JP2007241595A - Document management device and image forming apparatus - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document management device capable of facilitating the setting operation of an individual storage capacity which is the storable capacity of a user, surely limiting the individual storage capacity and guaranteeing that the user can store document files at least to the individual storage capacity, and an image forming apparatus. <P>SOLUTION: The document management device comprises a user information storage means 80 for storing user information 800, a document file storage means 81 for storing the document files, and a storage capacity setting means 83 for setting the individual storage capacity 82 of the document file storage means 81 for each user stored in the user information storage means 80. The storage capacity setting means 83 sets the individual storage capacity 82 within the range of the residual capacity of the document file storage means 81. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention provides user information storage means for storing user information, document file storage means for storing document files, and individual storage of the document file storage means for each user stored in the user information storage means. The present invention relates to a document management apparatus and an image forming apparatus configured to include a storage capacity setting unit for setting a capacity.

  In recent years, due to the increase in capacity and price of storage media such as hard disks and memories, there are many document management apparatuses that are used in common for individual users and have a storage medium for storing document files and the like. A server in the server client system is typical of this, and the sharing of the storage medium as a server resource contributes to resource saving, cost reduction, and the like.

  However, if a user stores a document file or the like that requires a very large capacity in a document management apparatus shared by a plurality of users, other users have a capacity for storing the document file or the like. There is a possibility that it cannot be secured.

  Therefore, as a document management apparatus, Patent Document 1 discloses, as a document management server that secures a capacity for storing a document file or the like, a first storage unit that stores user identification information of a document stored as an electronic bulletin board document. , Second storage means for storing the use capacity of the storage resource in association with the user identification information, and, when there is a document accumulation request, an accumulated document relating to the data size of the document and the user identification information of the requesting user And an accumulating unit for accumulating the data size, and an accumulating permission unit for permitting the accumulation of the document when the accumulated data size is equal to or smaller than the use permitted capacity associated with the user identification information. A document management server has been proposed.

JP 2005-165891 A

  However, according to the above-described conventional technology, the accumulation of the document is permitted when the accumulated data size of the document requested to be accumulated and the document accumulated by the user is equal to or less than the permitted use capacity associated with the user identification information. However, since the administrator of the document management server can freely set the usage permission capacity associated with the user identification information regardless of the storage capacity of the document management server, The sum of the associated permitted usage capacities may exceed the storage capacity of the document management server. In this case, the accumulated data size of the document requested to be accumulated and the document accumulated by the user is associated with the user identification information. There is a possibility that the user cannot accumulate the document requested to be accumulated even if it is less than the permitted use capacity.

  In view of the above-described conventional drawbacks, the present invention makes it easy to set an individual storage capacity, which is a capacity that can be stored by a user, reliably limits the individual storage capacity, and at least the individual storage capacity. It is an object of the present invention to provide a document management apparatus and an image forming apparatus that guarantee that the user can store a document file up to a storage capacity.

  In order to achieve the above object, the first characteristic configuration of the document management apparatus according to the present invention is the user information storage means for storing the user information as described in claim 1 of the document of the claims, Document management apparatus comprising document file storage means for storing a document file, and storage capacity setting means for setting an individual storage capacity of the document file storage means for each user stored in the user information storage means The storage capacity setting means is configured to set the individual storage capacity within the range of the remaining capacity of the document file storage means.

  According to the above configuration, the total capacity of the individual storage capacity of the document file storage means for each user stored in the user information storage means does not exceed the storage capacity of the document file storage means. The user stores the document file in the document file storage means until the total capacity of the document files stored in the document file storage means of the user reaches the individual storage capacity set by the user. Can do.

  In the second feature configuration, as described in claim 2, in addition to the first feature configuration described above, the storage capacity setting unit is configured to store the individual storage within a limited capacity set for each user. The capacity is set to be set.

  The frequency of storing the document file in the document file storage means and the usage tendency such as the quality, number, and quantity of the document file to be stored are generally different for each user, and individual storage of the same capacity for all users. Setting the capacity is not desirable from the viewpoint of effective use of the document file storage means and the convenience of the user. According to the above-described configuration, it is possible to set a capacity limit according to a user's usage tendency, and the storage capacity setting unit sets the individual storage capacity for each user within the range of the capacity limit. Therefore, it is possible to effectively use the document file storage means and to ensure convenience for the user.

  As described in claim 3, the third feature configuration is that, in addition to the second feature configuration described above, the limited capacity is variably set for each user. Even if the change occurs, by effectively setting the limit capacity corresponding to the change in the usage tendency, the document file storage unit can be used effectively and the convenience of the user can be ensured.

  In the fourth characteristic configuration, as described in claim 4, in addition to any of the first or third characteristic configuration described above, when the individual storage capacity is set by the storage capacity setting means, The display unit for displaying the remaining capacity is provided, and the individual storage capacity can be set while comprehensively determining the number of users that need to set the individual storage capacity and the remaining capacity. .

  In the fifth feature configuration, as described in claim 5, in addition to the first or fourth feature configuration described above, the storage capacity of the document file storage means is an individual storage for individual users. When the capacity of a document file stored in the individual storage capacity exceeds the remaining capacity, the specific storage capacity is allocated to a part or all of the document file. There is in point.

  If the user stores a document file and the individual storage capacity set for the user is exceeded, the user cannot store the document file. In this case, the user cannot store the document file. Had to delete the document file stored by the user in the document file storage means. However, according to the configuration described above, when the user stores the document file, When the individual storage capacity set for the user is exceeded, the storage capacity necessary for storing the document file is allocated as the specific storage capacity, so that the document file can be stored. Convenience can be secured.

  In the sixth feature configuration, in addition to the fifth feature configuration described above, the specific storage capacity is a shared storage capacity that can be commonly used by each user. is there.

  According to the above configuration, even when the storage capacity of the document file storage means is used for purposes other than the storage of the document file by each user, the shared storage capacity is the user. Therefore, when the user stores the document file, when the user exceeds the individual storage capacity set for the user, the storage capacity necessary for storing the document file is the specific storage capacity. Therefore, the document file can be stored and the convenience of the user can be ensured.

  In the seventh feature configuration, as described in claim 7, in addition to the first or sixth feature configuration described above, the storage capacity setting means has a predetermined remaining capacity of the document file storage means. When the capacity is smaller than the capacity, it is possible to set the individual storage capacity by changing the individual storage capacity already set for individual users, and only the remaining capacity of the document file storage means Then, when the individual storage capacity of the assumed capacity cannot be set, the individual storage capacity of the assumed capacity is reduced by reducing the individual storage capacity of the user who does not need the individual storage capacity set for each user. Can be set.

  The first characteristic configuration of the image forming apparatus incorporating the document management apparatus according to the present invention is the document management apparatus having any one of the first or seventh characteristic configuration as described in claim 8. In the image forming apparatus, the setting operation of the individual storage capacity that can be stored by the user is facilitated, and the individual storage capacity is surely limited. It is possible to ensure that the user can store the document file up to at least the individual storage capacity.

  As described above, according to the present invention, the setting operation of the individual storage capacity that is a capacity that can be stored by the user is facilitated, and the individual storage capacity is surely limited, and at least the individual storage capacity is set. It is possible to provide a document management apparatus and an image forming apparatus that guarantee that the user can store a document file up to a storage capacity.

  An image forming apparatus incorporating a document management apparatus according to the present invention will be described below. As shown in FIG. 2, an MFP 1 as an example of an image forming apparatus incorporating a document management apparatus according to the present invention includes an operation unit 2 as an operation display device including an operation unit and a display unit, and an original placement. An image reading unit 4 that sequentially reads a series of originals set in the unit 3 and converts them into electronic data, and four upper and lower stages provided in the lower part of the image reading unit 4 and containing sheets of different sizes or types, respectively. A toner image based on image data read by the image reading unit 4 or image data received by a network unit to be described later is formed and output on paper fed from the paper feed cassette 6 (6a to 6d). The image forming unit 5 of the electrophotographic system and the image data read by the image reading unit 4 are transmitted to the outside through a network such as a public line or a LAN, and the image data is received from the outside. A network unit 7 is configured by including the functional blocks such as a document management unit 8 for storing the image data of each user, the system control unit 9 for generally controlling their functional blocks.

  Each functional block is provided with a control unit having a microcomputer, and each control unit is comprehensively controlled by the system control unit 9 connected via a system bus so that an intended operation is executed.

  As shown in FIG. 1, the document management unit 8 stores user information storage means 80 for storing user information 800, document file storage means 81 for storing document files, and user information storage means 80. A storage capacity setting means 83 for setting the individual storage capacity 82 of the document file storage means 81 for each user, and a capacity for calculating the capacity of the document file for each user stored in the document file storage means 83 The calculation means 84 and the document file storage means 81 are configured to include a document file reading / writing means 85 for inputting and storing or outputting a requested document file. The function of each means is as follows: A microcomputer provided in the document management unit 8 and a hardware for storing image data and the like. And the disk is performed alone or in cooperation with the the I / O ports and the like.

  In other words, the document management unit 8 functions as a document management device that functions by including the user information storage unit 80, the document file storage unit 81, and the storage capacity setting unit 83 in the multifunction device 1. Plays.

  The document file is electronic data used by each user such as image data read by the image reading unit 4 or image data received from the outside by the network unit 7.

  Hereinafter, a document file storing operation for the multifunction machine 1 will be described. When the document file is stored in the multifunction device 1, the user information storage unit 80 operates the operation unit 2 or operates a terminal such as a personal computer via the network unit 7 to make a request. A user to be authenticated is authenticated based on the user information 800.

  As shown in FIG. 3, the user information 800 includes a user ID, a user name, a login password, a user authority, a limited capacity, and the individual storage capacity 82 for each user. Is remembered.

  The user information storage means 80 requests the user to input the user ID and the login password via the operation unit 2 or the terminal operated by the user, and the user ID is used as the user ID. If the combination of the user ID and the login password does not match that stored in the user information 800, the user does not have the authority to execute the document file storage operation. It is determined that the user is a user and the execution of the document file storage operation by the user is rejected. When the combination of the user ID and the login password matches the one stored in the user information 800, the user information storage unit 80 uses the user who has the authority to execute a document file storage operation. It is determined that the user is an authorized person, and the user is allowed to execute a document file storage operation.

  The user authentication performed by the user information storage unit 80 may be performed every time the user requests execution of the storage operation. The user information storage unit 80 authenticates and uses the user information. If the user is a user who has the authority to execute the storage work, the user may be allowed to execute the storage work requested by the user without performing authentication for a certain period of time. good.

  When the user is permitted to execute a document file storage operation, the used capacity that is the capacity of the document file that the user has already stored in the document file storage means 81 by the capacity calculation means 84 Is calculated, and the total capacity of the document file to be stored this time and the used capacity is calculated and obtained.

  When the total capacity is equal to or less than the individual storage capacity 82 set for the user stored in the user information 800, the document file reading / writing unit 85 stores the document file in the document file storage unit 81. And storing the document file by the user is completed.

  The setting of the individual storage capacity 82 will be described below. When setting the individual storage capacity 82 for the multifunction device 1, the user information storage means 80 operates the operation unit 2 or operates a terminal such as a personal computer via the network unit 7. Then, the user who sets the multifunction device 1 in the setting mode of the individual storage capacity 82 is authenticated based on the user information 800.

  When the setting mode is requested by the user, the system control unit 9 shifts the multifunction device 1 to the setting mode, and the user information storage unit 80 is configured to operate the operation unit 2 operated by the user. Alternatively, when the user ID and the login password are requested to the user via the terminal, and the user ID is not in the user information 800, the combination of the user ID and the login password is When the user ID 800 does not match the one stored in the user information 800, and the combination of the user ID and the login password matches the one stored in the user information 800, the user ID possessed by the user ID When the user authority is not “administrator”, the user is determined to be a user who does not have the authority to execute the setting operation of the individual storage capacity 82. Wherein said refuse to run the configuration tasks of the individual storage capacity 82 by the user, the system control unit 9 terminates the setting mode.

  When the combination of the user ID and the login password matches the one stored in the user information 800 and the user authority of the user with the user ID is “administrator”, the user The information storage means 80 determines that the user is a user who has the authority to execute the setting operation of the individual storage capacity 82, and permits the user to execute the setting operation of the individual storage capacity 82. When the setting operation of the individual storage capacity 82 by the user is completed, the system control unit 9 ends the setting mode.

  The user authentication performed by the user information storage unit 80 may be performed every time the user requests execution of a setting operation. The user information storage unit 80 authenticates and uses the user If the user is a user who has the authority to execute the setting work, the user may be allowed to execute the setting work requested by the user without performing authentication for a certain period of time. good.

  When the user is allowed to execute the setting operation of the individual storage capacity 82, the individual storage capacity already set for each user stored in the user information 800 by the capacity calculation means 84. 82 is calculated, and the remaining capacity of the document file storage means 81, which is the difference between the preset capacities, is calculated from the storage capacity of the document file storage means 81.

  Subsequently, whether the setting operation of the individual storage capacity 82 requested by the user is to set the individual storage capacity 82 for a user who is not stored in the user information 800. Whether the individual storage capacity 82 of the user stored in the information 800 is to be changed or whether the individual storage capacity 82 of the user stored in the user information 800 is to be deleted. The capacity setting means 83 confirms the control section 2 operated by the user or the individual capacity setting screen 830 displayed on the terminal.

  As shown in FIGS. 4 (a) and 4 (b), the capacity confirmation screen 830 has a display window 831 for displaying the contents of the user information 800 at the top, and the document file storage means 81 and the use at the center. A storage capacity window 832 for displaying the usage status of the individual storage capacity for each user, an add button 833, a change button 834, a delete button 835, and an end button 836 for determining the contents of setting work requested by the user are arranged. Yes.

  A scroll bar is arranged at the right end of the display window 831. By operating the scroll bar, all contents of the user information 800 can be displayed. When the displayed line of the user is pressed, the line is displayed. Is displayed in reverse video, and when the line is pressed again, the original display is restored.

  When there is no highlighted row in the display window 831, the usage status of the document file storage means 81 is set for each user in the storage capacity window 832 as shown in FIG. In addition, the total capacity that is the total capacity of all the individual storage capacities 82 is displayed separately from the remaining capacity, and the total capacity that is set is all the individual storage capacities set for each user. 82, the used total capacity that is the total capacity of the already stored document files and the unused total capacity that is obtained by subtracting the used total capacity from the set total capacity are displayed separately. It is configured.

  If there is a highlighted row in the display window 831, as shown in FIG. 4 (b), the individual storage already set for the user of the highlighted row is displayed in the storage capacity window 832. As the usage status of the capacity 82, the preset capacity and the settable capacity that is the limited capacity stored in the user information 800 that can be set for the user are displayed side by side. The display is divided into an used capacity that is the total capacity of the document files already stored in the document file storage unit 81 and an unused capacity that is obtained by taking the difference of the used capacity from the individual storage capacity 82. Has been.

  When the setting of the individual storage capacity 82 performed by the user is to newly add the individual storage capacity 82, the add button 833 is selected. When the setting of the individual storage capacity 82 is to be changed, the setting is performed. When the change button 833 is used to delete the setting contents of the individual storage capacity 82, the user can press the delete button 834 to perform the respective settings. When ending the work, the user can end the setting mode by pressing the end button 835.

  When the user presses the add button 833, an individual capacity addition screen 836 is displayed on the control unit 2 or the terminal operated by the user, and based on the contents set on the individual capacity addition screen 836, the A storage capacity setting unit 83 sets the individual storage capacity 82 for users who are not stored in the user information 800.

  Specifically, the individual capacity addition screen 836 is displayed over the capacity confirmation screen 830 as shown in FIG. 5A, and includes a user ID, a user name, a login password, and a usage. A user information setting window 836a having a frame for setting the user authority, the limited capacity, and the individual storage capacity 82, an OK button 836b for registering the setting contents, and a cancel button for quitting without registering the setting contents 836c.

  When the user operates the operation unit 2 or operates a terminal such as the personal computer to input the setting content in the user information setting window 836a and press the OK button 836b, the memory is stored. The capacity setting means 83 stores the setting contents in the user information 800, and the setting operation of the individual storage capacity 82 for the users not stored in the user information 800 is completed.

  The input of the setting contents will be described in detail. Since the user ID is automatically allocated by the storage capacity setting means 83, the user can add the user name of the newly added individual storage capacity 82 and the login password. It is necessary to set the user authority, the limit capacity, and the individual storage capacity 82.

  The setting of the user name and the login password is directly input as being inputable by pressing the respective frames, and the setting of the user authority is selected from a list of configurable authorities displayed when pressed. Select authority and set.

  As for the setting of the capacity limit, when a frame is pressed, as shown in FIG. 5B, a capacity limit setting window including a remaining capacity frame for displaying the remaining capacity and a capacity limit frame for setting the capacity limit. 836e, an OK button 836f for registering setting contents, and a limited capacity setting screen 836d in which a cancel button 836g for ending without registering the setting contents are arranged are displayed over the individual capacity adding screen 836, When the limit capacity frame is pressed, the limit capacity is set within the range of the remaining capacity displayed in the remaining capacity frame as input possible, and the OK button 836f is entered when registering, and the cancel button is entered when canceling. Press 836g to set.

  As for the setting of the individual storage capacity 82, the individual storage capacity 82 is set within the range of the limited capacity displayed in the limited capacity frame so that it can be input by pressing the individual storage capacity frame.

  That is, the storage capacity setting unit 83 displays the remaining capacity of the document file storage unit 81 when setting the individual storage capacity 82, sets the limit capacity within the range of the remaining capacity, and the limit The individual storage capacity 82 is set within the capacity range.

  When the user presses the change button 834 after pressing and highlighting the line of the user who wants to change the individual storage capacity 82 in the display window 831, the control unit 2 operated by the user or An individual capacity change screen 837 is displayed on the terminal, and based on the contents set on the individual capacity change screen 837, the storage capacity setting means 83 uses the individual storage capacity for the user who wants to change the user information 800. 82 setting contents are changed.

  Specifically, as shown in FIG. 6A, the individual capacity change screen 837 is displayed over the capacity confirmation screen 830, and the user ID of the user who wants to change the individual storage capacity 82 is displayed. , A user information, a login password, a user authority, a capacity limit, a user information change window 837a for setting the individual storage capacity 82, an OK button 837b for registering the change contents, and the change contents. A cancel button 837c that is terminated without registration is arranged.

  The user operates the operation unit 2 or operates a terminal such as a personal computer via the network unit 7 to input the change contents in the user information change window 837a, and the OK button 837b. When the button is pressed, the storage capacity setting means 83 stores the change contents in the user information 800, and the work for changing the setting contents of the individual storage capacity 82 for the user who wants to change the individual storage capacity 82 is completed.

  The input of the change contents will be described in detail. The user changes the user name, login password, user authority, limit capacity, and individual storage capacity 82 of the individual storage capacity 82 of the user who wants to change. can do.

  The change of the user name and the login password is directly input as being inputable by pressing each frame, and the setting of the user authority is selected from a list of configurable authorities displayed when pressed. Select authority and make changes.

  As shown in FIG. 6B, when the frame is pressed, a limited capacity change window including a remaining capacity frame for displaying the remaining capacity and a limited capacity frame for setting the limited capacity is displayed. 837e, an OK button 837f for registering the change content, and a limited capacity change screen 837d in which a cancel button 837g for ending without registering the change content is arranged are displayed over the individual capacity change screen 837, When the limit capacity frame is pressed, the limit capacity is changed within the range of the remaining capacity displayed in the remaining capacity frame so that input is possible, and the OK button 837f is entered when registering, and the cancel button is entered when canceling. Change by pressing 837g.

  Regarding the change of the individual storage capacity 82, the individual storage capacity 82 is changed within the range of the limit capacity displayed in the limit capacity frame as being inputable by pressing the individual storage capacity frame.

  That is, the storage capacity setting unit 83 displays the remaining capacity of the document file storage unit 81 when changing the individual storage capacity 82, changes the limit capacity within the range of the remaining capacity, and The individual storage capacity 82 is changed within the capacity range.

  When the user presses the delete button 835 after pressing and highlighting the row of the user who wants to delete the individual storage capacity 82 in the display window 831, the control unit 2 operated by the user or A confirmation screen (not shown) as to whether or not the individual storage capacity 82 of the user who wants to delete the individual storage capacity 82 may be deleted is displayed on the terminal. When the deletion is permitted, the storage capacity setting means 83 However, the setting contents of the individual storage capacity 82 for the user who wants to delete the individual storage capacity 82 from the user information 800 are deleted.

  The setting operation of the individual storage capacity 82 will be described with reference to the flowchart shown in FIG.

  When the user sets the individual storage capacity 82 (S1), the user is authenticated, and if the user is not an administrator (S2), the setting operation of the individual storage capacity 82 is completed. When the user is an administrator (S2), the set contents are confirmed.

  When the setting content is addition of the individual storage capacity 82 (S3), the additional setting of the individual storage capacity 82 is executed (S4), and after the additional setting is executed, the setting content is confirmed again.

  When the setting content is not the addition of the individual storage capacity 82 (S3) but the change of the individual storage capacity 82 (S5), the change setting of the individual storage capacity 82 is executed (S6), and the additional setting execution is performed. After that, the setting contents are confirmed again.

  When the setting content is not addition of the individual storage capacity 82 (S3), not change of the individual storage capacity 82 (S5), and deletion of the individual storage capacity 82 (S7), the individual storage capacity 82 The deletion setting is executed (S8), and after the additional setting is executed, the setting content is confirmed again.

  The setting contents are not the addition of the individual storage capacity 82 (S3), not the change of the individual storage capacity 82 (S5), not the deletion of the individual storage capacity 82 (S7), When the setting work is finished (S9), the setting work of the individual storage capacity 82 is finished.

  Hereinafter, another embodiment will be described. In the above configuration, the image forming apparatus in which the document management apparatus is incorporated has been described. However, the document management apparatus may not be incorporated in the image forming apparatus and may be used via a network or the like. Furthermore, the document management apparatus may be configured to be incorporated in a device other than the image forming apparatus. The document management apparatus is not incorporated in a device other than the image forming apparatus, and other than the image forming apparatus via a network or the like. The structure used for the apparatus may be sufficient.

  In the above configuration, the individual storage capacity set for each user is set as an upper limit, and each user can store the document file in the document file storage unit. A configuration in which a shared storage capacity that can be commonly used by users and a document file stored therein can store the document file by using the shared storage capacity when the upper limit of the individual storage capacity is exceeded. It is also good. In this case, a storage period may be set for storage using the shared storage capacity, and the document file stored using the shared storage capacity may be deleted when the use period elapses. In this case, it is desirable that the confirmation is made in advance with respect to the user who stores the document file to be deleted. Furthermore, when the user deletes the document file stored in the document file storage means or when the storage capacity of the individual storage capacity is changed and the storage capacity of the individual storage capacity becomes sufficient, the application is applied. The shared storage capacity may be freed up.

  In the above configuration, the individual storage capacity set for each user is set as an upper limit, and each user can store the document file in the document file storage unit. When a specific storage capacity different from the individual storage capacity of the user is set and the document file is stored, the specific storage capacity can be applied and the document file can be stored when the upper limit of the individual storage capacity is exceeded. It is good also as a structure. In this case, a storage period may be set for storage using the specific storage capacity, and the document file stored using the specific storage capacity may be deleted when the use period elapses. In this case, it is desirable that the confirmation is made in advance with respect to the user who stores the document file to be deleted. Furthermore, when the user deletes the document file stored in the document file storage means or when the storage capacity of the individual storage capacity is changed and the storage capacity of the individual storage capacity becomes sufficient, the application is applied. The storage capacity of the specific storage capacity may be released.

  In the above configuration, the limited capacity is variably set for each user. However, the limited capacity may be fixedly set.

  In the configuration described above, the setting of the individual storage capacity is performed within the range of the limited capacity. However, the configuration may be such that the limited capacity is not provided and the remaining capacity of the document file storage unit is set.

  In the above configuration, the individual storage capacity is set to the remaining capacity of the document file storage unit. However, when the remaining capacity is less than a predetermined capacity, the individual storage capacity set for each user is changed to A configuration in which the storage capacity necessary for setting the individual storage capacity can be secured and the individual storage capacity can be set may be used. In this case, a plurality of users or a single user may change the individual storage capacity. Furthermore, it is desirable that the configuration is such that confirmation is made in advance for a user whose individual storage capacity to be deleted is changed.

  The above-described embodiments are merely examples of the present invention, and the scope of the present invention is not limited by the description, and the specific configuration of each part is appropriately changed within the scope of the effects of the present invention. It goes without saying that it can be done.

Explanatory drawing of the document management unit of the multifunction peripheral as the document management apparatus in this embodiment Explanatory drawing of the multifunction machine in this embodiment Explanatory drawing of user information in this embodiment (A) Explanatory diagram of capacity confirmation screen when there is no highlighted row in the display window, (b) Explanatory diagram of capacity confirmation screen when there is a highlighted row in the display window (A) An explanatory diagram of an individual capacity addition screen, (b) an explanatory diagram of a limited capacity setting screen (A) Explanation of individual capacity change screen, (b) Explanation of limit capacity change screen Flow chart used to explain setting of individual storage capacity

Explanation of symbols

8: Document management device (document management unit)
80: User information storage means 81: Document file storage means 82: Individual storage capacity 83: Storage capacity setting means 84: Capacity calculation means 85: Document file read / write means 800: User information

Claims (8)

User information storage means for storing user information, document file storage means for storing document files, and individual storage capacity of the document file storage means for each user stored in the user information storage means A document management apparatus comprising a storage capacity setting means,
The document management apparatus, wherein the storage capacity setting means is configured to set the individual storage capacity within a range of remaining capacity of the document file storage means.   The document management apparatus according to claim 1, wherein the storage capacity setting unit is configured to set the individual storage capacity within a range of a limited capacity set for each user.   The document management apparatus according to claim 2, wherein the limited capacity is variably set for each user.   4. The document management apparatus according to claim 1, further comprising display means for displaying the remaining capacity when the individual storage capacity is set by the storage capacity setting means.   When the storage capacity of the document file storage means is set to be divided into an individual storage capacity for an individual user and a specific storage capacity different therefrom, and the capacity of the document file stored in the individual storage capacity exceeds the remaining capacity, 5. The document management apparatus according to claim 1, wherein the specific storage capacity is allocated to a part or all of the document file.   The document management apparatus according to claim 5, wherein the specific storage capacity is a shared storage capacity that can be commonly used by each user.   The storage capacity setting means sets the individual storage capacity by changing the individual storage capacity already set for an individual user when the remaining capacity of the document file storage means is less than a predetermined capacity. The document management apparatus according to claim 1, wherein the document management apparatus is enabled.   An image forming apparatus in which the document management apparatus according to claim 1 is incorporated.

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