JP2001229179A - Electronic file system device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To add a postscript to an electronically filed document easily as well as a paper document. SOLUTION: This device comprises a document management block 100, a document registration block 200, a supplementary explanation addition block 300, a document browsing block 400, and a network 500 which connects them. A document which is electronically filed is sent from the document registration block 200 to the document management block 100 and stored in a database. The supplementary explanation addition block 300 retrieves a document from the document management block 100 and displays it, and on the display, a supplementary explanation is added with a pen by using a table, etc. This supplementary explanation information is stored in the document management block 100 while separated by an original text and a document. The document browsing block 400 retrieves a document in the document management block 100 to read the original text and its added image and displays them one over the other on the document browsing block 400.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to an electronic file system device for converting document information into an electronic file and storing it.

[0002]

2. Description of the Related Art Conventionally, in this type of electronic file system apparatus, document information stored in a database is searched and browsed, new information such as supplementary explanation is added to the text information, and update information is used as update information. There is known a system for restoring.

[0003]

However, in the above-mentioned conventional electronic file system apparatus, additional information such as a supplementary explanation is input by keyboard input. For example, a pen or a pencil is used to write a document on a manuscript. To
It is not a method of adding data in a more intuitive and easy way, and it is not easy to understand even for those who read it.However, the method of adding data is complicated, and the added part cannot be easily recognized at a glance. is there. That is, in a conventional paper manuscript, etc., work such as rewriting with a pen, underlining with a pen of a different color, and enclosing with a circle is routinely performed. It is difficult to implement electronically. Therefore, the understanding of the document may be low.

[0004] In addition, software is also provided in which a supplementary explanation is directly added to an electronic file document by overwriting. However, in this case, a substantial change is made to the original, and the original information described in the original is written. Is unknown. Also, it may not be clear which supplementary explanation was added by whom.

Accordingly, an object of the present invention is to make it possible to perform additional writing on an electronic file document in such a manner that it can be recognized at a glance with the same ease as in the case of a paper original. It is an object of the present invention to provide an electronic file system device capable of easily browsing the contents of an original.

[0006]

In order to achieve the above object, the present invention provides a storage means for storing document information in an electronic file, and a display means for visually displaying the electronic file document information. Document search means for searching for document information stored in the storage means on the display means, and additional writing means for performing additional writing by hand on document information searched for on the display means and displayed on the display means; An additional write management unit that associates the additional image by the additional unit with the original document information, and stores the additional image in the storage unit separately from the original document; and an original document retrieved by the document search unit. Display control means for displaying the information and the postscript image associated with the document information on the display means in a state of being superimposed on each other.

In the electronic file system device of the present invention, the storage means converts the document information into an electronic file and stores it. The display means visually displays the document information in the form of an electronic file stored in the storage means. Also,
The document search means searches the display means for document information stored in the storage means, and displays the searched document information on the display means. In the appending means, the user performs additional writing by hand on the document information retrieved by the document retrieval means and displayed on the display means. In addition, in the postscript management means,
The additional image by the additional unit is associated with the original document information, and the additional image is stored in the storage unit separately from the original document. The display control means displays the document information of the original document retrieved by the document retrieval means and the postscript image associated with the document information on the display means in a superimposed state.

Therefore, in the electronic file system apparatus of the present invention, while the original document is displayed by the display means, it is possible to perform additional writing by hand on the original document as easily as in the case of a paper document. . Such a handwritten postscript image can be selected and written in a form that is clearly different from the form of the original document, so that subsequent readers and the like can easily distinguish the added contents from the original document, and at a glance It is something that can be recognized. In addition, such an additional image is stored in the storage unit separately from the original document information, so that the original document is stored as it is, and can be retrieved and browsed as appropriate.
In addition, by displaying the retrieved original document information and the postscript image associated with the document information in a superimposed state, it is possible to browse the document including the additional image.

[0009]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Hereinafter, an embodiment of an electronic file system according to the present invention will be described in detail. FIG. 1 is a block diagram showing a configuration of an electronic file system device according to an embodiment of the present invention. This electronic file system device includes four blocks of a document management block 100, a document registration block 200, a supplementary explanation addition block 300, and a document browsing block 400, and a network 500 connecting these blocks. Each block 100 ~
The hardware 400 includes a computer system (PC) and its peripheral devices, and is connected to the computer network 500 by devices and cables. Here, the computer system is a system in which basic software (OS: operating system), software for communication, and RDBMS (relational data beta system) for managing necessary data are incorporated. . This system as a whole is a client-server type computer system that is currently very commonly constructed including a network, and can be realized very easily.

[0010] By mounting a program incorporating a function for realizing the present invention on such a computer system, information is transferred via a network, and an electronic file system device is realized. Functions realized by hardware and software in the electronic file system device having such a configuration include:
There are the following. (1) Storage means: Document information and information of additional images are stored in an electronic file and stored. In this example, this is realized by the document management block 100. (2) Display means for visually displaying document information and the like in an electronic file.
Is realized by a display that is standardly implemented in a computer system.

(3) Document retrieving means: a process for retrieving document information stored in the storage means on the display means. It is a function realized by. (4) Additional writing means; for performing additional writing by hand on the document information retrieved and displayed on the display means, and is a function mainly implemented in the supplementary explanation additional writing block 300 in this example. (5) Additional recording management means: The additional recording image by the additional recording means is associated with the original document information, and the additional recording image is stored in the storage means separately from the original document. Is done. (6) display control means for displaying on the display means the original document information retrieved by the document retrieval means and the postscript image associated with the document information in a superimposed state; Mainly document management block 100
And the document browsing block 400. This means has a function of superimposing and displaying a plurality of postscript images on the original document information.

(7) Additional image search means for retrieving additional images stored in the storage means on the display means, which is realized mainly between the document management block 100 and the document browsing block 400. When it is desired to appropriately search for an additional record image for certain document information, the search can be performed using this function. (8) Additional image selection means: A function for mainly selecting the additional image to be displayed on the display unit in a state of being superimposed on the original document information, and is mainly implemented by the document browsing block 400. In this example, as a basic operation, when the document information is searched by the document search means, and if the additional information exists in the document information, the additional image is automatically superimposed on the original document and displayed. However, if you want to see the original document from which the postscript images have been removed, and if you want to see the part of multiple postscript images that have been removed,
By using this function, additional images are required and unnecessary are selected. (9) Document information reading means: a function of reading a document image on paper, converting the document image into document information, and storing the document information in a storage means.
Mainly document registration block 200 and document management block 100
It is realized by.

Next, each block 100 constituting the present invention will be described.
The configuration of to 400 will be specifically described. FIG. 2 is an explanatory diagram schematically showing an outline of the document management block 100. The document management block 100 is based on a computer system 110 serving as a document management server and a database system 120 for registering and managing documents, and is connected to a network 500. Further, a document management program 130 is installed in the document management server. As an operation of the document management block 100, the document management program 130 is started up constantly or as needed, and performs centralized management of documents while communicating with the other three blocks 200, 300, and 400 via the network 500. Also, user information (user name, password, authority, etc.) necessary for operating this electronic file system device and document management information (document name, date, additional number) for managing each document information and additional information Etc.) are similarly managed. The database system 120 stores document management information, an original document image file, a supplementary explanation postscript image file, and the like. With such a configuration, the document information is normally managed.

FIG. 3 is an explanatory diagram schematically showing an outline of the document registration block 200. This document registration block 20
Reference numeral 0 denotes a computer system 210 for registering a document in the document management block 100 and an input device 22 such as an image scanner for reading a document such as paper.
0. The computer system 210 has a program 230 for document registration. As an operation of the document registration block 200, first, a document registration program is activated only by a user having document registration authority by authentication of a password or the like. Then, the registered document 240 is set in the input device 220, and a series of operations for registering the document are performed from the computer system 210.
The registration operation to the document management block 100 is executed through the. The arrow a in FIG. 1 indicates the data flow in this case.

The registration of a document in the document management block 100 can be similarly performed for a document input from another computer system via a network. Also, the document management block 110
Are registered in a file (GIF, JPEG, TIF) in a format that can reproduce the image of the document itself.
F, etc.) and document management information (document name, document code, registrant, registration date, time limit, etc.) necessary for managing the document. With such a configuration, the document information is normally stored.

FIG. 4 is an explanatory diagram schematically showing an outline of the supplementary explanation additional writing block 300. The supplementary explanation adding block 300 is constituted by a computer system 310 having a simple input function such as a pen input function for adding supplementary explanation to a paper document by writing with a pen. The computer system 310 is provided with a supplementary explanation postscript program 320. As a specific configuration of the computer system 310, for example, a transparent plate-like drawing input device 330A such as a tablet is arranged on a display screen, and an attached pen 3 is provided on the input surface of the drawing input device 330A.
An additional image is input by a drawing member such as 30B, and additional information such as supplementary explanations can be added while the document information is displayed on the display screen.

As an operation of the supplementary explanation addition block 300, first, the supplementary explanation addition program is started only by a user who holds supplementary explanation addition right by inputting a password or the like. Next, from the documents already registered in the document management block 100, a document that matches the search condition specified by the user is read into the supplementary explanation addition block 300 via the network 500, and is displayed on the display screen in a viewable state. . The arrow b in FIG. 1 shows the data flow in this case. Here, the user browses the document, and if necessary, adds to the document (drawing input device 330).
(A and attached pen 330B), and add a supplementary explanation (such as enclosing a part of the document with a line in a different color or underlining). Also, the drawing input device 330A
With the eraser function of the attached pen 330B, it is also possible to erase the added information once added similarly to paper.

Then, in addition to the addition of the supplementary explanation, a series of operations are performed to add the supplementary explanation addition information to the document management block 100 via the network 500.
Registered to. The arrow c in FIG. 1 shows the data flow in this case. The registered contents include a file (for example, a transparent GIF) capable of reproducing the image of the supplementary description itself, and management information (linking information to a document, Additional number of supplementary explanation, registrant (postscript), registration date, deadline, etc.)
And so on. These are different from the image of the original document and the management information. Furthermore, for one document,
A plurality of users who have the authority to add supplementary explanations can also add supplementary explanations. As a result, it is guaranteed that the additional information of the supplementary explanation is retained without losing the meaning of the original document.

FIGS. 5A and 5B show the document browsing block 4.
FIG. 9 is an explanatory diagram schematically showing an outline of 00, and shows examples of two types of computer systems. The document browsing block 400 includes computer systems 410 and 420.
10B includes document browsing programs 420A,
20B is mounted. This document browsing block 400
First, the document browsing programs 420A and 420B are activated only by a user having document browsing authority by inputting a password or the like.

Then, from the documents already registered in the document management block 100, a document that matches the search condition specified by the user is read from the document management block through the network 500, and is read by the computer system 410.
A and 410B are displayed in a state where they can be browsed.
The arrow d in FIG. 1 shows the data flow in this case. In this display, the additional document image of the supplementary explanation is overlaid on the original document image, so that the original document image placed below can be seen through, so that the added content appears above the original document It can be displayed as if it had been written. This is the same even if there are a plurality of additional records as long as they have the same format.

Further, the computer systems 410A and 4A
By inputting the conditions from 10B, it is possible to select a part of the postscript image to be superimposed and superimpose it, or to display and browse only the original without selecting it at all. In particular, in this example, since an additional image file exists for each additional user, it is often necessary to superimpose only the selected additional image file on the original image file and display it again. Thus, a function of selecting additional writing for each user becomes effective. This makes it possible to improve the understanding of the document.

FIG. 6 is an explanatory diagram showing a specific example of an original image and a postscript image and an image obtained by superimposing them.
FIG. 9 is an explanatory diagram showing the principle of superimposed display of an original image and a postscript image in a document browsing block 400. As shown in FIG. 6, a first supplementary additional description image 620 is added to the original image 610. This first supplementary explanation postscript image 6
Reference numeral 20 denotes an image in which a handwriting line is drawn on a part of the original image 610. Next, a second supplementary additional description image 630 is added to the original image 610. The second supplementary explanation postscript image 630 is an image surrounding a part of the original image 610 with a handwritten frame. Each of the supplementary explanation additional writing images 620 and 630 is registered in association with the original image 610 as an image in which a handwritten line or a handwritten frame is described in a transparent image. When such an original image 610 is to be viewed, as shown in FIG. 7, supplementary explanation additional images 620 and 630 each composed of two transparent images are superimposed on the original image 610, thereby obtaining the original image. An image 640 in which the handwritten lines and the handwritten frames of the supplementary additional description images 620 and 630 are overwritten is displayed on 610.

The following effects can be obtained with the electronic file system apparatus of the present embodiment as described above. (1) An electronic file can be added to a paper document in a direct, intuitive, and very simple manner, like a pen or pencil, on a paper document. (2) The method is very easy for a person viewing the document to understand, and the understanding of the document is improved. (3) By managing the additional information of the supplementary explanation separately from the original, the original is not changed and its original meaning is not lost. This is particularly effective for documents that must be prevented from being tampered with. Also, it is possible to know which supplementary explanation was added by whom.

[0024]

As described above, in the electronic file system apparatus according to the present invention, the storage means for converting the document information into an electronic file and storing the information, and the display means for visually displaying the document information converted into the electronic file, Document search means for searching for document information stored in the storage means on the display means, and additional writing means for performing additional writing by hand on document information searched for on the display means and displayed on the display means; An additional write management unit that associates the additional image by the additional unit with the original document information, and stores the additional image in the storage unit separately from the original document; and an original document retrieved by the document search unit. Display control means for displaying the information and a postscript image associated with the document information on the display means in a state of being superimposed on each other.

Therefore, while the original document is displayed by the display means, the original document can be added by handwriting with the same ease as in the case of the paper original, and the subsequent viewers can view the original document. You can easily distinguish the added content from the document and recognize it at a glance,
A convenient electronic file system can be provided. In addition, by storing the postscript image separately from the original document information in the storage unit, the original document can be stored as it is, and can be searched and browsed appropriately, thereby eliminating the risk of damaging the original document. Can be.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration of an electronic file system device according to an embodiment of the present invention.

FIG. 2 is an explanatory diagram schematically showing an outline of a document management block in the electronic file system device shown in FIG.

FIG. 3 is an explanatory diagram schematically showing an outline of a document registration block in the electronic file system device shown in FIG. 1;

FIG. 4 is an explanatory diagram schematically showing an outline of a supplementary explanation postscript block in the electronic file system device shown in FIG. 1;

FIG. 5 is an explanatory diagram schematically showing an outline of a document browsing block in the electronic file system device shown in FIG. 1;

FIG. 6 is an explanatory diagram showing a specific example of an original image and a postscript image in the electronic file system device shown in FIG. 1 and an image obtained by superimposing them.

7 is an explanatory diagram showing the principle of superimposed display of an original image and a postscript image in a document browsing block of the electronic file system device shown in FIG.

[Explanation of symbols]

100: Document management block, 200: Document registration block, 300: Supplementary explanation postscript block, 400: Document browsing block, 500: Network.

Claims (9)

[Claims] 1. A storage unit for converting document information into an electronic file for storage, a display unit for visually displaying the electronic file-converted document information, and a document information stored in the storage unit on the display unit A document search unit that searches for the document information, an additional unit that performs additional writing by hand with respect to the document information that is searched on the display unit, and that is displayed on the display unit; At the same time, the postscript management means for storing the postscript image in the storage means separately from the original document, and the postscript document information and the postscript image associated with the document information retrieved by the document retrieval means. Display control means for displaying on the display means in a state of being superimposed on each other. 2. The electronic file system device according to claim 1, wherein said display control means has a function of displaying a plurality of additional images superimposed on original document information. 3. The electronic file system apparatus according to claim 1, further comprising an additional image search unit that searches the additional image stored in the storage unit on the display unit. 4. The electronic file system apparatus according to claim 2, further comprising: a postscript image selection unit that selects a postscript image to be displayed in a state of being superimposed on the original document information on the display unit. 5. The additional writing means is a means for arranging a substantially transparent plate-like drawing input device on the display means, and for inputting a writing image by a drawing member on an input surface of the drawing input device. The electronic file system device according to claim 1, wherein 6. An information processing terminal comprising a plurality of information processing terminals connected to a network to constitute a client server system, wherein said information processing terminals constituting said server are provided with said storage means and said client terminals are constituted. 2. The electronic file system device according to claim 1, wherein document information is distributed to the user via a network. 7. An information processing terminal constituting the client, wherein the additional recording means is mounted on the information processing terminal, and the information processing terminal which constitutes the server transmits an additional image transmitted from the information processing terminal which constitutes the client via a network. 7. The electronic file system device according to claim 6, wherein the electronic file system device is managed collectively. 8. An information processing terminal constituting the client, comprising means for reading a document image on paper, converting the document image into document information, and transmitting the document information to the information processing terminal constituting the server via a network. The electronic file system device according to claim 6, wherein 9. The electronic file system device according to claim 6, wherein the document information is transmitted from an external system to the information processing terminal constituting the server via the network and stored in the storage unit.