JP2000172581A - Electronic mail software - Google Patents

Abstract

PROBLEM TO BE SOLVED: To automatically transmit routine document mail and to surely transmit mail on a date on which it is required to transmit the mail by providing a routine document storage means and a means for notifying a user that it is a transmission scheduled date by voice or a dialog or the like. SOLUTION: A routine document is prepared and preserved in the routine document storage means 3, when the routine document is to be transmitted is specified and the date and time of transmitting the mail of the routine document are stored in the routine document storage means 3. Then, whether or not the date and time for which the routine document mail transmission date and time stored in the routine document storage means 3 are read from a routine document read means 4 and the present time match is judged. In the case that they match, in a mail generation means 8, the routine document stored in the routine document storage means 3 is read from the routine document read means 4 and the contents of the mail to be transmitted are prepared. A mail address stored in an individual information storage means 1 is read by an individual information read means 2 and the routine document to be transmitted is prepared.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to electronic mail software capable of automatically transmitting a standard document mail and notifying a user of a scheduled transmission date by voice or dialog.

[0002]

2. Description of the Related Art Currently, most e-mail software on the market has an address book function for storing personal names and e-mail addresses.

In order to send a new year's card e-mail using conventional e-mail software, a new year's card e-mail is created at the date and time when the new year's card must be sent, or the e-mail is sent in advance. The user has to manually read and send the saved New Year's card at the date and time when the user must send it.

[0004]

In the above conventional method,
The user must create the content of the New Year's card himself, remember the date and time when the user himself sends the mail, the person to send the mail, inadvertently forget the date when the mail must be sent, and send the mail There is a problem that it fails to do so.

SUMMARY OF THE INVENTION The present invention has been made in consideration of the above-mentioned conventional problems, and provides an electronic mail software which can automatically send a fixed form document mail and can surely send a mail on a deadline when the mail must be sent. The purpose is to provide.

[0006]

In order to achieve the above object, according to the present invention, a document in which a format such as a New Year's card, a hot summer greeting card, a Christmas card, etc. is fixed is stored in the system as a fixed document in advance. Document storage means;
Means for reading a document from the fixed form document storage means, mail generation means for generating an e-mail document from the read fixed form document, scheduled transmission date storage means for storing when to send each generated fixed form document mail, It is assumed that the e-mail software includes scheduled transmission date notifying means for notifying the user of the scheduled transmission date by voice, dialog, or the like.

According to the present invention, a fixed form document mail can be automatically transmitted, and the user can be notified of the scheduled transmission date by voice or dialog, and the mail must be transmitted. E-mail can be sent reliably on the due date.

[0008]

DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention according to claim 1 of the present invention provides a fixed form document storage means for storing a fixed form document, a means for reading a fixed form document from the fixed form document storage means, and an electronic mail from the read fixed form document. Mail creation means for generating documents of the same type, scheduled transmission date storage means for storing when to send each of the generated fixed form document emails, and notifying the user of the scheduled transmission date by voice, dialog, etc. E-mail software that has a scheduled transmission date notification means that allows the user to be notified of the scheduled transmission date by voice or dialog, and ensures that a fixed-form document e-mail must be sent on the due date. Has the effect of being able to.

According to a second aspect of the present invention, there is provided the electronic mail software according to the first aspect, wherein personal information storage means for storing an address of each individual, and a fixed form document mail generated from the fixed form document are transmitted. Equipped with scheduled sending date storage means for storing the date to be sent, and automatic mail sending means for automatically sending email, and when the scheduled sending date has been reached, it is possible to automatically send fixed-form document emails to be sent on that day This has the effect that the mail can be automatically transmitted on the date when the mail of the fixed form document must be transmitted to each individual.

[0010] According to a third aspect of the present invention, in the electronic mail software according to the second aspect, an item for checking whether or not each fixed form document is transmitted to each individual in the personal information storage means. Is added, and it is possible to select whether or not to send a fixed form document automatically. Judging whether or not to send it to each individual, it is possible to automatically send e-mail on the due date when e-mail must be sent It has the action of:

According to a fourth aspect of the present invention, in the electronic mail software according to the second aspect, an anniversary such as a birthday or a wedding anniversary is added to the personal information storage means.
The fixed form document for each anniversary is added to the fixed form storage means so that the fixed form mail for each individual can be automatically transmitted. It has the effect that mail can be automatically sent to each individual.

Hereinafter, embodiments of the present invention will be described with reference to the drawings. (Embodiment 1) FIG. 1 shows Embodiment 1 of the present invention.
A functional block diagram of the e-mail software according to the first embodiment of the present invention and a flowchart of the e-mail software according to the first embodiment of the present invention shown in FIG. 5 will be described.

As shown in the functional block diagram of FIG. 1, the electronic mail software according to the first embodiment has a personal name,
A personal information storage means 1 for storing personal information such as an address and a mail address, a personal information reading means 2 for reading personal information stored in the personal information storage means 1, and a format such as a New Year's card, a hot summer greeting card, and a Christmas card are determined. Fixed document storage means 3 for pre-storing the stored document as a fixed document, and fixed document reading means 4 for reading the document stored in the fixed document storage means 3
Date reading means 5 for reading the time of the system;
Date generating means 6 for obtaining the current time from the value read from the date reading means 5, and date checking means 7 for comparing the transmission time stored in the fixed form document storage means 3 with the current time.
A mail generating unit 8 for generating a mail to be transmitted from personal information and fixed form document information; and an alerting unit 9 for prompting the user that the time for transmitting the mail has come.

Next, a procedure up to transmission of a standard document mail by the electronic mail software will be described with reference to the flowchart of FIG.

In step S1, an event is waited for whether the user has selected to create a mail, the user has selected to send a mail, the user has selected to end the e-mail software, or the predetermined time interval has expired. And
If any of the events has been input, the process proceeds to S2.

In S2, it is determined whether or not mail creation has been selected. If the mail creation is selected, the process jumps to S4, and if not, shifts to S3.

In step S4, a standard document is created with a New Year's card, a summer greeting card, a Christmas card, and a Christmas card, and stored in the standard document storage means 3. When the standard document is created and transmitted in step S5, the standard document is specified. The date and time at which the mail of the fixed form document is transmitted is stored in the storage means 3, and the process returns to S1 for event waiting.

In S3, it is determined whether or not the event indicates that a predetermined time has come. If the event indicates that a predetermined time has come, the process jumps to S7; otherwise, the process shifts to S6.

In S7, the system time is read from the date reading means 5, and the current time is obtained by the date generating means 5.

In S8, it is determined whether or not the transmission date and time of the standard document mail stored in the standard document storage unit 3 matches the date and time read from the standard document reading unit 4 and the current time. If they do not match, the process returns to waiting for the event in S1, and if they match, the process proceeds to S9.

In step S9, the mail generating means 8 reads out the fixed document stored in the fixed document storage means 3 from the fixed document reading means 4 to create the contents of the mail to be transmitted, and stores the contents in the personal information storage means 1. The personal information reading means 2 reads out the mail address in question and creates a fixed form document to be transmitted. When the mail to be sent is ready, a dialog for instructing the user that there is mail to be sent is displayed, and the process returns to waiting for an event in S1.

In S6, it is determined whether or not mail transmission is selected by the user. If it is determined that mail transmission is selected, the process jumps to S11, and if not, the process proceeds to S10.

In S11, the mail created in S9 is transmitted, and the process returns to the event waiting in S1.

In S10, it is determined whether or not the end of the e-mail software is selected. If it is determined that the end is selected, the processing is ended. If it is determined that other than end is selected, the processing corresponding to the event is performed. And returns to S1 event waiting.

(Embodiment 2) Regarding Embodiment 2 of the present invention, a functional block diagram of the electronic mail software of Embodiment 2 of the present invention in FIG. 2 and electronic mail of Embodiment 2 of the present invention in FIG. This will be described using a flowchart in software.

As shown in the functional block diagram of FIG. 2, the electronic mail software according to the second embodiment has a personal name,
Personal information storage means 10 for storing personal information such as an address and a mail address, and personal information reading means 11 for reading personal information stored in personal information storage means 10
And a fixed form document storage means 12 for storing in advance a fixed format document such as a New Year's card, a hot summer greeting card, a Christmas card, and a fixed form reading means for reading out the document stored in the fixed form document storage means 12. 13, date reading means 14 for reading the time of the system, date generating means 15 for obtaining the current time from the value read from the date reading means 14, and transmission time and current time stored in the fixed form document storage means 12. Date checking means 16 for comparison, and mail generating means 17 for generating a mail to be transmitted from personal information and standard document information
And an automatic mail sending means 18 for automatically sending an email when the time to send the email comes.

That is, the e-mail software according to the second embodiment has the e-mail software according to the first embodiment provided with an automatic mail transmitting means 18 for automatically transmitting an e-mail when the time for transmitting the e-mail comes. It has features.

Next, the procedure up to transmission of a standard document mail by the electronic mail software will be described with reference to the flowchart of FIG.

In step S12, the process waits for an event whether the user has selected to create a mail, the user has selected to send a mail, the user has selected to end the electronic mail software, or the predetermined time interval has expired. If any one of the events is input, the process proceeds to S13.

In S13, it is determined whether or not mail creation has been selected. If the mail creation is selected, the process jumps to S15; otherwise, the process shifts to S14.

In step S15, a standard document is prepared by creating a New Year's card, a summer greeting card, a Christmas card, and the standard document storage unit 1.
In step S16, the time when the created standard document is to be transmitted is designated. As in step S15, the date and time at which the standard document mail is transmitted is stored in the standard document storage unit 12, and the process returns to step S12 to wait for an event.

In S14, it is determined whether or not the event indicates that a predetermined time has come. If the event indicates that a predetermined time has come, the process jumps to S17; otherwise, the process proceeds to S17.
Move to 20.

In S17, the system time is read from the date reading means 14, and the current time is obtained by the date generating means 15.

In S18, it is determined whether or not the transmission date and time of the standard document mail stored in the standard document storage unit 12 matches the date and time read from the standard document reading unit 13 and the current time. If they do not match, the process returns to waiting for the event in S12, and if they match, the process proceeds to S19.

In S19, the mail generating means 17 reads out the fixed form document stored in the fixed form document storage means 12 from the fixed form document reading means 13 to create the contents of the mail to be transmitted, and stores it in the personal information storage means 10. The personal information reading means 11 reads out the mail address entered, creates a fixed form document to be transmitted, automatically transmits the mail, and returns to S12 event waiting.

In S20, it is determined whether or not the end of the e-mail software is selected. If it is determined that the end is selected, the process is terminated. If it is determined that other than end is selected, the process corresponding to the event is performed. And returns to S12 event waiting.

(Embodiment 3) Regarding Embodiment 3 of the present invention, a functional block diagram of the e-mail software of Embodiment 3 of the present invention in FIG. 3 and electronic mail of Embodiment 3 of the present invention in FIG. This will be described using a flowchart in software.

As shown in the functional block diagram of FIG. 3, the electronic mail software according to the third embodiment stores a document such as a New Year's card, a hot summer greeting card, or a Christmas card in a fixed format as a fixed document in advance. A document storage unit 19, a fixed document reading unit 20 for reading a document stored in the fixed document storage unit 19, a personal information storage unit 21 for storing personal information such as an individual's name, address, and mail address; Fixed mail transmission selecting means 22 for designating a transmission destination, personal information reading means 23 for reading personal information stored in personal information storage means 21, date reading means 24 for reading system time, date reading means 24 Date generating means 25 for obtaining the current time from the value read from the Date checking means 26 for comparing the current time with the transmission time stored in the e-mail, mail generation means 27 for generating an e-mail for transmission from personal information and standard document information, and automatically when the time for e-mail transmission is reached. A mail automatic transmission unit 28 for transmitting a mail is provided.

That is, the e-mail software according to the third embodiment is characterized in that the e-mail software according to the first embodiment is provided with a standard mail transmission selecting unit 22 for designating a destination to which a standard document is to be transmitted. .

Next, the procedure up to transmission of a standard document mail by this electronic mail software will be described with reference to the flowchart of FIG.

In step S21, the process waits for an event whether the user has selected to create a mail, the user has selected to send a mail, the user has selected to end the e-mail software, or the predetermined time interval has expired. If any one of the events has been input, the process proceeds to S22.

In S22, it is determined whether or not mail creation is selected. If mail creation is selected, the process jumps to S24; otherwise, the process shifts to S24.

In step S24, a fixed-form document such as a New Year's card, a hot summer greeting card, a Christmas card, and the like, is prepared and stored in the fixed-form document storage unit 19.
In step S25, when to send the created standard document is specified, and in the same manner as in step S24, the date and time at which the standard document mail is transmitted is stored in the standard document storage unit 19. In S25, the standard mail transmission selection means 22 selects an address to which the standard document mail created in S24 is to be transmitted,
It returns to the event waiting of S21.

In S23, it is determined whether or not the event indicates that a predetermined time has come. If the event indicates that a predetermined time has come, the process jumps to S27. If not, the process proceeds to S27.
Move to 31.

In S27, the system time is read from the date reading means 24, and the current time is acquired by the date generating means 25.

In step S28, it is determined whether or not the transmission date and time of the standard document mail stored in the standard document storage unit 19 matches the date and time read from the standard document reading unit 20 and the current time. If they do not match, the process returns to the event waiting in S21, and if they match, the process proceeds to S29.

In step S29, the mail generating means 27 reads out the fixed document stored in the fixed document storage means 19 from the fixed document reading means 20 to create the contents of the mail to be transmitted, and stores the contents in the personal information storage means 21. The user selects an address to be sent from the mail address, reads out the form by the personal information reading means 23, creates a fixed form document to be sent, automatically sends an e-mail, and returns to S21 event waiting.

In S31, it is determined whether or not the end of the e-mail software is selected. If it is determined that the end is selected, the processing is ended. If it is determined that other than end is selected, the processing corresponding to the event is performed. Is performed, and the process returns to waiting for an event in S21.

(Fourth Embodiment) Regarding the fourth embodiment of the present invention, the functional block diagram of the e-mail software of the fourth embodiment of the present invention shown in FIG. 4 and the e-mail of the fourth embodiment of the present invention shown in FIG. This will be described using a flowchart in software.

As shown in the functional block diagram of FIG. 4, the electronic mail software according to the fourth embodiment stores a document such as a New Year's card, a hot summer greeting card, or a Christmas card in a fixed format as a fixed document in advance. A document storage unit 29, a fixed document reading unit 30 for reading a document stored in the fixed document storage unit 29, an anniversary setting unit 31 for setting an individual anniversary, an individual's name, address, mail address, etc. Personal information storage means 32 for storing personal information, personal information read means 33 for reading personal information stored in personal information storage means 32, date read means 34 for reading system time, and read from date read means 34 Date generating means 35 for obtaining the current time from the value obtained, and Date checking means 36 for comparing the transmission time with the current time, mail generation means 37 for generating a mail for transmission from personal information and fixed document information, and automatic transmission of a mail when the time for mail transmission is reached. The automatic mail sending means 38 is provided.

That is, the e-mail software according to the fourth embodiment is different from the e-mail software according to the first embodiment in that an anniversary setting means 31 for setting an individual anniversary, an individual's name, address, and e-mail address It is characterized by having a personal information storage means 32 for storing such personal information.

Next, a procedure up to transmission of a standard document mail by the electronic mail software according to the fourth embodiment will be described with reference to the flowchart of FIG.

At S32, the process waits for an event whether the user has selected to create a mail, the user has selected to send a mail, the user has selected to end the e-mail software, or the predetermined time interval has expired. If any one of the events is input, the process proceeds to S33.

In S33, it is determined whether the personal information setting has been selected. S when personal information setting is selected
Jump to step S34, otherwise proceed to step S35.

In S34, an anniversary such as a birthday or a wedding anniversary is set for each individual stored in the personal information storage means 32, and the process returns to waiting for an event in S32.

In S35, it is determined whether or not mail creation has been selected. If the mail creation is selected, the process jumps to S37; otherwise, the process shifts to S36.

In step S37, a standard document is created with a New Year's card, a summer greeting card, a Christmas card, and the standard document storage unit 2.
9 and return to S32 for event waiting.

In S36, it is determined whether or not the event indicates that a predetermined time has come. If the event indicates that a predetermined time has come, the process jumps to S38; otherwise, the process proceeds to S38.
Move to 42.

In S38, the system time is read from the date reading means 34, and the current time is obtained by the date generating means 35.

In S39, it is determined whether or not the transmission date and time of the standard document mail stored in the standard document storage unit 29 matches the date and time read from the standard document reading unit 30 and the current time. If they do not match, the process returns to the event waiting in S32, and if they match, the process proceeds to S40.

In S40, the mail address stored in the personal information storage means 32 is stored in the personal information reading means 33.
To obtain the address to send the mail.

In step S41, the mail generating means 37 reads the fixed form document stored in the fixed form document storage means 29 from the fixed form document reading means 30 and creates the contents of the mail to be sent, and sends the automatically created mail. Then, the process returns to waiting for an event in S32.

In S42, it is determined whether or not the end of the e-mail software is selected. If it is determined that the end is selected, the process is terminated. If it is determined that other than end is selected, the process corresponding to the event is performed. Is performed, and the process returns to the event waiting in S32.

[0064]

As is clear from the above description, the e-mail software of the present invention can create a mail of a fixed form document such as a New Year's card, a hot summer greeting card, a Christmas card, etc., and send the mail in advance. Check the set time and the current time, and if the scheduled date for sending the email matches the current time, notify the user that it is the scheduled date for sending the email, so that you do not forget to send the email It is easy to prevent, and the effect is great.

[Brief description of the drawings]

FIG. 1 is a functional block diagram of electronic mail software according to a first embodiment of the present invention.

FIG. 2 is a functional block diagram of an e-mail software according to a second embodiment of the present invention.

FIG. 3 is a functional block diagram of an e-mail software according to a third embodiment of the present invention.

FIG. 4 is a functional block diagram of an e-mail software according to a fourth embodiment of the present invention.

FIG. 5 is a flowchart in the electronic mail software according to the first embodiment of the present invention.

FIG. 6 is a flowchart in the electronic mail software according to the second embodiment of the present invention.

FIG. 7 is a flowchart in the electronic mail software according to the third embodiment of the present invention.

FIG. 8 is a flowchart in the electronic mail software according to the fourth embodiment of the present invention.

[Explanation of symbols]

 REFERENCE SIGNS LIST 1 personal information storage means 2 personal information reading means 3 fixed document storage means 4 fixed document reading means 5 date reading means 6 date generating means 7 date checking means 8 mail generating means 9 alert means

Claims (4)

[Claims] 1. A fixed form document storage means for storing a fixed form document;
Means for reading a fixed form document from the fixed form storage means;
E-mail creating means for generating an e-mail document from the read fixed-form document, scheduled sending date storage means for storing when to send each of the generated fixed-form document emails, E-mail software, comprising: a scheduled transmission date notifying means for notifying the user of the scheduled transmission date by voice or dialogue. 2. A personal information storage means for storing an address of each individual; a scheduled transmission date storage means for storing a date on which each fixed form document mail generated from a fixed form document is to be transmitted; 2. The electronic mail software according to claim 1, further comprising transmission means, wherein when a scheduled transmission date is reached, a fixed form document mail to be sent on that date can be automatically transmitted. 3. The personal information storage means further comprises an item for checking whether or not each fixed document is transmitted to each individual, and it is possible to select whether to automatically transmit the fixed document. 3. The e-mail software according to claim 2, wherein 4. An anniversary, such as a birthday or a wedding anniversary, is added to the personal information storage means, a fixed form document for each anniversary is added to the fixed form storage means, and a personalized fixed form mail can be automatically transmitted. 3. The electronic mail software according to claim 2, wherein: