CN102542338A - Method for storing business documents and system - Google Patents
Method for storing business documents and system Download PDFInfo
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- CN102542338A CN102542338A CN2010105892990A CN201010589299A CN102542338A CN 102542338 A CN102542338 A CN 102542338A CN 2010105892990 A CN2010105892990 A CN 2010105892990A CN 201010589299 A CN201010589299 A CN 201010589299A CN 102542338 A CN102542338 A CN 102542338A
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Abstract
The invention discloses a method for storing business documents and a system. The method for storing business documents includes acquiring a service document, and judging whether the service document is an initialized document or not; acquiring the date of the initiated document if the service document is the initiated document, comparing the date with an enabled time of the system, storing the initiated document if the date of the document is earlier than the enabled time of the system, and abandoning the initiated document if the date of the document is later than the enabled time of the system; and storing the service document to a balance statement if the service document is not the initiated document. The technical scheme is applied, when the acquired service document is the initiated document, the date of the initiated document is compared with the enabled time of the system, and the initiated document earlier than the enabled time of the system is stored. Accordingly, when recording of the initiated documents makes mistakes, the complete initiated documents do not need to be recorded again, implementation cost is saved, and workload of operators is reduced. Simultaneously, initiation preparation work for the system is simplified, and online time is shortened.
Description
Technical field
The present invention relates to technical field of data processing, more specifically, particularly a kind of business paper store method and system.
Background technology
The initialization document refers on the time point of the new last cover information system of enterprise, and early stage, business did not finish fully, need move the business paper that continued is handled in system.Such as: at ERP (Enterprise Resource Planning; Enterprise Resources Plan) before the date is launched by system; The merchant that orders goods has received order, but supplier does not send and deals with list, needs not receive and deals with single order document as initialization document input system; After receiving that dealing with of supplier is single, again the initialization document is singly carried out hook and checks with dealing with.The operation of initialization document typing ERP system is called initialization operation.
The ERP system setting finish between systematic parameter, time suitable to moulding and data ready after, need finish initialization operation and handle, with the affirmation of expression initialization document recorded data.When ERP system finished initialization, system can get into day to day operation and handle, such as: carry out that balance sheet is carried down and the processing of data storage, check and write off and clearing etc.
But, before the ERP system initialization finishes, accomplish the typing of initialization document; This accuracy requirement to typing initialization document is very high; In case mistake appears in the initialization document of typing, must anti-initialization process, i.e. typing initialization document again; Could revise the initialization document, and then cause increasing implementation cost and operating personnel's workload.Simultaneously, make that system initialization preliminary work is heavy, prolong the online implementing time.
Summary of the invention
In view of this; The object of the present invention is to provide a kind of business paper store method and system; Very high to solve ERP system to the accuracy requirement of typing initialization document; When mistake appears in the initialization document of typing, typing initialization document again, and then cause increasing implementation cost and operating personnel's workload.Simultaneously, make that system initialization preliminary work is heavy, prolong the problem of online implementing time.
For realizing above-mentioned purpose, the technical scheme of a kind of business paper store method provided by the invention is following:
A kind of business paper store method comprises:
Obtain business paper, judge whether said business paper is the initialization document;
When said business paper is the initialization document; Obtain the date of this initialization document, contrast between said date and system's time suitable to moulding, when said comparing result be the document date less than system's time suitable to moulding between the time; Preserve this initialization document to document table, otherwise abandon this initialization document;
When said business paper is not the initialization document, preserve this business paper to balance sheet.
Preferably; Saidly judge that whether said business paper is specially for the initialization document: judge whether whether said business paper choose the initialization option; Choose the initialization option when business paper, show that said business paper is the initialization document, otherwise show that said business paper is daily document.
Preferably; When said comparing result be the document date less than system's time suitable to moulding between the time; Also comprise after preserving this initialization document to document table: do not generate the voucher of this initialization document, this initialization document recorded data that is write down to avoid in the balance sheet repeats.
Preferably, also comprise after not generating the voucher of this initialization document: said initialization document is checked and write off and settled accounts.
Preferably, the date of said initialization document is document date or professional date.
The embodiment of the invention also provides a kind of business paper saved system, comprising:
Deriving means is used to obtain business paper;
The document judgment means that links to each other with deriving means is used to judge whether the business paper that said deriving means obtains is the initialization document;
With the date compare device that said document judgment means links to each other, be used for when said business paper is the initialization document, obtaining the date of this initialization document, contrast between said date and system's time suitable to moulding;
With first save set that said date compare device links to each other, be used for when said comparing result be the document date less than system's time suitable to moulding between the time, preserve this initialization document to document table;
Abandon device with the document that said date compare device links to each other, be used for when said comparing result is not less than between system's time suitable to moulding for the document date, abandoning this initialization document;
With second save set that said document judgment means links to each other, be used for when said business paper is not the initialization document, preserving this business paper to balance sheet.
Preferably, also comprise: the voucher that links to each other with said first save set is generating apparatus not, is used for not generating the voucher of the initialization document of being preserved, and this initialization document recorded data that is write down to avoid in the balance sheet repeats.
Preferably, also comprise:, be used for said initialization document is checked and write off and settled accounts with the subsequent operation device that said first save set links to each other.
Preferably, the date of said initialization document is document date or professional date.
Use technique scheme, get access to business paper after, judge whether at first to be the initialization document that when being the initialization document, further contrast between the date and system's time suitable to moulding of this initialization document, date saved is less than the initialization document between system's time suitable to moulding.Therefore, compared with prior art, before the ERP system initialization finishes; Do not need all initialization documents of typing; Reduction is very high to the accuracy requirement of typing initialization document, in case mistake appears in the initialization document of typing, and the typing initialization document of makeing mistakes again; Rather than whole initialization documents of typing again, and then save implementation cost, reduce operating personnel's workload.Simultaneously, simplified system initialization preliminary work shortens the online implementing time.
Description of drawings
In order to be illustrated more clearly in the embodiment of the invention; To do simple introduction to the accompanying drawing of required use among the embodiment below; Obviously, the accompanying drawing in describing below only is some embodiments of the present invention, for those of ordinary skills; Under the prerequisite of not paying creative work, can also obtain other accompanying drawing according to these accompanying drawings.
The process flow diagram of the business paper store method that Fig. 1 provides for the embodiment of the invention;
The structural representation of the business paper saved system that Fig. 2 provides for the embodiment of the invention;
Another structural representation of the business paper saved system that Fig. 3 provides for the embodiment of the invention.
Embodiment
To combine the accompanying drawing in the embodiment of the invention below, the technical scheme in the embodiment of the invention is carried out clear, intactly description, obviously, described embodiment only is the present invention's part embodiment, rather than whole embodiment.Based on the embodiment among the present invention, those of ordinary skills are not making under the creative work prerequisite, and the every other embodiment that is obtained belongs to protection domain of the present invention.
The applicant finds that after deliberation present ERP system does not allow typing initialization document again after initialization finishes.The system of launching is that ERP system finishes initialization in August such as August, the July and the initialization document typing again of generation so before.Therefore, when mistake appearred in the initialization document of typing, typing initialization document could be revised the initialization document again, and then causes increasing implementation cost and operating personnel's workload.Simultaneously, make that system initialization preliminary work is heavy, prolong the online implementing time.
In order to solve the problems of the technologies described above, the embodiment of the invention provides a kind of business paper store method, and process flow diagram is as shown in Figure 1, comprising:
S101: obtain business paper;
S102: judge whether said business paper is the initialization document, if carry out S103, otherwise carry out S107; Step S102 is specially: judge whether whether said business paper choose the initialization option, chooses the initialization option when business paper, shows that said business paper is the initialization document, otherwise show that said business paper is daily document.
S103: obtain the date of this initialization document, contrast between said date and system's time suitable to moulding;
S104: whether judge the date less than between system's time suitable to moulding, if carry out S105, otherwise carry out S106; For example: be 2010 the 8th phases between the time suitable to moulding of system, then the date of initialization document must be less than 2010 the 8th phases, and the date of just representing this initialization document is less than between system's time suitable to moulding.The date of initialization document can be the document date, also can be the professional date.The so-called document date is meant the date of document input system, and the professional date is meant the generation date of a certain business.
S105: preserve this initialization document to document table;
S106: abandon this initialization document;
S107: preserve this business paper to balance sheet.
Why will initialization document and non-initialization document be deposited respectively to document table and balance sheet, be because initialization document recorded data is recorded to balance sheet, but not the data of initialization document also are not recorded in the balance sheet.If when judging that the business paper that obtains is the initialization document, its recorded data is recorded to balance sheet, then can causes data to repeat, and then cause the balance sheet data to be made mistakes.Equally,, data recorded in this document can be caused lacking in the balance sheet, also the balance sheet error in data can be caused if the data recording of non-initialization document is arrived the document table.
After initialization document operation is accomplished, can check and write off and follow-up business such as clearing is handled the initialization document.Such as: check and write off business, when dealing with of receiving that supplier sends is single, checked with dealing with single-phase corresponding data hook, show the pairing service ending of these data what write down in balance sheet and the document table.
Need to prove: in (1) business paper store method that the embodiment of the invention provided; When the initialization document is saved in the document table; Do not generate the voucher of this initialization document, this initialization document recorded data that is write down to avoid in the balance sheet repeats.When (2) business paper being carried out statistical report form; Only when adding up to the initialization document; Just can typing data recorded in the initialization document, other report form statistics are to be not counted in data in the initialization document, such as: when purchasing the warehouse-in statistical form; Can not the data recording in the initialization document be put in storage in the statistical form to buying, otherwise can cause data to repeat.
Use technique scheme, get access to business paper after, judge whether at first to be the initialization document that when being the initialization document, further contrast between the date and system's time suitable to moulding of this initialization document, date saved is less than the initialization document between system's time suitable to moulding.Therefore, compared with prior art, before the ERP system initialization finishes; Do not need all initialization documents of typing; Reduction is very high to the accuracy requirement of typing initialization document, in case mistake appears in the initialization document of typing, and the typing initialization document of makeing mistakes again; Rather than whole initialization documents of typing again, and then save implementation cost, reduce operating personnel's workload.Simultaneously, simplified system initialization preliminary work shortens the online implementing time.
Also corresponding with it; The embodiment of the invention also provides a kind of business paper saved system; Structural representation is as shown in Figure 2, comprising: deriving means 10, document judgment means 11, date compare device 12, first save set 13, document are abandoned the device 14 and second save set 15; Wherein:
Deriving means 10 is used to obtain business paper; Document judgment means 11 is used to judge whether the business paper that said deriving means obtains is the initialization document; Date compare device 12 is used for when said business paper is the initialization document, obtaining the date of this initialization document, contrasts between said date and system's time suitable to moulding; The date of initialization document can be document date or professional date.First save set 13, be used for when said comparing result be the document date less than system's time suitable to moulding between the time, preserve this initialization document to document table; Document is abandoned device 14, is used for when said comparing result is not less than between system's time suitable to moulding for the document date, abandoning this initialization document; Second save set 15 is used for when said business paper is not the initialization document, preserving this business paper to balance sheet.
Because the data of initialization document are recorded in the balance sheet, so the business paper saved system that the embodiment of the invention provides also comprises: the voucher that links to each other with first save set 13 is generating apparatus 16 not, and is as shown in Figure 3.Voucher is generating apparatus 16 not, is used for not generating the voucher of the initialization document of being preserved, and this initialization document recorded data that is write down to avoid in the balance sheet repeats.Equally, initialization document and non-initialization document are deposited respectively to document table and balance sheet, also be based on this point.Because initialization document recorded data is recorded to balance sheet, but not the data of initialization document also are not recorded in the balance sheet.If when judging that the business paper that obtains is the initialization document, its recorded data is recorded to balance sheet, then can causes data to repeat, and then cause the balance sheet data to be made mistakes.Equally,, data recorded in this document can be caused lacking in the balance sheet, also the balance sheet error in data can be caused if the data recording of non-initialization document is arrived the document table.
When first save set 13 has been preserved the initialization document, can check and write off and follow-up business such as clearing is handled the initialization document.The business paper saved system that the embodiment of the invention provides also comprises: with the subsequent operation device 17 that first save set 13 links to each other, as shown in Figure 3.Subsequent operation device 17 is used for said initialization document is checked and write off and settled accounts.Such as: check and write off business, when dealing with of receiving that supplier sends is single, checked with dealing with single-phase corresponding data hook, show the pairing service ending of these data what write down in balance sheet and the document table.
Use technique scheme, get access to business paper after, judge whether at first to be the initialization document that when being the initialization document, further contrast between the date and system's time suitable to moulding of this initialization document, date saved is less than the initialization document between system's time suitable to moulding.Therefore, compared with prior art, before the ERP system initialization finishes; Do not need all initialization documents of typing; Reduction is very high to the accuracy requirement of typing initialization document, in case mistake appears in the initialization document of typing, and the typing initialization document of makeing mistakes again; Rather than whole initialization documents of typing again, and then save implementation cost, reduce operating personnel's workload.Simultaneously, simplified system initialization preliminary work shortens the online implementing time.
Need to prove; In this article; Relational terms such as first and second grades only is used for an entity or operation are made a distinction with another entity or operation, and not necessarily requires or hint relation or the order that has any this reality between these entities or the operation.And; Term " comprises ", " comprising " or its any other variant are intended to contain comprising of nonexcludability; Thereby make and comprise that process, method, article or the equipment of a series of key elements not only comprise those key elements; But also comprise other key elements of clearly not listing, or also be included as this process, method, article or equipment intrinsic key element.Under the situation that do not having much more more restrictions, the key element that limits by statement " comprising ... ", and be not precluded within process, method, article or the equipment that comprises said key element and also have other identical element.
Each embodiment adopts the mode of going forward one by one to describe in this instructions, and what each embodiment stressed all is and the difference of other embodiment that identical similar part is mutually referring to getting final product between each embodiment.For the disclosed device of embodiment, because it is corresponding with the embodiment disclosed method, so description is fairly simple, relevant part is partly explained referring to method and is got final product.
The professional can also further recognize; The unit and the algorithm steps of each example of describing in conjunction with embodiment disclosed herein; Can realize with electronic hardware, computer software or the combination of the two; For the interchangeability of hardware and software clearly is described, the composition and the step of each example described prevailingly according to function in above-mentioned explanation.These functions still are that software mode is carried out with hardware actually, depend on the application-specific and the design constraint of technical scheme.The professional and technical personnel can use distinct methods to realize described function to each certain applications, but this realization should not thought and exceeds scope of the present invention.
To the above-mentioned explanation of the disclosed embodiments, make this area professional and technical personnel can realize or use the present invention.Multiple modification to these embodiment will be conspicuous concerning those skilled in the art, and defined General Principle can realize under the situation that does not break away from the spirit or scope of the present invention in other embodiments among this paper.Therefore, the present invention will can not be restricted to these embodiment shown in this paper, but will meet and principle disclosed herein and features of novelty the wideest corresponding to scope.
Claims (9)
1. a business paper store method is characterized in that, comprising:
Obtain business paper, judge whether said business paper is the initialization document;
When said business paper is the initialization document; Obtain the date of this initialization document, contrast between said date and system's time suitable to moulding, when said comparing result be the document date less than system's time suitable to moulding between the time; Preserve this initialization document to document table, otherwise abandon this initialization document;
When said business paper is not the initialization document, preserve this business paper to balance sheet.
2. business paper store method according to claim 1; It is characterized in that; Saidly judge that whether said business paper is specially for the initialization document: judge whether whether said business paper choose the initialization option; Choose the initialization option when business paper, show that said business paper is the initialization document, otherwise show that said business paper is daily document.
3. business paper store method according to claim 2; It is characterized in that; When said comparing result be the document date less than system's time suitable to moulding between the time; Also comprise after preserving this initialization document to document table: do not generate the voucher of this initialization document, this initialization document recorded data that is write down to avoid in the balance sheet repeats.
4. business paper store method according to claim 3 is characterized in that, the voucher that does not generate this initialization document also comprises afterwards: said initialization document is checked and write off and settled accounts.
5. according to any described business paper store method of claim 1-4, it is characterized in that the date of said initialization document is document date or professional date.
6. a business paper saved system is characterized in that, comprising:
Deriving means is used to obtain business paper;
The document judgment means that links to each other with deriving means is used to judge whether the business paper that said deriving means obtains is the initialization document;
With the date compare device that said document judgment means links to each other, be used for when said business paper is the initialization document, obtaining the date of this initialization document, contrast between said date and system's time suitable to moulding;
With first save set that said date compare device links to each other, be used for when said comparing result be the document date less than system's time suitable to moulding between the time, preserve this initialization document to document table;
Abandon device with the document that said date compare device links to each other, be used for when said comparing result is not less than between system's time suitable to moulding for the document date, abandoning this initialization document;
With second save set that said document judgment means links to each other, be used for when said business paper is not the initialization document, preserving this business paper to balance sheet.
7. business paper saved system according to claim 6; It is characterized in that; Also comprise: the voucher that links to each other with said first save set is generating apparatus not; Be used for not generating the voucher of the initialization document of being preserved, this initialization document recorded data that is write down to avoid in the balance sheet repeats.
8. business paper saved system according to claim 7 is characterized in that, also comprises: with the subsequent operation device that said first save set links to each other, be used for said initialization document is checked and write off and settled accounts.
9. according to any described business paper saved system of claim 6-8, it is characterized in that the date of said initialization document is document date or professional date.
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| Application Number | Priority Date | Filing Date | Title |
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| CN2010105892990A CN102542338A (en) | 2010-12-15 | 2010-12-15 | Method for storing business documents and system |
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| CN2010105892990A CN102542338A (en) | 2010-12-15 | 2010-12-15 | Method for storing business documents and system |
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| CN2010105892990A Pending CN102542338A (en) | 2010-12-15 | 2010-12-15 | Method for storing business documents and system |
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| CN103605801A (en) * | 2013-12-05 | 2014-02-26 | 用友软件股份有限公司 | Method and system for managing documents data |
| CN107784418A (en) * | 2016-11-14 | 2018-03-09 | 平安科技（深圳）有限公司 | List data distribution method and device |
| CN111209273A (en) * | 2019-12-29 | 2020-05-29 | 航天信息股份有限公司企业服务分公司 | Configurable ERP system data unloading method and device |
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| CN101510292A (en) * | 2009-03-13 | 2009-08-19 | 百兴科技（苏州）有限公司 | Method for generating record of accounting system |
| CN101655939A (en) * | 2009-09-22 | 2010-02-24 | 用友软件股份有限公司 | Method and device for feedback of business processing status in enterprise resource planning system |
| CN101650800A (en) * | 2009-09-23 | 2010-02-17 | 用友软件股份有限公司 | Method and device for updating task content in project task plan system |
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| Publication number | Priority date | Publication date | Assignee | Title |
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| CN103605801A (en) * | 2013-12-05 | 2014-02-26 | 用友软件股份有限公司 | Method and system for managing documents data |
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| CN107784418B (en) * | 2016-11-14 | 2020-11-03 | 平安科技（深圳）有限公司 | List data distribution method and device |
| CN111209273A (en) * | 2019-12-29 | 2020-05-29 | 航天信息股份有限公司企业服务分公司 | Configurable ERP system data unloading method and device |
| CN111209273B (en) * | 2019-12-29 | 2023-11-14 | 航天信息股份有限公司企业服务分公司 | Configurable ERP system data unloading method and device |
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Application publication date: 20120704 |