CN110619450B - Risk exchange management method, system and computer readable storage medium - Google Patents
Risk exchange management method, system and computer readable storage medium Download PDFInfo
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- CN110619450B CN110619450B CN201910240181.8A CN201910240181A CN110619450B CN 110619450 B CN110619450 B CN 110619450B CN 201910240181 A CN201910240181 A CN 201910240181A CN 110619450 B CN110619450 B CN 110619450B
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- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/06—Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
- G06Q10/063—Operations research, analysis or management
- G06Q10/0631—Resource planning, allocation, distributing or scheduling for enterprises or organisations
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- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/06—Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
- G06Q10/063—Operations research, analysis or management
- G06Q10/0635—Risk analysis of enterprise or organisation activities
Abstract
The disclosure provides a risk exchange management method, a risk exchange management system and a computer readable storage medium, and relates to the technical field of data analysis. The conference management method comprises the following steps: acquiring a conference theme; determining potential participants according to personnel information and conference subjects in the exchange library, wherein the personnel information comprises personnel names and contact ways and at least one of research directions and affiliated institutions; determining meeting arrangement and participants according to meeting arrangement requirements of each potential participant, and sending meeting arrangement to the participants; and extracting keywords according to the meeting record information in the meeting process, and determining candidate meeting topics according to the occurrence times of the keyword information so as to determine the meeting topics of the next meeting according to the candidate meeting topics. By the method, on one hand, the efficiency of conference arrangement is improved, on the other hand, the topic can be made to conform to the current hot spot, the pertinence of communication on problem solving is improved, and the efficiency of communication analysis is further improved.
Description
Technical Field
The present disclosure relates to the field of data analysis technologies, and in particular, to a risk exchange management method, system, and computer-readable storage medium.
Background
Risk communication is the communication activity performed by risk management personnel, risk assessment personnel, and other interested parties for better understanding risk information and decisions. In food safety risk analysis, risk exchange is a bridge and tie between risk management and risk assessment. However, in an enterprise, risk exchange lacks an effective management and evaluation mechanism, so that a lot of risk exchange expends a lot of energy and resources but cannot achieve a good effect, effective information interaction cannot be provided for risk management personnel and risk assessment personnel, and development of food safety risk analysis work is further influenced.
Disclosure of Invention
It is an object of the present disclosure to improve the efficiency of ac analysis.
According to an aspect of the present disclosure, a conference management method is provided, including: acquiring a conference theme; determining potential participants according to personnel information and conference subjects in the exchange library, wherein the personnel information comprises personnel names and contact ways and at least one of research directions and affiliated institutions; determining meeting arrangement and participants according to meeting arrangement requirements of each potential participant, and sending meeting arrangement to the participants; and extracting keywords according to the meeting record information in the meeting process, and determining candidate meeting topics according to the occurrence times of the keyword information so as to determine the meeting topics of the next meeting according to the candidate meeting topics.
In some embodiments, determining the potential participant associated with the meeting topic based on the people information in the communication library comprises: according to the preset number of participants, potential participants are obtained from the participants whose research directions accord with the conference theme and/or the affiliated institutions accord with the conference theme according to the sequence of the conference participation weights from large to small; the personnel information also comprises a conference participation weight which is determined by one or more of predetermined authority degree, conference participation requirement or conference commutability degree.
In some embodiments, determining meeting schedules and participants includes: sending a conference request to each potential participant through the contact way of the potential participant, wherein the conference request comprises alternative conference arrangement; determining meeting schedule according to meeting receipt from potential participants, wherein the meeting schedule comprises meeting form, time and place information; meeting confirmation information is sent to potential meeting personnel who agree to participate in the meeting.
In some embodiments, determining the meeting schedule based on meeting receipts from potential participants includes: receiving a meeting receipt from the potential attendees, the meeting receipt including an acceptable alternative meeting schedule; matching the alternative meeting arrangement according to the meeting receipt, and determining the meeting arrangement and a first type of participants capable of receiving the meeting arrangement based on a preset matching strategy; the sending the conference confirmation information includes: the meeting schedule is sent to the first type of participant.
In some embodiments, sending the meeting schedule to the participants further comprises: sending a secondary meeting request including a meeting schedule to one of the potential participants other than the first-class participant; and determining supplementary participants according to the receipt of the secondary meeting request.
In some embodiments, the predetermined matching policy comprises: determining the weight of the alternative meeting arrangement according to the weight of each participant and the alternative meeting arrangement which can be accepted by the participant; the alternative meeting schedule with the highest weight is determined as the meeting schedule.
In some embodiments, the conference management method further comprises: and extracting keywords from the conference recording information, and supplementing the research direction of the speaker according to the keywords.
In some embodiments, the conference management method further comprises adjusting the conferencing weights of the people by at least one of: adjusting the conference-participating weight of the speaker through the communication degree of the adjuster, comprising: acquiring conference recording information in a conference process, wherein the conference recording information comprises speech content and speaker information; the content of the utterance is disclosed for the reader's review; determining the gold content of the speech content information according to at least one of the reference times of the speech content or reader evaluation; adjusting the availability of the speaker according to the speaking times and the speaking gold content of the speaker in the conference recording information;
or determining the conference participation requirement according to the invitation times and the conference participation times of the potential participants, and adjusting the conference participation weight of the participants according to the conference participation requirement;
or determining the conference participation requirements of the organization according to the conference participation times and the invitation times of the people in the organization to which the people belong, and adjusting the conference participation weight of the people in the organization to which the people belong according to the conference participation requirements.
By the method, the participants can be screened based on the personnel information stored in the communication library, the arrangement of the participants and the conference can be further determined, the conference record is counted to obtain the current hot topic, and the topic reference is provided for the next conference, so that the conference arrangement efficiency is improved, the topic can be in accordance with the current hot point, the problem solving pertinence of communication is improved, and the communication analysis efficiency is further improved.
According to an aspect of further embodiments of the present disclosure, there is provided a conference management system including: a theme acquisition unit configured to acquire a conference theme; the potential participant determining unit is configured to determine potential participants according to personnel information and a conference subject in the communication library, wherein the personnel information comprises personnel names and contact ways and at least one of research directions and affiliated institutions; the conference scheduling determining unit is configured to determine conference scheduling and participants according to the conference scheduling requirements of the potential participants, and send the conference scheduling to the participants; and the candidate subject determining unit is configured to extract keywords according to the meeting record information in the meeting process, and determine candidate meeting subjects according to the occurrence times of the keyword information so as to determine the meeting subject of the next meeting according to the candidate meeting subjects.
In some embodiments, the potential participant determination unit is configured to: according to the preset number of participants, potential participants are obtained from the participants whose research directions accord with the conference theme and/or the affiliated institutions accord with the conference theme according to the sequence of the conference participation weights from large to small; the personnel information also comprises a conference participation weight which is determined by one or more of predetermined authority degree, conference participation requirement or conference commutability degree.
In some embodiments, the participant and meeting schedule determination unit is configured to: sending a conference request to each potential participant through the contact way of the potential participant, wherein the conference request comprises alternative conference arrangement; determining meeting schedule according to meeting receipt from potential participants, wherein the meeting schedule comprises meeting form, time and place information; meeting confirmation information is sent to potential meeting personnel who agree to participate in the meeting.
In some embodiments, the conference management system further comprises: and a research direction updating unit configured to extract a keyword from the conference record information, and supplement the research direction of the speaker according to the keyword.
In some embodiments, the conference management system further comprises: a conference joining weight updating unit configured to adjust the conference joining weight of the person by at least one of:
adjusting the conference-participating weight of the speaker through the communication degree of the adjuster, comprising: acquiring conference recording information in a conference process, wherein the conference recording information comprises speech content and speaker information; the content of the utterance is disclosed for the reader's review; determining the gold content of the speech content information according to at least one of the reference times of the speech content or reader evaluation; adjusting the alternating degree of the speaker according to the speaking times and the speaking gold content of the speaker in the conference recording information;
or determining the conference participation requirement according to the invitation times and the conference participation times of the potential participants, and adjusting the conference participation weight of the participants according to the conference participation requirement;
or determining the conference participation requirements of the organization according to the conference participation times and the invitation times of the people in the organization to which the people belong, and adjusting the conference participation weight of the people in the organization to which the people belong according to the conference participation requirements.
According to an aspect of still further embodiments of the present disclosure, there is provided a conference management system including: a memory; and a processor coupled to the memory, the processor configured to perform any of the conference management methods above based on instructions stored in the memory.
The conference management system can screen the participants based on the personnel information stored in the communication library, further determine the participants and the conference arrangement, count the conference records to obtain the current hot subjects, and provide subject reference for the next conference, so that the conference arrangement efficiency is improved, the subjects can be in accordance with the current hot spots, the problem solving pertinence of communication is improved, and the communication analysis efficiency is further improved.
According to an aspect of still further embodiments of the present disclosure, a computer-readable storage medium is proposed, on which computer program instructions are stored, which instructions, when executed by a processor, implement the steps of any of the conference management methods above.
By executing the instructions on the computer-readable storage medium, the conference participants can be screened based on the personnel information stored in the communication library, the arrangement of the conference participants and the conference is further determined, the conference records are counted to obtain the current hot subjects, and subject reference is provided for the next conference, so that the conference arrangement efficiency is improved, the subjects can also accord with the current hot spots, the pertinence of communication on problem solving is improved, and the communication analysis efficiency is further improved.
Drawings
The accompanying drawings, which are included to provide a further understanding of the disclosure and are incorporated in and constitute a part of this disclosure, illustrate embodiments of the disclosure and together with the description serve to explain the disclosure and not to limit the disclosure. In the drawings:
fig. 1 is a flow diagram of some embodiments of a conference management method of the present disclosure.
Fig. 2 is a flow diagram of some embodiments of determining a meeting schedule in a meeting management method of the present disclosure.
Fig. 3 is a flow diagram of further embodiments of a conference management method of the present disclosure.
Fig. 4 is a flowchart of some embodiments of adjusting conference participation weights in the conference management method of the present disclosure.
Fig. 5 is a schematic diagram of some embodiments of a meeting management system of the present disclosure.
Fig. 6 is a schematic diagram of further embodiments of a meeting management system of the present disclosure.
Fig. 7 is a schematic diagram of still other embodiments of the meeting management system of the present disclosure.
Detailed Description
The technical solution of the present disclosure is further described in detail by the accompanying drawings and examples.
A flow diagram of some embodiments of a conference management method of the present disclosure is shown in fig. 1.
In step 101, a conference topic is obtained, where the conference topic may surround a current hot topic, an emergency, etc., may surround a keyword, may surround a certain product, etc., and for example, a topic related to food safety risk is set in a food safety communication. In some embodiments, the topic of the conference may be obtained based on previous conference record information, the topic of the conference may be hotspot information obtained according to the previous conference record, and may be extracted from candidate conference topics generated previously.
In step 102, potential participants are determined according to the person information and the conference subject in the communication library. In some embodiments, potential participating members may include stakeholders for meeting issues, meeting sponsors, and members of various types of related institutions, disciplines.
In some embodiments, the people information in the communication library may include names and contact addresses of people, and at least one of research directions and affiliated institutions. In some embodiments, the people information in the communication library may include qualifications, expertise, location, and the like.
In some embodiments, the people information may further include a meeting weight, and the meeting weight is determined by one or more of a predetermined authority, a meeting requirement, or a meeting availability.
In some embodiments, potential conferees may be determined by matching research directions, affiliated institutions, or professional skills, screening qualifications, and screening locations (where location screening is used in the case where the conference mode is a live conference). In some embodiments, because the number of persons accommodated in the conference is limited, the potential participants can be obtained from the persons meeting the participation condition according to the preset number of participants and according to the descending order of the conference weight. In order to ensure the attendance rate, the number of potential participants can be determined in a manner that the number of accommodated persons floats by a certain percentage, such as 20-40%.
In step 103, meeting schedules and participants are determined according to meeting schedule requirements of each potential participant, and meeting schedules are sent to the participants. In some embodiments, the meeting schedule may include meeting form, time and location information, and may also include a brief description of the meeting.
In step 104, keywords are extracted according to the meeting record information in the meeting process, and candidate meeting topics are determined according to the occurrence times of the keyword information. In some embodiments, the number of occurrences of the keyword information may be the number of occurrences of the conference content surrounding the keyword, or the length of the conference record surrounding the keyword (the length of the conference record may be determined to occupy several length units in units of a predetermined length as the number of occurrences).
In some embodiments, predetermined keywords may be set, or the possibility of certain words or words as keywords may be excluded, and the accuracy of keyword extraction may be excluded from being influenced by certain common phrases.
By the method, the participants can be screened based on the personnel information stored in the communication library, the arrangement of the participants and the conference is further determined, the conference records are counted to obtain the current hot subjects, and the subject reference is provided for the next conference, so that the conference arrangement efficiency is improved, the subjects can be in accordance with the current hot spots, the problem solving pertinence of communication is improved, and the communication analysis efficiency is further improved.
In some embodiments, the time, place, and people who communicate can be configured first, which can be accepted by the meeting contractor. In some embodiments, upon determining the subject of the meeting, relevant facilities, people, and contractor-related communication people are recommended by the meeting management system and scheduled by the meeting management system for time, place, form, and the like. A meeting request is generated and confirmation mail is sent to the relevant agencies and personnel, including contractors and other personnel. After the relevant organization and personnel confirm, the conference management system receives the confirmation mail. After the relevant mechanisms and personnel which cannot participate return information, the time can be adjusted or part of the relevant mechanisms and personnel are cancelled, the conference request is sent again until all the relevant mechanisms and personnel are confirmed, the risk exchange notification is generated, and the mail is sent to the relevant mechanisms and personnel which are finally confirmed, so that the burden of manually confirming the participants and the conference arrangement is avoided, the labor cost is reduced, and the conference arrangement efficiency is improved.
In some embodiments, the candidate conference topics extracted based on the keyword information may be divided according to the domain to which the candidate conference topics belong, the related department posts, and the like, and different conference topics are recommended for different domains, departments and posts, so that the efficiency of the conference scheduling cycle is improved.
In some embodiments, in order to solve the problems of more conference participants and different requirements during the conference scheduling process, a flowchart of some embodiments of determining the conference scheduling in the conference management method of the present disclosure may be as shown in fig. 2.
In step 201, a meeting request is sent to each potential participant through the contact addresses of the potential participants. In some embodiments, alternative meeting schedule information may be included in the meeting request, such as the time, location, and form of the meeting that can be accepted. The recipient selects the time, place and form of the meeting that can be accepted in receiving the meeting request, and the condition or combination of the selection may be more than one. In some embodiments, the conference schedule may be interacted with by mail, text message, potential attendees, or the like.
In some embodiments, the allowed forms of communication may be pre-accounted, configured, including live communication, video conferencing, teleconferencing, and the like.
In the case of selecting a site communication, it is also necessary to select a communication site. In some embodiments, a repository of locations may be preconfigured and stored, and the system extracts addresses from the stored repository when scheduling a meeting. In some embodiments, sites such as conference rooms with comparable accommodation capacity, which are not predetermined, can also be arranged according to the number of people required for the conference.
In step 202, a meeting receipt from potential attendees is received, the meeting receipt including an acceptable alternative meeting schedule.
In step 203, the alternative meeting schedule is matched according to the meeting receipt, and the meeting schedule and the first type of participant who can accept the meeting schedule are determined based on a predetermined matching strategy. In some embodiments, the meeting schedule may be determined based on the principle that the most people are able to accept the meeting schedule. For example, it may be acceptable to have 30 people participating in a meeting at a first location for a first time period, 20 people participating at a second location for the first time period, 25 people participating at the first location for a second time period, and 15 people … … participating at a third location for the second time period to select a schedule that will accept the most people, i.e., the meeting is scheduled at the first location for the first time period.
In other embodiments, the meeting schedule may be determined based on the principle that the sum of the meeting weights of the persons capable of receiving the meeting schedule is the largest, for example, the weights of the alternative meeting schedules may be determined according to the meeting weights of the respective attendees, the institution and the alternative meeting schedules acceptable to the attendees, and then the alternative meeting schedule with the highest weight may be selected as the meeting schedule.
In step 204, the meeting schedule is sent to the first type of participant.
By the method, the conference arrangement coordination of a plurality of participants can be realized, the automation degree and the arrangement efficiency of the conference arrangement are improved, the participation of more important or more important personnel in the conference is ensured, and the arrangement reasonability and the fund content of the conference are improved.
In some embodiments, the following steps 205 and 206 may also be included.
In step 205, a secondary meeting request including a meeting schedule, i.e., the meeting schedule determined in step 203, is sent to the members of the potential participants other than the first-type participant.
In step 206, additional participants are determined based on the receipt of the approval of the secondary meeting request.
By the method, people who can participate in the conference can be further strived from people who originally do not agree with the conference schedule, so that more conference participants can be strived as much as possible.
In some embodiments, the operations of steps 205-206 may not be performed if the number of first type participants has reached the upper limit of the capacity of the scheduled conference.
In other embodiments, if the number of the first type of participant exceeds the upper limit of the capacity of the predetermined conference, the number of the participants meeting the upper limit of the capacity of the predetermined conference can be selected in the order of the weights from large to small to determine the participants, and the conference schedule is sent to only the screened participants.
In some embodiments, apology letter may be sent to the potential participants other than the determined one, so as to avoid misunderstanding to affect the ordered meeting, and also to help maintain friendly relationships with the people in the communication library.
A flow diagram of further embodiments of the conference management method of the present disclosure is shown in fig. 3.
In step 301, a meeting topic is obtained.
In step 302, potential participants are determined according to the person information and the conference subject in the communication library.
In step 303, meeting schedules and participants are determined based on meeting schedule requirements of each potential participant, and the meeting schedules are sent to the participants. In some embodiments, the attendees and meeting schedule may be determined in the manner as in the embodiment shown in FIG. 2. Steps 304, 306 and 307 are then performed.
In step 304, the meeting record is counted. In some embodiments, the conference recording may be generated by way of voice capture and recognition. In other embodiments, the identified meeting record may be manually refined to improve the reliability of the meeting record. In some embodiments, the conference recording includes the content of the utterance and the corresponding speaker. Steps 305 and 308 are performed after step 304.
In some embodiments, the generated conference record may be sent to the participants and the institutions to which the participants belong, so as to maintain good traffic relations with relevant institutions and individuals, and also improve the utilization rate of the conference record.
In step 305, keywords are extracted. In some embodiments, predetermined keywords may be set, or the possibility of certain words or words as keywords may be excluded, and the accuracy of keyword extraction may be excluded from being influenced by certain common phrases. Step 311 and step 312 are performed after step 305.
In step 306, meeting requirements are determined according to the number of invitations of potential participants and the number of conference participation, and the meeting weight of the participants is adjusted according to the meeting requirements. In some embodiments, a person who has multiple invitations but a lesser number of participation may be weighted more, thereby increasing the likelihood of that person participating.
In step 307, conference participation requirements of the organization are determined according to conference participation times and invitation times of people in the organization to which the people belong, and conference participation weights of the people in the organization to which the people belong are adjusted according to the conference participation requirements. In some embodiments, the weighting of individual persons in an organization to whom a person having multiple invitations but a lesser number of participation belongs may be increased, thereby increasing the likelihood of participation in the organization.
In step 308, the utterance is disclosed for the reader to review. The number of times each utterance content is referred to, the number of times each utterance content is downloaded, the number of times each utterance is left, the number of times each utterance content is referred to, and the like may be counted.
In some embodiments, the viewing permission can be configured according to the content of the conference record, and only readers with the permission up to the standard are allowed to view, so that the utilization rate of the conference content is improved, and meanwhile, the information security guarantee is also improved.
In step 309, the gold content of the utterance content information is determined according to at least one of the reference number of utterance contents or reader evaluation. In some embodiments, the gold content weight may be set separately, and the gold content of the speech content information may be determined according to the weight corresponding to the integration of the reference times, the evaluation, and the like.
In step 310, the availability of the speaker is adjusted according to the speaking frequency and the speaking gold content of the speaker in the conference record information. In some embodiments, the speaking person who speaks more times and has a high gold content has a high communication degree. In some embodiments, the degree of commutability of the corresponding organization can also be evaluated in units of organizations to which the person belongs.
In some embodiments, the number of times of speaking and the total number of times of speaking can be counted, the ratio of the number of times of speaking of a single person or an organization to the total number of times of speaking is calculated, and the evaluation of the related organization and the individual is output; in some embodiments, the contractor may also generate a rating ranking for the contractor's internal participants using the ratings for the individuals to select a more appropriate internal participant the next time the meeting is scheduled.
In step 311, the conference subject of the next conference is determined according to the candidate conference subjects, and then step 301 is executed when the conference needs to be scheduled next time, so as to determine the conference subject, for example, the candidate conference subject ranked 10 top needs to pay attention. In some embodiments, the urgency of the next meeting may be determined from the candidate meeting topic provided in step 311, thereby determining the time to perform step 301. For example, keywords such as food safety, taste adjustment, category innovation and the like are mentioned in the conference, and the number of occurrences is large, the keywords are taken as candidate conference subjects, wherein if the urgency of food safety is high, the user can be prompted to initiate the conference preferentially, and step 301 is executed.
In step 312, the speaker's research direction is supplemented according to the keywords. In some embodiments, the research direction may be determined according to the keyword and the meaning of the segment in which the keyword appears, and then for the speaker to which the segment belongs, whether the research direction already exists is determined in the research direction information of the communication library, and if the research direction does not exist, the research direction is supplemented, thereby updating the current research direction of each expert, student, or industry related person. In some embodiments, only the research directions of speakers of the conference recording with the gold content exceeding the predetermined threshold may be updated in conjunction with the gold content information, thereby avoiding false additions of research directions for researchers in accidental speeches.
By the method, personnel information can be updated based on meeting arrangement and meeting records, candidate meeting topics and other information can be updated, the virtuous circle of meeting management is guaranteed, meeting arrangement efficiency is improved, and accuracy of meeting management is further improved in the aspects of topic determination, personnel selection and the like. In addition, text content can be formed for the reader to refer to, and the utilization rate of the conference content is improved.
In industrial risk exchange, a conference management system comprising relevant mechanisms or experts and one party participating in risk exchange is established, the risk exchange is determined, evaluated and shared organically, effective risk exchange information is brought into management decisions, the problem that a sharing platform is lacked only by experience and information in the past is solved, and the level of enterprise risk analysis is improved. Especially in the food safety risk exchange field, can also improve the efficiency that food safety problem was solved when improving enterprise's risk bearing capacity, promote food safety further development.
In some embodiments, a flow chart of adjusting conferencing weights in a conference management method may be as shown in fig. 4.
In step 401, the number of times each stakeholder is invited is counted. In some embodiments, stakeholders may refer to institutions, businesses, etc. associated with the issue.
In step 402, a median number of invitations, i.e., an average number of times each stakeholder is invited, is calculated.
In step 403, the stakeholders with the invited times greater than the median are screened out, and step 407 is executed.
In step 404, the number of actual exchanges by each stakeholder is counted.
In step 405, the ratio of the actual number of exchanges to the number of invitations of each stakeholder is counted.
In step 406, the stakeholders whose ratio generated in step 405 is less than or equal to the predetermined ratio (e.g., 0.2) are screened out, and step 407 is performed.
In step 407, a determination is made as to whether the stakeholders screened in steps 403 and 406 have the same portion. Step 408 is performed for stakeholders screened through step 403, and screened through step 406.
In step 408, the meeting requirements are adjusted, and in some embodiments, may be increased by a predetermined amount.
By the method, meeting requirements can be adjusted according to the meeting attendance, and further meeting weight in the personnel information can be influenced, so that the probability of being invited by the interest-related party is changed. Because the invited but uninvolved interest-interested parties may have higher communication requirements, the method can further establish the relationship, improve the fund content of conference communication and also facilitate the relationship maintenance with the personnel or the institutions in the communication library.
A schematic diagram of some embodiments of the conference management system of the present disclosure is shown in fig. 5. The topic acquisition unit 501 can acquire a conference topic, which may surround a current hot topic, an emergency, etc., may surround a keyword, may surround a certain product, etc., and for example, sets a topic related to a food safety risk in a food safety communication. In some embodiments, the topic of the conference may be obtained based on previous conference record information, and the topic of the conference may be hotspot information obtained according to a previous conference record, such as information obtained according to the information generated by the candidate topic determination unit 504.
The potential participant determination unit 502 can determine potential participants based on the person information in the communication library and the conference subject. In some embodiments, potential participating members may include stakeholders for meeting issues, meeting sponsors, and members of various types of related institutions, disciplines.
The attendee and meeting schedule determination unit 503 can determine meeting schedules and attendees based on meeting schedule requirements of each potential attendee, and send the meeting schedules to the attendees. In some embodiments, the meeting schedule may include meeting form, time and location information, and may also include a summary of the meeting.
The candidate topic determination unit 504 can extract keywords according to the meeting record information during the meeting process, and determine candidate meeting topics according to the occurrence frequency of the keyword information. In some embodiments, the number of occurrences of the keyword information may be the number of occurrences of the meeting content surrounding the keyword, or the length of the meeting record surrounding the keyword.
The conference management system can screen the participants based on the personnel information stored in the communication library, further determine the participants and the conference arrangement, count the conference records to obtain the current hot subjects, and provide subject reference for the next conference, so that the conference arrangement efficiency is improved, the subjects can be in accordance with the current hot spots, the problem solving pertinence of communication is improved, and the communication analysis efficiency is further improved.
In some embodiments, the potential participant determination unit 502 may determine potential participants by matching study directions, affiliated institutions, or expertise, screening for qualifications, and screening for locations. In some embodiments, since the number of persons accommodated in the conference is limited, the potential participant determination unit 502 may obtain the potential participants from the persons meeting the participation condition in the order of the highest participating weight to the lowest participating weight according to the predetermined number of participants.
In some embodiments, the participant and conference schedule determining unit 503 may be implemented as in the embodiment shown in fig. 2, on one hand, it can implement coordination of conference schedules of a plurality of participants, improve automation degree and scheduling efficiency of conference schedules, and ensure that more important or more important participants participate in the conference, improve scheduling rationality and financial content of the conference; on the other hand, people who can participate in the conference can be further strived from people who originally do not agree with the conference arrangement, so that more participants can be strived as much as possible; it also helps to maintain a friendly relationship with the personnel in the exchange library.
In some embodiments, the meeting management system can arrange, update and disclose the meeting record information to readers for review, thereby improving the influence of the meeting.
In some embodiments, as shown in fig. 5, the conference management system may further include a conference participation weight updating unit 506, which is capable of counting the number of times that each content of speech is referred to, the number of times that each content of speech is downloaded, the number of times that each content of speech is left, or the number of times that each content of speech is referred to. And determining the gold content of the speech content information according to at least one of the reference times of the speech content or reader evaluation. In some embodiments, the weight of the gold content may be set separately, and then the gold content of the utterance content information may be determined according to the weight corresponding to the integration of the reference times, the evaluation, and the like, and then the availability of the speaker may be adjusted according to the number of utterances and the gold content of the utterances of the speaker in the conference record information.
Because the popularity is a parameter for evaluating the participant participation weight, the system can ensure the virtuous circle of conference management, improve the accuracy of conference management in the aspect of personnel selection, and further improve the following conference effect.
In some embodiments, the conferencing weight updating unit 506 determines a conferencing requirement according to the number of invitations of potential participants and the number of conference participation, and adjusts the conferencing weight of the participants according to the conferencing requirement. In some embodiments, a person who has multiple invitations but a lesser number of participation may be weighted more, thereby increasing the likelihood of that person participating. In some embodiments, the conferencing weight updating unit 506 can also determine conferencing requirements of the institution according to the conferencing participation times and invitation times of the people in the institution to which the people belong, and adjust the conferencing weights of the people under the institution according to the conferencing requirements. In some embodiments, the meeting weight update unit 506 may implement meeting weight update of people in the institution and institution in the manner as in the embodiment shown in fig. 4, and since the interested parties invited but failed to attend may have higher communication requirements, such a system can further establish a relationship, increase the monetary amount of the meeting communication, and also facilitate the maintenance of the relationship with the people or institution in the communication library.
In some embodiments, as shown in fig. 5, the conference management system may further include a research direction update unit 505 capable of supplementing the research direction of the speaker based on the keywords extracted from the conference record. In some embodiments, the research direction may be determined according to the keyword and the meaning of the segment in which the keyword appears, and then, for the speaker to which the segment belongs, whether the research direction already exists is determined in the research direction information of the speaker, and if the research direction does not exist, the research direction is supplemented, so that the current research direction of each expert, student or industry related person is updated. In some embodiments, only the research direction of the speaker of the part of the conference record with the gold content exceeding the predetermined threshold value can be updated together with the gold content information, so that the mistaken addition of the research direction of the researcher in the accidental speech is avoided.
The conference management system can update the personnel information based on the conference arrangement and the conference record, ensures the virtuous circle of the conference management, and further improves the accuracy of the conference management in the aspect of personnel selection while improving the conference arrangement efficiency.
In some embodiments, the conference management system may include a data input module, a data storage module, a data analysis module, and a display module.
The data input module enables a user to input meeting related information such as category, organization name, personnel name, study direction and skill, time and location restrictions, and the like. The data input module is used as an interface of the conference management system and the user, can receive allowed configuration and input from the user and make corresponding reaction, and stores the information into the data storage module.
The data storage module can store various information input by the data input module, and store information of related personnel, information of mechanisms, current hotspot information and the like acquired from a network. The data storage module can also store data generated and updated by the data analysis module (and the units described above), such as keywords, meeting minutes, etc,
The data analysis module is capable of performing any of the above methods of meeting management and is associated with the mail system for communicating with potential attendees, participants, etc., and the display module for outputting determined information, etc.
The display module can create a risk communication interface and display related information, such as a search interface, a personnel and organization query interface, a conference effect query interface, a conference subject query interface and the like. Taking risk exchange in the field of food safety as an example, the display module can display the category of food safety risk exchange content, the name of the interest-related party, the name of the communication staff of the same party, information mastered by the interest-related party and the communication staff of the same party, professional skills, exchange time, options of the location and the like. The interface capable of being displayed based on the display module comprises:
the risk exchange report searching interface can inquire corresponding meeting records according to information such as the category of the food safety risk exchange content, the name of the interest related party, the name of the contractor and the contractor, information mastered by the interest related party and the contractor and professional skills, exchange time or location and the like;
the risk exchange query interface to be developed can query the time, place, content, exchange mechanism or expert of the risk exchange work to be developed according to the department, position and name of the login person.
Risk exchange effect query interface: inquiring the effect of communication between the interest-concerned party and the undertaking party and the problem needing attention under a period of time and/or a certain food safety risk communication content category.
The conference management system can realize friendly human-computer interaction, improve automation and efficiency, and meanwhile, can facilitate users to timely control the system and know system dynamics, and improve user experience.
A schematic structural diagram of an embodiment of the conference management system of the present disclosure is shown in fig. 6. The conference management system comprises a memory 601 and a processor 602. Wherein: the memory 601 may be a magnetic disk, flash memory, or any other non-volatile storage medium. The memory is for storing the instructions in the corresponding embodiments of the conference management method above. Processor 602 is coupled to memory 601 and may be implemented as one or more integrated circuits, such as a microprocessor or microcontroller. The processor 602 is configured to execute the instructions stored in the memory, so that on one hand, efficiency of meeting arrangement can be improved, on the other hand, an issue can be made to conform to a current hotspot, pertinence of communication to problem solving can be improved, and efficiency of communication analysis can be further improved.
In one embodiment, as also shown in FIG. 7, the conference management system 700 includes a memory 701 and a processor 702. Processor 702 is coupled to memory 701 by a BUS BUS 703. The conference management system 700 may also be connected to an external storage device 705 through a storage interface 704 for calling external data, and may also be connected to a network or another computer system (not shown) through a network interface 706. And will not be described in detail herein.
In this embodiment, the data instruction is stored in the memory, and the instruction is processed by the processor, so that on one hand, the efficiency of conference arrangement is improved, on the other hand, the topic can be made to conform to the current hotspot, the pertinence of communication on problem solving is improved, and the efficiency of communication analysis is further improved.
In another embodiment, a computer-readable storage medium has stored thereon computer program instructions which, when executed by a processor, implement the steps of the method in the corresponding embodiment of the conference management method. As will be appreciated by one of skill in the art, embodiments of the present disclosure may be provided as a method, apparatus, or computer program product. Accordingly, the present disclosure may take the form of an entirely hardware embodiment, an entirely software embodiment or an embodiment combining software and hardware aspects. Furthermore, the present disclosure may take the form of a computer program product embodied on one or more computer-usable non-transitory storage media (including, but not limited to, disk storage, CD-ROM, optical storage, and the like) having computer-usable program code embodied therein.
The present disclosure is described with reference to flowchart illustrations and/or block diagrams of methods, apparatus (systems) and computer program products according to embodiments of the disclosure. It will be understood that each flow and/or block of the flow diagrams and/or block diagrams, and combinations of flows and/or blocks in the flow diagrams and/or block diagrams, can be implemented by computer program instructions. These computer program instructions may be provided to a processor of a general purpose computer, special purpose computer, embedded processor, or other programmable data processing apparatus to produce a machine, such that the instructions, which execute via the processor of the computer or other programmable data processing apparatus, create means for implementing the functions specified in the flowchart flow or flows and/or block diagram block or blocks.
These computer program instructions may also be stored in a computer-readable memory that can direct a computer or other programmable data processing apparatus to function in a particular manner, such that the instructions stored in the computer-readable memory produce an article of manufacture including instruction means which implement the function specified in the flowchart flow or flows and/or block diagram block or blocks.
These computer program instructions may also be loaded onto a computer or other programmable data processing apparatus to cause a series of operational steps to be performed on the computer or other programmable apparatus to produce a computer implemented process such that the instructions which execute on the computer or other programmable apparatus provide steps for implementing the functions specified in the flowchart flow or flows and/or block diagram block or blocks.
Thus far, the present disclosure has been described in detail. Some details that are well known in the art have not been described in order to avoid obscuring the concepts of the present disclosure. It will be fully apparent to those skilled in the art from the foregoing description how to practice the presently disclosed embodiments.
The methods and apparatus of the present disclosure may be implemented in a number of ways. For example, the methods and apparatus of the present disclosure may be implemented by software, hardware, firmware, or any combination of software, hardware, and firmware. The above-described order for the steps of the method is for illustration only, and the steps of the method of the present disclosure are not limited to the order specifically described above unless specifically stated otherwise. Further, in some embodiments, the present disclosure may also be embodied as programs recorded in a recording medium, the programs including machine-readable instructions for implementing the methods according to the present disclosure. Thus, the present disclosure also covers a recording medium storing a program for executing the method according to the present disclosure.
Finally, it should be noted that: the above examples are intended only to illustrate the technical solutions of the present disclosure and not to limit them; although the present disclosure has been described in detail with reference to preferred embodiments, those of ordinary skill in the art will understand that: modifications to the specific embodiments of the disclosure or equivalent substitutions for parts of the technical features may still be made; all of which are intended to be covered by the scope of the claims of this disclosure without departing from the spirit thereof.
Claims (13)
1. A conference management method, comprising:
acquiring a conference theme;
determining potential participants according to personnel information in an exchange library and the conference theme, wherein the personnel information comprises personnel names and contact ways and at least one of research directions and affiliated institutions;
determining meeting scheduling and participants according to meeting scheduling requirements of each potential participant, and sending the meeting scheduling to the participants, wherein the meeting scheduling comprises the following steps:
sending a conference request to each potential participant through the contact way of the potential participant, wherein the conference request comprises alternative conference arrangement;
receiving a meeting receipt from the potential attendee, the meeting receipt including an acceptable alternative meeting schedule;
matching the alternative meeting arrangement according to the meeting receipt, and determining the meeting arrangement and a first type of participant capable of receiving the meeting arrangement based on a preset matching strategy, wherein the meeting arrangement comprises meeting form, time and place information;
sending a meeting schedule to said first group of participants and sending a secondary meeting request including said meeting schedule to one of said potential participants other than said first group of participants;
determining supplementary participants according to the receipt agreeing to the secondary conference request;
extracting keywords according to meeting record information in a meeting process, and determining candidate meeting topics according to the occurrence times of the keyword information so as to determine the meeting topics of the next meeting according to the candidate meeting topics.
2. The method of claim 1, wherein the determining potential attendees associated with the meeting topic from the people information in the communication library comprises:
according to the preset number of participants, acquiring potential participants from the participants of which the research directions accord with the conference theme and/or the affiliated institutions accord with the conference theme in the descending order of the conference participation weights;
the personnel information further comprises a conference participation weight, and the conference participation weight is determined by one or more of preset authority, conference participation requirement or conference availability.
3. The method of claim 1, wherein the predetermined matching policy comprises:
determining the weight of the alternative meeting arrangement according to the weight of each participant and the alternative meeting arrangement which can be accepted by the participant;
determining the alternative meeting schedule with the highest weight as the meeting schedule.
4. The method of claim 1, further comprising:
and extracting keywords from the conference recording information, and supplementing the research direction of the speaker according to the keywords.
5. The method of claim 2, further comprising:
adjusting a participant participation weight of a speaker by adjusting the communicable degree of a person, comprising:
acquiring conference recording information in a conference process, wherein the conference recording information comprises speech content and speaker information;
the utterance is disclosed for the reader's review;
determining the gold content of the speech content information according to at least one of the reference times of the speech content or reader evaluation;
and adjusting the availability of the speaker according to the speaking times and the speaking gold content of the speaker in the conference recording information.
6. The method of claim 2 or 5, further comprising: and determining the conference participation requirement according to the invitation times and the conference participation times of the potential participants, and adjusting the conference participation weight of the participants according to the conference participation requirement.
7. The method of claim 2 or 5, further comprising:
determining the conference participation requirements of the organization according to the conference participation times and the invitation times of the people in the organization to which the people belong, and adjusting the conference participation weight of the people in the organization to which the people belong according to the conference participation requirements.
8. A conference management system comprising:
a theme acquisition unit configured to acquire a conference theme;
the potential participant determining unit is configured to determine potential participants according to personnel information in an exchange library and the conference subject, wherein the personnel information comprises personnel names and contact ways and at least one of research directions and affiliated institutions;
a participant and meeting schedule determination unit configured to determine meeting schedules and participants based on meeting schedule requirements of each of the potential participants, the meeting schedules being sent to the participants, comprising: sending a conference request to each potential participant through the contact way of the potential participant, wherein the conference request comprises alternative conference arrangement; receiving a meeting receipt from the potential attendee, the meeting receipt including an acceptable alternative meeting schedule; matching the alternative meeting arrangement according to the meeting receipt, and determining the meeting arrangement and first type of meeting participants capable of receiving the meeting arrangement based on a preset matching strategy, wherein the meeting arrangement comprises meeting form, time and place information; sending a meeting schedule to said first group of participants and sending a secondary meeting request including said meeting schedule to one of said potential participants other than said first group of participants; determining supplementary participant according to the receipt agreeing to the secondary conference request;
and the candidate subject determining unit is configured to extract keywords according to the meeting record information in the meeting process, and determine candidate meeting subjects according to the occurrence times of the keyword information so as to determine the meeting subjects of the next meeting according to the candidate meeting subjects.
9. The conference management system of claim 8, wherein said potential participant determination unit is configured to:
according to the preset number of participants, acquiring potential participants from the participants of which the research directions accord with the conference theme and/or the affiliated institutions accord with the conference theme in the descending order of the conference participation weights;
the personnel information further comprises a conference participation weight, and the conference participation weight is determined by one or more of preset authority, conference participation requirement or conference availability.
10. The conference management system of claim 8, further comprising:
and the research direction updating unit is configured to extract a key word from the conference record information and supplement the research direction of the speaker according to the key word.
11. The conference management system of claim 9, further comprising: a conference joining weight updating unit configured to adjust the conference joining weight of the person by at least one of:
adjusting a participant participation weight of a speaker by adjusting the communicable degree of a person, comprising:
acquiring conference recording information in a conference process, wherein the conference recording information comprises speech content and speaker information;
the utterance is disclosed for the reader's review;
determining the gold content of the speech content information according to at least one of the reference times of the speech content or reader evaluation;
adjusting the communication degree of the speaker according to the speaking times and the speaking gold content of the speaker in the conference recording information;
or
Determining conference participation requirements according to the invitation times and the conference participation times of the potential participants, and adjusting the conference participation weight of the participants according to the conference participation requirements;
or
Determining the conference participation requirements of the organization according to the conference participation times and the invitation times of the people in the organization to which the people belong, and adjusting the conference participation weight of the people in the organization to which the people belong according to the conference participation requirements.
12. A conference management system comprising:
a memory; and
a processor coupled to the memory, the processor configured to perform the method of any of claims 1-7 based on instructions stored in the memory.
13. A computer readable storage medium having stored thereon computer program instructions which, when executed by a processor, implement the steps of the method of any one of claims 1 to 7.
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| CN113313433B (en) * | 2021-07-13 | 2022-03-08 | 平安科技（深圳）有限公司 | Conference resource allocation method based on knowledge graph and related equipment |
| CN114757155B (en) * | 2022-06-14 | 2022-09-27 | 深圳乐播科技有限公司 | Conference document generation method and device |
| CN115185410B (en) * | 2022-07-08 | 2023-09-29 | 易讯科技股份有限公司 | Management method and system for improving video conference efficiency |
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