JP2000020626A - Reservation system and reservation information notifying method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To save the labor of recording of reservation confirmation information by a user and to improve convenience by saving the handling time of contacting other prospective attendants. SOLUTION: In a conference room reservation system, when a conference server receives reservation data, it registers it in a data base (a step S603) and transmits a notice of conference to the electronic mail addresses of conference attendants included in the information by way of a mail server, on the basis of the information (a step S605).

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a reservation system for reserving a conference room or the like, and a reservation information notification method.

[0002]

2. Description of the Related Art Conventionally, a system for electronically managing the reservation status of a conference room or the like has been used. When such a system is used, the reservation is confirmed by displaying the contents of the reservation directly to the reservation person at the time of reservation.

[0003]

However, in the above-mentioned conventional example, the reservation person must hold the reservation confirmation information by writing the contents of the reservation confirmation on paper or the like.
In addition, the reservation person notified the other participants directly. Also, the agenda and the notice of the event had to be prepared as documents and distributed to the reservations themselves.

[0004] The present invention has been made in view of the above conventional example, and eliminates the need for the user to record or store the reservation confirmation information, and saves the trouble of contacting other conference attendees with convenience. The purpose is to improve.

[0005]

A registration means for receiving and registering reservation information, and a notice for creating a reservation notice based on the reservation information and transmitting the notice to a sender of the reservation information A reservation system comprising:

[0006] Alternatively, there is provided a registration step of receiving reservation information and registering it, and a notifying step of creating a reservation notice based on the reservation information and transmitting it to a sender of the reservation information. A method for notifying reservation information, characterized in that:

[0007] Alternatively, a registration step of receiving reservation information and registering the same by a computer, and a notifying step of generating a reservation notice based on the reservation information and transmitting the notice to a sender of the reservation information. And a computer readable storage medium storing a computer program for realizing the above.

[0008]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Hereinafter, a conference room reservation system according to an embodiment of the present invention will be described in detail with reference to the drawings.

A conference room reservation system 1 according to the present embodiment, as shown in FIG. 1, has a mail server 9 connected to a bus-like network 3 and having a multipoint connection function and a conference room reservation function. , K (K is a natural number) user terminals 4 to 7 are implemented on a network. The network 12
A public telephone line network, a network such as ISDN, or the Internet and a combination thereof may be used. Also,
As long as the mail server can send and receive mail data,
It may be outside the system.

As shown in FIG. 2, the conference server 2
It comprises a personal computer 45, a display 42, a keyboard 43, and a mouse 44. The personal computer 45 can be replaced with a workstation, a large-sized computer, or a multipoint connection dedicated device. The display 42 and the keyboard 4
3. The mouse 44 may not be provided.

FIG. 3 is a block diagram schematically showing the internal configuration of the personal computer 45.

The communication control unit 501 has a network interface, and exchanges various data with the network 3 via the network interface.

The CPU 502 has a ROM 503 or an R
By executing the program stored in AM 504,
In addition to controlling the entire apparatus, a conference reservation service is provided according to a procedure described later. Also, the memory control unit 506
Non-volatile memory (hard disk, CD, etc.) 50
5 and the RAM 504 to exchange data and programs.

The image data sent from the display control unit 509 is displayed on the display 42. Further, the display control unit 42 appropriately performs processing according to the type of the display device.

Codec 510 encodes audio data /
Perform decryption. The codec 511 performs encoding / decoding of image data. The operation control unit 512 includes the keyboard 43
And the mouse 44 are connected.

Each of the above blocks is a system bus 50
7, connected by a data bus 508. According to this configuration, a desired image can be created and displayed on the display 42, a desired program such as a conference room reservation can be executed, and the keyboard 43, the mouse 44, or other connected to the network 3 can be executed. Necessary data can be input from a personal computer.

FIG. 4 shows a conference room reservation input format. In this embodiment, this format is held on the client side, but it is held on the server side, downloaded to the client side, or converted to an HTML format via a WWW server.
It may be displayed on the client as an L document. In the figure, F401 is a conference room name input field.
Is a reservation name input field, F403 is a reservation date input field, F404 is a conference start time input field, F
Reference numeral 405 denotes a conference end time input field, F406 denotes a reservation person e-mail address input field, F407 a conference attendee input field, F408 a conference holding notification input form field, and F409 denotes a reservation information transmission button.
The conference room reservation person inputs data as needed in each of the fields F401 to F408, and then presses a transmission button, so that the data input in this form is transmitted to the conference server 2. In the conference server 2, reservation data is created from the received conference room reservation processing program and registered in the reservation information database.

FIG. 5 shows a display format when the reservation person or the prospective participant receives the conference room reservation confirmation mail data converted from the conference room reservation data. In the figure, F5
01 is a transmission destination, which is a citation field from F406 and F407. F502 is a source mail address from F402 and F406.
3 is from F402, the conference holding date and time field F504 is from F403 to F405, and the conference room name field is F505.
Is from F401, and the proceedings content field F506 is F40.
8, respectively. Other text was added by the conference server or mail server.

Upon receiving the conference room reservation data shown in FIG. 4, the conference room reservation system creates reservation information and then stores data corresponding to each field in FIG.
01 is transmitted as an e-mail to each mail address. In the personal computer etc. that received it,
The necessary text is supplemented and displayed in a format as shown in FIG. Alternatively, the conference server 2 may create a text in a format as shown in FIG. 5 and transmit it to each address in the F501 field.

The operation of the system according to the present embodiment having the above configuration will be described below with reference to the flowchart of FIG.

First, when the process is started in step S601, the process proceeds to step S602.
Then, it is determined whether or not the reservation data has been received from the client triggered by the transmission button of F409, and if received, the process proceeds to step S603. In step S603, the received data is registered in the reservation information database held by the conference server 2, Proceed to step S604. However, if an attempt is made to reserve a conference room that has already been reserved, a necessary procedure for the reservation is performed in this step, such as notifying the reservation person. In step S604, the received reservation data is converted into mail format data including each field in FIG. 5, and the process proceeds to step S605. In step S605, the data in the mail format is sent to the mail server, and the mail sending process is sent to the mail server.
The process proceeds to step S606 and ends. The mail server transmits the mail to the designated destination based on the mail transmission request received from the conference server.

According to this system, the reservation person can confirm the reservation information by referring to the received e-mail as necessary in order to receive the reservation information as an e-mail. In addition, since the reservation information is also notified to the conference participants by e-mail, it is not necessary for the subscriber to notify each participant of the location, time, and contents of the conference.

In this embodiment, the reservation of a conference has been described. However, the present invention is not limited to a conference room, but can be applied to a system for reserving resources used by a large number of people. In this case, an attribute representing the resource is input instead of the conference room name field input in FIG.

[0024]

[Other Embodiments] Even if the present invention is applied to a system including a plurality of devices (for example, a host computer, an interface device, a reader, a printer, etc.), an apparatus (for example, a copying machine) Machine, facsimile machine, etc.).

An object of the present invention is to provide a storage medium storing a program code of software for realizing the functions of the above-described embodiment, for example, a program of the procedure of FIG. The computer (or CPU or MPU) reads and executes the program code stored in the storage medium.

In this case, the program code itself read from the storage medium realizes the functions of the above-described embodiment, and the storage medium storing the program code constitutes the present invention.

As a storage medium for supplying the program code, for example, a floppy disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD
-R, a magnetic tape, a nonvolatile memory card, a ROM, or the like can be used.

When the computer executes the readout program code, not only the functions of the above-described embodiment are realized, but also the OS (Operating System) running on the computer based on the instruction of the program code. ) Performs part or all of the actual processing, and the processing realizes the functions of the above-described embodiments.

Further, after the program code read from the storage medium is written into a memory provided in a function expansion board inserted into the computer or a function expansion unit connected to the computer, based on the instructions of the program code, The case where the CPU of the function expansion board or the function expansion unit performs part or all of the actual processing, and the function of the above-described embodiment is realized by the processing.

[0030]

As described above, according to the present invention, the necessity of recording or storing the reservation confirmation information by the user can be eliminated, and the convenience of contacting other prospective participants can be reduced. The purpose is to let them.

[0031]

[Brief description of the drawings]

FIG. 1 is a schematic configuration diagram for realizing a conference system.

FIG. 2 is a schematic configuration diagram illustrating a conference server.

FIG. 3 is a block diagram showing a schematic internal configuration of a computer of the conference server.

FIG. 4 is an input format of a conference room reservation.

FIG. 5 is a display format of conference room reservation confirmation mail data.

FIG. 6 is a flowchart showing the operation of the conference server.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 Conference system 2 Multipoint connection server 3 Network 4-7 Client terminal 9 Mail server 42 Display 43 Keyboard 44 Mouse 45 Personal computer

Claims (8)

[Claims] A registration unit that receives reservation information and registers the reservation information; and a notification unit that creates a reservation notification based on the reservation information and transmits the reservation notification to a sender of the reservation information. A reservation system characterized by the following. 2. The apparatus according to claim 1, wherein the reservation information includes destination information for transmitting the reservation notification, and further comprising a second notifying unit for transmitting the reservation notification to a destination corresponding to the destination information. The reservation system according to 1. 3. The reservation system according to claim 1, further comprising a transmission unit that creates and transmits the reservation information. 4. The reservation system according to claim 2, wherein the reservation information includes a document created by a reservation person, and the second notification unit transmits a reservation notification including the document. 5. A registration step of receiving reservation information and registering the same, and a notification step of creating a reservation notice based on the reservation information and transmitting the notice to a sender of the reservation information. A method for notifying reservation information, characterized in that: 6. The reservation information includes destination information for transmitting the reservation notification, and further comprising a second notification step of transmitting a reservation notification to a destination corresponding to the destination information. 5. The reservation information notification method according to 5. 7. The reservation information notice according to claim 6, wherein the reservation information includes a document created by a reservation person, and the second notification step transmits a reservation notice including the document. Method. 8. A registration step of receiving reservation information and registering the same by a computer, and a notifying step of creating a reservation notice based on the reservation information and transmitting the notice to a sender of the reservation information. And a computer readable storage medium storing a computer program for realizing the above.