CN117179456A - Filing cabinet for classified management of file data and application method thereof - Google Patents

Abstract

The invention discloses a filing cabinet for classified management of file materials and a use method thereof, comprising a filing cabinet body, a plurality of storage bins arranged in the filing cabinet body, an operation platform arranged on the front surface of the filing cabinet body and a camera for video recording; in the aspect of access operation, need not artificial instruction input or information input, through reducing artificial process of involving in, to archival confidentiality, play better secret effect, to deposit archival information transportation process more succinct, carry out the transmission of the total data of personal daily deposit archives through accessing working system, make things convenient for the staff to remind in working system every day, replace the medium that the archives were needed to get the work tablet that carries with oneself simultaneously, be used for punching the card or the electronic tags that opens the door to carry out daily unified input in the tablet simultaneously, add the vacuum processing storehouse, can carry out vacuum treatment and detection to the archives that need vacuum storage.

Description

Filing cabinet for classified management of file data and application method thereof

Technical Field

The invention belongs to the field of file management equipment, and particularly relates to a file cabinet for classified management of file materials and a use method thereof.

Background

The intelligent filing cabinet comprises two parts of hardware and software, can realize the production of follow archives, go into the box, put on shelf, off shelf, borrow, return, destroy a closed loop management of links such as, these processes are complete record in the system database simultaneously, realize the management of archives full life cycle, convenient and fast improves work efficiency.

With the advent of the information age, many traditional enterprises and institutions have begun to gradually shift to digitalized and intelligent forms, and file management is no exception. Among a plurality of file management devices, the RFID intelligent file cabinet brings brand new experience and convenience to institutions. RFID intelligent file dense cabinets adopt radio frequency identification technology, need not the manual work when depositing the archives and input, only need put into the cabinet can automatic identification with the archives, realize the automatic access and the management of archives. In modern society, with the continuous growth of enterprises and institutions, the management difficulty is also increasing. The traditional file management mode is low in efficiency, easy to lose and damage and brings much trouble to staff. In this case, the emergence of the RFID intelligent archive compact cabinet solves the problem.

The Chinese patent with the authorized bulletin number of CN112381194B discloses a management method of an intelligent filing cabinet and the intelligent filing cabinet, which specifically comprises the following steps: receiving a control instruction of a user; opening the drawer door of the corresponding file cabinet according to the control instruction, closing the drawer door after the task execution is completed, and reading the state data of the file rods and the identification information of all the file rods in the drawer by the file cabinet and uploading the state data; if the control instruction is an inventory instruction, judging the corresponding drawer number, and sequentially reading the identification information corresponding to all file rods in the drawer according to the drawer number. The invention has the beneficial effects that: through combining together software and hardware, utilize software to manage wisdom filing cabinet, alleviateed the pressure and the burden of file management by a wide margin, simplified the process of borrowing, returning shelves and checking the shelves, improved file management's efficiency, the reinforcing user uses the experience sense of filing cabinet.

The technical scheme has the following defects:

when classifying and managing the confidential files according to different personnel, the operation is open, namely, for some confidential files, the confidential files can be taken only by appointed personnel, meanwhile, the operation process of personnel in the storage and taking processes is reduced, the confidentiality and the safety of the files are guaranteed, the taking instruction is also complicated, when a file is newly stored in a filing cabinet, the file needs to be manually obtained, the taking instruction operation is carried out again to finish the taking, and the files are easy to miss for staff looking up a plurality of files every day.

Disclosure of Invention

Aiming at the defects, the invention provides a filing cabinet for classifying and managing filing materials, which comprises a filing cabinet body, a plurality of storage bins arranged in the filing cabinet body, an operation platform arranged on the front surface of the filing cabinet body and a camera for video recording, wherein the bottom of the filing cabinet body is provided with a vacuum treatment bin for vacuum treatment, the operation platform comprises an identification module, a display module, an input module and a singlechip, and a locking mechanism is arranged at each storage bin.

Further, the identification module comprises a bar code scanner for scanning two-dimensional codes and bar codes and an RFID card reader for RFID identification, the display module is a multimedia display screen, and the input module is a keypad input device for inputting numbers.

Through the technical scheme, when the file is stored in the filing cabinet by the staff, the operation is simple and convenient, and additional information input is not needed.

Further, the operation platform performs data transmission through a wireless transmission module, and the wireless transmission module is integrated in the camera.

Through the technical scheme, the wireless data transmission system is used for video shooting of access files for operators, is convenient for later inquiry work, and can be used for carrying out information transmission of wireless data.

Further, the vacuum treatment bin comprises a material preparation cavity, a detection cavity, a vacuum pumping cavity and a sealing door hinged through a pin shaft, a vacuum file bag is placed in the material preparation cavity, a sealing tester is installed in the detection cavity, an air pump is installed in the vacuum pumping cavity, and a magnetic lock controlled by a single chip microcomputer is installed at the sealing door.

Through the technical scheme, the files which need to be processed and stored in vacuum are subjected to condition support.

Further, the locking mechanism comprises a bin gate hinged through a spring pin and an electric control lock controlled by a single chip microcomputer.

Through the technical scheme, the function of automatically opening the bin gate is realized.

Further, a signal indicator light for displaying the storage state is arranged at the bin gate.

Through the technical scheme, the service condition of each storage bin is conveniently observed.

Further, a pressure sensing module is mounted on the inner bottom wall of the storage bin.

Through above-mentioned technical scheme, realize storing the self-checking work of archives, prevent the omission of archives access work.

The invention further discloses a file cabinet using method, which comprises the file cabinet for classified management of the file data, and further comprises the following using steps:

s1, a cargo entering stage:

1) Activating an operation platform by a storage personnel, and identifying the bar code at the file pocket through an identification module;

2-1) the unilateral machine stores the file information and the operation date which are recognized by the bar code scanner and input in advance:

a. selecting a bin gate controlled by an electric control lock to be opened according to the identified file information so as to store the file bags;

b. a sealing door controlled by the magnetic lock is opened for vacuum treatment while a bin door controlled by the electric control lock is opened for storing the file bags according to the identified file information;

2-2) the camera cancels dormancy, shoots and locally stores the operation picture of the storage personnel and uploads the data through the wireless transmission module;

3) The depositor completes the inventory work and waits for self-test:

a. after the bin door is closed, the pressure sensing module detects the pressure of the file bag, the detection information is transmitted to the single chip microcomputer, the single chip microcomputer completes inventory recording, and the signal indicator lamp is controlled to be red, so that inventory work is completed;

b. after the bin door is closed, the pressure sensing module detects the pressure of the file bag which is not sensed, the detection information is transmitted to the single chip microcomputer, the single chip microcomputer controls the multimedia display screen to display a preset picture, and meanwhile, warning sound reminding is carried out through the loudspeaker unit;

4) Generating a serial number by the singlechip;

s2, information generation:

1) The singlechip transmits the stored file pocket to a database of a terminal server according to a receiver recorded when identifying file information and the generated serial number in a network coverage area through the wireless transmission module;

2) The database of the terminal server stores the received addressee information and the generated serial number according to the addressee, and updates the daily serial number;

3) The database of the terminal server inputs the single serial number or a plurality of serial numbers stored by a single addressee into the RFID electronic tag in the addressee work card through the reader-writer;

s3, a part taking stage:

1) The addressee activates the operation platform, the work card is close to the RFID card reader, the RFID card reader identifies the serial number recorded by the RFID electronic tag in the work card, information is fed back to the singlechip, meanwhile, the camera cancels dormancy, and the operation picture of the addressee is shot and stored locally and is uploaded through the wireless transmission module;

2-1) the singlechip identifies the read serial number, and selectively opens a bin door controlled by the electric control lock for the storage bin with the matched serial number;

a. taking the files in the storage bin in the state that the bin door is opened by a taking person, closing the bin door manually, transmitting detected empty and weight information to a singlechip by a pressure sensing module, completing taking record by the singlechip, and controlling a signal indicator lamp to turn green;

b. the personnel taking the files in the storage bin are not completely taken away, the bin door is manually closed, the pressure sensing module transmits detected weight information of the files to the singlechip, and the singlechip controls the multimedia display screen to display preset pictures and simultaneously reminds a warning sound through the loudspeaker unit;

2-2) the singlechip stores the fetched file bags in a network coverage area through the wireless transmission module according to the recipient information and the operation date and transmits the file bags to a database of the terminal server.

Compared with the prior art, the invention has the following beneficial effects:

1. in the aspect of access operation, manual instruction input or information input is not needed, and a better confidentiality effect is achieved for file confidentiality by reducing manual involvement processes;

2. the method has the advantages that the information conveying process of the stored files is simpler, the files stored in the files on the same day are transmitted by integrating the files into a whole data transmission mode through accessing the working system, workers can remind the workers in the working system every day conveniently, meanwhile, media required for taking the files are replaced by work cards carried with the workers in work, meanwhile, electronic tags used for punching cards or opening doors in the work cards are uniformly recorded every day, and the work cards can be used for identifying and taking the files in the second day, so that the whole management is more intelligent;

3. the vacuum treatment bin is additionally arranged, so that files needing to be stored in vacuum can be subjected to vacuum treatment and detection, and the vacuum state of the files is ensured.

Drawings

FIG. 1 is a schematic diagram of the present invention.

FIG. 2 is a schematic diagram illustrating a position of a pressure sensor module according to the present invention.

FIG. 3 is a schematic view of the shipping process of the method for using the file cabinet of the present invention.

Fig. 4 is a schematic diagram of an information generating flow of a file cabinet using method in the present invention.

Fig. 5 is a schematic drawing of a file taking process according to the file cabinet using method of the present invention.

In the figure: 1. a filing cabinet body; 21. a display module; 22. an input module; 23. an identification module; 3. a storage bin; 4. a signal indicator light; 5. a vacuum treatment bin; 6. a camera; 7. and a pressure sensing module.

Detailed Description

In order to facilitate an understanding of the invention, the device of the invention will be described more fully below with reference to the accompanying drawings. Examples of the apparatus are given in the accompanying drawings. However, the apparatus may be embodied in many different forms and is not limited to the embodiments described herein. Rather, these embodiments are provided so that this disclosure will be thorough and complete.

Example 1

As shown in fig. 1-5, this embodiment provides a filing cabinet for classified management of archives, including a filing cabinet body 19, the whole 1.2mm thick carbon steel plate material that adopts has good durability and protectiveness, set up in its inside a plurality of storing storehouse 3, the interior bottom wall of storing storehouse 3 installs pressure sensing module 7, can use P01 pressure sensor chip and put the thing board combination use, reaches the work of whether placing the archives in the detection inside, in order to prepare subsequent warning work.

The intelligent file cabinet comprises an operation platform arranged on the front surface of a file cabinet body 1 and a camera 6 used for video recording, wherein the camera 6 consists of a signal module and a video module, the signal module comprises a core module which adopts G8100, the G8100 is a module based on a high-pass platform, high industrial grade performance and integrated with various wireless communication modes, the minimum power consumption is only 0.4 milliamp, the module is used for quickly waking up the file cabinet during dormancy (the dormancy mode can be set for saving electricity consumption, for example, the file cabinet can automatically enter the dormancy mode after an electric control lock or a magnetic lock is locked for one minute), the waking up speed is 1 to 2S, and compared with other 4G modules, the waking up speed is higher (the wireless module can be integrated when a wireless network is covered in an applicable place), and meanwhile, a 4G antenna, a SIM card slot, an external GPS and a hardware interface (USB, SPI, UART) are integrated; the video module consists of a lens and an FH8852 chip, and can perform local video storage.

The bottom of filing cabinet body 1 is equipped with the vacuum treatment storehouse 5 that is used for vacuum treatment, vacuum treatment storehouse 5 is including the cavity of prepareeing material, detect the chamber, take out vacuum cavity and through the articulated sealing door of round pin axle, the vacuum filing bag has been placed to the inside of preparing material chamber, detect the internally mounted in chamber and have sealed tester (can adopt the sealed detector that model is MFY-CM), the internally mounted of taking out vacuum cavity has the aspiration pump, be applicable to the archives that need carry out vacuum storage, place former filing bag inside the vacuum filing bag after, carry out the evacuation through the aspiration pump and handle, detect its leakproofness through sealed tester afterwards, detect and carry out subsequent storage work through afterwards.

The sealing door is provided with a magnetic lock (model YM-60N) controlled by a singlechip, and other electric control locks can be used for realizing the closing and locking work of the sealing door.

The operation platform comprises an identification module, a display module, an input module and a singlechip (the type STC89C52 singlechip can be adopted), wherein the identification module 23 comprises a bar code scanner (the LV3296 bar code reading engine can be integrated) for scanning two-dimensional codes and bar codes and an RFID card reader for RFID identification, the stage of storing the file bags is realized through the bar code scanner, the bar code labels attached to the file bags are scanned and information read, the singlechip is convenient for reading stored file bag information to be used for processing information in the later stage, the display module 21 is a multimedia display screen and is used for displaying the information read by the bar code scanner, the preset picture in the process is displayed, the input module 22 is a small keyboard input device for inputting numbers, when the bar code scanner is damaged, the manual input mode is adopted for inputting files, and data transmission is carried out to a terminal server through a 4G module inside a camera 6 for the read bar code information and the serial number generated by the singlechip.

The locking mechanism is arranged at each storage bin 3 and comprises a bin door hinged through a spring pin and an electric control lock (model ASE.7586) controlled by a single chip microcomputer, automatic control opening work of the bin door is achieved, a signal indicator lamp 4 for displaying storage states is arranged at the bin door, a red-green double-color light emitting diode is adopted, whether the information used by the storage bin 3 is displayed in a control mode (distinguished through green unused and red used) by the single chip microcomputer is achieved, an illuminating lamp is further arranged in the storage bin 3, a temperature and humidity sensor can be installed selectively, the illuminating lamp is connected with a driving unit of the electric control lock at the same bin, the temperature and humidity sensor is simultaneously lightened under the opening state of the electric control lock, and the temperature and humidity sensor is connected with the single chip microcomputer, and when the temperature and the humidity reach a preset value, the information is transmitted to a terminal server through a wireless transmission module to be reminded.

As shown in FIG. 3, a file cabinet using method is also described, including the file cabinet for classified management of archives, and further including the following steps:

s1, a cargo entering stage:

1) Activating an operation platform by a storage personnel by touching the multimedia display screen, and identifying the bar code at the file pocket through an identification module;

2-1) the unilateral machine stores the file information and the operation date which are recognized by the bar code scanner and input in advance:

a. selecting a bin gate controlled by an electric control lock to be opened according to the identified file information so as to store the file bags;

b. a sealing door controlled by the magnetic lock is opened for vacuum treatment while a bin door controlled by the electric control lock is opened for storing the file bags according to the identified file information;

according to the selection of the a and the b, after the file information input in advance through the bar code is transmitted to the singlechip, the singlechip performs classification control according to whether vacuum storage is needed, so that the aim of prompting vacuum treatment operation by automatically opening the sealing door without manual secondary confirmation on files needing vacuum storage is achieved.

2-2) the camera 6 cancels dormancy, shoots and locally stores the operation pictures of the storage personnel and uploads the data through the wireless transmission module, and under the condition of cloud storage, the video data can be stored to the cloud and then transmitted to the terminal server;

3) The depositor completes the inventory work and waits for self-test:

a. after the bin door is closed, the pressure sensing module 4 detects the pressure of the file bag, the detection information is transmitted to the single chip microcomputer, the single chip microcomputer completes inventory recording, and the signal indicator lamp is controlled to be red, so that inventory work is completed;

b. after the bin door is closed, the pressure sensing module 4 detects the pressure of the file bag which is not sensed, the detection information is transmitted to the single chip microcomputer, the single chip microcomputer controls the multimedia display screen to display a preset picture, and meanwhile, warning sound reminding is carried out through the loudspeaker unit (integrated at the multimedia display screen);

the situation of missing files is reminded and avoided through the sensing module.

4) Generating a serial number by the singlechip;

that is, a new serial number is randomly generated for each stored file, an ID is set for each file, the independence of the files is guaranteed, and even for files stored for the second time, a new serial number is generated for the subsequent daily serial number entry work.

S2, information generation:

1) The singlechip transmits the stored file pocket to a database of a terminal server according to a receiver recorded when identifying file information and the generated serial number in a network coverage area through the wireless transmission module;

2) The database of the terminal server stores the received addressee information and the generated serial number according to the addressee, and updates the daily serial number;

3) The method comprises the steps that a database of a terminal server inputs a single or multiple serial numbers stored by a single receiver into an RFID electronic tag in a receiver work card through a reader-writer, the information of the input work card is unified with the work staff in the database, the single or multiple newly generated serial numbers under the same receiver are uniformly archived, the input work of the terminal server is set to be once daily (preferably one hour before work is done), the record of the archive stored by the same work staff on the same day can be realized, and the fact that the work card is required to be placed at the reader-writer before work is done, the reader-writer recognizes the identity information of the work card and transmits the identity information to a server terminal, and the server terminal writes the information according to the single or multiple newly generated serial numbers archived by the work card (namely each work staff) on the same day;

s3, a part taking stage:

1) The addressee activates the operation platform, the work card is close to the RFID card reader, the RFID card reader identifies the serial number recorded by the RFID electronic tag in the work card, information is fed back to the singlechip, meanwhile, the camera 6 cancels dormancy, and the operation picture of the addressee is shot and stored locally and uploaded through the wireless transmission module;

2-1) the singlechip identifies the read serial number, and selectively opens a bin door controlled by the electric control lock for the storage bin with the matched serial number;

a. taking the files in the storage bin in the state that the bin door is opened by a taking person, closing the bin door manually, transmitting detected empty and weight information to a singlechip by a pressure sensing module 4, completing taking record by the singlechip, and controlling a signal indicator lamp 6 to turn green;

b. the personnel taking the files from the storage bin are not completely taken away, the bin gate is closed manually, the pressure sensing module 4 transmits detected weight information of the files to the singlechip, and the singlechip controls the multimedia display screen to display preset pictures and simultaneously reminds a warning sound through the loudspeaker unit;

2-2) the singlechip stores the fetched file bags in a network coverage area through the wireless transmission module according to recipient information (work card identification information and video shooting information) and operation date and transmits the file bags to a database of the terminal server.

The file bag should be attached with a two-dimensional code (bar code) label generated by a bar code generator for labeling information of the sender and name information of the file.

Example 2

The difference with embodiment 1 is that the destroying bin is additionally arranged at the vacuum processing bin 5, the document pulverizer is installed inside, the magnetic lock is controlled to work at the position through the single chip microcomputer, but the magnetic lock is set to be opened at the S3 picking-up stage, namely, after taking out and checking files to be destroyed in time, the document pulverizer leaked from the bottom is used for reminding timely pulverization and destruction, and the camera 6 is used for synchronously shooting and collecting work in the state that the magnetic lock is opened.

It should be noted that the structure of the present invention may be implemented in many different forms, and is not limited to the embodiments, and any equivalent transformation made by those skilled in the art using the present specification and the accompanying drawings, or direct or indirect application in other related technical fields, such as loading and unloading of other articles, are included in the protection scope of the present invention.

Claims (8)

1. The utility model provides a filing cabinet for archives classified management, includes the filing cabinet body, sets up in its inside a plurality of storing storehouse, installs in the positive operation platform of filing cabinet body and is used for the camera of video recording, its characterized in that: the bottom of filing cabinet body is equipped with the vacuum treatment storehouse that is used for vacuum treatment, operating platform includes identification module, display module, input module and singlechip, every locking mechanical system is all installed to storing storehouse department.

2. A filing cabinet for classified management of archives as defined in claim 1, wherein: the identification module comprises a bar code scanner for scanning two-dimensional codes and bar codes and an RFID card reader for RFID identification, the display module is a multimedia display screen, and the input module is a small keyboard input device for inputting numbers.

3. A filing cabinet for classified management of archives as defined in claim 1, wherein: the operation platform performs data transmission through a wireless transmission module, and the wireless transmission module is integrated in the camera.

4. A filing cabinet for classified management of archives as defined in claim 1, wherein: the vacuum treatment bin comprises a material preparation cavity, a detection cavity, a vacuum pumping cavity and a sealing door hinged through a pin shaft, a vacuum file bag is placed in the material preparation cavity, a sealing tester is installed in the detection cavity, an air pump is installed in the vacuum pumping cavity, and a magnetic lock controlled by a single chip microcomputer is installed at the sealing door.

5. A filing cabinet for classified management of archives as defined in claim 1, wherein: the locking mechanism comprises a bin gate hinged through a spring pin and an electric control lock controlled through a singlechip.

6. A filing cabinet for classified management of archives as defined in claim 5, wherein: and a signal indicator lamp for displaying the storage state is arranged at the bin gate.

7. A filing cabinet for classified management of archives as defined in claim 1, wherein: the pressure sensing module is installed on the inner bottom wall of the storage bin.

8. The application method of the file cabinet is characterized by comprising the following steps of: filing cabinet for classified management of archives according to any of claims 1-7, further comprising the following steps:

s1, a cargo entering stage:

1) Activating an operation platform by a storage personnel, and identifying the bar code at the file pocket through an identification module;

2-1) the unilateral machine stores the file information and the operation date which are recognized by the bar code scanner and input in advance:

a. selecting a bin gate controlled by an electric control lock to be opened according to the identified file information so as to store the file bags;

b. a sealing door controlled by the magnetic lock is opened for vacuum treatment while a bin door controlled by the electric control lock is opened for storing the file bags according to the identified file information;

2-2) the camera cancels dormancy, shoots and locally stores the operation picture of the storage personnel and uploads the data through the wireless transmission module;

3) The depositor completes the inventory work and waits for self-test:

a. after the bin door is closed, the pressure sensing module detects the pressure of the file bag, the detection information is transmitted to the single chip microcomputer, the single chip microcomputer completes inventory recording, and the signal indicator lamp is controlled to be red, so that inventory work is completed;

b. after the bin door is closed, the pressure sensing module detects the pressure of the file bag which is not sensed, the detection information is transmitted to the single chip microcomputer, the single chip microcomputer controls the multimedia display screen to display a preset picture, and meanwhile, warning sound reminding is carried out through the loudspeaker unit;

4) Generating a serial number by the singlechip;

s2, information generation:

1) The singlechip transmits the stored file pocket to a database of a terminal server according to a receiver recorded when identifying file information and the generated serial number in a network coverage area through the wireless transmission module;

2) The database of the terminal server stores the received addressee information and the generated serial number according to the addressee, and updates the daily serial number;

3) The database of the terminal server inputs the single serial number or a plurality of serial numbers stored by a single addressee into the RFID electronic tag in the addressee work card through the reader-writer;

s3, a part taking stage:

1) The addressee activates the operation platform, the work card is close to the RFID card reader, the RFID card reader identifies the serial number recorded by the RFID electronic tag in the work card, information is fed back to the singlechip, meanwhile, the camera cancels dormancy, and the operation picture of the addressee is shot and stored locally and is uploaded through the wireless transmission module;

2-1) the singlechip identifies the read serial number, and selectively opens a bin door controlled by the electric control lock for the storage bin with the matched serial number;

a. taking the files in the storage bin in the state that the bin door is opened by a taking person, closing the bin door manually, transmitting detected empty and weight information to a singlechip by a pressure sensing module, completing taking record by the singlechip, and controlling a signal indicator lamp to turn green;

b. the personnel taking the files in the storage bin are not completely taken away, the bin door is manually closed, the pressure sensing module transmits detected weight information of the files to the singlechip, and the singlechip controls the multimedia display screen to display preset pictures and simultaneously reminds a warning sound through the loudspeaker unit;

2-2) the singlechip stores the fetched file bags in a network coverage area through the wireless transmission module according to the recipient information and the operation date and transmits the file bags to a database of the terminal server.