CN110020030A - A kind of archive management method - Google Patents
A kind of archive management method Download PDFInfo
- Publication number
- CN110020030A CN110020030A CN201711291085.3A CN201711291085A CN110020030A CN 110020030 A CN110020030 A CN 110020030A CN 201711291085 A CN201711291085 A CN 201711291085A CN 110020030 A CN110020030 A CN 110020030A
- Authority
- CN
- China
- Prior art keywords
- file
- memory block
- archives
- management
- pick
- Prior art date
- Legal status (The legal status is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the status listed.)
- Pending
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Classifications
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/90—Details of database functions independent of the retrieved data types
- G06F16/93—Document management systems
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- G—PHYSICS
- G07—CHECKING-DEVICES
- G07C—TIME OR ATTENDANCE REGISTERS; REGISTERING OR INDICATING THE WORKING OF MACHINES; GENERATING RANDOM NUMBERS; VOTING OR LOTTERY APPARATUS; ARRANGEMENTS, SYSTEMS OR APPARATUS FOR CHECKING NOT PROVIDED FOR ELSEWHERE
- G07C9/00—Individual registration on entry or exit
- G07C9/00174—Electronically operated locks; Circuits therefor; Nonmechanical keys therefor, e.g. passive or active electrical keys or other data carriers without mechanical keys
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- G—PHYSICS
- G08—SIGNALLING
- G08B—SIGNALLING OR CALLING SYSTEMS; ORDER TELEGRAPHS; ALARM SYSTEMS
- G08B13/00—Burglar, theft or intruder alarms
- G08B13/02—Mechanical actuation
- G08B13/08—Mechanical actuation by opening, e.g. of door, of window, of drawer, of shutter, of curtain, of blind
-
- G—PHYSICS
- G08—SIGNALLING
- G08B—SIGNALLING OR CALLING SYSTEMS; ORDER TELEGRAPHS; ALARM SYSTEMS
- G08B13/00—Burglar, theft or intruder alarms
- G08B13/18—Actuation by interference with heat, light, or radiation of shorter wavelength; Actuation by intruding sources of heat, light, or radiation of shorter wavelength
- G08B13/181—Actuation by interference with heat, light, or radiation of shorter wavelength; Actuation by intruding sources of heat, light, or radiation of shorter wavelength using active radiation detection systems
Abstract
The invention discloses a kind of archive management methods, belong to file administration field.The file that each memory block is examined on server of the present invention picks and places application；Configuration file is established, is read out in filing, when filing, archives catalog inquiry mechanism directly skips the archives catalog having expired box or not started；When the light conduction state of any memory block changes, judge whether it passes through the file and pick and place application, be to be recorded, otherwise alert.Compared with prior art, the method of the present invention can reduce the workload of archives control staff, realize electronic record online browse, it is worth with good promotion and application, solves the problems, such as that paper achieves existing difficulty and looks for, is easily random, also achieve computer and effectively carry out rights management, after manager's examination & approval pick and place application by file, the problems such as clerical worker could pick and place file, lose or misplace so as to avoid random pick-and-place, file, is particularly suitable for archives of house property management.
Description
Technical field
The present invention relates to file administration field, specifically a kind of workload that can reduce archives control staff
Archive management method.
Background technique
File administration includes the activity that collection, arrangement, keeping, identification, statistics and the offer of archives utilize.It is specifically wrapped
Include: the collection of documents, archive arrangement, appraising the value of files, achive keeping, the cataloguing of file and file retrieval, archival statistics, archives are compiled
It collects and research, archives provides utilization.The division of this 8 work is only relatively stable rather than absolute, also has and is divided into 6 links
, also have and is divided into element task and utilizes work two large divisions's.
Since Archive management work has become complicated system, therefore also have by the method divided at many levels.Its
First level stepping case entity management and archives information development two subsystems, each subsystem again under be divided into several layers time mini system.
The working links such as profile entity management point collection, arrangement, identification, keeping, statistics；Archives information development divides Information procession and letter again
Breath output two parts, Information procession by scheduling, edit documentation and write reference and constitute, information is exported by providing
The multinomial service activity such as reading, duplication, consulting, letter tune, public use and publication, exhibition is constituted.Entire archive management system and its
Subsystem all forms feedback mechanism in operation.With the development of Archives Management Modernization, also by the knot to file management work
Structure generates new influence.It is social practice service that the final purpose of file administration, which is to provide archive information, archive management system
Structure is arranged according to this purpose.Wherein each work is all essential, and has certain procedures.They form one it is organic
It is whole, respective effect is played to realize archive management system allomeric function, while also interrelated, mutual restriction.Such as
Work of appraisal value carries out in conjunction with collection and arrangement sometimes, or even just carries out Preliminary Identification in volume-making filing.
The object of file administration is archives, service object is File use person, and basic contradiction to be solved is archives
Dispersion, the situations such as messy, matter is miscellaneous, amount is big, only existing copy and society using archives require concentrations, system, it is high-quality, refer exclusively to, it is extensive it
Between contradiction.Society depends on the continuous improvement of Levels of Archive Management to the satisfaction degree of archives demand, and Levels of Archive Management is then
Adapt to ever-increasing social demand.The two is in during the continuous contradiction for never adapting to adaptation, to push archives
Management work advances.From the point of view of the history of file administration in thousands of years, file administration be by cooperative system to autonomous system,
By simple management to complex management, by experience management to scientific management, by manual management to computer management, by closed system to
Open system and develop.
File administration is a managerial job, service work, political affairs for its fundamental property and main function
The work for the property controlled.File management work does not produce material wealth, and archives are not mainly also by file administration mechanism and archives work people
Member generates and utilizes, it is a kind of profession for being responsible for the history file that management each department is formed specially, so being managerial work
Make.But archive management system is not isolated, indispensable component part in every social management system.By mentioning
It is social practice service for archive information, is one of the characteristics of file management work is different from other work.Although files department
The activities such as archives are also studied, compile, but its purpose is still in order to better adapt to needs that utilize of society, still with servicing
Property.In each stage of social history, file management work is all necessarily certain economy, politics, Cultural Services, otherwise just not
Can exist, it is also difficult to develop.In class society, file management work embodies certain class relations and class interests, is one
Fixed ruling class is grasped, and is economy, politics and the Cultural Services of certain class, this service orientation is file management work
Political concentrated expression.Since the content relation of archives is to national political interest and economic interests, so any state, China and foreign countries
Family has certain security requirements to file administration, and a part of archives are not opened to the outside world, and most archives will then expire in regulation
It just opens afterwards.This confidential property is also a kind of property of file management work.
Carry out file management work, to follow centralized and unified management National archives, safeguard archives it is complete with it is safe, be convenient for
The principle utilized.It is centralized and unified to refer to that the whole archives of country concentrate respectively guarantor by all types achive keeping mechanism that country sets up
It deposits, and formulates unified regulation and be managed.Maintenance completely has both sides meaning: first is that guarantee that archives are neat in quantity
It entirely, will not be incomplete deficient；First is that keep the organic connections of archives in quality, it cannot artificially isolate dispersion or messy pile up.
Maintenance safety also have of both meaning: first is that making every effort to that archives itself are not damaged, extend the service life of archives as far as possible；First is that protection
For archives from destroying purposely, archives secret is not stolen.It is the movable final purpose of whole file administration convenient for utilizing, and inspection
Test a standard of file management work.Archives are the witnesses of history, all reflect certain historical facts, do not allow arbitrarily to distort
Or amendment, so maintenance archives authenticity, the principle for keeping the original appearance of archives and file management work must comply with it
One.
Archive management system is one of the component part of entire national bibliographic information system, in the science for constituting entire society
It is occupied an important position in ability, becomes the foundation stone of social information system.File administration is not only to the work of local unit and production
It is significant, it is also significant to entire society, not only there is current, real meaning, it may have long-range, history meaning.
With advances in technology, archives electronic management slowly mature, still, for some important archives,
File, it is still desirable to which paper achieves, such as personal file etc.；For another example, house file administration, property ownership certificate etc. are anticipated with great economy
The file of justice, quantity is big, and importance is high, and paper is needed to achieve, and still can not be substituted completely using electronic record at present.
However, paper there is a problem of difficult looking for, being easily random.
Summary of the invention
In order to compensate for the shortcomings of the prior art, the present invention provides a kind of archive management methods.
The present invention is achieved through the following technical solutions:
A kind of archive management method, comprising the following steps:
The file for examining each memory block on the server picks and places application；Configuration file is established, is read out in filing, with judgement
Whether it reaches maximum volume number；When filing, archives catalog inquiry mechanism directly jumps the archives catalog having expired box or not started
It crosses；It when not inquiring archives catalog, carries out catalogue and automatically creates, for each memory block coding, press and compile on management screen
Code array shows the light conduction state of each memory block；When the light conduction state of any memory block changes, judgement
Whether it, which passes through the file, picks and places application, is to be recorded, otherwise alert.
Archive management method of the invention, it is described in each memory block setting optical transmitting set and optical receiver, every
The opening setting optical transmitting set and optical receiver of one memory block.
Archive management method of the invention, it is described that optical transmitting set and light-receiving are set at the cabinet door of each memory block
Device.
Archive management method of the invention, it is more than one that the light conduction state of any memory block, which is in occlusion state,
When preset time threshold, issues alert sound and warning lamp dodges.
The beneficial effects of the present invention are:
Compared with prior art, the method for the present invention can reduce the workload of archives control staff, realize that electronic record is online
Browsing has good promotion and application value, solves the problems, such as that paper achieves existing difficulty and looks for, is easily random, also achieves calculating
Machine effectively carries out rights management, and after manager's examination & approval pick and place application by file, clerical worker could pick and place file, to avoid
The problems such as random pick-and-place, file are lost or misplaced, is particularly suitable for archives of house property management.
Specific embodiment
In order to make the foregoing objectives, features and advantages of the present invention clearer and more comprehensible, it is explained in the following description
Many details are to fully understand the present invention.It should be noted that when element is referred to as " being fixed on " or " being set to "
Another element, it can directly on the other element or there may also be elements placed in the middle.When an element is considered
It is " connection " another element, it can be directly to another element or may be simultaneously present centering elements.Herein
Used term "vertical", "horizontal", "left" and "right" and similar statement for illustrative purposes only, not
Expression is unique embodiment.
A kind of archive management method, comprising the following steps:
The file for examining each memory block on the server picks and places application；Configuration file is established, is read out in filing, with judgement
Whether it reaches maximum volume number；When filing, archives catalog inquiry mechanism directly jumps the archives catalog having expired box or not started
It crosses；It when not inquiring archives catalog, carries out catalogue and automatically creates, for each memory block coding, press and compile on management screen
Code array shows the light conduction state of each memory block；When the light conduction state of any memory block changes, judgement
Whether it, which passes through the file, picks and places application, is to be recorded, otherwise alert.
Archive management method of the invention, it is described in each memory block setting optical transmitting set and optical receiver, every
The opening setting optical transmitting set and optical receiver of one memory block, it is described that light is set at the cabinet door of each memory block
Transmitter and optical receiver, it is more than a preset time threshold that the light conduction state of any memory block, which is in occlusion state,
When, it issues alert sound and warning lamp dodges.
Any memory block sends exception information to server, server is being received when not being turned on by authentication
When to exception information, alert.For example, memory block is provided with cabinet door, when cabinet door is by unnormal unlocking, memory block is sent
Exception information is to server, and server is when receiving exception information, alert.For example, a certain memory block is beaten by malice
When opening or prying open, exception information is sent to server, server alert.Preferably, a warning device is set,
It connects memory block；Warning device judges that any memory block when not being turned on by authentication, then sends exception information
To server.Preferably, the alarm circuit in each memory block is arranged in series.In this manner it is achieved that effectively supervising memory block
Situation is opened, to realize unmanned guard, saves human resources.
Compared with prior art, the method for the present invention can reduce the workload of archives control staff, realize electronic record
Online browse has good promotion and application value, solves the problems, such as that paper achieves existing difficulty and looks for, is easily random, also achieves
Computer effectively carries out rights management, and after manager's examination & approval pick and place application by file, clerical worker could pick and place file, thus
The problems such as avoiding arbitrarily pick-and-place, file loss or misplacing, is particularly suitable for archives of house property management.
Specific implementation of the invention is described in detail above, but is intended only as an example, the present invention is not
It is limited to specific implementation case described above, also within protection scope of the present invention to the equivalent modifications that carry out of the present invention.
Claims (4)
1. a kind of archive management method, which comprises the following steps:
The file for examining each memory block on the server picks and places application；Configuration file is established, is read out in filing, with judgement
Whether it reaches maximum volume number；When filing, archives catalog inquiry mechanism directly jumps the archives catalog having expired box or not started
It crosses；It when not inquiring archives catalog, carries out catalogue and automatically creates, for each memory block coding, press and compile on management screen
Code array shows the light conduction state of each memory block；When the light conduction state of any memory block changes, judgement
Whether it, which passes through the file, picks and places application, is to be recorded, otherwise alert.
2. archive management method according to claim 1, which is characterized in that each memory block setting optical transmitting set with
Optical transmitting set and optical receiver is arranged in optical receiver, the opening in each memory block.
3. archive management method according to claim 2, which is characterized in that light is arranged at the cabinet door of each memory block
Transmitter and optical receiver.
4. archive management method according to claim 1, which is characterized in that the light conduction state of any memory block is in
When occlusion state is more than a preset time threshold, issues alert sound and warning lamp dodges.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201711291085.3A CN110020030A (en) | 2017-12-08 | 2017-12-08 | A kind of archive management method |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201711291085.3A CN110020030A (en) | 2017-12-08 | 2017-12-08 | A kind of archive management method |
Publications (1)
| Publication Number | Publication Date |
|---|---|
| CN110020030A true CN110020030A (en) | 2019-07-16 |
Family
ID=67186805
Family Applications (1)
| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| CN201711291085.3A Pending CN110020030A (en) | 2017-12-08 | 2017-12-08 | A kind of archive management method |
Country Status (1)
| Country | Link |
|---|---|
| CN (1) | CN110020030A (en) |
Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116932463A (en) * | 2023-09-13 | 2023-10-24 | 浙江星汉信息技术股份有限公司 | Intelligent identification method and system for files |
-
2017
- 2017-12-08 CN CN201711291085.3A patent/CN110020030A/en active Pending
Cited By (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116932463A (en) * | 2023-09-13 | 2023-10-24 | 浙江星汉信息技术股份有限公司 | Intelligent identification method and system for files |
| CN116932463B (en) * | 2023-09-13 | 2023-12-29 | 浙江星汉信息技术股份有限公司 | Intelligent identification method and system for files |
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| PB01 | Publication | ||
| PB01 | Publication | ||
| WD01 | Invention patent application deemed withdrawn after publication | ||
| WD01 | Invention patent application deemed withdrawn after publication |
Application publication date: 20190716 |