CN107798408B - Conference management method, conference management device, conference management terminal and computer-readable storage medium - Google Patents

Conference management method, conference management device, conference management terminal and computer-readable storage medium Download PDF

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Publication number
CN107798408B
CN107798408B CN201711070757.8A CN201711070757A CN107798408B CN 107798408 B CN107798408 B CN 107798408B CN 201711070757 A CN201711070757 A CN 201711070757A CN 107798408 B CN107798408 B CN 107798408B
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conference
file
writing
participants
list
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CN107798408A (en
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张维元
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Guangzhou Shiyuan Electronics Thecnology Co Ltd
Guangzhou Shizhen Information Technology Co Ltd
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Guangzhou Shiyuan Electronics Thecnology Co Ltd
Guangzhou Shizhen Information Technology Co Ltd
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    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/02—Reservations, e.g. for tickets, services or events
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management
    • G06Q10/109—Time management, e.g. calendars, reminders, meetings or time accounting
    • G06Q10/1093—Calendar-based scheduling for persons or groups
    • G06Q10/1095—Meeting or appointment

Abstract

The invention discloses a conference management method, a device, a terminal and a computer readable storage medium, wherein the conference management method comprises the following steps: acquiring a meeting room appointment list; obtaining the preparation time of the conference according to the starting time of the conference and the preset preparation time limit; at the preparation moment of the conference, reading a list of conference participants of the conference from the conference room reservation list, accessing a conference management account of the conference participants of the conference, acquiring a conference file pre-stored in the conference management account, and storing the conference file in a designated folder. By implementing the embodiment of the invention, the conference file can be automatically acquired, the operation is convenient, and the file is not easy to miss.

Description

Conference management method, conference management device, conference management terminal and computer-readable storage medium
Technical Field
Embodiments of the present invention relate to conference management technologies, and in particular, to a conference management method, an apparatus, a terminal, and a computer-readable storage medium.
Background
In order to maintain the competitiveness of the enterprise, people can obtain a common consensus on work through a conference so as to improve the efficiency of cooperative work. Modern people work at more and more compact pace, meetings are more and more, and various files required to be prepared by the meetings are more and more. At present, most of the methods for people to prepare a conference are that conference preparers copy files stored on a personal computer to a computer or an intelligent interactive tablet in a conference room by using a mobile storage medium such as a U disk. The method for copying files by using the mobile storage medium has the problem that the files are easy to miss due to troublesome operation.
Disclosure of Invention
The invention provides a conference management method, a conference management device, a terminal and a computer-readable storage medium, which are used for achieving the effects of automatically acquiring conference files, being convenient to operate and not easily omitting the files.
In a first aspect, an embodiment of the present invention provides a conference management method, including:
acquiring a conference room reservation list, wherein the conference room reservation list comprises starting moments of a plurality of conferences and a list of participants;
obtaining the preparation time of the conference according to the starting time of the conference and a preset preparation time limit;
at the preparation moment of the conference, reading a list of conference participants of the conference from the conference room reservation list, accessing a conference management account of the conference participants of the conference, acquiring a conference file pre-stored in the conference management account, and storing the conference file in a designated folder.
In a second aspect, an embodiment of the present invention further provides a conference management apparatus, including:
the conference room reservation system comprises a list acquisition module, a conference room reservation module and a conference room reservation module, wherein the list acquisition module is used for acquiring a conference room reservation list, and the conference room reservation list comprises starting moments of a plurality of conferences and a list of participants;
the first timing module is used for obtaining the preparation time of the conference according to the starting time of the conference and a preset preparation time limit;
and the conference preparation module is used for reading a conference participant list of the conference from the conference room reservation list at the preparation time of the conference, accessing a conference management account of the conference participants of the conference, acquiring a conference file pre-stored in the conference management account, and storing the conference file in an appointed folder.
In a third aspect, an embodiment of the present invention further provides a terminal, where the terminal includes:
one or more processors;
a memory for storing one or more programs,
when the one or more programs are executed by the one or more processors, the one or more processors implement the conference management method provided by any embodiment of the invention.
In a fourth aspect, an embodiment of the present invention further provides a computer-readable storage medium, on which a computer program is stored, where the computer program, when executed by a processor, implements a conference management method as provided in any embodiment of the present invention.
According to the embodiment of the invention, by acquiring the appointment list of the conference room, the list of the participants of the conference is automatically read at the set preparation time, the conference management account of the participants is accessed, and the conference files pre-stored by the participants are acquired into the designated folder, so that the participants can automatically acquire the related files according to the appointment information of the conference room without specially copying the files to the conference room by using a mobile storage medium before the conference begins or logging in the account by the participants, the problems of troublesome operation and easy file omission in the prior art are solved, the automatic acquisition of the conference files is realized, the operation is convenient, and the files are not easy to omit.
Drawings
Fig. 1 is a flowchart of a conference management method according to an embodiment of the present invention;
fig. 2 is a flowchart of a conference management method according to a second embodiment of the present invention;
fig. 3 is a schematic structural diagram of a conference management apparatus according to a third embodiment of the present invention;
fig. 4 is a schematic structural diagram of a terminal according to a fourth embodiment of the present invention.
Detailed Description
The present invention will be described in further detail with reference to the accompanying drawings and examples. It is to be understood that the specific embodiments described herein are merely illustrative of the invention and are not limiting of the invention. It should be further noted that, for the convenience of description, only some of the structures related to the present invention are shown in the drawings, not all of the structures.
Example one
Fig. 1 is a flowchart of a conference management method according to an embodiment of the present invention, where the method is applicable to a situation where a conference file needs to be prepared to hold a conference, and the method can be executed by a conference management device integrated in a computer terminal of a conference room, and specifically includes the following steps:
step 110, acquiring a meeting room appointment list;
the conference room reservation list comprises starting moments of a plurality of conferences and a list of conferees. In large enterprises, in order to reasonably utilize meeting room resources, a reservation mechanism is used, and users need to register meeting start and stop time and meeting staff information in advance so as to avoid that the meeting room is occupied when needing to use the meeting room. In the step, the conference starting time and the list of the conference participants in the conference room reservation list are obtained, and the conference room reservation information input by the user to the device executing the method can be obtained by logging in the conference room reservation system or by obtaining the conference room reservation information input by the user.
Step 120, obtaining a preparation time of the conference according to the starting time of the conference and a preset preparation time limit;
specifically, the preset preparation time limit may be a preset time length before or after the conference start time, and the corresponding conference preparation time is a certain time before or after the conference start; of course, the time length may be zero without preparing a large number of cumbersome files, i.e. the start time and the preparation time of the conference are the same.
Step 130, at the preparation time of the conference, reading a conference participant list of the conference from the conference room reservation list, accessing a conference management account of conference participants of the conference, acquiring a conference file pre-stored in the conference management account, and storing the conference file in an appointed folder.
Specifically, the conference management account of the participant can be set on the personal terminal of the participant, the participant stores the conference file in the conference management account on the personal terminal, the executing device automatically connects the personal terminal of the participant through the local area network at the preparation time of the conference to obtain the conference file, and stores the file in the designated folder, so that the participant can search the conference file in the designated folder in the conference room terminal integrated with the executing device without performing the preparation operation. Furthermore, the designated folder can also be a folder convenient to search, for example, a folder on a system desktop, so that a user can acquire the conference file more quickly, and user experience is improved.
In summary, according to the technical scheme of this embodiment, by obtaining the appointment list of the conference room, at the set preparation time, the list of the participants in the conference is automatically read, the conference management account of the participants is accessed, and the conference files pre-stored by the participants are obtained in the designated folder, so that the participants can automatically obtain the relevant files according to the appointment information of the conference room without specially copying the files to the conference room by using a mobile storage medium before the conference starts or logging in the account by the participants, the problems of troublesome operation and easy file omission in the prior art are solved, the automatic acquisition of the conference files is realized, and the effects of convenience in operation and difficult file omission are achieved.
Example two
Fig. 2 is a flowchart of a conference management method according to a second embodiment of the present invention, which is implemented in this embodiment, on the basis of the first embodiment, a conference management account of a participant is limited in a remote server, and a file use operation step in a conference process and an automatic file saving step at a conference end are added. The embodiment is also applicable to the case of holding a conference by preparing a conference file, and the method can be executed by a conference management device integrated in a computer terminal of a conference room, and specifically comprises the following steps:
step 210, obtaining a conference room appointment list, wherein the conference room appointment list comprises starting moments of a plurality of conferences and a list of participants;
step 220, obtaining a preparation time of the conference according to the starting time of the conference and a preset preparation time limit;
and step 230, at the preparation time of the conference, reading a conference participant list of the conference from the conference room reservation list, accessing a conference management account of conference participants in a remote server, downloading a conference file which is uploaded to the conference management account of the conference participants in the remote server in advance by a user, and storing the conference file in a designated folder.
In the embodiment, the conference management account of the conference participant is arranged in the remote server, and the conference terminal can be connected with the remote server through the internet, so that the conference terminal does not need to be connected with the personal terminal of the conference participant through a local area network, and the application environment of the invention can be expanded.
On the basis of the scheme, the conference file is a blackboard-writing file of the previous conference; the conference management method further comprises:
step 240, when a conference file calling instruction is detected, opening the blackboard-writing file on a display interface; the conference file calling instruction can be automatically triggered and generated at the conference starting moment, and can also be generated when the calling operation of a user is detected;
and 250, detecting the writing operation of the user on the writing file and displaying a corresponding writing track.
Steps 240 and 250 provide a preferred operating scheme for using meeting files during a meeting. In the scheme, the conference file is a blackboard-writing file, and when the blackboard-writing file is called, the blackboard-writing file is opened on the display interface, so that a user can write the blackboard-writing file as a whiteboard of the conference. The meeting staff can record some reminding information in the pre-stored blackboard-writing file, so that the meeting process can be carried out sequentially according to the reminding information, and the efficiency is improved. The blackboard-writing file can also be the blackboard-writing file of the conference with the same theme last time, so that the conference can continue the content of the conference last time, and the phenomenon that the conference participants forget the information of the conference before is avoided.
Further, the conference management method further includes:
and step 260, when a conference file storage instruction is detected, recording a writing track corresponding to the writing operation of the user in the blackboard-writing file, and uploading the blackboard-writing file to a conference management account of the conference participants in the remote server. This step allows the user to save the blackboard-writing file for the prompt information of the meeting task after meeting, or as the reference file of the next meeting with the same subject.
Preferably, on the basis of the above technical solution, the meeting room reservation list further includes ending time of the plurality of meetings; the conference management method further comprises:
step 270, obtaining a reminding time of the conference according to the ending time of the conference and a preset reminding time limit; the preset reminding time limit setting mechanism may refer to a preparation time limit setting mechanism in an embodiment.
Step 280, if the blackboard writing file is opened on the display interface between the starting time and the reminding time of the conference but is not uploaded to the remote server, recording a writing track corresponding to the writing operation of the user on the blackboard writing file in the blackboard writing file at the reminding time of the conference, uploading the blackboard writing file to a conference management account of the conference participants in the remote server, and displaying a reminding message that the conference reservation time is about to end on the display interface.
In the above further scheme, when the conference is about to end or is ended, that is, at the reminding time of the conference, if it is detected that the blackboard-writing file is called to be opened but is not stored, the writing contents of the participants in the conference are automatically recorded, and the blackboard-writing file is uploaded to the conference management account. The blackboard writing file can be automatically processed in the whole process from the beginning to the end of the conference, so that a user does not need to consider the processing of the blackboard writing file in the conference process, the user is attentive to the subject, the conference efficiency is improved, the user time is saved, and the user experience is optimized. And further, a reminding message of the ending of the conference appointment time is displayed, so that the conference participants can timely summarize the conference after noticing the reminding message, and relevant work arrangement is well made.
According to the technical scheme, the conference participant list of the conference is automatically read at the set preparation time by obtaining the reservation list of the conference room, the conference management account of the conference participants is accessed, the conference files pre-stored by the conference participants are obtained in the appointed folder, so that the conference participants can automatically obtain the related files according to the reservation information of the conference room without specially using a mobile storage medium to copy the files to the conference room before the conference begins or logging in the account, the problems that the operation is troublesome and the files are easily omitted in the prior art are solved, the automatic acquisition of the conference files is realized, and the effects of convenience in operation and difficulty in file omission are achieved.
EXAMPLE III
Fig. 3 is a schematic structural diagram of a conference management apparatus according to a third embodiment of the present invention, where the apparatus includes:
the list obtaining module 310 is configured to obtain a conference room appointment list, where the conference room appointment list includes starting times of multiple conferences and a list of participants;
a first timing module 320, configured to obtain a preparation time of the conference according to a start time of the conference and a preset preparation time limit;
the conference preparation module 330 is configured to, at a preparation time of a conference, read a list of conference participants of the conference from the conference room reservation list, access a conference management account of the conference participants of the conference, obtain a conference file pre-stored in the conference management account, and store the conference file in an assigned folder.
Preferably, the conference preparation module 330 includes:
and the remote access unit is used for accessing the conference management account of the conference participants in the remote server and downloading the conference files uploaded to the conference management account of the conference participants in the remote server by the user in advance.
Further, the conference file is a blackboard-writing file of a previous conference; the conference management apparatus further includes:
the opening module is used for opening the blackboard-writing file on a display interface when a conference file calling instruction is detected;
and the writing module is used for detecting the writing operation of the user on the writing file and displaying the corresponding writing track.
Further, the conference management apparatus further includes:
and the storage module is used for recording a writing track corresponding to the writing operation of the user in the blackboard-writing file when a conference file storage instruction is detected, and uploading the blackboard-writing file to a conference management account of the conference participants in the remote server.
Further, the meeting room appointment list further comprises ending time of the plurality of meetings; the conference management apparatus further includes:
the second timing module is used for obtaining the reminding time of the conference according to the ending time of the conference and a preset reminding time limit;
and the ending operation module is used for recording a writing track corresponding to the writing operation of the user on the blackboard-writing file in the blackboard-writing file at the reminding time of the conference, uploading the blackboard-writing file to a conference management account of participants in the remote server, and displaying a reminding message about ending the conference appointment time on the display interface if the blackboard-writing file is opened on the display interface between the starting time and the reminding time of the conference but the blackboard-writing file is not uploaded to the remote server.
The conference management device provided by the embodiment of the invention can execute the conference management method provided by any embodiment of the invention, and has corresponding functional modules and beneficial effects of the execution method.
Example four
Fig. 4 is a schematic structural diagram of a terminal according to a fourth embodiment of the present invention, as shown in fig. 4, the terminal includes a processor 410, a memory 420, an input device 430, and an output device 440; the number of the processors 410 in the terminal may be one or more, and one processor 410 is taken as an example in fig. 4; the processor 410, the memory 420, the input device 430 and the output device 440 in the terminal may be connected by a bus or other means, which is exemplified in fig. 4.
The memory 420 serves as a computer-readable storage medium, and may be used for storing software programs, computer-executable programs, and modules, such as program instructions/modules corresponding to the conference management method in the embodiment of the present invention (for example, the list acquisition module 310, the first timing module 320, and the conference preparation module 330 in the conference management apparatus). The processor 410 executes various functional applications of the terminal and data processing by executing software programs, instructions, and modules stored in the memory 420, that is, implements the conference management method described above.
The memory 420 may mainly include a program storage area and a data storage area, wherein the program storage area may store an operating system, an application program required for at least one function; the storage data area may store data created according to the use of the terminal, and the like. Further, the memory 420 may include high speed random access memory, and may also include non-volatile memory, such as at least one magnetic disk storage device, flash memory device, or other non-volatile solid state storage device. In some examples, the memory 420 may further include memory located remotely from the processor 410, which may be connected to the terminal over a network. Examples of such networks include, but are not limited to, the internet, intranets, local area networks, mobile communication networks, and combinations thereof.
The input device 430 may be used to receive input numeric or character information and generate key signal inputs related to user settings and function control of the terminal. The output device 440 may include a display device such as a display screen.
EXAMPLE five
An embodiment of the present invention further provides a computer-readable storage medium, on which a computer program is stored, where the computer program, when executed by a processor, implements a conference management method, and the method includes:
acquiring a conference room reservation list, wherein the conference room reservation list comprises starting moments of a plurality of conferences and a list of participants;
obtaining the preparation time of the conference according to the starting time of the conference and a preset preparation time limit;
at the preparation moment of the conference, reading a list of conference participants of the conference from the conference room reservation list, accessing a conference management account of the conference participants of the conference, acquiring a conference file pre-stored in the conference management account, and storing the conference file in a designated folder.
Of course, the storage medium provided by the embodiment of the present invention contains computer-executable instructions, and the computer-executable instructions are not limited to the method operations described above, and may also perform related operations in the conference management method provided by any embodiment of the present invention.
From the above description of the embodiments, it is obvious for those skilled in the art that the present invention can be implemented by software and necessary general hardware, and certainly, can also be implemented by hardware, but the former is a better embodiment in many cases. Based on such understanding, the technical solutions of the present invention may be embodied in the form of a software product, which can be stored in a computer-readable storage medium, such as a floppy disk, a Read-Only Memory (ROM), a Random Access Memory (RAM), a FLASH Memory (FLASH), a hard disk or an optical disk of a computer, and includes several instructions for enabling a computer device (which may be a personal computer, a server, or a network device) to execute the methods according to the embodiments of the present invention.
It should be noted that, in the embodiment of the conference management apparatus, the included units and modules are only divided according to the functional logic, but are not limited to the above division as long as the corresponding functions can be implemented; in addition, specific names of the functional units are only for convenience of distinguishing from each other, and are not used for limiting the protection scope of the present invention.
It is to be noted that the foregoing is only illustrative of the preferred embodiments of the present invention and the technical principles employed. It will be understood by those skilled in the art that the present invention is not limited to the particular embodiments described herein, but is capable of various obvious changes, rearrangements and substitutions as will now become apparent to those skilled in the art without departing from the scope of the invention. Therefore, although the present invention has been described in greater detail by the above embodiments, the present invention is not limited to the above embodiments, and may include other equivalent embodiments without departing from the spirit of the present invention, and the scope of the present invention is determined by the scope of the appended claims.

Claims (10)

1. A conference management method, comprising:
acquiring a conference room reservation list, wherein the conference room reservation list comprises starting moments of a plurality of conferences and a list of participants;
obtaining the preparation time of the conference according to the starting time of the conference and a preset preparation time limit;
at the preparation moment of the conference, reading a list of conference participants of the conference from the conference room reservation list, accessing a conference management account of the conference participants of the conference, acquiring a conference file pre-stored in the conference management account, and storing the conference file in a designated folder of a conference room terminal integrated with an execution device.
2. The conference management method according to claim 1, wherein the accessing of the conference management account of the conference participant to acquire the conference file pre-stored in the conference management account specifically comprises:
and accessing the conference management account of the conference participants in the remote server, and downloading the conference files uploaded to the conference management account of the conference participants in the remote server by the user in advance.
3. The conference management method according to claim 2, wherein said conference file is a blackboard-writing file of a previous conference;
after the storing the meeting file in the designated folder, further comprising:
when a conference file calling instruction is detected, opening the blackboard-writing file on a display interface;
and detecting the writing operation of the user on the writing file and displaying the corresponding writing track.
4. The conference management method as claimed in claim 3, wherein after said detecting a writing operation of a user on said writing tablet file and displaying a corresponding writing trace, further comprising:
when a conference file storage instruction is detected, recording a writing track corresponding to writing operation of a user in the blackboard writing file, and uploading the blackboard writing file to a conference management account of a participant in a remote server.
5. The conference management method of claim 4, wherein said conference room reservation list further comprises end times of said plurality of conferences;
the conference management method further comprises:
acquiring the reminding time of the conference according to the ending time of the conference and a preset reminding time limit;
if the blackboard writing file is opened on the display interface between the starting time and the reminding time of the conference but is not uploaded to the remote server, the writing track corresponding to the writing operation of the user on the blackboard writing file is recorded in the blackboard writing file at the reminding time of the conference, the blackboard writing file is uploaded to a conference management account of conference participants in the remote server, and a reminding message that the conference reservation time is about to end is displayed on the display interface.
6. A conference management apparatus, comprising:
the conference room reservation system comprises a list acquisition module, a conference room reservation module and a conference room reservation module, wherein the list acquisition module is used for acquiring a conference room reservation list, and the conference room reservation list comprises starting moments of a plurality of conferences and a list of participants;
the first timing module is used for obtaining the preparation time of the conference according to the starting time of the conference and a preset preparation time limit;
and the conference preparation module is used for reading a conference participant list of the conference from the conference room reservation list at the preparation time of the conference, accessing a conference management account of the conference participants of the conference, acquiring a conference file pre-stored in the conference management account, and storing the conference file in a designated folder of a conference room terminal integrated with an execution device.
7. The conference management apparatus of claim 6, wherein said conference preparation module comprises:
and the remote access unit is used for accessing the conference management account of the conference participants in the remote server and downloading the conference files uploaded to the conference management account of the conference participants in the remote server by the user in advance.
8. The conference management apparatus of claim 7, wherein the conference file is a blackboard-writing file of a previous conference;
the conference management apparatus further comprises:
the file opening module is used for opening the blackboard-writing file on a display interface when a conference file calling instruction is detected;
and the handwriting display module is used for detecting the writing operation of the user on the blackboard writing file and displaying the corresponding writing track.
9. A terminal, characterized in that the terminal comprises:
one or more processors;
a memory for storing one or more programs,
when executed by the one or more processors, cause the one or more processors to implement the meeting management method of any of claims 1-5.
10. A computer-readable storage medium, on which a computer program is stored, which, when being executed by a processor, carries out the conference management method according to any one of claims 1-5.
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