JP2007034838A - Document management apparatus, method, program and recording medium - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document management apparatus that allows all users to use document management cabinets when a manager configures connection settings for the document management cabinets only once. <P>SOLUTION: Five document management cabinets Cab1, Cab2, Cab3, Cab4, Cab5 exist in a document management server. A general user (user1) has a right to access only the cabinets Cab1, Cab2, and a manager user (admin1) has a right to access all the cabinets. When the user (user1) connects to the document management server to set access points, only the cabinets Cab1, Cab2 which are permitted to be accessed are displayed. Suppose only the cabinet Cab1 is registered and the user (admin1) sets and registers, e.g., the cabinet Cab2; then the cabinet that each user sets as an access point is registered in a respective Profile. According to the access points, the user (user1) can connect to and use the cabinet Cab1 set by him or herself and the cabinet Cab2 set by the manager. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to a document management apparatus, method, program, and recording medium in a document management system, and more particularly to a document management apparatus, method, program, and recording medium with improved convenience for setting a document management cabinet.

In a conventional document management system using the Web, the connection method to the main document management system is that all connected clients use the same document management cabinet, or each connected client connects individually. The method of selecting and connecting the document management cabinet to be used is adopted. In addition, a user authentication method and apparatus have been proposed that realizes single sign-on in an environment in which a plurality of systems operate, and does not increase the burden on the system administrator even when the scale of the system increases (for example, Patent Document 1). In addition, a common document management system using the Internet or the like that can reduce the work of the management department and appropriately update the documents in the related department has been proposed (see, for example, Patent Document 2). Also, a Web service provision processing device is proposed that allows documents stored in each device to be acquired between each device, copied and printed by the device itself, and operated by the user on any device on the communication line. (For example, see Patent Document 3).
JP 2002-324051 A JP 2002-373110 A JP 2004-133922 A

  However, in the method in which all clients use the same document management cabinet, all clients (users) are forced to use the same document management cabinet. Business efficiency is reduced. On the other hand, in the method of selecting and connecting the document management cabinet that each client wants to connect to individually, since each client uses only the document management cabinet that is individually required, work efficiency is good. When there is a document management cabinet that the client wants to use, there is a problem that all the clients have to make connection settings, which introduces an installation cost and is not efficient. This problem cannot be solved by the techniques of the above patent documents.

  The present invention has been made in view of such a situation, and when there is a document management cabinet that all clients want to use, all the clients can manage the document only by setting once. An object of the present invention is to realize a document management apparatus that can use a cabinet.

  The invention described in claim 1 is a document management apparatus in a document management system in which a general user and an administrator user access a document management apparatus via a network, and the access rights of the general user and / or the administrator user are respectively A registration unit for registering a plurality of set document management cabinets, a document management cabinet set by the general user as a connection destination, and a document management cabinet set by the administrator user as a connection destination; and the registration unit The registered general user can be connected to the document management cabinet administrator user set as the connection destination by the general user registered by the administrator, and the administrator user registered by the registration means sets as the connection destination. A connection that allows all general users to connect to the document management cabinet. A document management apparatus, characterized by a control unit.

  According to a second aspect of the present invention, in the document management apparatus according to the first aspect, whether or not the general user can be connected to the document management cabinet set as a connection destination by the general user registered by the registration unit. It is characterized by comprising selection means for selecting.

  The invention according to claim 3 is the document management apparatus according to claim 1 or 2, wherein the document management cabinet set by the administrator user as a connection destination is only for general users who have access rights to the document management cabinet. A notification means for notifying the presence is provided.

  The invention according to claim 4 is a document management method in a document management system in which a general user and an administrator user access a document management apparatus via a network, and the access rights of the general user and / or the administrator user are respectively A step of registering a document management cabinet set as a connection destination by the general user, registering a document management cabinet set as a connection destination by the administrator user, The registered general user can be connected to the document management cabinet administrator user set as the connection destination by the general user registered by the administrator, and the administrator user registered by the registration means sets as the connection destination. A system that allows all general users to connect to the document management cabinet. When a document management method, characterized in that it comprises a.

  According to a fifth aspect of the present invention, in the document management method according to the fourth aspect, whether or not the general user can be connected to the document management cabinet set as a connection destination by the general user registered by the registration unit. It is characterized by comprising the step of enabling selection.

  The invention according to claim 6 is the document management apparatus according to claim 4 or 5, wherein the document management cabinet set as the connection destination by the administrator user is only for general users who have access rights to the document management cabinet. A step of notifying existence is provided.

  The invention according to claim 7 is a program used in a document management apparatus in a document management system accessed by a general user and an administrator user via a network, and each of the access rights of the general user and / or the administrator user is A registration process for registering a document management cabinet set as a connection destination by the general user among a plurality of set document management cabinets, and registering a document management cabinet set as a connection destination by the administrator user, and the registration The registered general user can be connected to the document management cabinet administrator user set as the connection destination by the general user registered by the means, and the administrator user registered by the registration means is set as the connection destination Connect all general users to the document management cabinet Is a program for executing a connection control process to ability to computers.

  The invention according to claim 8 is the program according to claim 7, wherein whether or not the general user can connect to the document management cabinet set as a connection destination by the general user registered by the registration unit is determined. A selection process for selecting is executed by a computer.

  According to a ninth aspect of the invention, in the program according to the seventh or eighth aspect, the document management cabinet set by the administrator user as a connection destination is present only to a general user who has access rights to the document management cabinet. It is characterized by causing a computer to execute notification processing for notification.

  The invention according to claim 10 is a computer-readable recording medium in which a program used in a document management apparatus in a document management system accessed by a general user and an administrator user via a network is recorded. Among the plurality of document management cabinets to which the access rights of the general user and / or administrator user are respectively set, the document management cabinet set by the general user as a connection destination is registered, and the administrator user connects to the connection destination. Registering the document management cabinet set as: and enabling the registered general user to connect to the document management cabinet administrator user set as the connection destination by the general user registered by the registration means, Administrator user registered by registration means connects Made, the step of enabling the connection of all common users for document management cabinet set as a recording medium for recording a program for executing the respective steps in a computer.

  The invention according to claim 11 is the recording medium according to claim 10, wherein the general user can connect to the document management cabinet set as a connection destination by the general user registered in the registering step. A program for causing a computer to execute the step of selecting is recorded.

  According to the tenth aspect of the present invention, in the recording medium according to the tenth or eleventh aspect, the document management cabinet set as the connection destination by the administrator user exists only for general users who have access rights to the document management cabinet. A program for causing a computer to execute the step of notifying is recorded.

  According to the present invention, when there is a document management cabinet that all users want to use, if the administrator performs the setting only once, the setting can be used by all users, so that business efficiency is improved.

Hereinafter, embodiments of the present invention will be described with reference to the drawings.
FIG. 1 is a configuration block diagram of a document management server as a document management apparatus used in a Web document management system according to an embodiment of the present invention. In FIG. 1, reference numeral 1 denotes a CPU that processes a program. A display unit 2 displays the read image. Reference numeral 3 denotes a storage unit for storing programs, contents of registered documents, attribute information, and the like. A large-capacity hard magnetic storage unit is used. 4 is a system memory for loading a program, 5 is an image memory for storing image data, 6 is an input unit (including a pointing device) for instructing registration and the like, and 7 is an overall control unit for document management functions. The document management function control unit. A connection destination control unit 8 controls the connection destination.

  Such a document management server has a plurality of document management cabinets in the storage unit 3, and a general user terminal or an administrator user terminal accesses each cabinet via a network such as the Internet. A document management system is configured in which each user can browse documents managed in the cabinet.

  Next, an operation according to the first embodiment of the present invention will be described. FIG. 2 shows the access right (ACL) setting status of each cabinet, and shows an example in which the general user is “user1” and the administrator user is “admin1”. In Fig. 2, the document management server has five document management cabinets, "Cab1," "Cab2," "Cab3," "Cab4," and "Cab5." Suppose you have it. Assume that “admin1” has access to all cabinets.

  When “user1” connects to the document management server to set the connection destination, only “Cab1” and “Cab2” with access rights are displayed, so the necessary cabinet is registered as the connection destination. Here, it is assumed that only “Cab1” is registered. FIG. 3 is a configuration diagram illustrating an example of Profile data of user1 according to the embodiment of the present invention. As a result, it is understood that the cabinet in which each user has registered the connection destination setting is set and managed in the profile of the user managed by the document management apparatus.

  Similarly, when “admin1” sets the connection destination for the administrator, all cabinets can be selected here, but “Cab2” is set. The cabinet in which the administrator registers the connection setting for the administrator in this way is set and managed in the profile for the administrator managed by the document management apparatus as shown in FIG.

  When the connection destination setting registration as described above is performed, “Cab1” set by the user and “Cab2” set by the administrator are displayed in “user1”, and the connection destination control unit 8 sets “ "user1" can be used by connecting to "Cab1" and "Cab2".

  FIG. 5 is a flowchart showing the connection destination setting operation. First, it is determined whether or not the user who sets the connection destination is an administrator (step S1). If the user is an administrator (step S1 / Yes), the connection destination for the administrator is based on the access right of the administrator in FIG. Settings are made (step S2), and the setting contents are additionally registered in the manager connection destination setting profile as shown in FIG. If it is not an administrator in step S1 (step S1 / No), a general connection destination is set based on the access right for general users in FIG. 2 (step S4), and the setting contents are used for general use as shown in FIG. It is additionally registered in the connection destination setting profile (step S5), and the process ends.

  According to this embodiment, each general user can set the connection destination of his / her desired document management cabinet, and if there is a document management cabinet (for example, “Cab2”) that all general users want to use, By setting the connection destination only once by the administrator, it is possible for all general users to use the setting, thereby improving business efficiency.

  Next, an operation according to the second embodiment of the present invention will be described. In the first embodiment, there are two types of connection destination settings for each general user and unified connection destination settings by the administrator. In this embodiment, the usability of the Web document management system is further improved. Plan.

  In the Web document management server, when setting is performed by the administrator user “admin1”, since the user is an administrator, connection destination settings for the administrator can be performed. Here, there is a check box “Only enable administrator connection destination settings” as shown in FIG. 6. If this check box is checked, general users cannot set connection destinations, only connection destination settings set by the administrator. It becomes available.

  FIG. 7 is a flowchart showing the above-described operation according to this embodiment. Processing steps corresponding to those in FIG. In FIG. 7, processing steps of step S6 and step S7 are added to FIG. In FIG. 7, it is determined whether or not connection destination setting is possible corresponding to the check box in FIG. 6 (step S6). If connection destination setting is possible (step S6 / Yes), step If it is not possible (step S6 / No), the setting cannot be made (step S7).

  According to the present embodiment, when the administrator does not want to set the connection destination for each user, it is only necessary to perform a selection operation not to permit the connection destination setting method, thereby reducing the burden on the administrator. be able to.

  Next, operation according to the third embodiment of the present invention will be described. In the first and second embodiments described above, when the connection destination document management cabinet set by the administrator is managed by the access right, the existence of the cabinet is shown even to a user without the access right. In the present embodiment, the presence of the cabinet is not shown, and the security is further improved.

  In this embodiment, it is assumed that “user1” first registers “Cab1” as a connection destination, and “admin1” registers “Cab2” and “Cab4” as connection destination settings for the administrator. In this case, since “user1” has no access right to “Cab4”, the only cabinet that can be accessed is “Cab1” registered by the user and “Cab2” set by the administrator (FIGS. 3 and 4). 5, “user1” has only “Cab1” and “Cab2” access rights).

  When such a connection destination setting is performed, when displaying the connection destination list of "user1", first display "Cab1" that you have set, and then set by the administrator Check if you have access rights for "Cab2". Since there is an access right here, “Cab2” is the display target. Continue to check whether you have access rights for "Cab4" set by the administrator. If there is an access right, “Cab4” is also displayed. However, since there is no access right here, “Cab4” is not displayed and is not displayed. FIG. 8 shows a screen display example. As a result, “user1” can use only “Cab1” and “Cab2” as connection destinations. Also, since “Cab4” is not displayed, “user1” never knows its existence.

  FIG. 9 is a flowchart showing an operation example related to the connection destination display according to the present embodiment. A connection destination is acquired from the profile (step S11), and it is determined whether or not the connection destination has an access right (step S12). If there is an access right, the connection destination cabinet is notified and displayed (step S13). ). This operation is repeated until there is no connection destination in the profile (step S14).

  According to the present embodiment, since only the connection destination document management cabinet set by the administrator is set as the connection destination for all general users according to the access right, the security problem is also solved.

  Note that the program for the CPU 1 of the document management server to execute the processing shown in the flowcharts of the drawings constitutes a program according to the present invention. As a recording medium for recording the program, a semiconductor storage unit, an optical and / or magnetic storage unit, or the like can be used. By using such a program and a recording medium in a system having a configuration different from that of each of the above-described embodiments and causing the CPU to execute the program, substantially the same effect as the present invention can be obtained.

It is a block diagram which shows the document management server as a document management apparatus concerning embodiment of this invention. It is a block diagram which shows the access right setting content of the document management cabinet which concerns on embodiment of this invention. It is a block diagram which shows an example of Profile data of user1 which concerns on embodiment of this invention. It is a block diagram which shows an example of Profile data of admin1 which concerns on embodiment of this invention. It is a flowchart which shows the operation | movement which concerns on embodiment of this invention. It is a block diagram which shows the example of a screen display which shows whether only the administrator setting connection destination setting which concerns on embodiment of this invention is validated. It is a flowchart which shows the operation | movement which concerns on embodiment of this invention. It is a block diagram which shows the example of a screen display of the document management cabinet of an own setting and an administrator setting as a connecting point which concerns on embodiment of this invention. It is a flowchart which shows the operation | movement which concerns on embodiment of this invention.

Explanation of symbols

1 CPU
2 Display unit 3 Storage unit 4 System memory 6 Input unit 7 Document management function control unit 8 Connection destination control unit

Claims (12)

A document management apparatus in a document management system in which a general user and an administrator user access a document management apparatus via a network,
A plurality of document management cabinets in which access rights of the general user and / or administrator user are set;
A registration unit for registering the document management cabinet set as the connection destination by the general user, and for registering the document management cabinet set by the administrator user as the connection destination;
The registered general user can be connected to the document management cabinet administrator user set as the connection destination by the general user registered by the registration means, and the administrator user registered by the registration means is connected to the connection destination. A document management apparatus comprising: a connection control unit that enables connection of all general users to the document management cabinet set as   2. The selection unit according to claim 1, further comprising: a selection unit configured to select whether or not the general user can be connected to a document management cabinet set as a connection destination by the general user registered by the registration unit. Document management device.   3. The document management cabinet set as a connection destination by the administrator user includes notification means for notifying only the general user who has access rights to the document management cabinet. Document management device. A document management method in a document management system in which a general user and an administrator user access a document management apparatus via a network,
A plurality of document management cabinets each set with the access rights of the general user and / or administrator user;
Registering the document management cabinet set as the connection destination by the general user and registering the document management cabinet set as the connection destination by the administrator user;
The registered general user can be connected to the document management cabinet administrator user set as the connection destination by the general user registered by the registration unit, and the administrator user registered by the registration unit can connect to the document management cabinet administrator user. And a step of enabling connection of all general users to the document management cabinet set as.   5. The step of enabling selection of whether or not to enable connection of the general user to a document management cabinet set as a connection destination by the general user registered by the registration unit. Document management method.   The document management cabinet set as a connection destination by the administrator user comprises a step of notifying the existence only to a general user who has access rights to the document management cabinet. Management method. A program used in a document management apparatus in a document management system accessed by a general user and an administrator user via a network,
Among the plurality of document management cabinets to which the access rights of the general user and / or administrator user are respectively set, the document management cabinet set by the general user as the connection destination is registered, and the administrator user sets the connection destination as the connection destination. Registration processing to register the set document management cabinet,
The registered general user can be connected to the document management cabinet administrator user set as the connection destination by the general user registered by the registration unit, and the administrator user registered by the registration unit can connect to the document management cabinet administrator user. A program that causes a computer to execute connection control processing that enables all general users to connect to a document management cabinet set as.   The computer is configured to cause the computer to execute a selection process for selecting whether or not the general user can be connected to the document management cabinet set as a connection destination by the general user registered by the registration unit. 7. The program according to 7.   The document management cabinet set as a connection destination by the administrator user causes the computer to execute notification processing for notifying only the general user who has access rights to the document management cabinet. 8. The program according to 8. A computer-readable recording medium on which a program used in a document management apparatus in a document management system accessed by a general user and an administrator user via a network is recorded,
The program is
Among the plurality of document management cabinets to which the access rights of the general user and / or administrator user are respectively set, the document management cabinet set by the general user as the connection destination is registered, and the administrator user sets the connection destination as the connection destination. A step of registering the set document management cabinet;
The registered general user can be connected to the document management cabinet administrator user set as the connection destination by the general user registered by the registration unit, and the administrator user registered by the registration unit can connect to the document management cabinet administrator user. To the document management cabinet set as
A recording medium on which a program for causing a computer to execute the above steps is recorded.   Recording a program for causing a computer to execute a step of selecting whether or not to enable connection of the general user to the document management cabinet set as a connection destination by the general user registered in the registering step The recording medium according to claim 10.   The document management cabinet set as a connection destination by the administrator user records a program for causing a computer to execute a step of notifying only a general user who has access rights to the document management cabinet. The recording medium according to claim 10 or 11.

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