CN111815378A - Management system and method for generating invoice based on bill collection - Google Patents
Management system and method for generating invoice based on bill collection Download PDFInfo
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Abstract
The invention discloses a management system and a method for generating invoices based on document collection, wherein the management system for generating the invoices based on document collection comprises a management platform and a database in communication connection with the management platform, and the management platform comprises an account information management module and an invoice information management module; the management method for generating the invoice based on the bill collection comprises the following steps: s1, inputting account information of the invoice; s2, recording the basic information of the invoice; s3, realizing maintenance of different invoice contents according to the type of the input invoice; and S4, editing and modifying the invoice after the entry is completed. Has the advantages that: through establishing invoice electronic file, can realize the record and the collection to the invoice information, make things convenient for centralized management to maintain the invoice information, realize the electronic management of information, can prevent effectively that the paper invoice from losing the emergence of the condition, can also realize simultaneously that the record to the invoice information reaches to trace back.
Description
Technical Field
The invention relates to the technical field of tax administration, in particular to a management system and a method for generating invoices based on document collection.
Background
The electronic invoice is a receipt and payment certificate which is issued, collected and stored in an electronic data mode in the processes of purchasing and selling goods, providing or receiving services and engaging in other business activities, and has the advantages of being incapable of being tampered, low in cost, easy to interact, easy to store and the like. The electronic invoice can help a tax authority to manage tax information, help a consumer to maintain right after sale and help an enterprise to reduce the financial cost of invoice management due to the natural informatization characteristic of the electronic invoice.
However, at present, most of enterprise invoice information is stored as paper invoices, and for enterprises, the business types are multiple, and the number of invoices is large, so that the invoice retrieval is complicated when the invoices are checked, and therefore, the invention provides the invoice management system and the invoice management method which can be classified and stored according to the business types and the invoice types and are convenient to file and manage.
Disclosure of Invention
Aiming at the problems in the related art, the invention provides a management system and a method for generating invoices based on document collection, so as to overcome the technical problems in the prior related art.
Therefore, the invention adopts the following specific technical scheme:
according to one aspect of the invention, a management system for generating invoices based on bill collection is provided, which comprises a management platform and a database in communication connection with the management platform, wherein the management platform comprises an account information management module and an invoice information management module;
the account information management module is used for processing addition, deletion, editing and inquiry of account information and can also be used for batch import of the account information;
the invoice information management module is used for processing the input, query and maintenance of invoice information.
Further, the account information comprises two types of company accounts and customer accounts, and the company accounts and the customer accounts are used for entering the account information for distinguishing the users.
Furthermore, the input of the invoice information comprises two modes of manual input and scanning identification, and the maintenance of the invoice information comprises purchasing, promotion marketing and other three types.
According to another aspect of the present invention, there is also provided a management method for generating invoices based on document collection, the management method including the following steps:
s1, inputting the account information of the invoice by adopting a preset method;
s2, inputting the basic information of the invoice through a preset method;
s3, realizing maintenance of different invoice contents according to the type of the entered invoice;
and S4, editing and modifying the invoice recorded by adopting a preset method.
Further, the account information in step S1 may be directly selected in an account management information interface or recorded by adding new account information.
Further, the method for entering the basic information of the invoice in step S2 includes two ways, namely manual input and scan identification.
Further, the maintenance of the invoice information in step S3 is divided into three types, namely, a purchase type, a promotion marketing type and other types.
Further, when the type of the invoice entered is the purchase type, the maintaining of the invoice information in the step S3 includes the following steps: inputting corresponding commodity information in an invoice according to corresponding commodity information in the purchase type application form, and automatically calculating the price and tax amount of the system invoice by adopting a preset method according to the input commodity information; automatically bringing the same kind of commodities after automatic aggregation into the corresponding service type; and if the commodity in the purchase type application form is changed and the commodity is a coming ticket different from the original commodity, discarding the original invoice and automatically recording invoice information again according to the new commodity.
Further, when the type of the invoice entered is a promotional marketing type, the maintaining of the invoice information in the step S3 includes the following steps: associating the promotion marketing type bill, and importing or inputting relevant contents of the incoming bill; and automatically calculating the price and the tax amount of the invoice by adopting a preset method, and automatically bringing the price and the tax amount into the corresponding service type.
Further, when the type of the entered invoice is other types, the maintaining of the invoice information in the step S3 includes the following steps: and the related content of the incoming ticket is automatically input in a mode of not associating the bill, and the corresponding service type is automatically selected.
The invention has the beneficial effects that:
1) through establishing invoice electronic file, can realize the record and the collection to the invoice information, make things convenient for centralized management to maintain the invoice information, realize the electronic management of information, can prevent effectively that the paper invoice from losing the emergence of the condition, can also realize simultaneously that the record to the invoice information reaches to trace back.
2) The invention not only can classify according to the invoice types so as to conveniently realize the archiving of the invoices, but also can store according to the service types so as to conveniently realize the retrieval and the searching of the invoices and the checking of related services. In addition, the invention can also carry out the identification by scanning the invoice through a mobile phone through a small program, and realizes the semi-automatic processing of the input of the invoice, thereby effectively saving time and labor.
Drawings
In order to more clearly illustrate the embodiments of the present invention or the technical solutions in the prior art, the drawings needed in the embodiments will be briefly described below, and it is obvious that the drawings in the following description are only some embodiments of the present invention, and it is obvious for those skilled in the art to obtain other drawings without creative efforts.
FIG. 1 is a block diagram of a management system for generating invoices based on document aggregation, according to an embodiment of the present invention;
FIG. 2 is a schematic view of an account management interface of a management platform in a management system for generating invoices based on document aggregation according to an embodiment of the invention;
FIG. 3 is a schematic diagram of a new account information page in a management system for generating invoices based on document aggregation according to an embodiment of the present invention;
FIG. 4 is a schematic diagram of an invoice information query page in a management platform of a management system for generating invoices based on document aggregation according to an embodiment of the present invention;
FIG. 5 is a schematic diagram of a new invoice information added page in a management system for generating invoices based on document aggregation according to an embodiment of the present invention;
FIG. 6 is a schematic diagram of additional pages of other types in a management system for generating invoices based on document aggregation, according to an embodiment of the present invention;
FIG. 7 is a schematic diagram illustrating the steps of a method for generating invoice management based on document aggregation according to another embodiment of the present invention;
FIG. 8 is a schematic diagram illustrating changes in the goods in the procurement-based application form in the management method for generating invoices based on document aggregation according to another embodiment of the invention;
FIG. 9 is a schematic business flow diagram of a management method for generating invoices based on document aggregation according to another embodiment of the present invention.
Detailed Description
For further explanation of the various embodiments, the drawings which form a part of the disclosure and which are incorporated in and constitute a part of this specification, illustrate embodiments and, together with the description, serve to explain the principles of operation of the embodiments, and to enable others of ordinary skill in the art to understand the various embodiments and advantages of the invention, and, by reference to these figures, reference is made to the accompanying drawings, which are not to scale and wherein like reference numerals generally refer to like elements.
According to the embodiment of the invention, a management system and a method for generating invoices based on document collection are provided.
Referring to the drawings and the detailed description, as shown in fig. 1 to 6, according to an embodiment of the present invention, a management system for generating invoices based on document collection is provided, which can record invoices issued by various documents in an associated manner, and also can record invoice information by the documents, and the management system includes a management platform and a database in communication connection therewith, wherein the management platform includes an account information management module and an invoice information management module;
the account information management module is used for processing addition, deletion, editing and inquiry of account information and can also be used for batch import of the account information; in the embodiment, excel is read by using poi, and account information is imported in batches in a form with a complex format by using a jxsl template import mode;
as shown in fig. 2, the account management interface is an account management interface of the management platform, wherein account information in the maintenance invoices can be imported in batch through single new entry; the account information comprises two types of company accounts and customer accounts, and the company accounts and the customer accounts are used for entering person distinguishing account information.
As shown in fig. 3, the new account information page includes information such as name, account type, account number of the bank opening, swift code (bank wire transfer number of the payee), bank opening, address of the bank opening, taxpayer identification number, address, telephone number, and remark.
The invoice information management module is used for processing the input, query and maintenance of invoice information. In addition, in this embodiment, after the invoice information is recorded, the invoice information associated with the invoice can still be changed, and the system can automatically change according to the invoice information.
Specifically, as shown in fig. 4, for the invoice information query page in the management platform, after the information is entered, the invoice can be searched according to the conditions, and the past entered invoice can also be traced.
As shown in fig. 5, for the new invoice information page, invoice information may be entered.
As shown in fig. 6, additional pages are added for other types.
Specifically, the entry of invoice information includes two kinds of modes of manual input and scanning discernment, the maintenance of invoice information includes purchase, promotes marketing and other three kinds.
According to another embodiment of the present invention, as shown in fig. 7 to 8, there is further provided a management method for generating an invoice based on document collection, the management method including the following steps:
s1, inputting the account information of the invoice by adopting a preset method;
specifically, the account information in step S1 may be directly selected in an account management information interface or recorded by adding new account information.
S2, inputting basic information of the invoice, such as an invoice number, a rechecker and the like, by a preset method;
specifically, the method for entering the basic information of the invoice in step S2 includes two modes, namely manual input and scan identification.
S3, realizing maintenance of different invoice contents according to the type of the entered invoice;
specifically, the maintenance of the invoice information in step S3 is divided into three types, namely, a purchase (in-station) type, a promotion marketing type and other types.
Wherein, when the type of the invoice entered is a purchase (in-station) type, the maintaining of the invoice information in the step S3 includes the following steps: inputting corresponding commodity information in an invoice according to corresponding commodity information in the purchase type application form, and automatically calculating the price and tax amount of the system invoice by adopting a preset method according to the input commodity information;
the preset method has the following calculation formula:
the system invoice amount (including tax) is ∑ (the amount of the incoming ticket for the item in a single order),
the unit price (including tax) of the system invoice is the sum of the system invoice (including tax)/the total number of the invoice received,
the system invoice amount is equal to the system invoice amount (including tax)/(1 + tax rate),
the unit price of the system invoice is the sum of the system invoice (including tax)/(1 + tax rate)/total number of the incoming invoices,
the tax amount is the system invoice amount (including tax) -the system invoice amount;
automatically bringing the same kind of commodities after automatic aggregation into the corresponding service type;
the summary formula for automatic summarization is as follows:
the system price tax amount is summated to sigma (the invoice amount (including tax) of each commodity system),
the system invoice amount totals ═ Σ (per item system invoice amount),
system invoice tax amount total ═ Σ (per commodity system tax amount),
the sum of the nominal tax amounts is sigma (the actual nominal amount (including tax) of each commodity);
as shown in fig. 8, when the commodity in the purchase type application form is changed and the commodity is an incoming ticket different from the original commodity, the original invoice is discarded and the invoice information is automatically recorded again according to the new commodity.
The method specifically comprises the following two scenes:
scene one, when the application form is modified, the order A is changed into the order B
The serial number of the order A in the invoice is changed into the serial number of the order B;
scene two, when the application form changes from order A to order C
When in import, a prompt is popped up, namely that the imported order is inconsistent with the commodities in the original order, if the replacement is determined, the associated invoice is directly abandoned and cannot be recovered,
the invoice is invalidated, a new invoice is automatically generated, and the new invoice number is the original invoice number-N;
in the new invoice, all other orders are copied, the order number is invalidated, and only the commodities in the new order are displayed.
When the type of the invoice is recorded as a promotion marketing type, the maintaining of the invoice information in the step S3 includes the following steps: associating the promotion marketing type bill, and importing or inputting relevant contents of the incoming bill; and automatically calculating the price and the tax amount of the invoice by adopting a preset method, and automatically bringing the price and the tax amount into the corresponding service type.
When the type of the entered invoice is other types, the maintaining of the invoice information in the step S3 includes the following steps: and the related content of the incoming ticket is automatically input in a mode of not associating the bill, and the corresponding service type is automatically selected.
And S4, editing and modifying the invoice recorded by adopting a preset method.
Specifically, the preset method adopts the following calculation formula:
the system price tax of a single application form is added to the sum of the sigma system incoming invoices (including taxes),
the system invoice amount of a single application form is sigma (total amount of system invoices (including tax)/(1 + tax rate)), the system tax amount of a single application form is sigma system tax amount,
the system price tax total is the sum of the system price tax total of all application forms (if the invoice type is other, the sum of the total amount (including tax) of all commodity system invoices in the list),
the system invoice amount total is the sum of the system invoice amounts for all the application forms (if the invoice type is other, the sum of the (system incoming invoice total (tax included)/(1 + tax rate)) of all the commodities in the list), and the system tax amount total is the sum of the system tax amounts for all the application forms (if the invoice type is other, the sum of the system tax amounts for all the commodities in the list).
In addition, the invoice information can be input through small program scanning in the popularization marketing type and other types, and the manual input cost is saved.
The specific scanning and recording mode is as follows: the method comprises the steps of scanning an identification code (for example, the identification code is a two-dimensional code or a bar code) on a paper invoice (or document) to obtain text data corresponding to the identification code, wherein the text data comprises an invoice version, an invoice type, an invoice code, an invoice number, a total amount, an invoice date, an invoice check code and a CRC check code. The text data is a string of text character strings, character characteristics of the text data are analyzed, and abstract information in the text data is extracted according to preset text characteristic rules. And checking the invoice data according to the abstract information to obtain the header information, the body information and the tail information of the invoice. The checked paper invoice has complete invoice surface data (at least comprising abstract information, header information, body information and tail information), and then the complete invoice surface data is stored for subsequent logic use.
For the convenience of understanding the technical solutions of the present invention, the following detailed description will be made on the working principle or the operation mode of the present invention in the practical process.
As shown in fig. 9, a service flow chart in this embodiment is specifically as follows:
when the type is marketing and promotion, starting-maintaining basic information of invoicing-account information-selecting invoice type-marketing and promotion-selecting promotion fee type document-inputting invoice information-facilitating checking, using and ending in related processes of the system;
when the type is purchasing (in-station), starting-maintaining basic information of invoicing-account information-selecting invoice type-purchasing (in-station) -selecting a purchasing request sheet-inputting invoice information-automatically summarizing system invoice amount by commodity dimension (or checking the purchasing sheet according to the input invoice information-ending) -recording the invoice amount-calculating commodity cost price by the invoice amount;
when the types are other, starting-maintaining basic billing information-account information-selecting invoice type-other-inputting invoice information-facilitating checking and using in the related process of the system-ending.
In summary, by means of the technical scheme of the invention, by establishing the invoice electronic file, the recording and summarizing of the invoice information can be realized, the invoice information can be managed and maintained in a centralized manner conveniently, the electronic management of the information can be realized, the paper invoice loss can be effectively prevented, and the recording and tracing of the invoice information can be realized.
The invention not only can classify according to the invoice types so as to conveniently realize the archiving of the invoices, but also can store according to the service types so as to conveniently realize the retrieval and the searching of the invoices and the checking of related services. In addition, the invention can also carry out the identification by scanning the invoice through a mobile phone through a small program, and realizes the semi-automatic processing of the input of the invoice, thereby effectively saving time and labor.
The above description is only for the purpose of illustrating the preferred embodiments of the present invention and is not to be construed as limiting the invention, and any modifications, equivalents, improvements and the like that fall within the spirit and principle of the present invention are intended to be included therein.
Claims (10)
1. A management system for generating invoices based on bill collection is characterized by comprising a management platform and a database in communication connection with the management platform, wherein the management platform comprises an account information management module and an invoice information management module;
the account information management module is used for processing addition, deletion, editing and inquiry of account information and can also be used for batch import of the account information;
the invoice information management module is used for processing the input, query and maintenance of invoice information.
2. The system of claim 1, wherein the account information includes two types of company accounts and customer accounts, and the company accounts and the customer accounts are used by the importer to distinguish account information.
3. The management system for generating the invoice based on the document collection is characterized in that the entry of the invoice information comprises two modes of manual input and scanning identification, and the maintenance of the invoice information comprises three types of purchase, promotion marketing and the like.
4. A management method for generating invoices based on document collection is characterized by comprising the following steps:
s1, inputting the account information of the invoice by adopting a preset method;
s2, inputting the basic information of the invoice through a preset method;
s3, realizing maintenance of different invoice contents according to the type of the entered invoice;
and S4, editing and modifying the invoice recorded by adopting a preset method.
5. The method for managing invoices based on document collection as claimed in claim 4 wherein, the account information in step S1 may be selected directly from the interface of account management information or recorded by adding new account information.
6. The management method for generating the invoice based on the document collection as claimed in claim 4, wherein the method for entering the basic information of the invoice in the step S2 includes two modes of manual input and scanning identification.
7. The method as claimed in claim 4, wherein the step S3 is performed by dividing the maintenance of the invoice information into three types, namely, a purchase type, a promotion marketing type and other types.
8. The method for managing invoices based on document collection according to claim 7, wherein when the type of the invoice entered is the purchase type, the step S3 of maintaining invoice information includes the following steps: inputting corresponding commodity information in an invoice according to corresponding commodity information in the purchase type application form, and automatically calculating the price and tax amount of the system invoice by adopting a preset method according to the input commodity information; automatically bringing the same kind of commodities after automatic aggregation into the corresponding service type; and if the commodity in the purchase type application form is changed and the commodity is a coming ticket different from the original commodity, discarding the original invoice and automatically recording invoice information again according to the new commodity.
9. The method for managing invoices based on document collection according to claim 7, wherein when the type of the invoice entered is a promotional marketing type, the step S3 of maintaining invoice information includes the following steps: associating the promotion marketing type bill, and importing or inputting relevant contents of the incoming bill; and automatically calculating the price and the tax amount of the invoice by adopting a preset method, and automatically bringing the price and the tax amount into the corresponding service type.
10. The method for managing invoices based on document collection according to claim 7, wherein when the type of the entered invoice is other type, the step S3 of maintaining invoice information includes the following steps: and the related content of the incoming ticket is automatically input in a mode of not associating the bill, and the corresponding service type is automatically selected.
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Application publication date: 20201023 |