US1243726A - Record-keeping device. - Google Patents

Description

0. FRAZER. RECORD KEEPING DEVICE.. ,APPLICATION FILED ocT. Is. IgIa.

Patented Oot. 23, 1917.

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Patented oen-23,1917.

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RECORD KEEPING DEVICE.

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1,243,726.' Patented oct. 23,1917;

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o'rWELL FRAZER, orl CYNTHIANA, KENTUCKY.

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Specification of LettersPatent. i Patentd Get, 23, 191'?,

Application filed. October 13, 1913. Serial No. 794,990.

T 0 all whom t may concern:

Be it known that I, OTWELL FRAZER, a citizen of the United States, residing at Cynthiana, in the county of Harrison and 4State of Kentucky, have invented certain new anduseful mprovements in Record- Keeping Devices, of which the followingis a specification. Y

rIhis invention relates to improvements in record keeping devices, and more particularly to a combined warehouse record and checking form designed to save time and labor in the entry of warehouse transactions as well as to prevent the possibilities ofl ous items of account connected with the sale and delivery of tobacco from tobacco warehouses is open to the objection of entailinp unnecessary expense and loss of time, and further, saidsystem does not prevent errors in the entry and transcription of the various items of account and in charging them up against any particular purchaserf In such transactions it is customary for the planter of tobacco or dealer in tobaccoto deliver quantities ofv tobacco in bulk on wagons or cars to a tobacco Warehouse where they are divided into different lots or baskets bearing identifying serial numbers to be sold to the highest bidder in the Warehouse. At any one time a sale of the tobacco in the warehouse belonging tov any particular planter or dealer may embrace several lots, and many diiferent purchasers may be entitled to a delivery of the tobacco sold. Therefore, it is important, in making a record lof any such transaction, to identify the particular sale at which certain purchasers have obligated themselves to pay the amount charged up against them as establishedby the various warehouse records. Furthermore it often happens that a planteri or dealer is unwilling to consummate a sale,

slip as at 3.

for some particular reason, in which case a reduction n the amount or' money dueV and payable tobacco to be delivered to a purchaser must be made in order to avoid any error in charging up accounts, and in the listing of baskets of tobacco. The nature and purposes of my invention will be understood when taken in connection with the accompanying drawings and specification in whichy Figure 1 is a face view of a warehouse card made out in triplicate for a purpose to y be described,

' Fig. 2 is an' end elevation of said card, in folded position, l

Fig. 3 is a face Vview of another of said cards made out in triplicate,

Fig. lisa face view of a sheet of a scale" or sales book to be described,

Fig. 5 is a face view of the' managers receipt and rejection slipto be' described, Fig. 6 is the managers receipt and the j rejection slip having marked thereon different entries for a purposeV to be described, and

7 is a sheet of a check-out book to be described. y

The most important lpart of my invention consists in providing a warehouse business `form called a managers receipt and rejection slip. This is the only record which requires the stamping of a date and froml which all the transcriptions are made in the various books'of accounts, cards, and receipts incident to warehouse transactions. Referring particularly to Figs. 5 and GJthis form is .clearly shown.

warehouse company'as at 2, and'immediately under said name is written kor printed the words Managers receiptand, rejection It will be understood that by, and also in the quantity of y At the top of the, slip 1 is written or printed the name of the numerous other inscriptions may appear `on line, 5 refers tothe` term `.Dat'e',6fdes ig nates Sales made for followed by a'fline, `7 upon which will preferably' be Written the .,100 designated the term Per followed by a` sans ira, tot No.

post-oliiee address of the customer, as this is the only instance where the address is kept. Immediately under the above inscriptions are written or printed a series of vertically spaced lines as at 8 which intersect with the spaced apart vertical lines 9 whereby suitable columns 10 are formed which are designated respectively b y 'the following printed or written lieacliiigs,-l3asket No. and Pounds. There may also be printed or marked upon the face of said columns the head Brought forward. 11 designates the horizontal column in which the totals may be designated, and 12 designates columns in which lare respectively marked or printed the headings Baskets weight pounds,

Beneath the columns l2 are to be marked or printed substantially at the center of the slip the following'headings, arranged one beneath the other,.-l\lo. lbs. offered, No lbs. removed, No lbs. rejected, No lbs. sold, and lastly 0. l. At the left of said headings are alining columns 14 which are particularized by the headfing` Baskets. rl`he entries to be made are first written upon the managefs receipt and rejection slip then transcribed to the warehouse cards,fwhich, as illustrated, are made out in triplicate, there being one card for the buyer, another for the factorv and a third is designed as a warehouse receipt. Figs. 2 andB show the form of the warehouse card, and differ only in designating the' nature of the sale rerded. 1t is essential to my invention that the following` headings shall be marked or printed uniformly and consistently upon each of the detachable coupons 14 of which the warehouse card is composed, in the particular order to be described. et the right hand corner of each coupon 1e', is lto be j )referably printed the heading Sale No. followed by a line, immediately underneath said heading will appear the name of the warehouse company, as at 1G, and underneath said last-named heading, at the left hand side and spaced from the end of each coupon `vrvill appear one underneath the other and followed by suitable lines the following headings as at 18:-No-, Planter, lrice, liuyei, and to the right. of said last-named headings will appear the heading Lot No. followed by a line, and the heading Lbs preceded by a line. here vmay be marked or printed immediately to the left of the headings 18 vertical lines 19, and marked or printed parallel to said lines 19 on the several coupons 1e will be the headings Buyers coupon, Factory coupon, and lllarehouse receipt.

ln carryingout my invention l propose to effect a change in the present system of selling loose leaf tobacco in warehouses with the distinct obj ect in view of avoiding any possible loss of any basket after being received or placed on the door, also errors and loss of time in the entry of accounts in warehouse transactions and in the deliveryof baskets of tobacco to the purchasers. rlhere will be displayed by a suitable placard or sign, at one end ofthe warehouse prominently and distinctly preferably in bold type the number of the sale, said number being so designated upon said sign or placard. rlhe purpose of displaying this sign of the sale number is to enable the receiving` clerk to write the number of sale on each coupon designated Buyerscoupon,V Factory coupon anc Warehouse receipt, respectively, of the warehouse card 14V, together with the names of the parties from whom the tobacco is received. lllhen the. cards have thus been marked, the same entries are later made upon the managers receipt or rejection slip shown in F ig. 7, then the tobacco is sent to Vthe scale room, where the lot number and the weight of each basket of tobacco is put on each coupon of the Warehouse card, and the weight entry is likewise made upon the managers receipt opposite the number of Y the basket, so that the nianagers receipt and rejection slip may then show the number of baskets of tobacco and the pounds offered for sale by a planter, this information ha'ving been copied upon said managers receipt from the factory coupon. Y lf a party is not willing to sell all of his tobacco, then a rejec- Ytion is necessary, wiich makes it necessary for the rejection clerk to take the managers receipt and mark out with a pencil or pen Vthe number of each basket the seller wishes to withdraw; he also stamps or perforates the warehouse card 14 indicating the basket number withdrawn from sale. The planter will receive a warehouse receipt for every basket of tobacco he brings to the warehouse and the information thereon should tally eX- actly with the information on the inanagers receipt or rejection slip, so that he may know at any time just what amount is due him by his receipts. lt sometimes happens when a customers tobacco is unloaded, the baskets,

Y for some reasons, cannot be weighed for sev eral hours. The managers receipt having the number of each basket makes it impossible to appropriate anotherls tobacco by changing cards. lt is the only safeguard vfor the farmer between the time he unloads nated as at 25, said numbers starting Jfrom zero and running to 99, and when the 99th mark is passed, there will be added at the top of the column the ligure 1 or 2 With the addition of the necessary digits so as to designate What other numbers are being reached. Each sale book holds about 2550 lines,'so it will be seen that when the second and other sale books are necessary, generally in about one Week, it will be necessary to carry the serial lot numbers on to each book i which in turn Would make it necessary, as the V display While a sale is going on of the sale number, and as clearly shown 1n the upper transactions progressed Well into the season, to place on each warehouse card a separate serial lot number aggregating into the thousands. Bearing this in mind, it will be evident that by employing my system o1"- entry there will be saved the repetition of the serial lot numbers which would never run hiofher than 2550, because of the conspicuous right hand corner of the sheet of the sale book shown in Fig. 4:, at 26,- there is stamped *or otherwise designated the sale number, so

' that, the various Warehouse cards can be as- A sembled having the same sale number Writplanter or dealer.

, every number.

ten thereon, by simplyreferring to the sale book Where each lot number follows in consecutive order and refers to the basket of tobacco sold which belongs to a single lt will be observed that in Y Vaccordance With the principle above stated, there is printed on the upper vleft hand corner of the scale sheet number 24, which goes with each of the numbers 75, 76,

etc. arranoed in an ascendino` scale thus i b b 7 dispensing With repeating this in front of Thus it will be seen l dispense with the necessity of dat-ing each Warehouse card three times as lall the Warehouses "are noir doing, because a record is kept on the outside of the sale book of the date on which any sale designated by its number took place, and therefore every ticket marked With this serial number can be recognized as representing tobacco either sold or vrejected 'on that date. The manager-s receipt and the rejection slip is returned to the `\raieliouse managers at the time they issue the checks'for thetobacco received from any `particular planter ordealer and this slip kept by the Warehouse shows the entire transaction and makes it impossible to lose a basket of tobacco.

To illustrate the manner of checking up the various salesv of tobacco taking place in the Warehouse the following example may be used whereby the following original entries may be traced throughout` the various stages of the receipt, sale, `and delivery of the tobacco belonging to anyrgiven planter or dealer say J ames Linehan. Supposethat the tobacco offered by said .lames l'iineha receives the sale number 20. bacco has been sent to the scale room the following entries will be made upon eachV coupon oi the Warehouse cards 1e, assuming that these entries represent the tobacco actually sold. `Referring to vFig. 3 it will be seen that the sale number is designated 20. rlhe basket number 106, the planter or dealer James Linehan, price 17, the buyer Gordan, lot number 2475 and the number of pounds 240. Referring to Fig. 5 it will be seen that there is entered after the heading Sale No, 20, andthe lot number is desig.

nated 2474, and While this lot number does not agree With the lot number '2475 tivo transactions areaccounted for on slip 17 because said slip, on its face, refers to another and rejected transaction, namely, because, as

numeral 29 points out, a line which Will be preferably blue-penciled,' is drawn across the basket number 410 and the pound number 205 which are markedimmediately above the basket number 106 and lpound number 240 refer-ring tothe entries on the warehouse cards l14: referred to above. The

v`Warehouse men Will understand'from this that a rejection card 1st as shown' in Fig. 1

has been made out designated by the same.

ber of pounds Aoffered because this 'is the Atotal obtained as designated on the face ot the slip 1 by adding the number or' pounds reject-ed, namely, 205 and the number of pounds sold, 240, together. The number is therefore placed after Vthe heading No lbs. rejected and the number 2l() placed after the heading Nd oi? lbs. sold, and under the heading Baskets opposite the heading No lbs. offered vis Written Y the numeral 2, after the lheading No lbs;

rejected numeral 1, and after the heading After the to- I No lbs. sold the numeral l. l't Will also be understood that this slip Will be suitably dated, that the name d ames Linehan will be Written atter the heading Sale made for, that the name and address of the planter or dealer is placed after the heading Address The Warehouse cards 14; When filled out Will be placed in the baskets ot tobacco of the planter or dealer for Whom the sale shall have been made, and to facilitate the identification ot the various lot numbers as the tobacco belonging to one single planter or dealer reference may be made directly to the sale book, Where, tor example., the iirst column Will shown that a Warehouse card is to be placed Y repetition of lot numbers or making it necj essary to carry the lot serial for an entire season starting at number l and going on, one number higher and higher with .each

basket odered.

Finally in order to maintain the verification system complete up to the time the baskets of tobacco are to be delivered to the purchaser, l provide, showny in Fig. 7, a check-out book Which is devoted to the naine J. l'. Blanks t Co.,`as a single page ot which is illustrated, which is designated 30. rlhis slip in addition to being provided With the usual horizontal lines 3l is provided With the vertically spaced apart lines 32 whereby columns 33 are formed, which are particularized by the various headings, Sale No, Basket No, Lot Price, Pounds, and upon the horizontal line 34 is adapted to be Written the name or' the purchaser to Whom the. delivery of the tobacco is to be made. `1ne check-out book is kept by the out-check clerk, and every pound ot' tobacco, as shown in the managers receipts in any certain sale, is either purchased by some buyer or is rejected by him. lf purchased, the same must be checked out by the clerk and the number ot pounds checked out on any sale to a buyer must be the exact number ot pounds with which said buyer is charged by the ivarehouse card and by the sale book, from which cards the names of the purchasers are taken and ransferred to the check-out book. rlhus, on the above sale number 2() designated on the check-out slip or sheet illustrated in ne, Y

as shown by the above columns, this basket being listed on this book as it is loaded on the Wagon to be delivered to Gordon. rlhe out-check clerk takes from each basket the part ot the card lll marked Warehouse receipt as the tobacco is being loaded on the delivery Wagon of the purchasers and trom this card the entry is made on the out-check book or sheet. lt the out-check clerks totals amount to the same number of pounds as purchased, been made and the buyer must pay tor 2210 pounds ot tobacco as by the statement. When a basket ot tobacco is Withdrawn `trom sale because of the price offered or for any reason, the Warehouse card lll, designating the transaction referring to that particular basket, is folded in the manner warehouse record, and l do not mean to limit myself to the exact particulars herein disclosed, but claim variations falling .vithin the purviev.T of the appended claims.

What l claim to be new and desire to procure by Letters latent is Y 'Y l. A business record consisting oit a Warehouse card, a nia.nager"sreceint and rejection slip, and a scale tablet, said card having certain printed data thereon and an identitying number, said slip being designated With the same scale as said card and having the same printed matter thereon as the latter, said slip having additional designations qualiiying the transactions entered on said card said scale tablet being also designated with said scale number, and said printed matter, and adapted to refer t0 many transactions.

2. il device of the kind described com:

prising a Warehouse card composed of de- Y coupons, and the third a Warehouse receipt,

each of said coupons bearing one and the same sale number and the other entries, a manageus receipt and rejection slip upon which the same entries as upon said coupons are Written, said slip being` also designated by the same sale number, said slip alone bedated.

3. i business record consisting1 ot coupons, similar printed designations appearing on said coupons, and relating to a parthen no error has ticula'r sale of goods arranged in lots, said coupons having one and the same 'sale number but diffefent lot numbers, and referring to one buyer, and a slip receiving theA combined data Aof ali of said coupons, and bearing the same sale number. si. fr business record consisting of coupons and a verification warehouse slip adapted to recordgoods sold in lots and at one single sale, saidV coupons bearing the same sale number but different lot numbers, said coupons consisting of tivo series, the first series comprising records of goods sold and the other series, records of goods withdrawn from sale but offered by the seller, said veriiication Warehouse slip referring to the sellers entire sale transaction, having the same printed sale number as said coupons, and having direct reference to the contents of all of said coupons, whereby the actual number of goods sold may be recorded.

5. A. business record embodying the combined features of a set of coupons, an original entry sheet, and a sellers memorandum sheet, said coupons, original entry sheet, and sellers memorandum sheet, all having a uniform sale number printed thereon, said coupons having items referring to the sale of articles in lots, the items on said coupons being transcribed upon said original entry sheet, and the data on a plurality of original entry sheets relating to one and the same seller being transcribed on the sellers memorandum sheet.

6. A Warehouse record consisting of printed forms designed to receive data relating to goods received at a Warehouse, offered for sale and actually sold, said printed forms including coupons recording the goods offered for sale by a particular seller to a particular buyer, all of said coupons having a uniform sale number printed thereon, said printed forms also including a warehouse slip having the same sale number thereon and receiving data under a particular date recording the actual goods sold by the warehouse for the seller from the total goods offered.

7. A. Warehouse record consisting of printed forms, certain of said printed forms having data referring to goodsvofl'ered for sale and identifying the seller and the buyer by name and by a specific lot number, and having a self-identifying sale number, and other of said printed forms having additional data referring to a seller by name and to a buyer by lot number, and having the sale number identifying the sale, and another printed form having data referring to one particular sale by its identifying sale number, to all buyers at this sale by name, and to the printed forms relating to buyers hv their identifying lot numbers.

8. A. Warehouse business record consisting ofi-printed forms for seller, buyer, and warehouse, certain of said printed forms being:i

coupons designated separately for seller, V buyer, and .varehousc, and having similaiy house receipt and rejection slip havingv `a sale number corresponding with the sale number of certain coupons and checking up the unsold goods referred to in the latter coupons. v

9. Warehouse verification record consisting of a plurality of cross-reference tablets, one of said tablets being placed together With the articie to be sold and having data referring thereto, said tablet being provided with an identifying sale number, another tablet being kept by the Warehouse to show qualifications bearing upon the data recorded in said first-named tablet, said second tablet being alone dated and having the same sale number as said first tablet, said first tablet having designations Whereby to call attention to said second tablet.

lO. A Warehouse verification record consisting of a plurality of cross -reference tablets, one of said tablets consisting of a series of coupons arranged in triplicate, one designatedly intended for seller, one for buyer, and one for Warehouse, another tablet having a common sale number with each series of coupons, said coupons having data relating to articles sold by numbered lots, in numbered baskets, said second tablet having data in common With said coupons and additional matter designed to qualify said data., the Warehouse coupon designed to be placed in a numbered basket to check up delivery to the buyer.

l1. A business record consisting of a sales tablet, said sales tablet having inscribed thereon particulars relating to goods offered for Warehouse sale in baskets, said particulars relating to basket number, basket Weight, lot number, said table being designated by a specified sale number, and by the name of a particular seller, a second tablet consisting of coupons in triplicate, said coupons having similar data, consisting of all the particulars and designations on said first tablet but connected With a single basket and a single designated buyer, said sales tab-let totaling all the baskets of goods sold and referred to in a plurality of said triplicate coupons.

12. A business record consisting of a sales tablet, a Warehouse slip, said Warehouse slip containing data relating to the receipt of a basket of goods particularized by basket number, basket Weight, and lot number, and identified With the name of a specified seller lll@ nee-epee f and i specified sale number, a. tablet having tablets7 and referring to them by basket triplicate coupons and receiving the saine numbers and by a single lot number. i3 particular-ized data and identifications On ln testimony whereof I atHX iy signature said slip and in addition the name of a speciin presence of two Witnesses.

ed buyer, said triplicate coupons being v OTWELL FRAZER. designatedly intended for seller, buyer, and Witnessesz warehouse, said slip receiving entries tran- MONTGOMERY W. BOYD,

scribed from a plurality of said coupon HARRY P. VAN DEREN.v

Copies of this patent may be obtained for five cents each, by addressing the Commissioner of Eatents,

Washington, D. G. i

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