JP2002092271A - Organizer business aiding system for meeting utilizing internet - Google Patents

Abstract

PROBLEM TO BE SOLVED: To solve various confused factors that an organizer of a meeting should send invitations to each of persons supposing to join the meeting and a share of meeting expenses can't be collected from a person who can't participate in the meeting suddenly on the day of the meeting in the conventional method. SOLUTION: At the stage of determining a hotel or a restaurant to be a place for a meeting, an organizer inputs data such as the date and place of the meeting, each share of meeting expenses and persons to be participated in the meeting to a fixed format by using the invented system and transmits the data from the terminal of the hotel or the restaurant to a meeting information publishing server. The server receiving the data automatically opens a home page for guiding the meeting, so that the home page can be observed from any place and the meeting information can be acquired. A person observing the home page and intending to participate in the meeting can make application for participation in the meeting or pay his (or her) share of the meeting expanses through the Internet.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[Technical field to which the present invention pertains] When conducting various parties such as alumni associations, academic societies, legal memorandums, and using the Internet to publish information on meetings and collect membership fees there, to support and reduce the work of the secretary At the same time, a system that enhances the ability to attract customers by improving the services of hotels and restaurants that are the venues for such meetings.

[0002]

2. Description of the Related Art Conventionally, in this field, when a party or a hotel to be a venue has been decided, a secretary of various parties prepares a notice of the date and time, places it, mails it, and attends by postcard in reply. He had confirmed absence. It was common to collect membership fees on the day of collection.

[0003]

According to the conventional method, the person who became the secretary of the meeting had to give a notice to each prospective participant, and when collecting the membership fee, Some people suddenly became unable to participate on the day, and had various confusion factors such as the inability to recover their dues.

[0004]

According to the present invention, at the stage where a secretary has decided a hotel or restaurant to be a meeting venue, the system of the present invention is used to set the date and time of the meeting, the place, the participants, the membership fee, etc. In a fixed format, and the data is transmitted from the terminal of the hotel or restaurant to the meeting information posting server. Upon receiving the data, the server automatically sets up a homepage for guiding the meeting, and the homepage can be instantly viewed from anywhere, and the meeting information can be obtained. In addition, if you look at this website and want to participate in the meeting, you can apply for participation and pay membership fees from here via the Internet.

[0005]

DESCRIPTION OF THE PREFERRED EMBODIMENTS <Preparation of Homepage> In implementing the present invention, as shown in FIG. 1, a meeting information posting server (1) is installed, and is always connected to the Internet network (2). When a meeting is decided in an open system composed of a terminal (3) at a contract venue, a terminal (4) of a person who can access the general Internet, and a credit card settlement system (5) on the Internet network (2). 2. Ask the contract venue to access the meeting information publishing server (1) from the terminal (3) at hand, and place, date, candidate, membership fee, meeting name, etc. where the meeting is held as shown in FIG. To enter. These input data are automatically transmitted to the meeting information posting server (1), and a home page is automatically created in the meeting information posting server (1) so that it can be accessed from a general Internet terminal (4). <Notification of the meeting> When the secretary notifies the prospective participant of the meeting with the meeting information, if the prospective participant has an e-mail address, it will be a participant with e-mail and no e-mail The person always informs the address of the meeting information posting server (1) together with the contents notified by mail. (For example, http: //www.etsudo
i. net ) The person who has received the notification can access this server and retrieve detailed information such as the date and time of the meeting from the meeting name and the like as shown in FIG. <Application for Participation and Payment of Membership Fee> If you can view the meeting information from the website and can participate in the meeting, enter your name, address, telephone number, e-mail address, etc. from the screen shown in FIG. click. When the participation button is clicked, the payment screen shown in FIG. 6 appears. Here, the type of the credit card is selected, and the card number is input. The contents entered in these items are encrypted as shown in FIG. 7 and sent to the meeting information posting server (1) via the Internet. Upon receiving the data, the meeting information posting server (1) further encrypts and transmits the encrypted data to the credit card settlement system (5) via the Internet, from which the data is sent to each credit card company (10) to perform credit card credit processing. Do. Credit result is O
If K, the settlement of the dues is completed on the spot, and the dues are paid to the hotel or restaurant which is a meeting place. <Processing of non-participants> If it is not possible to participate in the meeting due to schedule or other reasons, the name, address, telephone number,
An e-mail address can be input and a message can be sent, so that the reason for the non-participation and the latest status can be transmitted from here. Click the non-participation button when you are finished. As shown in FIG. 5, the mail sent to the secretary can be sent directly from this homepage. <Report after Meeting> The system of the present invention can automatically create a homepage for a report after the meeting as well as guide the meeting. From the terminal (3) at the contract venue shown in FIG. 1, a photograph taken with a digital camera and a brief comment on the photograph are input, and the photograph and the comment inputted to the meeting information posting server (1) via the Internet (2) are input. If you send it, a homepage is automatically created, and if you enter a password, you can see the report page. The password notification will be given to the participants at the meeting,
Non-participants are notified of the password using e-mail. Further, the contents of the report, the participants, and the persons who give notification of non-participation from the Internet are described in a list, and are output as prints from a printer connected to the terminal (3) at the contract venue on the spot. This content can be distributed to the members of the meeting at a later date in a printed form or a medium such as a CD-ROM. In the present invention, it is desirable that there be a terminal at a place where a meeting such as a hotel or a restaurant is held and information can be posted there, but even if there is no environment, it can be substituted for it. ing.

[0006]

[Effect of the Invention] When holding a meeting such as an alumni association, the person in charge of the secretary must give a letter of invitation to all the prospective participants, and even when collecting membership dues, one person at the meeting site There was the hassle of collecting from people.
According to the present invention, the meeting information is posted on the homepage,
By notifying the URL of the homepage by e-mail, all the participating candidates can know the meeting information in detail. Of course, those who do not have an e-mail address or who do not have access to the Internet can use the conventional mailing method together to ensure that information is transmitted without omission. The collection of membership fees is settled on the Internet, and the payment is made directly to the hotel or restaurant where the meeting will be held, so that the labor for collecting the membership fees can be reduced. In addition, by providing a report homepage creation service after the meeting, the service for the meeting participants will be improved, and the customer satisfaction will be improved.

[Brief description of the drawings]

FIG. 1 is an overall view of a system according to the present invention.

[Figure 2] Meeting search screen

[Figure 3] Meeting information page

[Figure 4] Application screen for participation

[Figure 5] Email sent by a non-participant to the secretary

FIG. 6: Payment screen

FIG. 7: Payment system

Claims (5)

[Claims] 1. A system characterized in that when various parties such as alumni associations, academic societies, legal memorandums, etc. are carried out using the Internet, the meeting information is posted, from which participation applications and payment of membership fees can be made. 2. If the user cannot view the meeting information posted on the Internet and cannot participate in the meeting, he / she can send the reason for non-participation, his / her current status, and the like to the secretary of the meeting from the home page as an e-mail. system. 3. A system wherein a home page for guiding a meeting can be automatically created simply by inputting meeting information to a terminal at the contract venue. 4. A system wherein after a meeting is completed, a homepage for reporting the state of the meeting can be created and posted on the spot. 5. A system wherein after the meeting, the state of the meeting and a list of participants can be output on the spot as printed matter.