JP2001175651A - Data processor and storage medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a data processor and a storage medium which shorten the operation time needed to process a file for the editing and printing of a document and mail transmission and improve the operation efficiency. SOLUTION: When setting an automatic function process to a folder 71, a CPU 2 sets various set values and data for the automatic function process selected according to an input indication, generates an automatic function process RAM, generates automatic function process RAMs 50 by folders including the automatic function process RAM in a RAM 5, and generates a subfolder 72 corresponding to the automatic function process RAM in a folder 71. To save a document in the folder 71, the automatic function process set for the document is executed.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a data processing apparatus and a storage medium for performing processing such as layout editing, printing, mail transmission, and the like in accordance with processing attributes defined for a folder, simply by storing files in the folder. .

[0002]

2. Description of the Related Art Hitherto, there has been known a data processing apparatus such as a personal computer or a word processor for performing processing such as creation and editing of a document, printing of the created document, and mail transmission. When creating a document in such a conventional data processing apparatus, the user first inputs and creates a solid document that does not include a layout element, and then activates a document editing function to create a document. On the other hand, the layout setting and editing of the character size, the format setting of the font and the like, the title position, the image insertion position, the position of the main / sub heading, and the like are performed and the completed document is created. Then, the document data is divided into predetermined folders and folders according to the type of the document, for example, notice, circulation, letter, etc., as a file.
Organized and saved.

[0003] When printing a created document, a print processing function is started up, a paper size, a paper direction, a print font, a print range, the number of copies are set, and the document is printed. I was Further, when sending a created document by mail, the mail sending function is started, the destination, the subject, etc. are set, and the document is sent by mail.

[0004]

However, in the above-described conventional data processing apparatus, every time a user edits, prints, or sends a mail, the user himself / herself starts up various functions and performs various setting operations. Has to be carried out, which requires a lot of work time and labor, and is very inefficient.

[0005] It is an object of the present invention to solve the above-mentioned problems by reducing the time required for file processing such as document editing, printing, mail transmission, etc. and improving the work efficiency, and a storage medium. It is to provide.

[0006]

According to the first aspect of the present invention,
For example, as shown in FIG. 1 or FIG. 2, storage means (for example,
Automatic function processing RAM 50 for each folder in RAM 5)
Storage means (for example, CPU 2, storage device 6, and storage medium 7) for storing a file in the folder, and processing according to a processing attribute defined in the folder for the file stored by the storage means And a processing unit (for example, CPU 2) for executing

According to the first aspect of the present invention, the storage means stores a folder having a predetermined processing attribute, and the storage means stores a file in the folder.
The processing unit executes a process on the file stored by the storage unit in accordance with a processing attribute defined in the folder.

Therefore, only by performing an operation of saving a file in a folder in which a predetermined processing attribute is determined,
Processing according to the processing attribute, for example, processing such as layout editing, printing, and mail transmission of a document can be executed. As a result, it is possible to reduce the work time required for processing such as document editing, printing, mail transmission and the like for the file, reduce the user's work labor, and improve the work efficiency.

[0009]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Hereinafter, an embodiment of a data processing apparatus according to the present invention will be described in detail with reference to FIGS. First, the configuration will be described.

FIG. 1 is a diagram showing a main configuration of a control system of a data processing apparatus 1 according to the present embodiment. In FIG. 1, a data processing device 1 includes a CPU 2, an input unit 3, a display unit 4, a RAM 5, a storage device 6, a storage medium 7, a printing unit 8, and a transmission control unit 9. , And a bus 10.

CPU (Central Processing Unit) 2
Expands an application program specified from various application programs corresponding to the data processing device 1 stored in the storage device 6 into a program storage area (not shown) in the RAM 5 and is input from the input unit 3. Various instructions or data are temporarily stored in the RAM 5, various processings are executed in accordance with the input instructions and the input data in accordance with the application programs stored in the storage device 6, and the processing results are stored in the RAM 5. , On the display unit 4. And RAM
The processing result stored in the storage device 5 is stored in a storage destination in the storage device 6 designated by the input unit 3.

When the CPU 2 executes the folder creation process (FIG. 11), the CPU 71 stores an automatic function process (various processes automatically executed for files such as documents (for example, a layout editing process, To set print processing and mail transmission processing)), an automatic folder creation processing (FIG. 12) is executed. At that time, a list of the automatic function processing is displayed by, for example, a pull-down menu.
One or more automatic function processes are selected according to an input instruction from the input unit 3 from among the automatic function processes displayed on the display unit 4 and displayed in a list, and various types of the automatic function processes related to the selected automatic function process are selected. The set values and data are set, and an automatic function processing RAM is created. Only when the same automatic function processing RAM as the created automatic function processing RAM is not set in the folder 71, the automatic function processing RAM 50 for each folder corresponding to the folder 71 including the automatic function processing RAM is stored in the RAM 5. And a sub-folder 72 corresponding to the automatic function processing RAM is created in the folder 71.

When saving a document in the folder 71 in which the automatic function processing is set, the CPU 2 determines whether or not a subfolder 72 in the folder 71 is designated. The automatic function processing corresponding to the specified sub-folder 72 is executed on the document data and saved. If the sub-folder 72 is not specified, the automatic function processing among the automatic function processings set in the folder 71 is performed. An automatic function process having a large number of execution processes is preferentially selected, executed on document data, and stored.

For example, when an automatic layout process is executed as the automatic function process, the CPU 2 sets various data (FIG. 10) set for the automatic layout process.
(A)), the layout of the document data is edited, and the edited document data is displayed on the display unit 4.
And the document data is stored in the folder 71 designated by the input.

For example, when a print process is executed as an automatic function process, the CPU 2 prints the print data according to various data set for the print process (see FIG. 10B). 8 is output.

For example, when a mail transmission process is executed as an automatic function process, the CPU 2 sets various data (FIG. 10C) set for the mail transmission process.
), The transmission control unit 9 transmits the document data to the mail transmission destination.

The input unit 3 includes a keyboard and a pointing device such as a mouse provided with cursor keys, numeric input keys, various function keys, and the like.
Output to The display unit 4 is a CRT (Cathode Ray Tub).
e) It is composed of a liquid crystal display screen or the like, and displays display data input from the CPU 2 (document data input from the input unit 3, document data including layout elements on which automatic layout processing has been executed).

A RAM (Random Access Memory) 5 is a C
When the PU 2 executes the various application programs, it forms a program storage area for expanding various data, and the CPU 2 executes the folder creation processing (FIG. 1).
1) When executing automatic folder creation processing (FIG. 12), document storage processing (FIG. 13), automatic function priority determination processing (FIG. 14), and the like, a memory area for developing data and the like is formed.

FIG. 2 is a diagram showing various memory areas formed in the RAM 5. As shown in FIG.
5, a folder-based automatic function processing RAM 50, a counter memory 5a, a pointer memory 5b, a work memory 5c, and the like are formed.

FIG. 3 shows an automatic function processing RAM for each folder.
It is a figure showing 50 data structures. As shown in FIG. 3A, the folder-based automatic function processing RAM 50 includes a folder name memory 51, a plurality of automatic function processing RAMs (automatic function processing RAM 1 (52), an automatic function processing RAM 2 (5)).
4)), a plurality of RAM counters (RAM1 counter 53, RAM2 counter 55, etc.), an end information memory 56, and the like.

The folder name memory 51 stores the name given to the corresponding folder, and stores an end information memory 56.
Stores information indicating the end of the process set in the corresponding folder. The RAM counters (RAM1 counter 53, RAM2 counter 55, etc.) store the number of times each automatic function processing RAM set for the folder has been used.

Automatic function processing RAM (automatic function processing RAM)
1 (52), automatic function processing RAM 2 (54)) stores various data relating to automatic function processing (layout editing, printing, e-mail transmission, etc.) set for a folder. 52), as shown in FIG.
a, a plurality of automatic function processing memories such as an automatic function processing 1 memory 52b and an automatic function processing 2 memory 52c, and an end information memory 52d. Similarly, the automatic function processing RAM 2
In (54), as shown in FIG. 3C, a sub folder name memory 54a, an automatic function processing 1 memory 54b, an automatic function processing 2 memory 54c, and an end information memory 54d are formed.

Sub-folder name memories 52a, 54a
Stores the names of subfolders for which automatic function processing is set, and stores the automatic function processing memories 52b and 52
c, 54b and 54c are various data (for example, for example) set to execute the set automatic function process.
When the automatic layout editing processing is set as the automatic function processing, the paper size, the paper direction, the font, the title position, the data set for the large / small heading position, the image position, and the like are stored. End information memory 52d, 54d
Stores end information indicating that the processing set in each of the automatic function processing RAMs 52 and 54 has ended.

When the CPU 2 executes the automatic function priority determination processing (FIG. 14), the counter memory 5a stores the folder-specific automatic function processing RAM 50 corresponding to the folder 71.
Of the automatic function processing RAMs (for example, the automatic function processing RAM1 (52) and the automatic function processing RAM2 (54)) included in the automatic function processing RAM.

When the CPU 2 executes the automatic function priority determination processing (FIG. 14), the folder-specific automatic function processing RAM 5 corresponding to the folder 71 is stored in the pointer memory 5b.
0 (for example, automatic function processing RAM 1 (52), automatic function processing RAM 2 (54))
Of these, the automatic function processing RAM with the largest number of executions, that is, the automatic function processing RAM with the pointer set
Is set.

The work memory 5c is a memory area for expanding various data when executing the various application programs and for storing various data such as input data.

The storage device 6 stores programs, data, and the like in advance, and has a configuration including a storage medium readable by a CPU, such as a magnetic optical recording medium or a semiconductor memory. This storage medium 7
It includes a portable medium such as a CD-ROM and a fixed medium such as a hard disk. The program, data, and the like stored in the storage medium 7 may be partially or wholly received from the transmission control unit 9 from a server or a client via a transmission medium such as a network line.
Further, the storage medium 7 may be a storage medium of a server constructed on a network. Further, the program may be configured to be transmitted to a server or a client via a transmission medium such as a network line and installed in these devices.

The storage medium 7 is processed by various application programs, folder creation processing programs, automatic folder creation processing programs, document storage processing programs, automatic function priority determination processing programs, and various processing programs corresponding to the data processing apparatus 1. The stored data and the like are stored.

Various data stored in the storage medium 7 are collected as a file, and the file is
As shown in FIG. 4, the files are classified by the folder 71, and are further classified, organized, and managed by the sub-folders 72 in the folder 71. The sub-folders 72 include, for example, those corresponding to the automatic function processing set for the folder 71.

FIG. 5 is a block diagram showing a specific example of the automatic function processing set in the subfolder 72 for the folder 71. In FIG. 5, for example, "notice"
If the automatic layout process and the automatic function process of the print process are set in the folder 71 named
A subfolder 72 named “automatic layout / print” is created in the folder 71.

In the case of the folder configuration shown in FIG. 5, the automatic function processing RAM 5 for each folder with respect to the "notification" folder 71 as shown in FIG.
0 is formed in the RAM 5. Folder name memory 51
Is set to "Notification" which is a folder name.
Then, as shown in FIG. 5, since there is only one set of automatic function processing, as shown in FIG. 6A, the set automatic function processing (1) is stored in the automatic function processing RAM 1 (52). Various data corresponding to automatic layout and print processing are set. For example, as shown in FIG. 6B, a subfolder name “automatic layout / print” is set in the subfolder name memory 52a in the automatic function processing RAM1 memory 52, and Is set to “automatic layout processing”. That is,
Various data related to “automatic layout processing” (FIG. 10
(See (a)) is set. Automatic function processing 2 memory 52
“Print processing” is set in c. That is, various data (see FIG. 10B) relating to the “print processing” are set.

For example, when a solid document is saved in an "automatic layout / print" subfolder 72 in an "information" folder 71 shown in FIG. 5, the document is automatically edited into a layout for information. Printed.
For example, as shown in FIG. 7A, when a solid document of “Notice of recruitment of baseball members” is saved in “Automatic layout / print” which is a subfolder 72 in “Notice” folder 71 shown in FIG. For example, as shown in FIG. 7 (b), the title “notice of recruitment of baseball members” is modified in bold, underlined, etc., and the issue date is “
Layout editing such as right alignment, insertion of images, and setting of top, bottom, left, and right margins for the issuer "Baseball manager XXXXX" is automatically executed, and printing of the layout edited document is also executed. You.

For example, as shown in FIG. 8, when a plurality of automatic function processes are set in the "notification" folder 71, a subfolder 72 ("") corresponding to each of the plurality of automatic function processes is set. Automatic layout / printing, automatic layout / mail transmission, etc.) are created.

In the case of the folder configuration as shown in FIG. 8, the folder-based automatic function processing RAM 50 for the folder 71 is provided with a plurality of automatic function processing RAMs (automatic function processing RAM 1 (see FIG. 9A)). 52), a configuration including the automatic function processing RAM 2 (54)) and a plurality of RAM counters. Automatic function processing RAM1 (52)
In FIG. 9, various data corresponding to the automatic function processing (automatic layout processing and print processing) set in the subfolder 72 “automatic layout / print” shown in FIG. 8 are set. For example, as shown in FIG. In the sub-folder name memory 52a, a sub-folder name “automatic layout / print” is set, and in the automatic function processing 1 memory 52b, various data related to “automatic layout processing” (FIG.
0 (a)) is set, and the automatic function processing 2 memory 52 is set.
c includes various data related to “print processing” (FIG. 10).
(B) is set.

The automatic function processing RAM 2 (54) has a subfolder 72 "automatic layout file" shown in FIG.
Various data corresponding to the automatic function processing (automatic layout processing and e-mail transmission processing) set to "e-mail transmission" are set. For example, as shown in FIG. The name “automatic layout / mail transmission” is set, and various data (see FIG. 10A) relating to the “automatic layout processing” are set in the automatic function processing 1 memory 54b, and the automatic function processing 2 memory 54c is set. Is set with various data (see FIG. 10C) related to the “mail transmission process”.

FIG. 10 shows each automatic function processing memory (automatic function processing 1 memory 52b, automatic function processing 2 memory 52c,
Automatic function processing 1 memory 54b, automatic function processing 2 memory 5
FIG. 4C is a diagram schematically illustrating various data related to each automatic function process set in (4c). FIG. 10A shows data set for the automatic layout processing, for example, “paper size”, “paper direction”, “font”, “title position”, “large / small heading position”, Data corresponding to “image position” and the like are stored.

For example, "paper size" includes "A4",
Data such as the paper size such as “B5” and the top, bottom, left and right margins of the paper are set. In the “paper direction”, a paper direction such as “vertical” or “horizontal” at the time of layout editing is set. In the “font type”, data such as a character font, size, and character modification is set, and in the “title position”, data such as a title arrangement position is set. In the “large / small heading position”, data such as the arrangement position of various headings is set. "Image position" contains the image data to be inserted,
And data such as the position where the image data is to be inserted.

FIG. 10B shows data set for the printing process, for example, "printer name",
Data corresponding to “print range”, “number of prints”, “print density”, “print direction” and the like are set. For example, the “printer name” is set with a printer name or the like used when executing the printing process.
The range for executing the printing process is set, the number of print copies is set in “number of prints”, and the “print density” is, for example, when the print density can be set by a printer. A level indicating the level is set. In the “printing direction”, the direction of a sheet at the time of printing is set.

FIG. 10C shows data set for the mail transmission process. For example, data corresponding to "mailer name", "destination", "subject" and the like are set. For example, "Mailer name" is the name of the e-mail software used to perform the e-mail sending process, "Destination" is the e-mail destination, and "Subject" is the e-mail setting. A subject to be sent, for example, when sending document data by mail as shown in FIG. 7, a subject such as "notice" or "recruitment of baseball members" is set.

As shown in FIG. 10, predetermined data may be automatically set as various data set in each automatic function processing memory for various automatic function processing. The configuration may be such that the user can set and change at any time. Further, when changing various data as shown in FIG. 10, the document data already stored in the folder 71 may be changed according to the change of the various data.

The printing unit 8 is composed of a printing device such as a printer, and print data (for example, an “automatic layout / printing” subfolder 7) input from the CPU 2.
2 are printed out based on various data set for the printing process as shown in FIG. 10B.

The transmission control unit 9 has a modem (MODEM: MO
dulator / DEModulator) or terminal adapter (T
A: Terminal Adapter) and controls communication with an external device via a communication line such as a telephone line or an ISDN line. The modem modulates the digital data processed by the CPU 2 into an analog signal in the frequency band of the telephone line in order to communicate with an external device such as a personal computer via the telephone line,
Further, the terminal adapter is a device for demodulating an analog signal input via a telephone line into a digital signal. The terminal adapter converts an existing interface into an ISDN in order to communicate with an external device such as a personal computer via an ISDN line. This is a device for converting to an interface corresponding to.

Next, the operation will be described. The folder creation process executed by the CPU 2 of the data processing device 1 will be described based on the flowchart shown in FIG. A program for realizing each function shown in this flowchart is stored in the storage medium 7 in the form of a program code readable by the CPU 2. Further, this program can be transmitted in the form of a program code via a transmission medium such as a network line.

For example, the input unit 3 causes the folder 71
Is input, and the folder 71 is
When a folder name (for example, "notification") is input (step S1), the CPU 2 sets whether or not to perform the automatic function processing using the folder 71 according to the input instruction (step S2).

Then, in step S2, the CPU 2
Determines whether or not automatic function processing is set (step S3), and if automatic function processing is set, executes automatic folder creation processing (see FIG. 12) (step S4). ), And terminate the process. If it is set not to perform the automatic function processing, the processing is terminated.

Next, the automatic folder creation process (FIG. 11; step S4) executed by the CPU 2 of the data processing device 1 will be described with reference to the flowchart shown in FIG. A program for realizing each function shown in this flowchart is stored in the storage medium 7 in the form of a program code readable by the CPU 2. Further, this program can be transmitted in the form of a program code via a transmission medium such as a network line.

If it is set to perform the automatic function processing in the folder 71 (step S3 in FIG. 11), for example, if the folder 71 is designated, the automatic function processing is performed.
For example, a list of automatic layout processing, print processing, mail transmission processing, and the like is displayed on the display unit 4 by a pull-down menu or the like. Then, in accordance with an input instruction from the input unit 3, the CPU 2 selects a process (a plurality of processes) to be set in the folder 71 from among the automatic function processes displayed on the menu or the like (step S41).

Next, the CPU 2 determines whether or not the automatic function processing has been selected (step S42). If the automatic function processing has been selected, the CPU 2 determines various setting values and data relating to the selected automatic function processing. Is input (step S43), the automatic function processing R is performed based on the set values and data.
An AM is created (step S44), and the process proceeds to step S45. If it is determined in step S42 that the automatic function process has not been selected, the process directly proceeds to step S45.

In step S45, it is determined whether or not the selection of the automatic function processing is completed. When the selection is completed, the process proceeds to step S46, and when the selection is not completed (for example, in step S42, the automatic function processing is selected). If it is determined that the automatic function processing has not been performed, or if another automatic function processing is selected, the flow returns to step S41, and the automatic function processing is selected again.

In step S46, if there is an automatic function processing RAM already set in the folder 71, the CPU 2 stores the automatic function processing RAM in step S4.
4 is compared with the automatic function processing RAM created. Next, based on the comparison result in step S46, the CPU 2 determines whether or not an automatic function processing RAM having the same processing as the automatic function processing RAM created in step S44 already exists (step S47). Terminates the processing, and if not, creates a sub-folder 72 corresponding to the automatic function processing RAM created in step S44, and creates a folder-based automatic function processing RAM including the automatic function processing RAM.
50 is created in the RAM 5 (step S48), and the process ends.

For example, in step S46,
When comparing the existing automatic function processing RAM with the automatic function processing RAM created in step S44, for example, even if both automatic function processing RAMs have the same automatic function processing (for example, automatic layout processing). If the set values (for example, paper size, paper direction, typeface, title position, large / small headline position, image position, etc.) set in the automatic function processing RAM are different, the processing is not considered to be the same, It is assumed that the RAM is a different automatic function processing RAM.

Next, the document storing process executed by the CPU 2 of the data processing device 1 will be described with reference to the flowchart shown in FIG. A program for realizing each function shown in this flowchart is stored in the storage medium 7 in the form of a program code readable by the CPU 2. Further, this program can be transmitted in the form of a program code via a transmission medium such as a network line.

First, the CPU 2 specifies the folder 71 in accordance with the input instruction input from the input section 3 (step S11). Then, the designated folder 71
It is determined whether or not the document has been stored in the file (step S1).
2) If the document is not stored, the process ends. For example, if the document is stored in the folder 71 specified in step S11 according to the document storage instruction, the specified folder 71 is stored in the folder. It is determined whether or not the folder 71 corresponds to the separate automatic function processing RAM 50 (step S13).

If it is determined in step S13 that the file does not correspond to the folder-specific automatic function processing RAM 50, the document is stored in the folder 71 as it is (step S18), and the process ends. Folder 71 corresponding to folder-based automatic function processing RAM 50
If the sub-folder 72 is specified, it is determined whether or not a sub-folder 72 for setting the automatic function processing corresponding to the folder 71 is specified (step S14). Step S as it is
Then, the process proceeds to step S16, where the function processing of the automatic function processing RAM corresponding to the designated subfolder 72 is executed.

If the sub-folder 72 is not designated in step S14, the automatic function priority determination processing (FIG. 14) is executed to give priority to the automatic function processing RAM.
Is determined (step S15), and the function processing of the determined automatic function processing RAM is executed (step S16).

Next, in step S16, the CPU 2 sets the value set in the RAM counter of the automatic function processing RAM corresponding to the executed automatic function processing in the automatic function processing RAM set in the folder-based automatic function processing RAM 50. Is updated by +1 (step S17), the document after the automatic function processing is stored (step S18), and the processing ends.

Next, the automatic function priority determination processing executed by the CPU 2 of the data processing apparatus 1 (FIG. 13; step S
15) will be described based on the flowchart shown in FIG. A program for realizing each function shown in this flowchart is stored in the storage medium 7 in the form of a program code readable by the CPU 2. Also,
This program can be transmitted in the form of a program code via a transmission medium such as a network line.

First, the CPU 2 determines the number of execution processes set in the counter memory 5a in the RAM 5,
The automatic function processing RAM set in the pointer memory 5b in M5 is reset (step S151). Then, the CPU 2 executes the automatic function processing RAM 5 for each folder.
The pointer is set to the first automatic function processing RAM among the automatic function processing RAMs set to 0, and the first automatic function processing RAM is set in the pointer memory 5b (step S152).

Then, the number of execution processes set in the RAM counter for the first automatic function process RAM set in the pointer memory 5b is obtained (step S).
153) The number of times of the processing is set in the counter memory 5a. Next, the CPU 2 moves the pointer to the next automatic function processing RAM (step S154). Then, the number of executions set in the RAM counter for the automatic function processing RAM where the pointer is currently set is obtained (step S155), and is compared with the number of executions set in the counter memory 5a (step S1).
56).

Then, the CPU 2 stores the number of execution processes acquired in step S155 in the counter memory 5a.
It is determined whether or not the number of execution processings is equal to or more than the number of execution processings set in the counter memory 5a (step S157).
The automatic function processing R where the pointer is currently set
AM is updated (step S158), the number of executions set in the counter memory 5a is updated to the number of executions set in the RAM counter for the automatic function processing RAM, and the process proceeds to step S159. If the number of execution processes acquired in step S155 is less than the number of execution processes set in the counter memory 5a, the process directly proceeds to step S159.

In step S159, the CPU 2 determines whether there is no next automatic function processing RAM, that is, whether the next is the end information of the folder-based automatic function processing RAM. If there is not the end information but the next automatic function processing RAM exists, the process returns to step S154, moves the pointer to the next automatic function processing RAM, and repeats the processing from step S155 to step S159. If it is the end information, the process ends. At the end of the process, the maximum number of executions is set in the counter memory 5a, and the automatic function processing RAM of the maximum number of executions is set in the pointer memory 5b.

As described above, the CPU 2
When the automatic function processing is set in the folder 71 when creating the folder 1, the list of the automatic function processing is displayed on the display unit 4 by, for example, a pull-down menu, and the like.
Among the automatic function processes displayed in the list, various setting values and data are set for the automatic function process selected in accordance with the input instruction, and an automatic function process RAM is created. Only when the same automatic function processing RAM as the created automatic function processing RAM is not set in the folder 71, an automatic function processing RAM 50 for each folder including the automatic function processing RAM is created in the RAM 5, and
Sub folder 72 corresponding to the automatic function processing RAM
Is created in the folder 71.

If a subfolder 72 in the folder 71 is specified when a document is stored in the folder 71 corresponding to the automatic function processing, the automatic function processing corresponding to the If the sub-folder 72 is not specified, the automatic function processing with the largest number of executions among the automatic function processing set in the folder 71 is preferentially selected and saved. Perform on a document.

Therefore, by selecting a desired automatic function process from among the automatic function processes listed on the display unit 4, the automatic function process can be set in the folder 71, and the document is stored in the folder 71. By simply performing an operation of saving, it is possible to automatically perform processing such as layout editing, printing, and mail transmission of document data corresponding to the purpose of the user. Therefore, it is possible to shorten the work time required for editing, printing, sending a mail, etc. of the document, reduce the work labor of the user, and improve the work efficiency.

Further, a plurality of different automatic function processes can be set for one folder 71, and different automatic function processes can be executed. Therefore, it is not necessary to increase the number of folders 71 unnecessarily. Organization and management becomes easier.

In consideration of the number of executions of the automatic function processing performed up to the previous time, the processing having a large number of executions can be preferentially selected and executed. In addition, it is not necessary to perform the operation, and further, the work effort of the user can be reduced, and the work efficiency can be improved.

In the above embodiment, automatic function processing such as automatic layout processing, print processing, and mail transmission processing is set for the folder 71. However, the present invention is not limited to this. But, for example,
Frequently performed tasks such as input of greetings and fixed phrases when inputting document data, input of issue date and issuer, etc.
1 may be registered and stored in the folder 71 so as to have a macro function for automatically executing the registered work.

The present invention is not limited to documents, and may perform automatic function processing such as automatic layout processing, print processing, and mail transmission processing for table data and the like. It can be changed as appropriate without departing from the scope.

[0069]

According to the first and ninth aspects of the present invention, a process corresponding to a processing attribute, for example, a process corresponding to a processing attribute, for example, is performed only by performing an operation of saving a file in a folder having a predetermined processing attribute. In addition, processing such as layout editing, printing, and mail transmission of a document can be executed. As a result, it is possible to reduce the work time required for processing such as document editing, printing, mail transmission and the like for the file, reduce the user's work labor, and improve the work efficiency.

According to the second aspect of the present invention, a desired arbitrary processing attribute can be set in a folder. Therefore, only by performing an operation of saving a file in a folder in which an arbitrary processing attribute is set, Processing corresponding to the purpose of the user can be performed.

According to the third aspect of the present invention, one or a plurality of processing attributes can be set in one folder.
There is no need to increase the number of folders unnecessarily, and data can be easily organized and managed.

According to the fourth aspect of the present invention, it is possible to preferentially execute a process corresponding to a frequently used process attribute.
Each time, there is no need for the user to select a process,
Work effort of the user can be reduced, and work efficiency can be improved.

According to the fifth aspect of the present invention, since only a plurality of different processing attributes can be set for one folder, a confusing state in which the same processing attribute is set for one folder a plurality of times. And the organization and management of documents by folders becomes easier.

According to the sixth aspect of the invention, the layout editing of the document in the file can be executed only by performing the operation of saving the file in the folder in which the processing attribute is determined. The work time required for the layout editing process can be reduced, the work effort of the user can be reduced, and the work efficiency can be improved.

According to the seventh aspect of the present invention, it is possible to specify a printing apparatus and a printing mode and execute a file printing process simply by performing an operation of saving a file in a folder in which a processing attribute is determined. Therefore, the work time required for the printing process for the file can be shortened, the work effort of the user can be reduced, and the work efficiency can be improved.

According to the eighth aspect of the present invention, by simply performing an operation of saving a file in a folder for which a processing attribute is determined, a mail destination can be designated and a mail transmission process of a file can be executed. In addition, the work time required for the mail transmission processing for the file can be shortened, the work effort of the user can be reduced, and the work efficiency can be improved.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a main configuration of a control system of a data processing apparatus 1 according to an embodiment to which the present invention is applied.

FIG. 2 is a diagram showing various memory areas formed in a RAM 5 of FIG.

3 is a diagram showing a data configuration of a folder-based automatic function processing RAM 50 of FIG. 2; FIG. 3A is a diagram showing the entire configuration of the folder-based automatic function processing RAM 50.
FIG. 3B is a diagram showing a data configuration of the automatic function processing RAM 1 (52), and FIG.
It is a figure showing the data composition of M2 (54).

FIG. 4 is a block diagram showing a folder configuration in a storage medium 7 of FIG.

FIG. 5 is a block diagram showing a specific example of an automatic function process set in a folder 71.

FIG. 6 is a diagram illustrating a specific example of a data configuration set in a folder-based automatic function processing RAM 50;

FIG. 7 is a diagram showing a specific example of document data processed in the present embodiment. FIG. 7A is a diagram illustrating a specific example of solid document data, and FIG. 7B is a diagram illustrating a specific example of document data that has been layout edited by automatic layout processing.

FIG. 8 is a block diagram showing a specific example of an automatic function process set in a folder 71.

FIG. 9 is a diagram showing a specific example of a data configuration set in a folder-based automatic function processing RAM 50;

FIG. 10 is a diagram schematically showing various data relating to each automatic function processing set in each automatic function processing memory. FIG. 10A is a diagram illustrating data related to an automatic layout process, FIG. 10B is a diagram illustrating data related to a print process, and FIG. 10C is a diagram illustrating data related to a mail transmission process. FIG.

FIG. 11 is a flowchart showing a folder creation process executed by the data processing device 1.

FIG. 12 is a flowchart showing an automatic folder creation process executed by the data processing device 1.

FIG. 13 is a flowchart showing a document storage process executed by the data processing device 1.

FIG. 14 is a flowchart showing an automatic function priority determination process executed by the data processing device 1.

[Explanation of symbols]

Reference Signs List 1 data processing device 2 CPU 3 input unit 4 display unit 5 RAM 5a counter memory 5b pointer memory 5c work memory 6 storage device 7 storage medium 8 printing unit 9 transmission control unit 10 bus 50 folder-based automatic function processing RAM 51 folder name memory 52 Automatic function processing RAM1 54 Automatic function processing RAM2 52a, 54a Subfolder name memory 52b, 52c, 54b, 54c Automatic function processing memory 52d, 54d, 56 End information memory 53 RAM1 counter 55 RAM2 counter 71 folder 72 subfolder

Claims (9)

[Claims] 1. A storage means for storing a folder in which a predetermined processing attribute is defined; a storage means for storing a file in the folder; and a processing defined in the folder for a file stored by the storage means. A data processing device, comprising: processing means for executing a process according to an attribute. 2. A data processing apparatus according to claim 1, further comprising setting means for setting a desired processing attribute in a folder of said storage means. 3. The data processing apparatus according to claim 1, wherein said setting means sets one or a plurality of processing attributes in one folder. 4. A processing apparatus according to claim 1, further comprising a selection unit that selects a frequently used processing attribute from a plurality of processing attributes set in one folder by said setting unit, wherein said processing unit is selected by said selection unit. 4. The data processing apparatus according to claim 3, wherein the processing attribute is preferentially executed. 5. When a processing attribute is set by the setting means, if there is a processing attribute already set, a comparing means for comparing the existing processing attribute with the processing attribute set this time is further provided. 5. The data processing apparatus according to claim 3, wherein the setting unit additionally sets only a processing attribute different from an existing processing attribute according to a comparison result by the comparing unit. 6. The processing attribute defined in the folder,
6. The data processing apparatus according to claim 1, further comprising a layout format for editing a document in the file. 7. The processing attribute defined in the folder,
6. Print information for printing the contents of a file, the print information including at least information for specifying a printing device and information for specifying a print mode. The data processing device according to any one of the above. 8. The processing attribute defined in the folder,
The mail transmission information for transmitting a file by mail, wherein the mail transmission information includes at least information for specifying a mail destination.
6. The data processing device according to any one of 5. 9. A storage medium storing a computer-executable program for processing document data, wherein the computer-executable program code for storing a folder in which predetermined processing attributes are defined; A computer-executable program code for storing a file in the folder; and a computer-executable program code for executing a process on the stored file in accordance with a processing attribute defined in the folder A storage medium storing a program including: