JP2001019127A - Data control system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a data control system unnecessitating an electronizing work of non-electronic data such as documents printed on paper and microfilms, enabling a clear document control and easy to search a storing place for non- electronic data. SOLUTION: In a conventional data control system intended for electronic data, non-electronic data is stored as it is in a storing container 5 without being electronized, information corresponding to a storing place is controlled by using an information control data base 151, the storing place for non- electronic data is displayed on a display 12 so as to specify the storing place for non-electronic data or the display is printed and an indicating lamp 50 provided on the storing container 5 storing non-electronic data is turned on.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a data management system for managing digitized data, and more particularly to a data management system capable of managing non-digitized data such as documents printed on paper and microfilms.

[0002]

2. Description of the Related Art In recent years, companies have gained ISO9000 series certification, and with this, document management and paperless use in companies have been promoted. One such approach is to create newly created drawings, forms, and other documents using computer programs such as CAD and spreadsheets, and record these on a magneto-optical disk, for example.

A magneto-optical disk storing such digitized data can be searched and read out in various situations by setting it in an autochanger device connected to a company LAN. It is convenient.

However, a problem in such an approach is the management of non-electronic data that has been created so far, that is, documents, microfilms, and the like printed on paper. Generally, these non-electronic data are read by a scanner,
After being converted into a format that can be handled by a general editing program by an OCR program as required, the data is stored on a magneto-optical disk.

[0005]

However, in the above-mentioned conventional approach, the work of digitizing non-electronic data one by one is required, and in a company having a huge amount of non-electronic data, this is a problem. An enormous amount of time and money had to be spent on the digitization work.

[0006] In addition, the utilization rate of documents created in the past is said to be about 30%, and there is a problem as to whether it is necessary to spend time and money for such digitization. . However, in the ISO 9000 series, past documents must be kept for a predetermined period of time, and therefore cannot be discarded unnecessarily.

[0007] The present invention has been made in view of such circumstances, and in a conventional data management system for digitized data, non-digitized data is stored in a storage or the like without being digitized. In addition, an object of the present invention is to provide a data management system that manages information corresponding to a storage location, thereby obviating the need for digitizing non-electronic data and performing clear document management.

Another object of the present invention is to superimpose the storage location on a sketch or the like on a display or print such a sketch so that the storage location of the non-electronic data is clarified. On the other hand, for example, by operating an indicator such as an indicator light provided in a holder for storing non-electronic data, a storage, or the like, it is easy to search for a storage location of the stored non-electronic data. To provide a management system.

[0009]

A data management system according to a first aspect of the present invention includes a first storage device (2) for storing digitized data and information associated with a storage location of the data corresponding to the digitized data. The second storage device (1
, 151) and the second storage device (15, 15).
In a data management system for managing a storage location of the digitized data based on the information stored in 1), information related to a storage location for storing the non-digitized data (A) is stored in the non-digitized data (A). And a third storage device (15, 151) for storing in association with the third storage device (15, 151).
Management means (10) for managing the storage location of the non-electronic data based on the information stored in (1).

A data management system according to a second aspect of the present invention is the data management system according to the first aspect, wherein the non-electronic data (A) or a display provided at a storage location for storing the non-electronic data (A). (50) and means (10) for operating a display (50) of non-electronic data (A) corresponding to the information based on the information stored in the third storage device (15, 151). It is further characterized by being provided.

[0011] A data management system according to a third aspect of the present invention is the data management system according to the first or second aspect of the present invention, based on the information stored in the third storage device (15, 151). Output means (12) for outputting a storage location of the digitized data (A).

A data management system according to a fourth aspect of the present invention includes a first storage device (2) for storing digitized data and a second storage device for storing information relating to a storage location of the data in association with the digitized data. A data management system that includes a storage device (15, 151) and manages a storage location of the digitized data based on information stored in the second storage device (15, 151). ) Or a display (50) provided in a storage location for storing the non-electronic data (A), and a third storage for storing information related to the storage location in association with the non-electronic data (A). Device (15, 151) and the third storage device (15, 15).
Means (1) for operating a display (50) of non-electronic data (A) corresponding to the information based on the information stored in (1).
0).

According to the present invention, there is provided a first storage device for storing data, and a second storage device for storing information relating to a storage location of the data in association with the data,
In a data management system for managing a storage location of the data based on information stored in a storage device, information related to a storage location for storing non-electronic data such as documents printed on paper and microfilms is stored. Since the database is managed (third storage device, management means) in the same manner as the conventional digitized data in association with the non-digitized data, the digitizing operation of the non-digitized data is not required, and clear document management is performed. Is possible.

By using such a system, it is also possible to realize distribution management in an automatic warehouse or the like. The non-electronic data to be managed in the present invention does not limit the form and shape of the media such as a document printed on paper, a photograph, and a microfilm. Further, the management target may be a storage location unit such as a storage for storing such non-electronic data, and it is desirable to set a unit according to the management target.

In addition, a display is provided directly in the non-electronic data or in a storage place such as a holder or a storage for storing the non-electronic data. When a search is performed, the corresponding display is operated, so that the search for the storage location of the non-electronic data becomes visually very easy.

The indicator can be realized by using various indicator lights and an electro-mechanical mechanism.

Further, since the storage location of the non-electronic data is output, the search for the storage location of the non-electronic data can be made easier by displaying it on a display or printing it using a printer. can do.

[0018]

DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described below in detail with reference to the drawings showing the embodiments. FIG. 1 is a block diagram showing a configuration of a data management system according to the present invention.

The data management system according to the present invention comprises a server computer 1, a disk autochanger device 2,
, A wireless communication device 4, a storage 5, and the like.

The server computer 1 includes a CPU 10 and an R
It comprises an AM 11, a display 12, a keyboard 13, a mouse 14, a hard disk device 15, a LAN communication interface 16, a wireless communication interface 17, and the like.

The CPU 10 controls each section of the server computer 1 connected thereto. RAM 11 is a CPU
Data generated during the processing of step 10 is temporarily stored.

The display 12 is composed of a CRT display, an LCD, a TFT, and the like.
Displays data recorded on the magneto-optical disk stored therein, data stored in the hard disk device 15, and the like. In the case where a display device of a touch panel type is used as the display 12, a keyboard 13 and a mouse 14, which will be described later, can be omitted.

The keyboard 13 and the mouse 14 are input means used, for example, when writing, editing, and searching data in the hard disk device 15.

The hard disk device 15 stores an information management database 151 in advance, and also manages various computer programs for performing search processing of data stored in the information management database 151, and also manages the execution of these computer programs. An operating system is installed. In addition, if the storage device is a nonvolatile storage device that can be read and written, the hard disk device 15 shown in FIG.
ndant Arrays of Inexpensive Disk) may be used.

The LAN communication interface 16 is a LAN
6 is connected to one node and the server computer 1
, Connected to other nodes of the LAN 6, and the disk autochanger device 2.

The wireless communication interface 17 controls data transmission to the storage 5 via the wireless communication device 4 connected thereto.

The disk autochanger device 2 stores a plurality of magneto-optical disks such as MOs and CD-RWs storing various data, and responds to requests from the server computer 1 or the client computers 3, 3,. The magneto-optical recording disk in which the corresponding data is stored is loaded into a drive device provided therein, and the data is read out.
The read data is transmitted to the request source.

The client computers 3, 3,...
Each is connected to a node of the LAN 6, and can read data stored in the disk autochanger device 2 and search for data via the server computer 1.

The wireless communication device 4 wirelessly transmits data provided from the CPU 10 via the wireless communication interface 17. In the data management device according to the present invention, the communication between the server computer 1 and the storage 5 may be wireless or wired, and may be configured to communicate via the Internet, for example. Also,
In the case of wireless communication, it is possible to use communication media such as electromagnetic waves, infrared rays, and light.

The storage 5 is a so-called cabinet provided with a plurality of drawer-shaped storage shelves, and stores various documents, non-electronic data A, A,... An indicator lamp 50 is provided on each of the storage shelves, and is turned on in response to receiving a corresponding signal from the wireless communication device 4.

FIG. 2 is a diagram showing an example of information stored in the information management database 151. As shown in FIG.
In the information management database 151, in addition to the information related to each digitized data stored in the magneto-optical disk stored in the disk autochanger device 2, the information management database 151 relates to each non-digitized data A stored in the storage 5. Information is stored. In FIG. 2, all the digitized data and the non-digitized data are illustrated.

Each related information is composed of a figure number, a storage location, and attribute information. In the case of digitized data, a file name composed of the figure number as the figure number, a drive and The directory and the like are registered. In the case of non-electronic data, the drawing number is registered as the drawing number, and the storage shelf number of the storage 5 is registered as the storage location.

The attribute information has the same contents for the digitized data and the non-digitized data, and a drawing name, a model name, a product number, a designer name, a manufacturer name, and the like are registered. Note that the content and form of the registration information described above are not limited in the present invention. Further, each registration information may be configured to be input from the keyboard 13 and the mouse 14 or the like, or may be configured to be registered from the client computer 3.

Further, the relevance between the respective data is also registered, and it is possible to search for desired data using the respective relevance. The associated data is, for example, not only the same kind of data exhibiting a predetermined relationship such as assembly drawing data and part drawing data, but also drawing data, specifications created by a word processor, and spreadsheets. It may be heterogeneous data such as experimental data and analysis data. Of course, association with non-electronic data, which is a feature of the present invention, is also possible.

The data management system according to the present invention is configured as described above. The information of the digitized and non-digitized data stored in the information management database 151 is retrieved on the server computer 1 by using a search program. Alternatively, the search can be performed on each client computer 3, and information indicating a storage location of data corresponding to the search result can be displayed or output. Will be described below.

FIG. 3 is a flowchart showing a data search process by the CPU 10 of the server computer 1 in the data management system according to the present invention. First, a search condition input using the keyboard 13 or the mouse 14,
The search condition received from the client computer 3 via the LAN communication interface 16 is received (step 1), the data stored in the information database 151 is searched based on the received search condition (step 2), and the search result is obtained. Is displayed on the display 12 or on the display of the client computer 3 if the search condition is from the client computer 3 (step 3).

Subsequently, data instructions are input or selected from the search results using the keyboard 13 or the mouse 14,
In addition, it receives the same data instruction from the client computer 3 in response to the instruction (step 4). Referring to the storage location information of the instruction data, whether the storage location is in the storage 5, that is, whether the storage location is non-electronic data,
Alternatively, it is confirmed whether or not the storage location is in the disk autochanger device 2, that is, whether the storage location is electronic data (step 5). If the storage location is non-electronic data, a signal based on the storage location information of the instruction data is transmitted. Wireless communication interface 1
7, the corresponding indicator lamp 50 is turned on (step 6), and the process is terminated.

On the other hand, if the data is digitized data in step 5, the data is read out from the disk autochanger device 2 based on the storage location information of the instruction data (step 7), and this processing ends.

It should be noted that, although the claims are provided with reference numerals for convenience of comparison with the drawings, the present invention is not limited to the configuration of the accompanying drawings.

[0040]

As described above in detail, in the data management system according to the present invention, the first storage device for storing data and the second storage device for storing information relating to the storage location of the data in association with the data. A data management system for managing a storage location of the data based on the information stored in the second storage device, wherein non-electronic data such as a document printed on paper and a microfilm is stored in the data management system. Since the information related to the storage location to be stored is associated with the non-electronic data and the database is managed (third storage device, management means) like the conventional electronic data, the non-electronic data is digitized. Work is unnecessary and clear document management is possible.

A display is provided directly on the non-electronic data or in a storage place such as a holder or a storage for storing the non-electronic data. When a search is performed, the corresponding display is operated, so that the search for the storage location of the non-electronic data becomes visually very easy.

Furthermore, since the storage location of the non-electronic data is output, the search for the storage location of the non-electronic data can be made easier by displaying it on a display or printing it using a printer. For example, the present invention has excellent effects.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration of a data management system according to the present invention.

FIG. 2 is a diagram illustrating an example of information stored in an information management database.

FIG. 3 is a flowchart showing a data search process by a CPU of a server computer in the data management system according to the present invention.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 Server 2 Disk autochanger device 5 Storage 10 CPU 15 Hard disk device 50 Indicator light 151 Information management database A Non-electronic data

 ──────────────────────────────────────────────────続 き Continuing on the front page (72) Inventor Shimamoto Ide 2-35 Jinmucho, Yao-shi, Osaka Inside Kubota Electronic Technology Center Co., Ltd. (72) Inventor Mitsuji Inoue 2-35 Jinmucho, Yao-shi, Osaka Stock (72) Inventor Hiroyuki Higashikubo 2-35 Jinbu-cho, Yao-shi, Osaka F-term (reference) 3F022 AA13 CC02 FF10 MM03 MM08 MM22 MM35 5B075 ND20 NR02 PP02 PP03 PP12 PP23 PQ02 PQ22 UU06

Claims (4)

[Claims] A first storage device (2) for storing digitized data and a second storage device (1) for storing information related to a storage location of the data in association with the digitized data.
, 151) and the second storage device (15, 15).
In a data management system for managing a storage location of the digitized data based on the information stored in 1), information relating to a storage location for storing the non-digitized data (A) is stored in the non-digitized data (A). And a third storage device (15, 151) for storing in association with the third storage device (1).
5. A data management system comprising: management means (10) for managing the storage location of the non-electronic data based on the information stored in (5, 151). 2. The non-electronic data (A) or a display (50) provided in a storage location for storing the non-electronic data (A), and the non-electronic data (A) stored in the third storage device (15, 151). 2. A data management system according to claim 1, further comprising means (10) for operating a display (50) of non-electronic data (A) corresponding to the information based on the information. 3. An output unit (12) for outputting a storage location of non-electronic data (A) corresponding to the information based on the information stored in the third storage device (15, 151). The data management system according to claim 1. 4. A first storage device (2) for storing digitized data, and a second storage device (1) for storing information related to a storage location of the data in association with the digitized data.
, 151) and the second storage device (15, 15).
In a data management system for managing a storage location of the digitized data based on the information stored in 1), the non-digitized data (A) or a display provided in a storage location for storing the non-digitized data (A) Device (50), a third storage device (15, 151) for storing information relating to the storage location in association with the non-electronic data (A), and a third storage device (15, 151). Means (10) for operating a display (50) of non-electronic data (A) corresponding to the information based on the stored information.