CN1510617A - Accounts receivable managing system and method - Google Patents
Accounts receivable managing system and method Download PDFInfo
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- CN1510617A CN1510617A CNA021603995A CN02160399A CN1510617A CN 1510617 A CN1510617 A CN 1510617A CN A021603995 A CNA021603995 A CN A021603995A CN 02160399 A CN02160399 A CN 02160399A CN 1510617 A CN1510617 A CN 1510617A
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Abstract
A payable funds on account administrating system and method thereof can obtain the purchasing information and the payment information of an enterprise and automatically do the corresponding payable funds on account processing operation. The system comprises a database server for storing the information of the payable funds on account of the enterprise; an application server connected to the database server for accessing and processing the information stored in the database, obtaining the purchasing information, the purchasing delivery information and the payment information through a network and performing the corresponding payable funds on account processing operation; a plurality of users' computers connected to the application server through a network. Using the payable funds on account administrating system and method thereof, an enterprise can automatically do the automatic payable funds on account processing operation of its relative purchasing behavior and automatically generate the relative trade accounting reports.
Description
[technical field]
The present invention relates to a kind of account payable management system and method, refer to especially a kind of can be according to procurement information and payment information account payable management system and the method that account payable handles of being correlated with automatically.
[background technology]
The management of account payable directly has influence on the commercial credit of an enterprise and the utilization factor of fund thereof.Reasonably the account payable management method can reduce unnecessary fund loss, the cost of control financial management, thus improve fund utilization rate.The current computer approach that relates to the account payable management has a variety of, and major part concentrates on the reasonable record keeping of account payable, the aspects such as automatic processing of accounting entry.Such computer approach mainly is to be workload that reduces artificial record keeping and contingent mistake, can not reach reasonable management and the purpose of controlling enterprise's account payable.
Existing account payable manage system belongs to an independently module of financial system mostly, generally is not associated with the infosystem of enterprise procurement and stock's arrival, needs manually filter and process the enterprise procurement data.In addition, have the behavior of many more complicated in the enterprise procurement operation, as returning goods, purchase discount etc., existing account payable management system is difficult to this type of operation is handled automatically.
China national Department of Intellectual Property is in disclosed CN1357849 patent on July 10th, 2002, name is called " method of credit paying ", it discloses a kind of account payable method of payment, can allow the user from ordering conditioned disjunction by selecting to carry out the payment management of account payable.
The account payable management method that this China CN1357849 patent is disclosed offers user's multiple choices and carries out the account payable management, but its most of operations all need manually be operated, in addition, this method can not be carried out unified management to account payable in conjunction with the enterprise procurement infosystem.
[summary of the invention]
Fundamental purpose of the present invention is to provide a kind of account payable management system and method, can obtain enterprise procurement information, buying arrival information and buying payment information and carry out corresponding account payable processing operation automatically.
Another object of the present invention is to provide a kind of account payable management system and method, it can carry out automatically, and enterprise procurement is returned goods and the account payable of buying discount is handled, and auto convert account payable and generation respective transaction accounting entry.
The present invention discloses a kind of account payable management system, can handle enterprise's account payable automatically according to the enterprise procurement situation.This account payable management system comprises a database server, is used to store enterprise's account payable data; One application server, this application server is connected with this database server, and is addressable and handle the data be stored in this database server, and this application server comprises: a data acquisition module is used to obtain the data of external system; One procurement information administration module is used to manage purchase order information, and this purchase order information is to be obtained from external system by the data acquisition module; Module is confirmed in one buying, can confirm the execution of purchasing operation according to the buying arrival information; One return of goods operation module is used for the operation of the management buying return of goods; One bill payment information management module is used for management buying payment information; One Payment Amount and day of payment computing module can calculate the amount of money and the date of payment that buying is dealt with automatically according to the purchase order information that the procurement information administration module is obtained; One account payable administration module is used for the account payable data of managed storage in database server; One accounting record keeping operation module can be upgraded situation according to account payable and generate relevant accounting entry automatically; A plurality of client computer are connected with this application server by a network, and this client computer can see through application server access and handle the data of storing in this database server.
The present invention discloses a kind of account payable management method, can handle enterprise's account payable automatically according to the enterprise procurement situation.This account payable management method may further comprise the steps: buying arrival and the acceptance information of (a) obtaining a purchase order; (b) gather relevant account payable and produce schedule of accounts payable according to this buying acceptance information and this purchase order information; (c) confirm whether to have advance payment according to the payment information of this purchase order; (d) if advance payment is arranged, from account payable, write off advance payment; (e) if after not having advance payment or advance payment and being write off, confirm whether to have sales discount according to purchase order information; (f), from account payable, write off the sales discount volume if sales discount is arranged; (g), whether have to return goods according to buying return of goods validation of information and take place if after not having sales discount or sales discount and being write off; (h), write off the return of goods according to buying return of goods information and withhold if having to return goods takes place; (i) write off the information updating schedule of accounts payable according to account payable; (j) obtain the terms of payment and the date of expiry information of this purchase order according to purchase order information; (k) calculate the amount payable and the day of payment automatically according to the terms of payment and the date of expiry information of purchase order; (l) this amount payable and day of payment information are passed to treasurer's department; (m) obtain the bill payment information of this time buying; (n) generate the relationship trading accounting entry.
By account payable management system of the present invention and method, enterprise can carry out the account payable processing automatically according to buying and payment information, and can handle the account payable operation of returning goods and purchasing discount automatically.
[description of drawings]
Fig. 1 is the operation environment figure of account payable management system of the present invention and method.
Fig. 2 is the functional block diagram of application server of the present invention.
Fig. 3 is that account payable of the present invention generates operation process chart automatically.
Fig. 4 is the account payable of the present invention operation process chart of carrying down.
[embodiment]
Consulting Fig. 1, is the operation environment figure of account payable management system of the present invention and method.This operation environment comprises a database server 3, one application servers 2 and a plurality of client computer 1.This database server 3 is used to store enterprises account payable relevant information.This application server 2 can be by a network 4 visit one procurement management system 5, an inventory management system 6 and ticket management system 7.This procurement management system 5 is used for storage and management enterprise procurement information, comprises contents such as dealing purchase records, procurement value, the terms of payment and the day of payment.This inventory management system is used for storage and management enterprise stock and buying is received or return of goods information.Ticket management system 7 is used for storage and management enterprise bill payment information.This client computer 1 is placed in the user place of this system, and they can be by network 4 these application servers 2 of visit, and can be stored in data in this database server 3 by this application server access and editor.Described network 4 can be the Internet (Internet), also can be an Intranet (Intranet).
As shown in Figure 2, be the functional block diagram of application server of the present invention.This application server 2 comprises a data acquisition module 200, a procurement information administration module 202, a buying affirmation module 204, a return of goods operation module 206, a bill payment information management module 208, a Payment Amount and day of payment computing module 210, an account payable administration module 212, an accounting record keeping operation module 214 and an enquiry module 216.
Wherein, this data acquisition module 200 is used for from the relevant data of external information system acquisition, and its retrievable external information system documentation comprises the enterprise procurement data that is stored in the procurement management system 5, the enterprise's Payment Information that is stored in stock and buying arrival or the return of goods data in the inventory management system 6 and is stored in ticket management system.
Procurement information administration module 202 is used to manage the purchase order information of obtaining from procurement management system 5, comprises contents such as buying object, procurement value, the terms of payment and the day of payment.
Buying confirms that module 204 is used to confirm the execution of enterprise procurement operation, and its buying arrival information that obtains from inventory management system 6 according to data acquisition module 200 confirms whether a certain buying is finished.If the goods of a certain buying arrives and checks and accepts, then can confirm the account payable of this buying.
Return of goods operation module 206 is used for the operation of the management buying return of goods, and it can carry out corresponding operation according to the buying return of goods information of inventory management system 6, for example return goods related reimbursement and indemnity operation etc.
Bill payment information management module 208 is used for managing the payment information of obtaining from ticket management system 7, comprises the advance payment information of buying.
Payment Amount and day of payment computing module 210 are used for calculating the amount of money and the date of payment that buying is dealt with automatically, procurement contract is often attached the terms of payment, certain discount that gives for payment early, for example 20 prompt cash give 2% contents such as cash discount, and Payment Amount and day of payment computing module 210 can be according to the payment amount and the days of payment of the terms of payment and automatic calculating optimum of date of expiry.
Account payable administration module 212 is used for management enterprise account payable information.When inventory management system 6 confirms to check and accept goods, when confirming that promptly purchase behavior takes place, account payable administration module 212 is confirmed the account payable of this buying automatically, and when the return of goods or discount generation, account payable administration module 212 can correspondingly upgrade the account payable relevant informations.
Accounting bookkeeping operation module 214 is used for producing automatically the transaction accounting entry, and it can generate corresponding accounting entry automatically according to the renewal of 212 pairs of account payable data of account payable administration module.
Fig. 3 is that account payable of the present invention generates operation process chart automatically.At first, the buying of application server 2 affirmation module 204 is obtained the buying acceptance information (step S310) of inventory management system 6.Afterwards, account payable administration module 212 gathers account payable automatically and produces schedule of accounts payable (step S312) according to buying acceptance information and corresponding purchase order information.Schedule of accounts payable comprises all remittances for the proceeds that relate to this time buying, as contents such as trade account payable, taxes payable.According to schedule of accounts payable, account payable administration module 212 produces voucher payable automatically as payment voucher (step S314).Afterwards, bill payment information management module 208 confirms according to the related data in the ticket management system 7 whether this time buying has advance payment (step S316).If this time buying has advance payment, then account payable administration module 212 writes off the amount of money (step S318) of advance payment from account payable.If after not having advance payment or advance payment to be write off, procurement information administration module 202 confirms according to purchase order information whether this time buying has sales discount (step S320).If sales discount is arranged, account payable administration module 212 writes off the amount of money (step S322) of sales discount from account payable.If after not having sales discount or sales discount to be write off, whether return of goods operation module 206 confirms to have return of goods behavior that (step S324) takes place according to the data of inventory management system.Take place if having returns goods, account payable administration module 212 writes off account payable (step S326) according to the information of withholing of returning goods.After the generation or the return of goods were withholdd and write off if return goods, account payable administration module 212 was according to the abatement status update schedule of accounts payable (step S328) of all accounts payable.
Consulting Fig. 4, is the account payable of the present invention operation process chart of carrying down.At first, the related personnel examines schedule of accounts payable, confirms relevant account payable data errorless (step S410).After the account payable affirmation was errorless, the procurement information administration module 202 of application server 2 obtained the terms of payment and the date of expiry information (step S420) of relationship trading.Then, Payment Amount and day of payment computing module 210 are according to the Payment Amount and the date of payment (step S430) of the terms of payment and the automatic calculating optimum of date of expiry information.This Payment Amount and date of payment information can be passed to treasurer's department (step S440), and treasurer's department can open relevant bill according to the Payment Amount and the date of payment.The bill payment information management module 208 of application server 2 can in time obtain bill from ticket management system 7 and open information (step S450).After confirming that relevant bill is opened, account payable administration module 212 is according to the carry down account payable (step S460) of this time transaction of relevant billing information, and accounting bookkeeping operation module 214 produces corresponding accounting entry (step S470) automatically.
Claims (11)
1. account payable management system, can handle enterprise's account payable automatically according to the enterprise procurement situation, it includes at least one client, an application server, a database server and the network system that aforementioned device couples together, it is characterized in that, wherein:
Application server includes a data acquisition module, a procurement information administration module, a buying affirmation module, a return of goods operation module, a bill payment information management module, a Payment Amount and day of payment computing module, an account payable administration module, an accounting record keeping operation module, wherein:
One data acquisition module is used to obtain the data of external system;
One procurement information administration module is used to manage purchase order information, and this purchase order information is to be obtained from external system by the data acquisition module;
Module is confirmed in one buying, can confirm the execution of purchasing operation according to the buying arrival information;
One return of goods operation module is used for the operation of the management buying return of goods;
One bill payment information management module is used for management buying payment information;
One Payment Amount and day of payment computing module can calculate the amount of money and the date of payment that buying is dealt with automatically according to the purchase order information that the procurement information administration module is obtained;
One account payable administration module is used for the account payable data of managed storage in database server;
One accounting record keeping operation module can be upgraded situation according to account payable and generate relevant accounting entry automatically.
2. account payable management system as claimed in claim 1 is characterized in that wherein said application server also comprises an enquiry module, offers the user and inquires about account payable and corresponding accounting entry information.
3. account payable management system as claimed in claim 1 is characterized in that, wherein application server can be by access to netwoks one procurement management system, obtains the account payable data of storing in the data of this procurement management system and the corresponding renewal database server.
4. account payable management system as claimed in claim 1 is characterized in that, wherein application server can obtain buying arrival or return of goods information by access to netwoks one inventory management system, according to buying arrival or return of goods validation of information or renewal account payable.
5. account payable management system as claimed in claim 1 is characterized in that, wherein application server can obtain bill payment information by access to netwoks one ticket management system, according to bill payment information updating account payable.
6. an account payable management method can be handled enterprise's account payable automatically according to the enterprise procurement situation, it is characterized in that this method comprises the steps:
(a) obtain the buying acceptance information of a purchase order;
(b) gather relevant account payable and produce schedule of accounts payable according to this buying acceptance information and this purchase order information;
(c) confirm whether to have advance payment according to the payment information of this purchase order;
(d) if advance payment is arranged, from account payable, write off advance payment;
(e) if after not having advance payment or advance payment and being write off, confirm whether to have sales discount according to purchase order information;
(f), from account payable, write off the sales discount volume if sales discount is arranged;
(g), whether have to return goods according to buying return of goods validation of information and take place if after not having sales discount or sales discount and being write off;
(h), write off the return of goods according to buying return of goods information and withhold if having to return goods takes place;
(i) write off the information updating schedule of accounts payable according to account payable.
7. account payable management method as claimed in claim 6 is characterized in that, wherein step (b) also comprises the step that produces voucher payable according to account payable.
8. account payable management method as claimed in claim 6 is characterized in that, wherein this purchase order information is to obtain from a procurement management system.
9. account payable management method as claimed in claim 6 is characterized in that, wherein the payment information of this purchase order is to obtain from a ticket management system.
10. account payable management method as claimed in claim 6 is characterized in that, wherein this buying examination and return of goods information are to obtain from an inventory management system.
11. account payable management method as claimed in claim 6 is characterized in that, this method is further comprising the steps of:
(j) obtain the terms of payment and the date of expiry information of this purchase order according to purchase order information;
(k) calculate the amount payable and the day of payment automatically according to the terms of payment and the date of expiry information of purchase order;
(l) this amount payable and day of payment information are passed to treasurer's department;
(m) obtain the bill payment information of this time buying;
(n) generate the relationship trading accounting entry.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CNA021603995A CN1510617A (en) | 2002-12-26 | 2002-12-26 | Accounts receivable managing system and method |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CNA021603995A CN1510617A (en) | 2002-12-26 | 2002-12-26 | Accounts receivable managing system and method |
Publications (1)
| Publication Number | Publication Date |
|---|---|
| CN1510617A true CN1510617A (en) | 2004-07-07 |
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ID=34237872
Family Applications (1)
| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| CNA021603995A Pending CN1510617A (en) | 2002-12-26 | 2002-12-26 | Accounts receivable managing system and method |
Country Status (1)
| Country | Link |
|---|---|
| CN (1) | CN1510617A (en) |
Cited By (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN104809536A (en) * | 2014-01-28 | 2015-07-29 | 上华数码科技股份有限公司 | Balance-striking management and control system and method for various accounts to be repaid and third party transaction in ERP system |
| CN106469362A (en) * | 2015-08-21 | 2017-03-01 | 上海合印包装服务有限公司 | There is the printing managing bill system of account payable prompting |
| CN109409856A (en) * | 2017-08-18 | 2019-03-01 | 阿里巴巴集团控股有限公司 | Reimbursement information processing method and device |
| CN111311376A (en) * | 2020-03-17 | 2020-06-19 | 北京中科院软件中心有限公司 | Intelligent supply chain management system |
-
2002
- 2002-12-26 CN CNA021603995A patent/CN1510617A/en active Pending
Cited By (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN104809536A (en) * | 2014-01-28 | 2015-07-29 | 上华数码科技股份有限公司 | Balance-striking management and control system and method for various accounts to be repaid and third party transaction in ERP system |
| CN106469362A (en) * | 2015-08-21 | 2017-03-01 | 上海合印包装服务有限公司 | There is the printing managing bill system of account payable prompting |
| CN109409856A (en) * | 2017-08-18 | 2019-03-01 | 阿里巴巴集团控股有限公司 | Reimbursement information processing method and device |
| CN111311376A (en) * | 2020-03-17 | 2020-06-19 | 北京中科院软件中心有限公司 | Intelligent supply chain management system |
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