CN104063752A - Archive filing method based on business rules - Google Patents
Archive filing method based on business rules Download PDFInfo
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- CN104063752A CN104063752A CN201310089567.6A CN201310089567A CN104063752A CN 104063752 A CN104063752 A CN 104063752A CN 201310089567 A CN201310089567 A CN 201310089567A CN 104063752 A CN104063752 A CN 104063752A
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Abstract
The invention relates to the technical field of archive management and particularly relates to an archive filing method based on business rules. The method includes steps of collection and arrangement, addition of satellite information, determination of permission information and archiving information, checkout, distribution and file generation and the like, and through addition of the satellite information and the business rules to electric archives and rapid check of the archives according to the satellite information and the business rules, the error rate of the archives is reduced so that the archives comply with requirements better; and the archives are filed according to different departments and as for different demands of the departments, files are generated automatically according to the satellite information and the business rules, and the departments can directly retrieve the files when using the archives.
Description
Technical field
The present invention relates to file administration technical field, particularly relate to a kind of archives group volume method based on business rule.
Background technology
In big construction item, relate to a plurality of units, as owner, supervisor, designing unit, unit in charge of construction etc., work in every is very numerous and diverse, and therefore, for big construction item, file administration is a very important job.Traditional archive information is generally to use papery archives storage in archive office, very time-consuming when needs are searched, and safeguards inconvenience, and backup archives need to be used a large amount of resources, and artificial treatment may produce mistake.After computing machine is universal, part archives are with the form storage of e-file, but, the management of archives still bothers very much, and owing to can the various mode transmission file such as submitting by Email, fax, paper document, file modification is also more prone to, and causes the management of file easily chaotic, is difficult to find rapidly the archives of work in every needs from a large amount of files.
Summary of the invention
The object of the invention is to for the deficiencies in the prior art, and a kind of archives group volume method based on business rule is provided, can in mega project, compile rapidly archives, and give each unit by archives group curly hair, make archives more meet standard, facilitate each unit to use archives.
The technical solution adopted for the present invention to solve the technical problems is: a kind of archives group volume method based on business rule, it comprises the steps:
A, documentation being compiled as electronic record, is that every part of electronic record increases satellite information, and satellite information comprises file name, paper size, file consolidation unit;
B, to transfer the business rule being stored in business rule server be define the competence information, archive information of every part of electronic record, and authority information includes the unit that authority is checked archives, and archive information comprises needs the unit of archives of paper quality, filing container title;
C, electronic record is carried out to verification, verification is defective, returns to step a and revises, and after verification is qualified, electronic record is uploaded to archives storage server;
D, archives storage server send to authority to check the unit of electronic record electronic record according to authority information;
E, archives storage server carry out ordered set according to archive information, paper size information by electronic record and become folder, put into filing container and transfer the unit that needs archives of paper quality to after then folder being printed in order.
Wherein, while transferring business rule in step b, by satellite information and business rule are contrasted, the business rule that automatic decision electronic record is applicable.
Wherein, while there is no applicable business rule in business rule server, set up new business rule.
Wherein, while compiling electronic record in step a, for every part of electronic record increases number of pages information, in step e, electronic record is carried out to ordered set while becoming folder, according to the number of pages information of every part of electronic record in folder, calculate the paper number of whole folder, judge whether paper number surpasses limit value, when paper number surpasses limit value, return to step a and revise or folder is split as to some volumes.
Wherein, in step e, electronic record is carried out to ordered set and become after folder, according to the file name of all electronic records in folder, number of pages information, put in order, automatically generate catalogue.
Wherein, when to electronic record or the modification of its satellite information, return to step a and again process, and at archives storage server stores change historical record.
Wherein, when business rule is revised, return to step b and again process, and at business rule server stores change historical record.
Wherein, while in step a being every part of electronic record increase satellite information, by automatic identification or manual input, determine file name, by the information of read electric archives, automatically determine the specification of paper, by the information of software signature automatic powder adding add file arrangement unit.
Wherein, in step a, collect before electronic record, use the unit of archives to add archives demand information at archives storage server, archives demand information comprises file name, the archives requirement that need to compile, and sets up or specified services rule at business rule server.
Wherein, in step c, electronic record is verified as and automatically carries out sharpness verification, integrity degree verification, standardization verification.
The invention has the beneficial effects as follows: a kind of archives group volume method based on business rule, it is by increasing satellite information, business rule for electronic record, and rapidly archives are carried out to verification according to satellite information, business rule, reduce the error rate of archives, make archives more meet standard, archives are organized to volume according to different units, and for a plurality of different demands of unit, can automatically generate folder according to satellite information, business rule, when unit need to be used archives, directly transfer.
Accompanying drawing explanation
Fig. 1 is the frame principle figure of the archives group volume method based on business rule of the present invention.
Embodiment
Below in conjunction with specific embodiment, the present invention is further detailed explanation, is not practical range of the present invention is limited to this.
As shown in Figure 1, the archives group volume method based on business rule of the present embodiment, it comprises: compile archives, add satellite information, the step such as the information that defines the competence and archive information, verification, distribution, generation folder.Its detailed process is as follows.
First by step a, compile archives, documentation is compiled as electronic record, for every part of electronic record increases satellite information, satellite information comprises file name, paper size, file consolidation unit, wherein documentation comprises the data such as picture, word, drawing, chart, audio frequency, video, its sound intermediate frequency, video data are stored in archives storage server after being converted to electronic format, form with inventory or form during printing embodies, if folder need to add, need to make in addition duplicate.For files such as picture, word, drawing, charts, both comprised and take that paper is carrier, also comprise being exactly originally electronic format, for paper document, should identify by device translates such as camera, scanners, or directly typewriting input, become satisfactory electronic record.For being exactly the documentation of electronic format originally, should adjust its form, it is met the requirements.
Be converted into after electronic record, every part of electronic record has included the code information about file name, paper size, file consolidation unit.Wherein, while increasing satellite information for every part of electronic record, by automatic identification or manual input, determine file name, by the information of read electric archives, automatically determine the specification of paper, the specification of paper refers to paper size required when electronic record prints, in this way A4 paper or B5 paper.The information of file consolidation unit can be added automatically by software signature, also can manually input.
It should be noted that, can carry out follow-up step after having compiled a data, rather than carry out again follow-up step after all data are all compiled.
Step b, next, transfer the business rule being stored in business rule server and be every part of electronic record define the competence information, archive information, authority information includes the unit that authority is checked archives, the purposes of authority information is which unit definite electronic record can be checked by, and then electronic record is sent to this unit, all electronic records of issuing some units form virtual " folder ".Archive information comprises needs the unit of archives of paper quality, filing container title, the purposes of archive information is to help unit to form " folder " of entity one by one, Yi Ge unit may relate to multinomial work, and wherein a job only need to be printed partial document and bound into book form, for this work, can this part file and alternative document be distinguished by archive information, thereby in subsequent step, this part file be formed to a folder.
Wherein, while transferring business rule in step b, by satellite information and business rule are contrasted, the business rule that automatic decision electronic record is applicable.While there is no applicable business rule in business rule server, by file clerk, set up new business rule.
Step c, more next, electronic record is carried out to verification, verification is defective, returns to step a and revises, and after verification is qualified, electronic record is uploaded to archives storage server.Checking procedure is mainly that electronic record is carried out to sharpness verification, integrity degree verification, standardization verification, and this process is mainly realized automatically by software.
Steps d, as previously mentioned, archives storage server sends to authority to check the unit of electronic record electronic record according to authority information.By this step, can process archives, both completed the setting of authority, also facilitated archive stream to each unit, each unit can check easily archives or process.
Next, step e, as previously mentioned, archives storage server carries out ordered set according to archive information, paper size information by electronic record and becomes folder, then after folder being printed in order, put into filing container and transfer the unit that needs archives of paper quality to, and according to the file name of all electronic records in folder, number of pages information, put in order, automatically generate catalogue.By this step, can automatically form the various folders that meet need of work, and print and put into filing container, simplify the work of file administration, make staff in a large amount of various archives, based on business rule, to set up a folder demand according to demand rapidly, and then generate folder.
Wherein, while compiling electronic record in step a, can increase number of pages information for every part of electronic record, in step e, electronic record is carried out to ordered set while becoming folder, according to the number of pages information of every part of electronic record in folder, calculate the paper number of whole folder, judge whether paper number surpasses limit value, when paper number surpasses limit value, return to step a and revise or folder is split as to some volumes.
For the present invention, there is the unit of revising the unit of authority or thering is modification authority through examining to revise electronic record or its satellite information, after modification, return to step a and again process, and at archives storage server stores change historical record.
On the other hand, business rule also can be modified, especially partial service rule can prerequisite be stored in business rule server and opens, and partial service rule is to add in follow-up work, when business rule is revised, return to step b and again process, and at business rule server stores change historical record.
In order further to simplify the work for the treatment of of archives, in step a, collect before electronic record, use the unit of archives to add archives demand information at archives storage server, archives demand information comprises the file name that need to compile, archives requirement, for example first unit needs second unit that the engineering drawing of a certain building is provided, can in archives storage server, first list, and set up or specified services rule at business rule server, be equivalent to set a task, second unit can provide electronic record according to the requirement of first, and this electronic record and first are set up or or the business rule of appointment carry out associated.
Finally should be noted that; above embodiment is only in order to illustrate technical scheme of the present invention; but not limiting the scope of the invention; although the present invention has been done to explain with reference to preferred embodiment; those of ordinary skill in the art is to be understood that; can modify or be equal to replacement technical scheme of the present invention, and not depart from essence and the scope of technical solution of the present invention.
Claims (10)
1. the archives group volume method based on business rule, is characterized in that: it comprises the steps:
A, documentation being compiled as electronic record, is that every part of electronic record increases satellite information, and satellite information comprises file name, paper size, file consolidation unit;
B, to transfer the business rule being stored in business rule server be define the competence information, archive information of every part of electronic record, and authority information includes the unit that authority is checked archives, and archive information comprises needs the unit of archives of paper quality, filing container title;
C, electronic record is carried out to verification, verification is defective, returns to step a and revises, and after verification is qualified, electronic record is uploaded to archives storage server;
D, archives storage server send to authority to check the unit of electronic record electronic record according to authority information;
E, archives storage server carry out ordered set according to archive information, paper size information by electronic record and become folder, put into filing container and transfer the unit that needs archives of paper quality to after then folder being printed in order.
2. the archives group volume method based on business rule according to claim 1, is characterized in that: while transferring business rule in step b, and by satellite information and business rule are contrasted, the business rule that automatic decision electronic record is applicable.
3. the archives group volume method based on business rule according to claim 2, is characterized in that: while there is no applicable business rule in business rule server, set up new business rule.
4. the archives group volume method based on business rule according to claim 1, it is characterized in that: while compiling electronic record in step a, for every part of electronic record increases number of pages information, in step e, electronic record is carried out to ordered set while becoming folder, according to the number of pages information of every part of electronic record in folder, calculate the paper number of whole folder, judge whether paper number surpasses limit value, when paper number surpasses limit value, return to step a and revise or folder is split as to some volumes.
5. the archives group volume method based on business rule according to claim 1, it is characterized in that: in step e, electronic record is carried out to ordered set and become after folder, according to the file name of all electronic records in folder, number of pages information, put in order, automatically generate catalogue.
6. the archives group volume method based on business rule according to claim 1, is characterized in that: when to electronic record or the modification of its satellite information, return to step a and again process, and change historical record in archives storage server stores.
7. the archives group volume method based on business rule according to claim 1, is characterized in that: when business rule is revised, return to step b and again process, and change historical record in business rule server stores.
8. the archives group volume method based on business rule according to claim 1, it is characterized in that: while increasing satellite information for every part of electronic record in step a, by automatic identification or manual input, determine file name, information by read electric archives is determined the specification of paper automatically, arranges the information of unit by software signature automatic powder adding add file.
9. the archives group volume method based on business rule according to claim 1, it is characterized in that: in step a, collect before electronic record, use the unit of archives to add archives demand information at archives storage server, archives demand information comprises file name, the archives requirement that need to compile, and sets up or specified services rule at business rule server.
10. the archives group volume method based on business rule according to claim 1, is characterized in that: in step c, electronic record is verified as and automatically carries out sharpness verification, integrity degree verification, standardization verification.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201310089567.6A CN104063752A (en) | 2013-03-20 | 2013-03-20 | Archive filing method based on business rules |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201310089567.6A CN104063752A (en) | 2013-03-20 | 2013-03-20 | Archive filing method based on business rules |
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| CN104063752A true CN104063752A (en) | 2014-09-24 |
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| CN201310089567.6A Pending CN104063752A (en) | 2013-03-20 | 2013-03-20 | Archive filing method based on business rules |
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Cited By (6)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN105005858A (en) * | 2015-07-15 | 2015-10-28 | 北京市燃气集团有限责任公司 | Comprehensive archive management information system |
| CN106056356A (en) * | 2016-05-30 | 2016-10-26 | 浪潮软件股份有限公司 | Method for realizing archive management informatization |
| CN108959623A (en) * | 2018-07-20 | 2018-12-07 | 泰华智慧产业集团股份有限公司 | A kind of system and method for archives of city construction automatic volume group |
| CN109857875A (en) * | 2019-01-31 | 2019-06-07 | 山东省国土测绘院 | A kind of electronic record group volume method and system |
| CN110188328A (en) * | 2019-06-04 | 2019-08-30 | 北京市律典通科技有限公司 | Folder structuring treating method and apparatus |
| CN111651409A (en) * | 2020-06-11 | 2020-09-11 | 贵州普致丰科技有限公司 | Production project archive management system based on deep learning |
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Cited By (7)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN105005858A (en) * | 2015-07-15 | 2015-10-28 | 北京市燃气集团有限责任公司 | Comprehensive archive management information system |
| CN106056356A (en) * | 2016-05-30 | 2016-10-26 | 浪潮软件股份有限公司 | Method for realizing archive management informatization |
| CN108959623A (en) * | 2018-07-20 | 2018-12-07 | 泰华智慧产业集团股份有限公司 | A kind of system and method for archives of city construction automatic volume group |
| CN109857875A (en) * | 2019-01-31 | 2019-06-07 | 山东省国土测绘院 | A kind of electronic record group volume method and system |
| CN110188328A (en) * | 2019-06-04 | 2019-08-30 | 北京市律典通科技有限公司 | Folder structuring treating method and apparatus |
| CN110188328B (en) * | 2019-06-04 | 2023-12-26 | 北京市律典通科技有限公司 | File structuring processing method and device |
| CN111651409A (en) * | 2020-06-11 | 2020-09-11 | 贵州普致丰科技有限公司 | Production project archive management system based on deep learning |
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Application publication date: 20140924 |