US12169873B2 - System and method providing location based regulatory compliance tool - Google Patents
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- US12169873B2 US12169873B2 US17/332,108 US202117332108A US12169873B2 US 12169873 B2 US12169873 B2 US 12169873B2 US 202117332108 A US202117332108 A US 202117332108A US 12169873 B2 US12169873 B2 US 12169873B2
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- G—PHYSICS
- G06—COMPUTING OR CALCULATING; COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q40/00—Finance; Insurance; Tax strategies; Processing of corporate or income taxes
- G06Q40/08—Insurance
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- G—PHYSICS
- G06—COMPUTING OR CALCULATING; COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q40/00—Finance; Insurance; Tax strategies; Processing of corporate or income taxes
- G06Q40/12—Accounting
- G06Q40/123—Tax preparation or submission
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- G—PHYSICS
- G06—COMPUTING OR CALCULATING; COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q50/00—Information and communication technology [ICT] specially adapted for implementation of business processes of specific business sectors, e.g. utilities or tourism
- G06Q50/10—Services
- G06Q50/18—Legal services
- G06Q50/186—Estate planning
Definitions
- the present application generally relates to computer systems and more particularly to computer systems that are adapted to accurately and/or automatically ensure compliance with regulatory requirements.
- An enterprise may want to ensure compliance with regulatory requirements. For example, an insurer might want to ensure that tax forms are correctly filled out and that various withholding requirements are correctly determined and applied. In some cases, however, the requirements may be complex and/or vary based on a geographic location (e.g., different countries might enter into various treaties or agreements resulting in different withholding requirements). Manually tracking compliance with such regulations can be a time-consuming and error prone process—especially when a substantial number of jurisdictions are involved.
- systems, methods, apparatus, computer program code and means are provided to accurately and/or automatically ensure compliance with regulatory requirements in a way that provides fast and useful results and that allows for flexibility and effectiveness when responding to those results.
- a location based regulatory compliance data store may contain electronic records associated with a set of locations. Each electronic record may include, for example, an electronic record identifier and at least one regulatory compliance parameter.
- the computer server may receive, from a user via an interactive graphical user interface display, a set of task indications associated with regulatory compliance.
- the computer server may also receive, from the user, a selected location from a set of potential locations.
- the computer server may then retrieve, from the location based regulatory compliance data store, information about the at least one regulatory compliance parameter associated with the selected location.
- the computer server may then update the display based on the retrieved information about the at least one regulatory compliance parameter associated with the selected location.
- Some embodiments comprise: means for receiving, at a back-end application computer server from a user via an interactive graphical user interface display, a set of task indications associated with regulatory compliance; means for receiving, from the user, a selected location from a set of potential locations; means for retrieving, from a location based regulatory compliance data store, information about the at least one regulatory compliance parameter associated with the selected location, wherein the location based regulatory compliance data store contains electronic records associated with the set of potential locations, each electronic record including an electronic record identifier and at least one regulatory compliance parameter; and means for updating the interactive graphical user interface display based on the retrieved information about the at least one regulatory compliance parameter associated with the selected location and the set of received task indications associated with regulatory compliance.
- a communication device associated with a back-end application computer server exchanges information with remote devices in connection with an interactive graphical user interface.
- the information may be exchanged, for example, via public and/or proprietary communication networks.
- a technical effect of some embodiments of the invention is an improved and computerized way to accurately and/or automatically ensure compliance with regulatory requirements in a way that provides fast and useful results.
- FIG. 1 is a high-level block diagram of a regulatory compliance tool in accordance with some embodiments.
- FIG. 2 illustrates a regulatory compliance tool method according to some embodiments of the present invention.
- FIG. 3 is a regulatory compliance tool display according to some embodiments.
- FIG. 4 is a matrix of rules in accordance with some embodiments.
- FIG. 5 is a high-level block diagram of a Form W-8BEN compliance tool in accordance with some embodiments.
- FIG. 6 illustrates a Form W-8BEN compliance tool method according to some embodiments of the present invention.
- FIG. 7 is a Form W-8BEN compliance tool display according to some embodiments.
- FIG. 8 is a matrix of treaties in accordance with some embodiments.
- FIG. 9 is a tax form guidance display according to some embodiments.
- FIG. 10 is a block diagram of an apparatus in accordance with some embodiments of the present invention.
- FIG. 11 is a portion of a regulatory compliance data store according to some embodiments.
- FIG. 12 illustrates a tablet computer with a regulatory compliance tool display according to some embodiments.
- the present invention provides significant technical improvements to facilitate data analytics associated with regulatory compliance tool.
- the present invention is directed to more than merely a computer implementation of a routine or conventional activity previously known in the industry as it provides a specific advancement in the area of electronic record analysis by providing improvements in the operation of a computer system that tracks compliance in accordance with a geographic location.
- the present invention provides improvement beyond a mere generic computer implementation as it involves the novel ordered combination of system elements and processes to provide improvements in the speed at which such an analysis may be performed.
- Some embodiments of the present invention are directed to a system adapted to automatically analyze electronic records, aggregate data from multiple sources, determine applicable regulations, etc.
- communication links and messages may be automatically established, aggregated, formatted, exchanged, etc. to improve network performance (e.g., by reducing an amount of network messaging bandwidth and/or storage required to support regulatory compliance).
- FIG. 1 is a high-level block diagram of a regulatory compliance tool or system 100 according to some embodiments of the present invention.
- the system 100 includes a back-end application computer server 150 that may access information in a location based regulatory compliance data store 110 (e.g., storing a set of electronic records associated with sets of locations 112 , each record including, for example, one or more record identifiers 114 , compliance parameters 116 , etc.).
- the back-end application computer server 150 may also store information into other data stores, such as a spreadsheet application file 120 and utilize a regulatory compliance tool 155 to view, analyze, and/or update the electronic records.
- the back-end application computer server 150 may also exchange information with a first remote user device 160 and a second remote user device 170 (e.g., via a firewall 165 ).
- an interactive graphical user interface platform of the back-end application computer server 150 (and, in some cases, enterprise data 130 and/or third-party data 132 ) may facilitate forecasts, decisions, predictions, and/or the display of results via one or more remote administrator computers (e.g., to identify appropriate rules or regulations) and/or the remote user devices 160 , 170 .
- the first remote user device 160 may transmit annotated and/or updated information to the back-end application computer server 150 .
- the back-end application computer server 150 may adjust data in the location based regulatory compliance data store 110 and/or the spreadsheet application file 120 and the change may be viewable via the second remote user device 170 .
- the back-end application computer server 150 and/or any of the other devices and methods described herein might be associated with a third party, such as a vendor that performs a service for an enterprise.
- the back-end application computer server 150 and/or the other elements of the system 100 might be, for example, associated with a Personal Computer (“PC”), laptop computer, smartphone, an enterprise server, a server farm, and/or a database or similar storage devices.
- an “automated” back-end application computer server 150 (and/or other elements of the system 100 ) may facilitate the automated access and/or update of electronic records in the spreadsheet application file 120 .
- the term “automated” may refer to, for example, actions that can be performed with little (or no) intervention by a human.
- devices may exchange information via any communication network which may be one or more of a Local Area Network (“LAN”), a Metropolitan Area Network (“MAN”), a Wide Area Network (“WAN”), a proprietary network, a Public Switched Telephone Network (“PSTN”), a Wireless Application Protocol (“WAP”) network, a Bluetooth network, a wireless LAN network, and/or an Internet Protocol (“IP”) network such as the Internet, an intranet, or an extranet.
- LAN Local Area Network
- MAN Metropolitan Area Network
- WAN Wide Area Network
- PSTN Public Switched Telephone Network
- WAP Wireless Application Protocol
- Bluetooth a Bluetooth network
- wireless LAN network a wireless LAN network
- IP Internet Protocol
- any devices described herein may communicate via one or more such communication networks.
- the back-end application computer server 150 may store information into and/or retrieve information from the location based regulatory compliance data store 110 and/or the spreadsheet application file 120 .
- the data elements 110 , 120 may be locally stored or reside remote from the back-end application computer server 150 .
- the location based regulatory compliance data store 110 may be used by the back-end application computer server 150 in connection with an interactive user interface to access and update electronic records.
- FIG. 1 a single back-end application computer server 150 is shown in FIG. 1 , any number of such devices may be included.
- various devices described herein might be combined according to embodiments of the present invention.
- the back-end application computer server 150 and location based regulatory compliance data store 110 might be co-located and/or may comprise a single apparatus.
- FIG. 2 illustrates a method 200 that might be performed by some or all of the elements of the system 100 described with respect to FIG. 1 , or any other system, according to some embodiments of the present invention.
- the flow charts described herein do not imply a fixed order to the steps, and embodiments of the present invention may be practiced in any order that is practicable.
- any of the methods described herein may be performed by hardware, software, or any combination of these approaches.
- a computer-readable storage medium may store thereon instructions that when executed by a machine result in performance according to any of the embodiments described herein.
- a back-end application computer server may receive, from a user via an interactive graphical user interface display, a set of task indications associated with regulatory compliance.
- the system may receive, from the user, a selected location from a set of potential locations.
- the system may retrieve, from a location based regulatory compliance data store, information about the at least one regulatory compliance parameter associated with the selected location.
- the location based regulatory compliance data store may, for example, contain electronic records associated with the set of potential locations, each electronic record including an electronic record identifier and at least one regulatory compliance parameter.
- the system may update the interactive graphical user interface display based on the retrieved information about the at least one regulatory compliance parameter associated with the selected location and the set of received task indications associated with regulatory compliance.
- FIG. 3 is a regulatory compliance tool display 300 including graphical representations of received task indications 310 associated with regulatory compliance (e.g., task indication A, task indication B, etc.).
- GUI Graphical User Interface
- FIG. 3 is a regulatory compliance tool display 300 including graphical representations of received task indications 310 associated with regulatory compliance (e.g., task indication A, task indication B, etc.).
- user selection of the circular radio button next to “confirmed” for each task indication 310 e.g., via touchscreen or computer mouse pointer 390 ) may toggle between “full” (confirmed) and “empty” (not confirmed).
- the display 300 may further let the user “Select Location” icon 320 .
- another set of task indications 330 may be displayed.
- Selection of a portion or element of the display 300 might result in the presentation of additional information about that portion or element (e.g., a popup window presenting a data source or result table) or let an operator or administrator enter or annotate additional information about one or more tasks (e.g., based on his or her experience and expertise).
- Selection of an “Update” icon 350 e.g., by touchscreen or computer mouse pointer 390 ) might cause the system or platform to save changes, transmit a report to another party, etc.
- FIG. 4 is a matrix of rules 400 in accordance with some embodiments.
- the matrix of rules 400 defines benefits for each location, an effective date, a link to more details about each rule and/or benefit etc. This information can be used by the system to update and/or alter the display of task indications 330 .
- the system may automatically establish a communication link and transmit a report based on the updated interactive GUI display. For example, for example, once all required tasks have been “confirmed” by the user or claim handler, the system might automatically send a copy of the report to a beneficiary, an administrator, etc.
- the system may review at least one source document and automatically generate at least one task indication based on the result of the review. For example, the system might review a tax form completed by a beneficiary and automatically determine which tasks have already been completed. According to some embodiments, this automatic review might be performed periodically, such as by performing the review on an hourly basis, a daily basis, etc.
- the review might be automatically performed whenever a source document is submitted or is changed by a claim handler.
- the system may automatically compile a set of supporting documents associated with regulatory compliance. For example, the system might gather life insurance documents, relevant treaty data, etc. and prepare a report for a tax compliance officer.
- selection of an “email report” by a claim handler might trigger the system to automatically compile such a report and transmit the report (or a link to the report) to one or more appropriate communication addresses.
- FIGS. 1 through 4 illustrate a general regulatory compliance solution.
- FIGS. 5 through 9 will now describe how such a solution might be applied to the US Internal Revenue Service (“IRS”) Form W-8BEN.
- IRS Internal Revenue Service
- Form W-8 BEN is given to a withholding agent or payer when a foreign person is the beneficial owner of an amount subject to withholding. The person may then submit Form W-8 BEN when requested by the withholding agent or payer (whether or not the person is claiming a reduced rate of, or exemption from, withholding).
- FIG. 5 is a high-level block diagram of a Form W-8BEN compliance tool or system 500 according to some embodiments of the present invention.
- the system 500 includes a back-end application computer server 550 that may access information in a treaty data store 510 (e.g., storing a set of electronic records associated with countries 512 , each record including, for example, one or more country identifiers 514 , compliance parameters 516 , etc.).
- the back-end application computer server 550 may also store information into other data stores, such as a spreadsheet application file 520 and utilize a Form-8BEN compliance tool 555 to view, analyze, and/or update the electronic records.
- the back-end application computer server 550 may also exchange information with a first remote claim handler device 560 and a second remote claim handler device 570 (e.g., via a firewall 565 ).
- an interactive GUI platform of the back-end application computer server 550 (and, in some cases, death benefit data 530 and/or supporting documents 532 ) may facilitate forecasts, decisions, predictions, and/or the display of results via one or more remote administrator computers (e.g., to identify appropriate withholding amounts) and/or the remote claim handler devices 560 , 570 .
- the first remote claim handler device 560 may transmit annotated and/or updated information to the back-end application computer server 550 .
- the back-end application computer server 550 may adjust data in the treaty data store 510 and/or the spreadsheet application file 520 and the change may be viewable via the second remote claim handler device 570 .
- the back-end application computer server 550 and/or the other elements of the system 500 might be, for example, associated with a PC, laptop computer, smartphone, an enterprise server, a server farm, and/or a database or similar storage devices.
- devices including those associated with the back-end application computer server 550 and any other device described herein, may exchange information via any communication network which may be one or more of a LAN, a MAN, a WAN, a proprietary network, a PSTN, a WAP network, a Bluetooth network, a wireless LAN network, and/or an IP network such as the Internet, an intranet, or an extranet.
- the back-end application computer server 550 may store information into and/or retrieve information from the treaty data store 510 and/or the spreadsheet application file 520 .
- the data elements 510 , 520 may be locally stored or reside remote from the back-end application computer server 550 .
- the treaty data store 510 may be used by the back-end application computer server 550 in connection with an interactive user interface to access and update electronic records. Although a single back-end application computer server 550 is shown in FIG. 5 , any number of such devices may be included.
- FIG. 6 illustrates a Form W-8BEN compliance method 600 that might be performed by some or all of the elements of the system 500 described with respect to FIG. 5 , or any other system, according to some embodiments of the present invention.
- a back-end application computer server may receive, from a claim handler via an interactive GUI display, a set of Form W-8BEN tasks associated with IRS compliance (e.g., associated with completion of a portion of a tax form).
- the system may receive, from the claim handler, a selected resident country from a set of potential resident countries.
- the system may retrieve, from a treaty data store, information about treaty associated with the selected resident location.
- the system may update the interactive GUI display based on the retrieved information about the at least one regulatory compliance parameter associated with the selected location and the set of Form W-8BEN tasks.
- the claim handler might comprise a life insurance claim handler and the selected resident country might represent a resident country of a life insurance policy beneficiary.
- at least one regulatory compliance parameter comprises a rate of withholding of interest income and the regulatory compliance parameters in a matrix of treaties further includes an article and paragraph number, an effective date, a link to a source treaty document, etc.
- FIG. 7 is a Form W-8BEN compliance tool display 700 including graphical representations of received task indications 710 associated with regulatory compliance (e.g., completion of permanent resident address, signed and dated confirmation, etc.). Moreover, user selection of the circular radio button next to “confirmed” for each task indication 710 (e.g., via touchscreen or computer mouse pointer 790 ) may toggle between “full” (confirmed) and “empty” (not confirmed). The display 700 may further let the user “Select Resident Country” icon 720 . Depending on the selected resident country, another set of task indications 730 may be displayed. Selection of an “Update” icon 750 (e.g., by touchscreen or computer mouse pointer 790 ) might cause the system or platform to save changes, transmit a report to another party, etc.
- regulatory compliance e.g., completion of permanent resident address, signed and dated confirmation, etc.
- user selection of the circular radio button next to “confirmed” for each task indication 710 e.g.
- FIG. 8 is a matrix of treaties 800 in accordance with some embodiments.
- the matrix of treaties 800 defines withholding percentages for each resident country, treaty article and paragraph numbers, an effective date, a link to more details about each treaty etc.
- This information can be used by the system to update and/or alter the display of task indications 730 .
- the treaty information might be periodically updated, such as by manually or automatically updating the treaty information once per quarter, once per year, etc.
- the treaty information might be automatically pushed from a source data store in substantially real time (e.g., after a treaty is updated or a new treaty takes effect) or might be automatically pulled from one or more data stores.
- another display may provide guidance as to the completion of a form such as Form W-8BEN.
- FIG. 9 is a tax form guidance display 900 according to some embodiments. This display 900 might, for example, highlight which areas a beneficiary should complete, what information needs to go into each portion of the form, etc.
- FIG. 10 illustrates an apparatus 1000 that may be, for example, associated with the system 100 described with respect to FIG. 1 .
- the apparatus 1000 comprises a processor 1010 , such as one or more commercially available Central Processing Units (“CPUs”) in the form of one-chip microprocessors, coupled to a communication device 1020 configured to communicate via a communication network (not shown in FIG. 10 ).
- the communication device 1020 may be used to communicate, for example, with one or more remote third-party business or compliance platforms, administrator computers, and/or communication devices (e.g., PCs and smartphones).
- communications exchanged via the communication device 1020 may utilize security features, such as those between a public internet user and an internal network of an insurance company and/or an enterprise.
- the security features might be associated with, for example, web servers, firewalls, and/or PCI infrastructure.
- the apparatus 1000 further includes an input device 1040 (e.g., a mouse and/or keyboard to enter information about data sources, treaties, third-parties, etc.) and an output device 1050 (e.g., to output reports regarding compliance analysis results, recommended changes, alerts, etc.).
- an input device 1040 e.g., a mouse and/or keyboard to enter information about data sources, treaties, third-parties, etc.
- an output device 1050 e.g., to output reports regarding compliance analysis results, recommended changes, alerts, etc.
- the processor 1010 also communicates with a storage device 1030 .
- the storage device 1030 may comprise any appropriate information storage device, including combinations of magnetic storage devices (e.g., a hard disk drive), optical storage devices, mobile telephones, and/or semiconductor memory devices.
- the storage device 1030 stores a program 1015 and/or regulatory compliance tool or application for controlling the processor 1010 .
- the processor 1010 performs instructions of the program 1015 , and thereby operates in accordance with any of the embodiments described herein.
- the processor 1010 may receive, from a user via an interactive GUI display, a set of task indications associated with regulatory compliance.
- the processor 1010 may also receive, from the user, a selected location from a set of potential locations.
- the processor 1010 may then retrieve, from the location based regulatory compliance data store, information about the at least one regulatory compliance parameter associated with the selected location.
- the processor 1010 may then update the display based on the retrieved information about the at least one regulatory compliance parameter associated with the selected location.
- the program 1015 may be stored in a compressed, uncompiled and/or encrypted format.
- the program 1015 may furthermore include other program elements, such as an operating system, a database management system, and/or device drivers used by the processor 1010 to interface with peripheral devices.
- information may be “received” by or “transmitted” to, for example: (i) the back-end application computer server 1000 from another device; or (ii) a software application or module within the back-end application computer server 1000 from another software application, module, or any other source.
- the storage device 1030 further stores regulatory compliance data store 1100 (e.g., defining applicable rules or treaties), enterprise data 1070 (e.g., associated with life insurance policies), third-party data 1080 (e.g., with third-party business or compliance data), and a spreadsheet application file 1090 .
- regulatory compliance data store 1100 e.g., defining applicable rules or treaties
- enterprise data 1070 e.g., associated with life insurance policies
- third-party data 1080 e.g., with third-party business or compliance data
- a spreadsheet application file 1090 e.g., defining applicable rules or treaties
- enterprise data 1070 e.g., associated with life insurance policies
- third-party data 1080 e.g., with third-party business or compliance data
- a spreadsheet application file 1090 e.g., a spreadsheet application file 1090 .
- a table is shown that represents the regulatory compliance data store 1100 that may be stored at the apparatus 1000 according to some embodiments.
- the table may include, for example, entries associated with agreements between the US and various other countries.
- the table may also define fields 1102 , 1104 , 1106 , 1108 , 1110 for each of the entries.
- the fields 1102 , 1104 , 1106 , 1108 , 1110 may, according to some embodiments, specify: a resident country identifier 1102 , an indication 1104 as to whether an applicable treaty exists, article and paragraph numbers 1106 , a withholding percentage 1108 , and an effective date 1110 .
- the regulatory compliance data store 1100 may be created and updated, for example, based on information electrically received from various data sources (e.g., including when an existing treaty is modified or a new treaty takes effect) that may be associated with an insurer.
- the resident country identifier 1102 may be, for example, a unique alphanumeric code identifying a particular country and the indication 1104 may define whether an applicable treaty exists between the US and that particular country.
- the article and paragraph numbers 1106 might point to a relevant portion of the treaty (if one exists).
- the withholding percentage 1108 might indicate how much of an interest benefit should be withheld by the insurer, and the effective date 1110 might indicate when the treaty was agreed to (and is therefore enforceable).
- embodiments may provide an automated and efficient way to help ensure compliance with rules and regulations.
- the following illustrates various additional embodiments of the invention. These do not constitute a definition of all possible embodiments, and those skilled in the art will understand that the present invention is applicable to many other embodiments. Further, although the following embodiments are briefly described for clarity, those skilled in the art will understand how to make any changes, if necessary, to the above-described apparatus and methods to accommodate these and other embodiments and applications.
- FIG. 12 illustrates a tablet computer 1200 with a regulatory compliance tool display 1210 according to some embodiments.
- the regulatory compliance tool display 1210 shows elements of a compliance system that might include selectable data that can be modified by a user of the handheld computer 1200 (e.g., via an “Update” icon 1250 ) to view updated regulatory compliance tool spreadsheet data associated with an enterprise (e.g., including, in some embodiments, a checklist with an appropriate withholding percentage).
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| US20240403986A1 (en) | 2024-12-05 |
| US12488405B2 (en) | 2025-12-02 |
| US20220383437A1 (en) | 2022-12-01 |
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