CN105469246A - Colleague circle system and management method thereof - Google Patents
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Abstract
The invention relates to a colleague circle system and a management method thereof. A system function module is used for role privilege management, identity authentication, message notification, document processing, and workflow management. A project management module is used for managing the whole process and all aspects of a daily work task, namely, managing the description, phase progress recording, phased work reporting, and information and appendix uploading for the whole task. A work module is used for giving a prompt for matters to do for users and displaying the information of announcements, and establishing an internal communication platform, a mail system, a short message system, an instant messaging system, an internal communication BBS, and a vote and investigation system. A system management module is used for setting management of permissions, units, circles and users in the system. A light OA module is used for realizing business process management and document flow and examination and approval through visual intelligent form design and a graphical custom process. A communication and information release platform is established to make communication and information exchange quick and smooth and achieve efficient cooperation.
Description
Technical field
The present invention relates to a kind of colleague's circle system and management method thereof.
Background technology
Along with the arrival of era of knowledge-driven economy, social progress is constantly accelerated, and in the urgent need to the efficient infosystem that can realize internal and external resources and integrate, thus promotes its management level.Enterprise value is that using limited resources to create maximizes value, and in the actual motion of enterprise, situation about usually occurring is: go wrong because perform in link, and finally make strategic intent change so much that one loses one's identity.
Colleague's circle is by enterprise dynamic, task cooperative and workflow three, closely integrate performing relevant various information and applying, realize human resources, fund resources, product resource, customer resources, the high integration of knowledge resource and unified instrument for enterprise provides, help enterprise progressively to move towards virtual management, quickly to handle affairs and the advanced form of interactive communication.
Summary of the invention
The object of the invention is the deficiency overcoming prior art existence, a kind of colleague's circle system and management method thereof are provided.
Object of the present invention is achieved through the following technical solutions:
Colleague's circle system, feature is: comprise system function module project management module, operational module, system management module, light OA module and expansive approach module, described system function module, for role-security management, authentication, message informing, document process, Work Process Management;
Described project management module, for the overall process to routine work task, omnibearing management, enter system by submodule task center, as the management starting point of task, upload management to being described, recording stage advance, interim working report, data and annex around whole task;
Described operational module, for acting on behalf the prompting of matters, the information display of notice bulletin to user, set up internal communication platform, mailing system, note system, instant communicating system, internal communication forum, poll system, report for the data query of routine work, business and audit;
Described system management module, for arranging the management of authority, unit, circle, user in system;
Described light OA module, built-in Workflow system, by visual intelligent form design, flexibly graphical self-defined flow process, realizes the management of every operation flow, restoring files and examination & approval;
Described expansive approach module, for opening third-party application interface, meets the individual demand of user.
Further, above-mentioned colleague encloses system, and wherein, described project management module obtains rights of using, the authentication information of user by system function module; Described operational module is by system function module obtaining information processing authority; Described system management module obtains system management permissions data by system function module; Described light OA module obtains list setting procedure data by system function module; Described expansive approach module obtains third party's interface authority by system function module.
Further, above-mentioned colleague encloses system, and wherein, described system function module comprises role-security administration module, authentication module, document processing services module and timely message module, described role-security administration module, for subscriber's meter, authority list in management database;
Described authentication module, for the retrieval to subscriber's meter in database, contrast, so that according to retrieval, comparing result, system judges whether current login user is validated user;
Described document processing services module, for preserving by authority all kinds of document, sharing and using, and providing the means of searching for user;
Described timely message module, allows to send mail, message by system between user, and what provide between user is mutual in time.
Further, above-mentioned colleague encloses system, wherein, described project management module comprises task center cell and schedule center cell, described task center cell, for the Whole Course Management to task, is described task, follows the tracks of, reports, the task member of making can grasp progress and the problem of task, the data produced in process gathers file automatically, makes work division clear and definite, the relevant task member of task matching, complete progress with what discuss logger task, and upload relevant documentation;
Described schedule center cell, as notepad, writing task schedule, can also check the work schedule of colleague simultaneously.
Again further, above-mentioned colleague encloses system, wherein, described operational module comprises notice bulletin module, internal communication module, the data inquiry module of routine work and message processing module, described notice bulletin module, allow user that notice bulletin content is set, and Information issued is carried out information display and top set to homepage;
Described internal communication module, report user every day monthly work progress, share external infornation, knowledge, in time feedback technique problem, fast sharing market information, make that work is formalized, centralization;
The data inquiry module of described routine work, for user provides data query;
Described message processing module, allows that user deletes message, collects, top set.
Again further, above-mentioned colleague encloses system, wherein, described system management module comprises circle administration module, user arranges module and unit arranges module, described circle administration module, the user of same authority is divided into a circle, forms different authority circles, realize the flexible management of user and authority;
Described user arranges module, for essential information, authority, affiliated unit's information of leading subscriber;
Described unit arranges module, for editing unit and department, delete setting.
Again further, above-mentioned colleague encloses system, and wherein, described light OA module comprises countertop unit, official document profiling module and list and flow setting module, described countertop unit, allows the various examination & approval of process, asks for instructions, reports;
Described official document profiling module, after various official document is completed treatment scheme, automatic classification collects, and inquires about at any time after being convenient to;
Described list and flow setting module, arrange document treatment flow process and by visual intelligent form design, flexibly graphical self-defined flow process, realize the management of every operation flow, restoring files and examination & approval, for circulation of official document carries out basis instrument.
The present invention works together circle management method, comprises the following steps:
Step 1, according to the job position of Subscriber Unit function responsibility, give the use right that each user is different, both realized information sharing, and also realized control of authority;
Step 2, the official document examination & approval in Subscriber Unit routine work are carried out built-in, both realized the business approval of self-defined flow process, and also realized the business approval of fixing flow process;
The issuing of step 3, internal circular bulletin, the writing of company's content presentation package, file, mutual interchange between every day the writing, file and work together of daily record of work;
Step 4, in project management module, formulate the job placement of each task scheduling, task leader and participate in member, and this task formulates each node; The job placement of every day is upgraded in colleague's circle, is convenient to real-time reminding;
Step 5, user, at system management module, carry out the adjustment of content, real-time synchronization according to company management's flow process, operation flow and personnel's institutional adjustment.
The substantive distinguishing features that technical solution of the present invention is outstanding and significant progress are mainly reflected in:
Set up communication platform and information promulgating platform, make communication and information interchange fast unobstructed, workflow is monitored in real time, follow the tracks of, solve many posies, multidisciplinary between collaborative work problem, realize high efficiency cooperation; The robotization of document management, makes all kinds of document can be undertaken preserving, share and using by authority; Realize distributed office, the office mode of support multiple-limb mechanism, cross-region and mobile office; By comprehensive informatization resolve scheme, improve the total level of IT application fast, enterprise Future Competitive Power; Specification enterprise information management, multistage control of authority, guarantees enterprise information security; Strengthen multi-level communication, realize total involvement, become the good platform moulding corporate culture.
Accompanying drawing explanation
Below in conjunction with accompanying drawing, technical solution of the present invention is described further:
Fig. 1: the configuration diagram of present system;
Fig. 2: the configuration diagram of system function module;
Fig. 3: the configuration diagram of project management module;
Fig. 4: the configuration diagram of operational module;
Fig. 5: the configuration diagram of system management module;
Fig. 6: the configuration diagram of light OA module.
Embodiment
As shown in Figure 1, colleague's circle system, comprise system function module 1, project management module 2, operational module 3, system management module 4, light OA module 5 and expansive approach module 6, system function module 1, for role-security management, authentication, message informing, document process, Work Process Management;
Project management module 2, for the overall process to routine work task, omnibearing management, enter system by submodule task center, as the management starting point of task, upload management to being described, recording stage advance, interim working report, data and annex around whole task;
Operational module 3, for acting on behalf the prompting of matters, the information display of notice bulletin to user, set up internal communication platform, mailing system, note system, instant communicating system, internal communication forum, poll system, report for the data query of routine work, business and audit;
System management module 4, for arranging the management of authority, unit, circle, user in system;
Light OA module 5, built-in Workflow system, by visual intelligent form design, flexibly graphical self-defined flow process, realizes the management of every operation flow, restoring files and examination & approval;
Expansive approach module 6, for opening third-party application interface, meets the individual demand of user.
Project management module 2 obtains rights of using, the authentication information of user by system function module 1; Operational module 3 is by system function module 1 obtaining information processing authority; System management module 4 obtains system management permissions data by system function module 1; Light OA module 5 obtains list setting procedure data by system function module 1; Expansive approach module 6 obtains third party's interface authority by system function module 1.
As shown in Figure 2, system function module 1 comprises role-security administration module 101, authentication module 102, document processing services module 103 and timely message module 104, and described role-security administration module 101, for subscriber's meter, authority list in management database;
Authentication module 102, for the retrieval to subscriber's meter in database, contrast, so that according to retrieval, comparing result, system judges whether current login user is validated user;
Document processing services module 103, for preserving by authority all kinds of document, sharing and using, and providing the means of searching for user;
Timely message module 104, allows to send mail, message by system between user, and what provide between user is mutual in time.
As shown in Figure 3, project management module 2 comprises task center cell 201 and schedule center cell 202, task center cell 201, for the Whole Course Management to task, is described task, follows the tracks of, reports, the task member of making can grasp progress and the problem of task, the data produced in process gathers file automatically, makes work division clear and definite, the relevant task member of task matching, complete progress with what discuss logger task, and upload relevant documentation;
Schedule center cell 202, as notepad, writing task schedule, can also check the work schedule of colleague simultaneously.
As shown in Figure 4, operational module 3 comprises notice bulletin module 301, internal communication module 302, the data inquiry module 303 of routine work and message processing module 304, notice bulletin module 301, allows user to arrange notice bulletin content, and Information issued is carried out information display and top set to homepage;
Internal communication module 302, report user every day monthly work progress, share external infornation, knowledge, in time feedback technique problem, fast sharing market information, make that work is formalized, centralization;
The data inquiry module 303 of routine work, for user provides data query;
Message processing module 304, allows that user deletes message, collects, top set.
As shown in Figure 5, system management module 4 comprises circle administration module 401, user arranges module 402 and unit arranges module 403, and described circle administration module 401, is divided into a circle by the user of same authority, form different authority circles, realize the flexible management of user and authority;
User arranges module 402, for essential information, authority, affiliated unit's information of leading subscriber;
Described unit arranges module 403, for editing unit and department, delete setting.
As shown in Figure 6, light OA module 5 comprises countertop unit 501, official document profiling module 502 and list and flow setting module 503, countertop unit 501, allows the various examination & approval of process, asks for instructions, reports;
Official document profiling module 502, after various official document is completed treatment scheme, automatic classification collects, and inquires about at any time after being convenient to;
List and flow setting module 503, arrange document treatment flow process and by visual intelligent form design, flexibly graphical self-defined flow process, realize the management of every operation flow, restoring files and examination & approval, for circulation of official document carries out basis instrument.
The present invention works together circle management method, comprises the following steps:
Step 1, according to the job position of Subscriber Unit function responsibility, give the use right that each user is different, both realized information sharing, and also realized control of authority;
Step 2, the official document examination & approval in Subscriber Unit routine work are carried out built-in, both realized the business approval of self-defined flow process, and also realized the business approval of fixing flow process;
The issuing of step 3, internal circular bulletin, the writing of company's content presentation package, file, mutual interchange between every day the writing, file and work together of daily record of work;
Step 4, in project management module, formulate the job placement of each task scheduling, task leader and participate in member, and this task formulates each node; The job placement of every day is upgraded in colleague's circle, is convenient to real-time reminding;
Step 5, user, at system management module, carry out the adjustment of content, real-time synchronization according to company management's flow process, operation flow and personnel's institutional adjustment.
1) set up communication platform, set up mailing system, note system, instant communicating system, internal communication forum, poll system etc., make the communication of organization internal and information interchange fast unobstructed.
2) information promulgating platform is set up, set up an effective Information issued and the platform exchanged, such as electronics notice, news briefing, Electronic Forum, electronic publication, inner rules and regulations, news summary, exchange of technology, announcing matters etc. can be propagated between organization department and employee, the development trend of the understanding organization internal enabling employee instant widely.
3) workflow automation, the circulation real-time monitoring of process, tracking, solve many posies, multidisciplinary between collaborative work problem, realize high efficiency cooperation.There is a large amount of workflows in current tissue, the examination & approval of the process of such as official document, transmitting-receiving literary composition, equipment purchase, various contract are handled, and various examination & approval, ask for instructions, report etc., and be all the work of some procedures, can there be a large amount of flow processs in each unit.By realizing the robotization of workflow, just can specification work in every, improve the efficiency of unit collaborative work, the friction of cutting down the number of intermediate links greatly.
4) robotization of document management, makes all kinds of document (comprising various file, knowledge, information) of unit can be undertaken preserving, share and using by authority, and has one to search means easily.
5) auxiliary office, the various auxiliary office that conference management, vehicle management, office appliance management, asset management, taking care of books etc. combine with the businesslike work of routine office work, realizes the robotization of auxiliary office.
6) information integerated, unit all possesses other operation system usually, as financial system, client management system etc., as the information source of unit management, often all in this operation system, the operation system of the office automation system and these enterprises realizes well integrated, enables the personnel be correlated with effectively obtain overall information, improve overall reaction velocity, fully realize resource sharing and data integration.
7) realize distributed office, now Dou You branch offices of a lot of unit, OA office will solve distributed office and mobile office exactly, the office mode of support multiple-limb mechanism, cross-region and mobile office.
Traditional linear communication (ask for instructions, report, make comments and instructions) is flattened to link up and replaces, and senior executive can be directly acquainted with the dynamic of a line, and what the information of a line also can have no distortion is delivered to upper strata, thus eliminates the misunderstanding caused because of information asymmetry.And all communication records all have good grounds, phenomenon of disputing over trifles is enough of it;
In enterprise operation process, all data are all stored, and want at any time to look into just to look in the future.If there is task member to leave office, these information (if use mailbox, QQ, labor turnover can make companies losses mass data) also can not be taken away; Use browser can realize whole world office;
Built-in Workflow system, by visual " intelligent form design ", flexibly graphical self-defined flow process, realizes the management of every operation flow, restoring files and examination & approval.
The modules such as integrated personal file, examination, work attendance, salary management, office appliance, address book, schedule, daily record of work, conference management, vehicle management, work program, provide brand-new management tool;
Open system platform architecture, perfect secondary development support, infinite expanding may;
Information management subsystem, breaks information island, realize knowledge, experience accumulation at any time, make full use of;
By comprehensive informatization resolve scheme, improve the total level of IT application fast, enterprise Future Competitive Power; Specification enterprise information management, multistage control of authority, guarantees enterprise information security; Strengthen multi-level communication, realize total involvement, become the good platform moulding corporate culture.
It is to be understood that: the above is only the preferred embodiment of the present invention; for those skilled in the art; under the premise without departing from the principles of the invention, can also make some improvements and modifications, these improvements and modifications also should be considered as protection scope of the present invention.
Claims (8)
1. colleague's circle system, it is characterized in that: comprise system function module (1), project management module (2), operational module (3), system management module (4), light OA module (5) and expansive approach module (6), described system function module (1), for role-security management, authentication, message informing, document process, Work Process Management;
Described project management module (2), for the overall process to routine work task, omnibearing management, system is entered by submodule task center, as the management starting point of task, upload management to being described, recording stage advance, interim working report, data and annex around whole task;
Described operational module (3), for acting on behalf the prompting of matters, the information display of notice bulletin to user, set up internal communication platform, mailing system, note system, instant communicating system, internal communication forum, poll system, report for the data query of routine work, business and audit;
Described system management module (4), for arranging the management of authority, unit, circle, user in system;
Described light OA module (5), built-in Workflow system, by visual intelligent form design, flexibly graphical self-defined flow process, realizes the management of every operation flow, restoring files and examination & approval;
Described expansive approach module (6), for opening third-party application interface, meets the individual demand of user.
2. colleague's circle system according to claim 1, is characterized in that: described project management module (2) obtains rights of using, the authentication information of user by system function module (1); Described operational module (3) is by system function module (1) obtaining information processing authority; Described system management module (4) obtains system management permissions data by system function module (1); Described light OA module (5) obtains list setting procedure data by system function module (1); Described expansive approach module (6) obtains third party's interface authority by system function module (1).
3. colleague's circle system according to claim 1, it is characterized in that: described system function module (1) comprises role-security administration module (101), authentication module (102), document processing services module (103) and timely message module (104), described role-security administration module (101), for subscriber's meter, authority list in management database;
Described authentication module (102), for the retrieval to subscriber's meter in database, contrast, so that according to retrieval, comparing result, system judges whether current login user is validated user;
Described document processing services module (103), for preserving by authority all kinds of document, sharing and using, and providing the means of searching for user;
Described timely message module (104), allows to send mail, message by system between user, and what provide between user is mutual in time.
4. colleague's circle system according to claim 1, it is characterized in that: described project management module (2) comprises task center cell (201) and schedule center cell (202), described task center cell (201), for the Whole Course Management to task, task is described, follow the tracks of, report, the task member of making can grasp progress and the problem of task, the data produced in process gathers file automatically, make work division clear and definite, the relevant task member of task matching, progress is completed with what discuss logger task, and upload relevant documentation,
Described schedule center cell (202), as notepad, writing task schedule, can also check the work schedule of colleague simultaneously.
5. colleague's circle system according to claim 1, it is characterized in that: described operational module (3) comprises notice bulletin module (301), internal communication module (302), the data inquiry module (303) of routine work and message processing module (304), described notice bulletin module (301), allow user that notice bulletin content is set, and Information issued is carried out information display and top set to homepage;
Described internal communication module (302), report user every day monthly work progress, share external infornation, knowledge, in time feedback technique problem, fast sharing market information, make that work is formalized, centralization;
The data inquiry module (303) of described routine work, for user provides data query;
Described message processing module (304), allows that user deletes message, collects, top set.
6. colleague's circle system according to claim 1, it is characterized in that: described system management module (4) comprises circle administration module (401), user arranges module (402) and unit arranges module (403), described circle administration module (401), the user of same authority is divided into a circle, form different authority circles, realize the flexible management of user and authority;
Described user arranges module (402), for essential information, authority, affiliated unit's information of leading subscriber;
Described unit arranges module (403), for editing unit and department, delete setting.
7. colleague's circle system according to claim 1, it is characterized in that: described light OA module (5) comprises countertop unit (501), official document profiling module (502) and list and flow setting module (503), described countertop unit (501), allows the various examination & approval of process, asks for instructions, reports;
Described official document profiling module (502), after various official document is completed treatment scheme, automatic classification collects, and inquires about at any time after being convenient to;
Described list and flow setting module (503), arrange document treatment flow process and by visual intelligent form design, flexibly graphical self-defined flow process, realize the management of every operation flow, restoring files and examination & approval, for circulation of official document carries out basis instrument.
8. system described in claim 1 realizes colleague's circle management method, it is characterized in that: comprise the following steps:
Step 1, according to the job position of Subscriber Unit function responsibility, give the use right that each user is different, both realized information sharing, and also realized control of authority;
Step 2, the official document examination & approval in Subscriber Unit routine work are carried out built-in, both realized the business approval of self-defined flow process, and also realized the business approval of fixing flow process;
The issuing of step 3, internal circular bulletin, the writing of company's content presentation package, file, mutual interchange between every day the writing, file and work together of daily record of work;
Step 4, in project management module, formulate the job placement of each task scheduling, task leader and participate in member, and this task formulates each node; The job placement of every day is upgraded in colleague's circle, is convenient to real-time reminding;
Step 5, user, at system management module, carry out the adjustment of content, real-time synchronization according to company management's flow process, operation flow and personnel's institutional adjustment.
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| CN110175819A (en) * | 2019-05-29 | 2019-08-27 | 贵州电网有限责任公司 | A kind of online multiple person cooperational routine matter individuation service system and operating method |
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