which is a component in document 304, is being edited, tag A, which is a component in document 300, is changed to a component in document 306, when tag F is being edited. Since the focus has shifted to a certain tag G, information on these files is recorded as information on the tags E and F of the related information file 305 of the document 304 as the document being referred to.

  FIG. 4 is a diagram illustrating an example of a screen presented to the user in the embodiment.

  The screen is composed of the results obtained by the flow described above with reference to FIG. 1 and FIG. The field 401 displays the edited document name, and the field 402 displays the edited tag. Further, when there are a plurality of edited tags, the field 402 may be configured to be able to perform a drop-down display or the like. Below the field 402, documents 403, 404, 405, and 406 are displayed as related documents. In addition, the display page is adjusted so that the related tag in each document is at the top of the display. Here, since the result was created based on the correlation diagram in Fig. 3, only 4 documents are displayed, but if more documents are extracted as a result, drop-down display etc. can be performed It may be. In addition, even if the same document is associated with a plurality of tags, it may be displayed in two, such as a document 404 and a document 405. The thumbnail of the displayed document group is a link to the actual document. When the user designates / clicks these documents with a mouse or the like, the corresponding documents are automatically launched and can be edited.

  FIG. 5 is a diagram illustrating an example of the description of the related information file in the embodiment.

  As described in the description with reference to FIG. 1, the related information file 500 includes related information 501 related to the tag A of the document and related information 502 related to the tag B as examples.

  As described above, according to the present embodiment, when a user edits a document in a document group whose contents are related to each other, a corresponding group of other documents that need to be edited accordingly is displayed. Can be presented. For this reason, it becomes unnecessary for the user to specify the key for search and the range of search, and the dependence on the skill level of the user can be reduced.

  Further, even when a plurality of users are working, it becomes easy to grasp a document related to the edited document.

  The above-described embodiments are merely examples of implementation in carrying out the present invention, and the technical scope of the present invention should not be construed as being limited thereto. That is, the present invention can be implemented in various forms without departing from the main features.

It is a block diagram which shows the whole system in embodiment. It is a flowchart in an embodiment. It is a correlation diagram of the document and its related document group in the embodiment. It is a figure which shows an example of the screen shown to the user in embodiment. It is a figure which shows an example of the description of the related information file in embodiment.

Explanation of symbols

100 users
101 Management application
102 Editing documents
103 Files in focus
104 Related information file of edited document
300 documents (1)
301 Document (1) related information file
302 Document (2)
303 Related information file for document (2)
304 Document (3)
305 Information file related to document (3)
306 Documents (4)
307 Related information file for document (4)
Example of screen display to 400 users
401 Edit document name field
402 Edited Tag Field
403 Document and tag that have been focused when editing tag A of document (1)
404 Document and tag with focus moved to tag A of document (1) during editing
405 Document and tag focused on document and tag similar to tag A in document (1)
406 Document and tag to which focus is shifted when tag A of document (1) is edited
500 Example of description of related information file
501 Related information about Tag A
502 Related Information on Tag B

Claims (3)

In a structured document composed of a plurality of document components, a means for associating a component of another related document with each document component;
Means for managing the association information as a file;
When a user edits a document, the edited component is extracted,
A document management system comprising: means for extracting information on a document referred to by a changed element using the extracted component element as a key, and presenting the extracted information to a user. When the user edits the document, as a means for extracting the edited component and presenting the component of the other document related to the extracted component to the user,
Compare the previous document with the edited document, extract all the components that differ, and use the extracted component and the edited document name as a key to find association information for documents other than the edited document. 2. The document management system according to claim 1, wherein information of a document that has referred to the changed element is extracted from information in the recorded file and presented to the user. When the user edits the document, as a means for extracting the edited component and presenting to the user the component of another document related to the extracted component;
Using the information of the document referred to by the changed element extracted in claim 4 as a key, refer to the same element from the information in the file recording the association information of the document other than the edited document. The document management system according to claim 1, wherein information of the stored document is extracted and presented to the user.

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