JP2007026220A - Information registration retrieval system, information registration method and information retrieval method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an information registration retrieval system simple in configuration and easy in installation and revisier, and an information registration retrieval method allowing easy access to a desired data file. <P>SOLUTION: This information registration retrieval system S has an information management server 2, and a plurality of terminals 5 connected via a communication line 1. The terminal 5 receives at least one registration retrieval key selected from a plurality of the registration retrieval keys by a user, receives management information showing an attribute of the data file, adds them to the data file to be registered, transmits them as registration requirement data, and registers them in the information management server 2. At retrieval, the information management server 2 retrieves the data file including additional information on the basis of the retrieval key from the terminal 5, and returns the retrieval result to the terminal 5. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to an information registration / retrieval system, an information registration method, and an information retrieval method, and more particularly to an information registration / retrieval system, an information registration method, and an information retrieval method that facilitate the construction and use of a database.

  Conventionally, in a client / server type database system, a document file and document management information such as a document name, a document number, and a creator name related to the document file can be registered from a client terminal to a server. (For example, refer to Patent Document 1). This database system includes a document management server, a database server, and a PDF server as server-side devices. The PDF server converts the original document from the client terminal into a viewer document for browsing. The database server stores and manages the original document and the viewer document in association with the document management information described above.

Japanese Patent Laying-Open No. 2003-6184 (page 3-7, FIG. 1)

However, in the database system, since the original document and the viewer document are managed in association with the document management information, it is necessary to input data such as document management information so as to conform to the set data field and data type. There was a problem that it took time to input.
In addition, once the system is constructed, it is very time-consuming and expensive to make revisions such as changing the data form of the document management information. For this reason, there was a problem that the revision was delayed and the business form was not suitable.

  Conventionally, a database system takes time until the user masters how to use it due to the difficulty of using the system, and the business form must be matched to the database system. As a result, there is a problem that a database system constructed by spending time and costs cannot be fully utilized.

  Further, when browsing document data registered from a client terminal, desired document data can be accessed immediately when the document name and document number, which are document management information, are known in advance. If this is not known in advance, there is a problem that access takes time. For example, even if a search is performed using a search key (keyword) on the search screen, the hit rate is low or it takes time to narrow down.

Furthermore, in the database system, it is necessary to prepare a device having a plurality of functions such as a document management function, a database server function, and a PDF conversion function on the server side, which makes the configuration complicated and takes time and labor for installation and maintenance. There was a problem.
Further, the database server needs to store the viewer document together with the original document, and a storage device having a large storage capacity is required.

  In view of the above problems, an object of the present invention is to provide an information registration / retrieval system and an information registration / retrieval method that are simple in configuration, easy to install and revise, and capable of easily accessing a desired data file.

  According to the present invention, there is provided an information registration / retrieval system comprising an information management device having a data file storage unit and a plurality of information registration / retrieval devices connected to the information management device via a communication line. The information registration / retrieval device searches the information management device for information registration means for registering a data file in the data file storage unit of the information management device and the data file registered in the data file storage unit. An information search means for causing the information registration means to selectably display a plurality of registration search keys set to be changeable on a screen of a display means, and the plurality of registrations. A registered search key selection processing unit that accepts one or more registered search keys selected by the user from among the search keys, and a management that represents the attributes of the data file A management information input processing unit for receiving information, a data addition processing unit for adding the selected registration search key and the management information to a data file to be registered, and a data file to which the registration search key and the management information are added A registration request data transmission processing unit that transmits registration request data including information to the information management device, and the information search unit is displayed on the screen of the display unit by the registration search key display control unit. An input search key display control section for selectively displaying a plurality of input search keys including a search key overlapping with the search key on the display means, and selected by the user from the plurality of input search keys. A set search key selection processing unit that accepts one or more input search keys, and a free search that accepts input of any free search key by the user. Search for transmitting search request data including a key input processing unit, an input search key received by the setting search key selection processing unit, and a free search key received by the free search key input processing unit to the information management device A request data transmission processing unit, and the information management device adds the registration search key and the management information to the data file storage unit based on the registration request data received from the information registration search device. Based on the search request data received from the information registration search device, the data file registration means for storing the data file is searched for the corresponding data file using the input search key and the free search key, and the search result is obtained. This is solved by having a data file search means for sending a reply to the information registration search apparatus.

  As described above, in the present invention, the registration request data transmitted from the information registration / search apparatus to the information management apparatus includes the data file to which the registration search key and the management information are added, and this additional data file is stored in the information management apparatus. Registered in the data file storage unit. Therefore, since the management information is included in the data file, the information management apparatus does not need to separately manage and manage the management information, and the system configuration can be simplified. In addition, by adding management information to the data file itself, the system can be easily revised, and the revision period and cost can be greatly reduced.

  Also, by adding a search key in the data file, the search key added by the searcher during the search is highly likely to be specified as a search condition, improving the search accuracy and quickly accessing the desired data file. It becomes possible to do. In addition, search keys that can be selected on the registration screen and the search screen are set to be selectable, so there is a higher possibility that the same search key will be selected during registration and search. Even if they are different, access does not take time, and secondary use is promoted, and duplication and waste of business and the like can be eliminated.

  The data file includes a main data file and an attached data file attached to the main data file, and the data file storage unit includes a main data file storage area for storing the main data file, An attached data file storage area for storing the attached data file, wherein the information registration means of the information registration / retrieval apparatus is to register the registration retrieval key and the management information selected by the data addition processing unit; The registration request data is added to the data file, and the registration request data transmission processing unit transmits registration request data including the main data file to which the registration search key and the management information are added, and the attached data file to the information management device, The data file registration means of the information management device is configured to receive the registration received from the information registration search device. Based on the request data can be the main store data files in the main data file storage area, configured to store the attached data file to the attached data file storage area.

  By adding additional information only to the main data file and attaching the attached file to the main data file, various data files can be registered as data.

  The data file storage unit has a shared data file storage area for storing a shared data file, and the information search unit of the information registration / search apparatus searches the shared data file by the search request data transmission processing unit. Search request data including a search storage area designation signal designated as an area and a free search key received by the free search key input processing unit is transmitted to the information management device, and a data file search means of the information management device comprises: Based on the search request data received from the information registration search device, the shared data file specified by the search storage area specification signal is used as a search area, and the corresponding shared data file is searched using the free search key, The search result can be sent back to the information registration / search apparatus.

  In this way, if a shared data file storage area is set, a shared data file is registered in this storage area, and a search can be performed using a free search key, a data file with a search key and management information added is a data file. Data files with different formats can also be registered and used secondary, which is preferable.

  In the information registration / retrieval system, the information registration / retrieval device accepts a registration / retrieval key receiving step for accepting one or more registration / retrieval keys related to the data file, and management information representing attributes of the data file. A management information receiving step, a data addition step of adding the registration search key and the management information to the data file, and registration request data including a data file to which the registration search key and the management information are added. Data registration for performing a registration request data transmission process to be transmitted to and storing the data file to which the registration search key and the management information are added in the data file storage unit based on the registration request data by the information management device It is possible to register a data file by performing a process. That.

  The data file includes a main data file and an attached data file attached to the main data file, and the data file storage unit includes a main data file storage area for storing the main data file, An attachment data file storage area for storing the attachment data file, and adding the search key and the management information to a main data file in the data addition step by the information registration search device; In the data registration step, the registration request data including the main data file to which the registration search key and the management information are added, and the attached data file is transmitted to the information management device. Storing the main data file in a main data file storage area; It may be configured to store the attached data file to the urging data file storage area.

  In the information registration search system, a search key receiving step for receiving a search key for searching the data file by the information search means, and a search for transmitting search request data including the search key to the information management device Performing a request data transmission step, and using the search key included in the search request data by the information management device, a data file that is registered in the data file storage unit and to which management information representing a search key and an attribute is added in advance The data file can be searched by searching the corresponding data file as a search target including the management information representing the search key and attribute and returning the search result to the information registration / search apparatus.

  The data file storage unit has a shared data file storage area for storing a shared data file, and the information registration / retrieval device designates the shared data file as a search area in the search request data transmission step. Search request data including a storage area designation signal and the search key is transmitted to the information management apparatus, and the shared data designated by the search storage area designation signal by the information management apparatus based on the search request data The file may be used as a search area, the corresponding shared data file may be searched using the search key, and the search result may be returned to the information registration / search apparatus.

  According to the present invention, it is possible to provide an information registration / retrieval system that has a simple configuration, can be easily revised, and can easily access a desired data file, and an information registration / retrieval method in the information registration / retrieval system. it can.

Hereinafter, an embodiment of the present invention will be described with reference to the drawings. Note that the configurations, arrangements, and the like described below do not limit the present invention and can be variously modified within the scope of the gist of the present invention.
1 to 6 relate to an embodiment of the present invention, FIG. 1 is an overall configuration diagram of an information registration / retrieval system, FIG. 2 is a configuration diagram of an information management server, FIG. 3 is a configuration diagram of a terminal, and FIG. Is a configuration diagram of a data file storage unit in the storage device of the information management server, FIG. 5 is an explanatory diagram showing a front screen, FIG. 6 is an explanatory diagram of a file registration screen, FIG. 7 is an explanatory diagram of a file search screen, and FIG. 9 and 10 are explanatory diagrams of a list display screen, FIG. 11 is an explanatory diagram of a processing flow at the time of data file registration, and FIG. 12 is an explanatory diagram of a processing flow at the time of data file search.

  FIG. 1 shows the overall configuration of an information registration / retrieval system S (hereinafter referred to as “system S”) of this example. The system S of this example includes an information management server (information management device) 2 for registering and managing data files of the entire organization in an organization such as a company, and a plurality of terminals (information registration search devices) arranged in each department in the organization. ) 5 is a client / server system connected via a communication network (communication line) 1. This client / server system is a private communication system (intranet) or a wide area communication system (extranet) using Internet technology.

  The information management server 2 of this example includes data file registration means 3 and data file search means 4. The data file registration means 3 stores and registers the data file included in the registration request data sent from the terminal 5 in the internal storage device 15. The data file search means 4 searches the storage device 15 based on the search request data sent from the terminal 5 and returns the search result.

  Further, the terminal 5 of this example includes an information registration unit 6 and an information search unit 7. The information registration means 6 creates a data file to be registered, and transmits registration request data including this data file to the information management server 2. Further, the information search means 7 transmits search request data to the information management server 2 and receives the returned search results. It is possible to access a desired data file from this search result.

As shown in FIG. 2, the information management server 2 of this example includes a CPU 10, an input unit 11, a display unit 12, a transmission control unit 13, a RAM 14, and a storage device 15 as main components.
The CPU 10 performs data file management, communication control with the terminal 5, file registration processing based on registration request data, file search processing based on search request data, and the like based on a control program 15a stored in the storage device 15. The CPU 10 of this example functions as the data file registration unit 3 and the data file search unit 4 by controlling the storage device 15, the transmission control unit 13, and the like.

  The input unit 11 is an input device such as a pointing device such as a mouse or a keyboard. The display unit 12 is a display device such as a CRT or LCD. The transmission control unit 13 is a control device for transmitting and receiving data via the communication network 1. The RAM 14 is used as a work area for the CPU 10.

  The storage device 15 is a ROM or an external storage device, and includes a boot program executed when power is turned on, various control data, a control program 15a, a data file storage unit 15b, a search engine program 15c, an index file 15d, and the like. The control program 15a is for performing various controls of the information management server 2 of this example. The data file storage unit 15b classifies the data files transmitted from the terminal 5 and stores them. The search engine program 15c is for searching for a data file stored in the data file storage unit 15b based on a given search condition and outputting a search result. The index file 15d stores a search index created in advance by an indexing process performed at a predetermined time as a preprocess.

  In the information management server 2 of this example, a search method using the index file 15d as described above is adopted as a search method. Specifically, the information management server 2 of this example performs an indexing process at a predetermined time for the data file updated in the data file storage unit 15b. The indexing process is performed according to a schedule by sequentially assigning folders of each hierarchy in the data file storage unit 15b. The target of the indexing process is the file name of the data file and all text data in the data file.

By this indexing process, all words and characters are extracted from the data file to be searched, and an index file 15d is generated by creating an index from the extracted words and characters.
In the information management server 2 of this example, by searching this index file 15d at the time of search, it is possible to extract data files that meet the search conditions from a large number of registered data files at high speed.

As shown in FIG. 3, the terminal 5 of this example includes a CPU 20, an input unit 21, a display unit 22 as a display unit, a transmission control unit 23, a RAM 24, a storage device 25, and a printer 26. As a component.
The CPU 20 creates and edits the data file based on the control program 25a stored in the storage device 25, performs communication control processing with the information management server 2 and other terminals 5, performs registration request processing of the created data file, Perform search request processing. The CPU 20 of this example functions as the information registration unit 6 and the information search unit 7 by controlling the storage device 25, the transmission control unit 23, the input unit 21, and the like.

  The input unit 21 is a pointing device such as a mouse or an input device such as a keyboard. The display unit 22 is a display device such as a CRT or LCD. The transmission control unit 23 is a control device for transmitting and receiving data via the communication network 1. The RAM 24 is used as a work area for the CPU 20.

  The storage device 25 is a ROM or an external storage device, and has a boot program executed when the power is turned on, various control data, a control program 25a, and the like. The control program 25a is for performing various controls of the terminal 5 of this example.

  Next, a schematic configuration of the data file storage unit 15b of this example will be described based on FIG. The data file storage unit 15b of this example is provided with folders corresponding to the groups of the organization using the system S of this example. In this example, it is assumed that there are three groups A, B, and C in the organization. Each group corresponds to each department described above.

  In the data file storage unit 15b, a group folder 31 for group A, a group folder 32 for group B, and a group folder 33 for group C are set. Further, in each group folder 31, 32, 33, a lower layer folder is set. In FIG. 4, only the lower layer folders in the group folder 31 of the group A are shown, and the lower layer folders of the other group folders 32 and 33 are not shown.

  In the group folder 31, an attached data folder 41 and a shared data folder 51 are set, and business data files a1, a2, a3. The business data file is created by the file creation function of the terminal 5 at the time of file registration.

  The attached data folder 41 is automatically generated by the information management server 2 at the time of file registration in relation to the business data file, and consists of attached data folders 41a, 41b. In each attached data folder 41, an attached data file is stored and stored. The attached data file is an arbitrary data file attached by the user to be associated with the business data file, and may have a data type different from that of the business data file. For example, the attached data file may be an image data file instead of a document data file.

  In the example of FIG. 4, attachment data folders 41a and 41b are generated corresponding to the business data files a1 and a3, respectively. The attachment data file 41 is stored in the attachment data folder 41a, and the attachment data file 41b is attached to the attachment data folder 41b. b2 and b3 are stored.

  The shared data folder 51 stores arbitrary data files. In the example of FIG. 4, the shared data folder 51 stores and stores shared data files c1, c2,.

  Thus, in the information management server 2 of this example, the data file storage unit 15b is divided into a plurality of virtual storage areas (group folder, attached data folder, shared data folder), and business data files and attached data are stored in the respective virtual storage areas. Files and shared data files are stored. The information management server 2 does not have management information as in the prior art, and management of each data file by the management information is not required.

  In this example, a storage area in which the business data file is stored (a storage area other than the attached data folder and the shared data folder in the group folder) corresponds to the main data file storage area. In this example, the attached data folder and the shared data folder correspond to the attached data file storage area and the shared data file storage area, respectively.

Next, the process of the system S of this example will be described with reference to a display screen displayed on the display unit 22 of the terminal 5.
(Front screen)
FIG. 5 shows a front screen 60 of the system S. The front screen 60 is displayed by starting a program of the present system S on the terminal 5. The program for displaying the front screen 60 may be configured as a single program, or may be realized, for example, by incorporating a function therefor into a WEB browser, groupware, or the like.

  As shown in FIG. 5, a registration button 60a, a search button 60b, a list display button 60c, and a Folder button 60d are displayed on the screen corresponding to the groups A, B, and C, respectively. When the registration button 60a is selected by the input unit 21 such as a mouse, a file registration screen (see FIG. 6) is displayed. When the search button 60b is selected, a file search screen (see FIG. 7) is displayed, and a list display button is displayed. When 60c is selected, a list (not shown) showing an outline of the contents of the data file stored in the storage area corresponding to each group is displayed. When the Folder button 60d is selected, a folder display screen (see FIG. 9). ) Is displayed.

(Registration screen)
In the terminal 5 of this example, when the registration button 60a of each group is selected, as shown in FIG. 6, a subprogram for creating / editing a business file different from the main program displaying the front screen 60 is displayed. And a file registration screen 61 corresponding to each group is displayed separately. The file registration screen 61 shown in FIG. 6 can be realized, for example, by adding a macro function to a spreadsheet program or word processor program as a subprogram. It may be configured such that a business file can be created / edited in the main program.

  FIG. 6 shows an input example by the user to the file registration screen 61 for group A. In the file registration screen 61 of this example, a registration search key selection column 62 is displayed on the left side, a bibliographic item input column 63 for selecting and inputting a bibliographic item such as a date is displayed on the upper right side, and a business operation is displayed on the lower right side. A document input field 64 for inputting text data, which is the main part of the data file, and an attached data file input field 65 for attaching the attached data file to the business data file are displayed. A save button 61b, a new / alias save button 61c, and a close button 61d are displayed.

In the registration search key selection field 62, a plurality of registration search keys 62a selected and set according to each group are displayed by being classified into a plurality of categories. This category and registration search key 62a can be added or deleted as necessary. In FIG. 6, the third search key from the top of category A and the third search key from the top of category B are selected.
In the bibliographic item input field 63, the responder, creation date, group name, support / negotiation start date / end date / progress status, partner company name / department / person in charge can be selected and input. The data selected / input in the bibliographic item input field 63 corresponds to management information representing additional information which is an attribute of the data file.

  In the document input field 64, the title of the business data file can be input to the title input field 64a and the text data can be input to the text data input field 64b using the input unit 11. When the input / reference button 64c is selected, a text data input screen (not shown) is separately opened to facilitate input.

  In this example, a 14-digit number (for example, “2005011215436”) representing the time (year / month / day / hour / minute / second) at the time of file registration (when the overwrite save button 61b or the new / alias save button 61c is selected) A data file name is automatically formed by being added in front of the title input in 64a (for example, “20050121115436OO system improvement project”). This avoids duplication of data file names and facilitates discovery when the user searches for a desired data file from the list.

  Further, the registration search key selected in the registration search key selection field 62, the input to the bibliographic item input field 63, and the like are added to the text data input in the document input field 64 at the time of saving. As a result, since the search key and the management information are added to the business data file, the information management server 2 only needs to store the data file in the data file storage unit 15b, and needs to hold management information separately. Disappear. For example, if the subprogram is a spreadsheet program with a macro function added, the search key and management information should be stored in a separate worksheet from the worksheet where the text data is entered. Can do.

  The search key and management information may be encoded and added according to the correspondence table. The information management server 2 may also be configured to reversely convert the code added by the same correspondence table and read the search key and management information.

  In the attached data file input field 65, a list of data files stored in the terminal 5 is displayed by selecting the add attachment button 65b, and a data file to be attached can be selected based on this list. It is. When the data file to be attached is selected, the data file name is displayed in the attached data file display field 65a.

  When one of the data files displayed in the attached data file display field 65a is selected and the open attachment button 65c is selected, a program for editing the selected data file is activated and the data file is displayed. Can be edited. When the attachment deletion button 65d is selected, the data file once selected is deleted.

In FIG. 6, two data files are selected as attached data files.
The attached data file input field 65 may be selected only when there is a data file to be attached. When the attached data file is selected, an attached data folder corresponding to the business data file is automatically formed in the corresponding group folder in the data file storage unit 15b at the time of registration, and the selected data file is selected in this attached data folder. One or more attached data files are stored. A folder name corresponding to the business data file is automatically given to the attached data folder. In the case of FIG. 6, an attached data folder named “2005012115436OO system improvement project” is automatically generated. As a result, the business data file is associated with the attached data file attached thereto.

  When the print button 61 a is selected, the input business data file is printed out from the printer 26. When the data file registered in the information management server 2 is displayed on the file registration screen 61 and the registration search key, bibliographic item, text data, etc. are changed, the overwrite save button is used when overwriting the information management server 2 again. 61b is selected.

The new / alias save button 61c is for registering a newly created business data file or business data file with the alias in the information management server 2.
When the close button 61d is selected, this screen is closed.

(Search screen)
Further, in the terminal 5 of this example, when the search button 60b of each group is selected on the front screen 60, the screen display by the main program is switched as shown in FIG. 7, and the file search screen 71 corresponding to each group is displayed. Is displayed.
FIG. 7 shows an input example by the user to the file search screen 71 for group A. In the file search screen 71 of this example, a business / attached file search column 71A is displayed at the top, and a shared file search column 71B is displayed at the bottom.

  In the business / attached file search column 71A, an input search key selection column 72 is displayed on the left side, a search target input column 73 for selecting and inputting a search target is displayed on the upper right side, and a free search key is displayed on the right center. An input field 74 is displayed, a search execution button 71a and a folder expansion button 71b are displayed in the lower right part, and a search result display number designation field 71c and a search result display order designation field 71d are displayed in the lower right part.

In the shared file search field 71B, a folder expansion button 75a is displayed on the left side, a free search key input field 75b is displayed on the center, and a search execution button 75c is displayed on the right side. A display order designation field 75e is displayed.
A button 71e for returning to the front screen 60 is displayed below the shared file search field 71B.

  In the input search key selection field 72, a plurality of input search keys 72a selected and set in accordance with each group are displayed by being classified into a plurality of categories. This category and input search key 72a can be added or deleted as necessary. In this example, the categories listed in the input search key selection field 72 and the registered search key selection field 62 and the search keys in each category are set to be the same.

  Thus, since the category and the search key in the column for selecting the search key in the file registration screen 61 and the file search screen 71 are set to be the same, the same search key selected during registration is searched during the search. It is easy to select as a condition, and the hit rate can be increased. In FIG. 7, the third input search key from the top of category A is selected.

  As described above, it is desirable that the categories and search keys of the input search key selection field 72 and the registered search key selection field 62 are set to be the same. However, if the search keys are set to overlap, they are not necessarily the same. Also good. For example, the number of search keys set in the category A of the registered search key selection field 62 and the category A of the input search key selection field 72 may not match.

In the search object input field 73, a business file and an attached file can be selected as the material type. When the business file is selected, the business data file stored in the part other than the attached data folder 41 and the shared data folder 51 in the group folder 31 of the data file storage unit 15b, and the attached data file are searched for only the file name. Done. When an attached file is selected, the attached data folder 41 of the group folder 31 is searched. These can be selected simultaneously. In FIG. 7, a business file is selected. The data type is for designating a storage area to be searched in each group folder.
In the search target input field 73, the partner company name and progress can be selected and input as search conditions.

In the free search key input field 74, a user (searcher) can input a free keyword for searching for a desired data file. In this example, since the full text search is performed at the time of file search, the data file in which the input free keyword is included in the text data is detected. In FIG. 7, “system” and “network” are input as free search keys.
The search execution button 71a is used for causing the information management server 2 to execute a search according to the search target and search conditions selected / input in the input search key selection field 72, the search target input field 73, and the free search key input field 74. Is.

The folder expansion button 71b is for expanding a corresponding group folder (the group folder 31 in the example of FIG. 7) of the data file storage unit 15b on the screen and displaying a list of data file names and the like. By selecting this folder expansion button 71b, the user can directly search for a desired data file from the list display. By selecting a desired data file with the input unit 11 in the list display, the data file can be browsed.
The search result display number designation column 71c is for designating the number of search results to be displayed on one screen, and the search result display order designation column 71d is for designating the display order.

The folder expansion button 75a in the shared file search column 71B is used to expand the shared data folder (shared data folder 51 in the example of FIG. 7) in the corresponding group file on the screen and display a list of shared data file names. . By selecting this folder expansion button 75a, the user can directly search for a desired shared data file from the list display. By selecting a desired data file with the input unit 11 in the list display, the data file can be browsed.
The search result display number designation column 75d and the search result display order designation column 75e are the same as those in the business / attached file search column 71A.

(Search result screen)
FIG. 8 illustrates a search result screen 81 when a search is performed under the search conditions shown in FIG. In this case, one business data file matching the search condition is detected, and the business data file name and the storage location of this business data file are displayed in the search result display field 81a. When the business data file displayed on the screen is selected by the input unit 21, the user starts the subprogram and displays the contents as shown in FIG.

  At this time, the attached data files attached to the business data file are also displayed in a list in the attached data file display field 65a. That is, the attached data folder is searched from the name of the business data file, and the data files in the attached data folder having the same name are automatically displayed as a list. A button 81b for returning to the file search screen 71 is displayed at the bottom of the screen.

(List display screen)
FIG. 9 shows an example in which the folder button 60d of group A is selected on the front screen 60 and the folder display screen 91 is displayed. In this example, the group folder 31 in the data file storage unit 15b is selected, and the business data file, the attached data folder 41, and the shared data folder 51 in the group folder 31 are displayed in a list. In this example, business data files a1 to a4 are stored in the group folder 31, and further, attached data folders 41a to 41d corresponding to these are formed. A similar screen is displayed when the folder expansion button 71b is selected on the file search screen 71.

FIG. 10 shows a folder display screen 91a displayed when the attached data folder 41a is selected on the folder display screen 91 shown in FIG. In this example, two data files stored in the attached data folder 41a are displayed in a list.
Since any data folder can be stored in the shared data folder 51, for example, a list of the shared data folder 51 is displayed from the folder display screen 91, and the shared data folder 51 is moved by moving the arbitrary shared data file therein. Data files can be stored in the data folder 51.

Next, based on FIG. 11, the process flow at the time of file registration of the terminal 5 and the information management server 2 will be described. 11A and 11B are schematic process flows of the terminal 5 and the information management server 2, respectively.
As shown in FIG. 11A, first, in the terminal 5, when the registration button 60a is selected on the front screen 60, the CPU 20 as the registration search key display control unit displays the file registration screen 61, and then Based on the user's input operation, the CPU 20 as the registration search key selection processing unit accepts the selection of the registration search key 62a in the registration search key selection column 62, and the CPU 20 as the management information input processing unit receives the bibliographic item input column 63 bibliography. The input / selection of the item is accepted (step S11). Further, on this screen, the title of the business data file in the title input field 64a, the text data in the text data input field 64b, and the attached data file in the attached data file input field 65 are accepted.

  Then, when the user selects the overwrite save button 61b or the new / alias save button 61c, in the terminal 5, the CPU 20 as the data addition processing unit causes the business created by the text data input in the text data input field 64b. Processing for adding the registration search key selected in the registration search key selection column 62 and the bibliographic item (management information) input / selected in the bibliographic item input column 63 to the data file is performed (step S12). When an existing registration search key or the like is encoded and added as described above, the registration search key or the like is encoded and added to the business data file based on the correspondence table.

  When a business data file to which a search key and management information are added (hereinafter referred to as “additional business data file”) is created, in the terminal 5, the CPU 20 as a registration request data transmission processing unit displays a file registration screen currently displayed. 61 designates the registration screen of the group, generates registration request data including a group code for identifying the group, an additional business data file, and an attached data file, and sends a registration request via the transmission control unit 23. Data is transmitted to the information management server 2 (step S13), and the process is terminated. When there is no attached data file, the registration request data does not include the attached data file.

  On the other hand, as shown in FIG. 11B, the information management server 2 receives the registration request data transmitted by the terminal 5 (step S21). Then, it is identified as registration request data, and it is determined whether or not an attached data file is included in the received data (step S22). If the attached data file is not included in step S22, the process proceeds to step S25, where the additional business data file is stored in the group folder specified by the group code included in the registration request data, and the process ends.

  If the attached data file is included in the data received in step S22, the process proceeds to step S23, the title included in the supplementary business data file is read, and the title is appended with a 14-digit number representing time. An attached data folder as a name is formed in the group folder specified by the group code included in the registration request data (step S23).

  When the attached data folder is formed, the information management server 2 stores the attached data file included in the registration request data in the formed attached data folder (step S24). Thereafter, the process of step S25 described above is performed, and the process ends. In the information management server 2, the CPU 10 as the data file registration means performs the above processing.

  As described above, the registration request data can be transmitted from the terminal 5 to the information management server 2, and the business data file and the attached data file can be stored and stored in a predetermined storage area in the data file storage unit 15b.

Next, based on FIG. 12, the processing flow at the time of file search of the terminal 5 and the information management server 2 will be described. 12A and 12B are schematic process flows of the terminal 5 and the information management server 2, respectively.
As shown in FIG. 12A, first, in the terminal 5, when the search button 60b is selected on the front screen 60, the CPU 20 as the input search key display control unit displays the file search screen 71, and then Based on the input operation of the user, the CPU 20 as the setting search key selection processing unit accepts input / selection of the search condition in the input search key 72a in the input search key selection field 72 and the search target input field 73, and free search key input. The CPU 20 as the processing unit accepts an input of a free keyword (free search key) in the free search key input field 74 (step S31).

  When the search key is accepted, in the terminal 5, the CPU 20 as the search request data transmission processing unit specifies which group the search screen 71 is currently displayed, and the group code and input search key. 72a, search request data including a free search key is generated, and the search request data is transmitted to the information management server 2 via the transmission control unit 23 (step S32). In this example, the material type selected in the group code and search target input field 73 corresponds to the search storage area designation signal, and the storage area to be searched is specified by this.

  After transmitting the search request data, the terminal 5 receives a search result for the search request data from the information management server 2 (step S33). In the terminal 5, this search result is displayed on the screen.

  As shown in FIG. 12B, the information management server 2 receives the search request data transmitted by the terminal 5 (step S41). Then, the search request data is identified, and the search target area is specified from the group code and the material type (search storage area designation signal) of the received data (step S42). For example, if the group code and data type represent group A and business file, respectively, the area excluding the attached data folder 41 (excluding the attached data file name) and the shared data folder 51 in the group folder 31 of group A The data file stored in is searched.

  When the search target area is specified, the information management server 2 uses the index file 15d for the specified search target area to perform a full text search according to the search condition specified by the search request data (step S43). Then, the search result is returned to the terminal 5 that is the transmission source of the search request data (step S44), and the process ends. In the information management server 2, the CPU 10 as a data file search means performs the above processing.

  As described above, the search request data is transmitted from the terminal 5 to the information management server 2, and the information management server 2 performs the search by specifying the search target storage area based on the inspection request data, and the search result. Is sent back to the terminal 5 of the transmission source. Based on the search result, the terminal 5 can access a desired data file.

  As described above, in the system S of this example, a user in each group uses the terminal 5 to create a business data file and save the business data in a format to which a search key and management information are added. The data file can be registered in the data file storage unit 15b of the information management server 2. An attached data file can be registered in association with the business data file. Furthermore, a shared data file of an arbitrary format can be stored in another storage area irrespective of these data files.

  In this way, the user can construct the database without performing any special work for creating the database, that is, without changing the way the user works, and secondary use of the registered data file. Can do. In the system S of this example, the data file itself registered in the data file storage unit 15b can be a database record.

  Further, in the system S of this example, since management information is added in the data file, it is not necessary to separately manage the management information on the server side, so that the configuration becomes simple. Since the server does not need to manage the management information, the system S can be easily revised. Therefore, even when the business form of the organization changes and the data file storage method or storage format is changed, it is possible to cope with it immediately.

  Furthermore, since the input search key selected at the time of search is selected from the same list as the registered search key added to the business data file at the time of registration, the hit rate at the time of search is improved. As a result, not only the creator of the data file but also the successor who searches for the data file created by the predecessor, for example, can easily access the desired data file, and the flow of work is not interrupted. Therefore, it is preferable.

  In the above embodiment, as an example of the search method performed by the information management server 2, an example is shown in which the indexing process is performed as a search pre-process and the search engine program 15 c of the type that searches the index file 15 d formed thereby is employed. The type of search engine is not limited to this. For example, a type in which a full text search of a data file is directly performed at the time of search may be employed.

1 is an overall configuration diagram of an information registration / retrieval system according to an embodiment of the present invention. It is a block diagram of an information management server. It is a block diagram of a terminal. It is a block diagram of the data file memory | storage part in the memory | storage device of an information management server. It is explanatory drawing showing the front screen displayed on a terminal. It is explanatory drawing of the file registration screen displayed on a terminal. It is explanatory drawing of the file search screen displayed on a terminal. It is explanatory drawing of the search result screen displayed on a terminal. It is explanatory drawing of the list display screen displayed on a terminal. It is explanatory drawing of the list display screen displayed on a terminal. It is explanatory drawing of the processing flow at the time of data file registration. It is explanatory drawing of the processing flow at the time of a data file search.

Explanation of symbols

1. Communication network (communication line)
2 Information management server (information management device)
5. Terminal (information registration / retrieval device)
15. Storage devices 31, 32, 33 Group folders 41, 41a, 41b, 41c, 41d Attached data folder 51 Shared data folder 60 Front screen 61 File registration screen 62 Registration search key selection field 62a Registration search key 63 Bibliographic item input field 64b Text data input field 64 Document input field 65 Attachment data file input field 71 File search screen 71A Business / attached file search field 71B Shared file search field 72 Input search key selection field 72a Input search key 73 Search target input field 74 Free search key input field 75b Free search key input field 81 Search result screen 91, 91a Folder display screen S Information registration search system

Claims (7)

An information registration search system comprising: an information management device having a data file storage unit; and a plurality of information registration search devices connected to the information management device via a communication line,
The information registration search device includes an information registration means for registering a data file in a data file storage unit of the information management device, and an information search for causing the information management device to search for a data file registered in the data file storage unit Means, and
The information registration means
A registration search key display control unit that displays a plurality of registration search keys set to be changeable on the screen of the display means;
A registration search key selection processing unit that receives one or more registration search keys selected by the user from the plurality of registration search keys;
A management information input processing unit for receiving management information representing the attribute of the data file;
A data addition processing unit for adding the selected registration search key and the management information to a data file to be registered;
A registration request data transmission processing unit for transmitting registration request data including the data file to which the registration search key and the management information are added to the information management device;
The information search means includes
An input for selectively displaying on the display means a plurality of input search keys set to be changeable, including search keys that overlap the registered search keys displayed on the screen of the display means by the registered search key display control section. A search key display control unit;
A setting search key selection processing unit for receiving one or more input search keys selected by the user from the plurality of input search keys;
A free search key input processing unit that accepts input of an arbitrary free search key by a user;
A search request data transmission processing unit for transmitting search request data including the input search key received by the set search key selection processing unit and the free search key received by the free search key input processing unit to the information management device; Have
The information management device includes:
Data file registration means for storing a data file to which the registration search key and the management information are added in the data file storage unit based on the registration request data received from the information registration search device, and the information registration search device Data file search means for searching for the corresponding data file using the input search key and the free search key based on the search request data received from the server and returning the search result to the information registration search device. An information registration and retrieval system characterized by The data file includes a main data file and an attached data file attached to the main data file,
The data file storage unit has a main data file storage area for storing a main data file, and an attached data file storage area for storing the attached data file,
The information registration means of the information registration search device adds the registration search key and the management information selected by the data addition processing unit to a main data file to be registered, and the registration request data transmission processing unit Sending registration request data including a registration search key and a main data file to which the management information is added and the attached data file to the information management device;
The data file registration means of the information management device stores the main data file in the main data file storage area based on the registration request data received from the information registration search device, and stores the main data file in the attached data file storage area. The information registration / retrieval system according to claim 1, wherein an attached data file is stored. The data file storage unit has a shared data file storage area for storing a shared data file,
The information search means of the information registration search device includes a search storage area designation signal for designating the shared data file as a search area by the search request data transmission processing section, and a free search key received by the free search key input processing section. , Including search request data including the information management device,
The data file search means of the information management device uses the free search key as a search area based on the search request data received from the information registration search apparatus, with the shared data file specified by the search storage area specification signal as a search area. 3. The information registration / retrieval system according to claim 1 or 2, wherein a corresponding shared data file is retrieved by using and a search result is returned to the information registration / retrieval apparatus. An information registration method in an information registration search system comprising: an information management device having a data file storage unit; and a plurality of information registration search devices connected to the information management device via a communication line,
A registration search key receiving step for receiving one or more registration search keys related to the data file by the information registration search device; a management information receiving step for receiving management information representing an attribute of the data file; and the registration search. A data addition step of adding a key and the management information to the data file; and a registration request data transmission step of transmitting registration request data including the data file to which the registration search key and the management information are added to the information management device. Done
An information registration search is performed by the information management apparatus, based on the registration request data, performing a data registration step of storing a data file to which the registration search key and the management information are added in the data file storage unit. Information registration method in the system. The data file includes a main data file and an attached data file attached to the main data file,
The data file storage unit has a main data file storage area for storing a main data file, and an attached data file storage area for storing the attached data file,
The information registration / retrieval device adds the search key and the management information to a main data file in the data adding step, and main data to which the registration search key and the management information are added in the registration request data transmission step. Sending registration request data including a file and the attached data file to the information management device;
5. The information management apparatus according to claim 4, wherein the main data file is stored in the main data file storage area and the attached data file is stored in the attached data file storage area in the data registration step. Information registration method described. An information search method in an information registration search system comprising: an information management device having a data file storage unit; and a plurality of information registration search devices connected to the information management device via a communication line,
By the information search means,
A search key receiving step for receiving a search key for searching the data file;
Performing a search request data transmission step of transmitting search request data including the search key to the information management device;
By the information management device,
Using a search key included in the search request data, a data file registered in the data file storage unit and preliminarily added with management information representing the search key and attribute is included, including management information representing the search key and attribute. An information search method comprising: searching for a corresponding data file as a search target; and returning a search result to the information registration search device. The data file storage unit has a shared data file storage area for storing a shared data file,
By the information registration search device,
In the search request data transmission step, search request data including a search storage area designation signal for designating the shared data file as a search area and the search key is transmitted to the information management device,
Based on the search request data, the information management device searches the shared data file specified by the search storage area specifying signal as a search area for the corresponding shared data file using the search key, and the search result The information search method according to claim 6, wherein the information is returned to the information registration search device.

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