TWM610766U - Cloud accounting system - Google Patents

Abstract

A cloud accounting system, the system includes: at least one user device, which provides users to input data with document characters to upload to the cloud, the data is an accounting document; at least one server module is set in the cloud and connected to the The device used by the user includes a processing center and a unit accounting database connected to the processing center; at least one accounting document output module is connected to the server module, which is set in the cloud to provide output and transmission of the accounting document. Accounting document output module, including data retrieval module, data reading module, and data output module.

Description

Cloud accounting system

This creation is related to a system, which refers to a cloud accounting system.

According to traditional accounting, manual accounting is the main method, with a one-year cycle. The more complicated tasks of accountants include salary, tax filing, year-end settlement, and table preparation. The above tasks must be handled manually, which makes it easy for accountants. On a specific date, busy processing operations, which leads to an increase in the error rate, and traditional documents often require company personnel to supplement the accounting personnel for processing, so the accounting processing schedule is delayed; nowadays accounting operations use computer features to convert accounting data to achieve It saves enterprise manpower, material resources and time in order to achieve the timeliness and verifiability of accounting information quality, but different companies have different requirements for accounting. Large companies can choose enterprise management system (ERP), but this enterprise management system The price is high, and most of it is a stereotyped system, which requires higher professionalism of internal accounting personnel; small and medium-sized enterprises often cannot confirm the appropriate system for their company when choosing an accounting system, which makes it difficult for accounting personnel to use the system. Research on the difficulty of transferring the computer account is mainly (1), relying on the accountant to personally input the information. (2) The business owner cannot know the real-time dynamics of the company's accounting. (3) The information gap in the handover of the company's accounting staff. (4) The establishment and output of financial and accounting documents are affected by the acceptance of the device, which affects the final production and publication type. (5) The entity database has the possibility of loss of accounting information. Therefore, how to deal with the accounting system in a more efficient way and reduce the error rate has become a major issue for modern mainstream enterprises.

Applicants use keywords such as certificate scanning, certificate processing, cloud accounting, etc. to do a patent search and obtain the following results. For example, Xi Yongyi is the Republic of China Application No. 106125148 (Announcement No. 1660312) "Automatic Smart Accounting" The “Automatic intelligent accounting system” invention patent is defined according to the scope of its patent application. 1. An automatic intelligent accounting system includes:-a certificate reading program, which is installed on an electronic device, and the electronic device includes- Lens; the voucher reading program includes-image character reading unit, the image character reading unit through the lens to read-traditional invoice & tax voucher,-tax voucher or-receipt, to generate-input voucher Data or-output voucher data;-image information identification accounting processing center, the image information identification accounting processing center is installed on the server, the input voucher data or the output voucher data is sent to the image information identification In the accounting processing center; wherein the image information identification accounting processing center includes a data voucher management unit, the data voucher management unit includes: a repeated voucher filtering unit, the repeated voucher filtering unit is used to check the input voucher data Or whether the output voucher data is repeatedly created; and-a character analysis management unit, including-a keyword database, the keyword database includes a plurality of keyword correspondence tables, and the character analysis management unit corresponds to the keyword The content of the table classifies the input voucher data to generate accounting data; among them, the classification of the accounting data includes: a. Form deductible/non-deductible classification; b. Form project category classification; c. Form Accounting subjects. 2. The automatic intelligent accounting system described in item 1 of the scope of patent application, wherein the voucher reading program also includes a barcode reading unit, which reads at least an electronic invoice through the lens Obtain the input voucher data. 3. The automatic intelligent accounting system described in item 1 of the scope of patent application, wherein the character analysis management unit classifies the output voucher data according to the content of the keyword correspondence table to form the accounting data. 4. The automatic intelligent accounting system described in item 1 of the scope of patent application, wherein the voucher reading program also includes-manual input unit,-departmental users can use the manual input unit to remove-unreadable invoices Or the content of the receipt is established as the input voucher data or the output voucher data. 5. The automatic intelligent accounting system described in item 1 of the scope of patent application, wherein the certificate reading program also includes an identity authentication unit, the identity authentication unit is input-the department user belongs to-the position, and the image The information identification accounting processing center determines the category classification of the item to which the traditional invoice & tax vouchers belong based on the position. 6. The automatic intelligent accounting system as described in item 1 of the scope of patent application, wherein the image information identification accounting and accounting processing center further includes a detection unit for connecting to an external terminal control unit. 7. The automatic and intelligent accounting system described in item 6 of the scope of patent application, wherein-the financial personnel controls the detection unit through the terminal control unit to check the accounting data. 8. The automatic intelligent accounting system described in item 1 of the scope of patent application, wherein the electronic device is a smart phone, a scanner, a tablet computer, a notebook computer or a desktop computer. 9. The automatic intelligent accounting system described in item 1 of the scope of patent application, wherein the certificate reading program also includes an encryption unit; wherein, the input voucher data or the output voucher data is sent to the image information Before identifying the accounting processing center, the encryption unit encrypts the input voucher data or the output voucher data.

For example, the second practice is the invention patent No. CN102346843B "Receipt data collection device based on store receipt data" in Mainland China, which collects receipt data printed in different formats for each store. It is characterized by: reading unit, Read at least the image information of the receipt which is read by the image input device and formed by the transparent sheet and replaced with the receipt in the segment and the identification code of the store displayed on the receipt and used the split; store information The storage unit stores store information for each store, the store information includes the printed layout information of the receipt corresponding to the identification code of the store and the item name printed on the receipt, and the store information also includes item corresponding information, The item correspondence information indicates the correspondence between the item name printed on the receipt extracted from the receipt data of each store and the common basic item; the recognition unit, from the read identification code of the store, specifically specifies the store letter The store information in the information storage unit is based on the printed layout information of the receipt corresponding to the store’s identification code and the item name printed on the receipt, and by parsing the image information of the read receipt, and the item name Correspondingly recognize the printed text or digital data; a receipt data storage unit, which stores the receipt data of the recognition results for each store; and a billing data processing unit, which stores the receipt data from the receipt data storage unit for each store. Receipt data, using the item corresponding information of the matching store, extract the numerical information corresponding to the basic item, and create account data.

For example, Xiyong III is a new patent of the Republic of China Application No. 101218108 (Announcement No.: TWM452066) "Multi-function MFP with accounting function". This multi-function MFP includes:-control module, which is used as the multi-function machine. The operating core of the functional business machine; the memory module, which is internally connected to the control module, so as to serve as the storage medium of the multifunctional business machine, and at least store the image recognition software; and-the scanning module, which is initialized to connect to the control The module converts and reacts to the scanning requirement and performs a scanning operation on at least the object to be scanned, so as to correspond to the scanned image of the object to be scanned, wherein the control module executes the image recognition software in response to the recognition requirement By using the scanned image to perform image recognition, at least digital information in the scanned image recognized by the image is obtained and sorted to be recorded in the memory module.

For example, Xiyong 4 is the invention patent of the Republic of China Application No. 106138201 (Announcement No. I676955) "Artificial intelligence check system", which is connected to the online banking system, which includes the transaction details The list of transaction details includes at least one payment data and at least one payment data. The smart reconciliation system includes:-a certificate reading and identification module, installed in-an electronic device, the certificate reading and identification module includes- An image character reading unit that uses optical character recognition (OCR) text recognition technology to read-traditional invoices for input expenditures or-various receipts for input expenditures to generate-input Voucher data; the image character reading unit uses optical character recognition (OCR) text recognition technology to read-output traditional invoices to generate output voucher data; -accounting processing center, The accounting processing center is installed on the server, the input voucher data or the output voucher data is transmitted to the accounting processing center, and the transaction detail list is downloaded to the accounting processing center; and For the module, it is used to compare the input voucher data with the payment data or the output voucher data with the payment data, and the comparison module is installed on the server; where, when the input voucher When the data cannot correspond to the payment data, the input voucher data is marked as-accounts payable, and when the output voucher data cannot correspond to the receipt data, the output voucher data is marked as-accounts receivable paragraph.

For example, Xi Yong 5 is the invention patent of Mainland China Patent Publication No. CN106504079A "A comprehensive financial management method and its management platform". This comprehensive financial management method is characterized by: a. Importing basic information into the financial management platform In; the step a includes the following two import methods, step a can choose one or two import: al, manual import of the basic data; al 1. Set multiple daily routines that include each original certificate category in the basic data The financial summary is used as the daily financial summary set, and the daily financial summary set is used as the identification code of the back-end engine classification; the back-office engine sets the correspondence between the daily financial summary and financial data items in the daily financial summary set, and also sets the financial data Operation logic; a2. Manually input the information contained in each original certificate into each column of the financial management platform, and select the daily financial summary that matches the original certificate; a2, automatically import basic data; a21, the setting includes basic data The multiple daily financial summaries of each original voucher category in the original document category are used as the daily financial summary set, and the daily financial summary set is used as the identification code of the back-end engine classification; the back-end engine sets the daily financial summary and financial data items in the daily financial summary set. Correspondence, and the calculation logic of financial data is also set; a22. Scan the original vouchers in the basic data and use OCR Image recognition technology identifies and captures the key elements in each original voucher and automatically enters them into the corresponding columns in the financial management platform, and automatically selects the corresponding daily financial summary according to the key elements in the bill; b. Background engine According to the set identification code, the original vouchers are automatically classified to generate accounting vouchers, and then the accounting vouchers are analyzed and processed to form various financial statements according to the set financial operation logic; c. Output statements.

For example, Xiyong 6 is a new type patent of "Intelligent Accounting System" in the Republic of China Patent Bulletin Announcement No. M575887. The intelligent accounting system is communicatively connected to the client electronic device, which stores at least the certificate image data. The voucher image data corresponds to an accounting voucher. The intelligent accounting system includes: a voucher memory module for storing the voucher image data transmitted by the client electronic device; and a voucher management module for retrieving Obtain the voucher image data in the voucher memory module, the voucher management module includes:-an image processing unit, which preprocesses the voucher image data to improve the definition of the voucher image data, and the voucher image data Measure the appearance of the accounting voucher to determine the size of the accounting voucher;-The text recognition unit receives the voucher image data and converts the voucher image data into voucher text data;-Thesaurus, which records the correspondence between various product names and accounting items; -A word vector corpus, including multiple word vectors, which correspond to various product names in the word database; and-A semantic analysis unit, which receives the voucher text data from the text recognition unit, and the voucher text data includes -Product name and-transaction object data, the semantic analysis unit performs the following steps: (a1) Search the word database with the product name in the voucher text data, and determine whether the voucher text data exists in the vocabulary If the included product name exists, perform the following steps (a2), if not, perform the following steps (a3); (a2) find the accounting item corresponding to the product name; (a3) find the corresponding item in the word vector corpus The word vector with the closest product name, compares the word vector with the word database, and finds the product name that is closest to the vector distance of the word vector and the accounting item corresponding to the product name, and compares the word vector with the word vector. The product name is added to the word database; and (a4) according to step (a2) or step (a3), accounting data is generated, the accounting data includes the product name contained in the voucher text data and the accounting item corresponding to the product name.

The aforementioned customary one. The patent protection content is the data voucher repeated filtering unit, keyword classification, and encryption unit. The disclosed content is-voucher receipt (traditional invoice, tax voucher), identifying input and output voucher, repeated filtering, and keywords Analyze the ledger data as a. Form deductible/non-deductible classification; b. Form project category classification; c. Form accounting title. However, it cannot include accounting and taxation applications. You can go to the relevant documents to identify and classify and put into the accounting template, and produce a financial accounting document that can be declared immediately; the second patent discloses reading the receipt, using the identification code, and knowing the receipt The inner characters or numbers correspond to the store identification code items, and the basic registration value information is stored or extracted to make account data. The content is similar to the general accounting software. The content of the receipt items is obtained for receipt identification, and then based on the categories that the store has set up, near-step data analysis, marketing status, etc.; it cannot be read through a system, not limited to receipts, invoices, etc. There are tax vouchers, various receipts, and even internal company documents, company articles of association, financial statements, shareholder lists and other relevant documents that can be used for accounting declarations and taxation-and identify and classify them to assist accountants in quickly completing the preparation of required accounting documents; three main learning methods The protected content is a multifunctional business machine. Its functions include image recognition software and a scanning module, which scans and recognizes the digital information of the image and records it in the memory module. It does not have a multi-device adaptable template interface to adapt to corresponding web pages, mobile apps, and users Use devices such as mobile phones, smart devices, electrical appliances with electronic screens, tablets, and computers can be used, and they do not have the function of data processing after recognizing the content; the practice four disclosure-online banking downloads the transaction details list, corresponding to the accounting processing center Reconcile accounts, confirm accounts payable and accounts receivable, which do not have real-time recognition of the accounting status, such as sending a detailed list request to the bank device, or submitting an accounting notification when the account is entered, for the accounting staff to review or work ; Familiar use five methods of importing financial and accounting information: manual import; OCR image recognition, set up financial calculation logic to analyze and process accounting vouchers into various financial statements. Also exposed budget control Warning; it does not provide the accounting staff that they can obtain the necessary accounting information and documents at any time and make these documents and information into accounting documents. For example, the relevant information required for tax filing can be reported after being compiled by the system; the traditional six is the image The method of recognition and text recognition cannot be classified by image recognition and text recognition, and the distinguished data can be made into accounting documents, and it cannot have the function of prompting the key points of the accounting documents at the same time; it is the part of these customary products that are still to be improved. The practicality is greatly reduced. This is where the industry and consumers are eager to make a breakthrough.

In order to solve the above-mentioned shortcomings of the prior art, the main purpose of this creation is to provide a cloud accounting system that uses the user device for inputting accounting documents, a server module including a processing center and a unit accounting database, and an accounting document product. The module is released in order to overcome the difficulties in the prior art.

The secondary purpose of this creation is to provide a cloud accounting system that simplifies the operation process of the accounting system without spending extra time processing system settings. It assists users through the teaching and navigation mode, and publishes the latest package of the system through the cloud to update the latest version of the system directly through the document Upload, direct identification of content characters.

Another purpose of this creation is to provide a cloud accounting system to effectively improve its ease of use.

The problem that this creation intends to solve is due to the aforementioned conventional use, which cannot include accounting and tax filing. You can go to the relevant documents to identify and classify and put into the accounting template, and produce a financial and accounting document that can be reported immediately; The inability to read through a system is not limited to receipts, invoices, tax vouchers, various receipts, and even internal company documents, company articles of association, financial statements, shareholder registers, and other accounting declarations. Available related documents-and identify and classify to help accountants quickly complete the production of the required accounting documents; Xiyong Sanqi does not have multiple device adaptation template interfaces to adapt to corresponding web pages and mobile apps. Users use devices such as mobile phones, smart devices, Electrical appliances, tablets, and computers with electronic screens can be used, and they do not have the function of processing data after recognizing the content; the conventional four does not have real-time recognition of the accounting status, such as sending a detailed list request to the bank device, or submitting it when entering the account The accounting notice is for the accounting staff to review or work; the traditional five can not provide the accounting staff to obtain the required accounting information and documents at any time and make these documents information into the accounting documents. For example, the relevant information required for tax filing will be controlled by the system Tax returns can be filed after compiling; Except for the classification of image recognition and text recognition, it can not make the distinguished data into accounting documents, and it cannot have the function of prompting the key points of accounting documents at the same time; it is the part of these customary products that are still to be improved. , Greatly reduced in practicality.

The technical means to solve the problem. In order to achieve the above-mentioned purpose, this creation provides a cloud accounting system, which is characterized in that the system includes: at least one user device, which provides users to input data with file characters and upload the data to the cloud. It is an accounting document; at least one server module is connected to the user's device, the server module is set in the cloud and includes a processing center and a unit accounting database, and the unit accounting database is connected to the processing center; at least An accounting document output module is connected to the server module. The accounting document output module is set in the cloud to provide output and transmission of the accounting document. The accounting document output module includes a data retrieval module and data viewing Module, data output module.

Among them, the accounting documents of this creation include, but are not limited to, electronic invoices, traditional invoices, tax vouchers, various receipts, internal company documents, company articles of association, financial statements, and shareholder registers.

Among them, the device used by the user in this creation includes, but is not limited to, a mobile phone, a tablet, or a computer.

Wherein, the creation of the data input that the user uses the device with the document character includes but is not limited to manual input or image reading and recognition.

Among them, the processing center of this creation includes but is not limited to a character classification system.

Among them, the character classification system of this company uses the document including but not limited to header classification, compilation classification, contract time, upload time, upload location and other detailed information of the document to carry out the character of the document in the accounting database of the unit The input point of the classified search is then coded according to the input point to complete the file of the document, and the document character search of the accounting document output module is provided.

Among them, the financial and accounting database of the unit of this author is a storage point for the input of the financial and accounting documents, including but not limited to the company's accounting data and new document template data.

Among them, this creation of the data in the accounting database of the unit provides the identification source of the accounting document input by the user using the device, including but not limited to document duplication, character format identification, file name identification, and the accounting document output module. Query and comparison of document characters.

Among them, the data retrieval module used to create the accounting document output module is directed to the user input including data search, comparison of the accounting database, and data reading module.

Among them, the data retrieval module of the accounting document output module searches for the data input by the user, including but not limited to keywords, character classification, major item classification, etc., and compares the data in the unit's accounting database The search, matching, and similar file list output of the document characters is used to guide the user to use the device side data to read.

Among them, the data reading module of the financial and accounting document output module created by this book includes data reading, reading settings, and triggering of the data reading module.

Among them, the data viewing module used to create the accounting document output module refers to the user’s use of the device user’s choice of the document character to provide the data reading, and the unit’s accounting database Display the complete document, and provide the viewing setting function of the user using the device including but not limited to the date range, time range, similar documents, document version history, viewing history and other document data, and provide the data viewing module to trigger的options.

Among them, the data output module that created the financial and accounting document output module includes output setting values, financial and accounting document output, and data transmission.

Among them, the data output module of the financial and accounting document output module originally created refers to the document character selected by the user, and the complete document of the unit’s financial and accounting database is included but not limited to the date range and time range selected by the client. , Output format, document reading password setting and other options of the output setting value, output the accounting document, and provide the user with the data transmission. The data transmission options include but are not limited to letter transmission, application sharing, etc.

Among them, this authoring system is equipped with an application programming interface (API) to complete the declaration automation, and automatically complete the company's accounting declaration and the establishment of standardized accounting formats.

Among them, this authoring system is equipped with document templates that provide all accounting and company-related documents. The templates in the system are automatically updated to provide users with the latest document templates that can be retrieved at any time.

Among them, this authoring system is provided with a notification of regulatory updates, and synchronously prompts the documents in the system that the characters match, so as to remind the user whether the format of the characters matches the document is in compliance with the regulations.

Among them, this authoring system is equipped with document templates for users to retrieve and adopt, and prompts and tips for document writing to assist users in completing the correct input and output of accounting documents.

Comparing the effects of the prior art, by using the user device for inputting the accounting document, the server module including the processing center and the unit’s accounting database, and the accounting document output module; thereby achieving simplification Accounting system operation process, no need to spend extra time processing system settings Certainly, assist users through the teaching and navigation mode, release the latest package of the system through the cloud and update the latest version of the system directly through the file upload, and directly identify the characters of the content; effectively improve its ease of use, and meet the needs of progress, practicality and users , Which shows its gains.

1: The user uses the device

10: Manual input

100: Image reading and recognition

11: Accounting documents

2: Server module

21: Processing Center

211: Character Classification System

22: Unit Accounting Database

3: Accounting document output module

31: Data retrieval module

310: data search

311: Compare the accounting database

312: Data viewing module guide

32: Data viewing module

320: Data Viewing

321: View Settings

322: Data viewing module trigger

33: Data output module

331: Output set value

332: Accounting file output

333: data transmission

The first picture: the structure diagram of this authoring system.

The second picture: the structure diagram of the output module of the financial and accounting document for this creation.

The third picture: the flow chart of the automatic accounting declaration for this creation.

Figure 4: The flow chart of the online template database for the creation of financial and accounting documents.

Figure 5: The flow chart of the latest government regulations update notification for this creation.

Figure 6: A flowchart for recommending suitable coding for new accounting data or old accounting data for this creation.

Figure 7: A flowchart of file coding suggestions for other functions of this author.

This creation is described in detail with the accompanying drawings and embodiments as follows. The drawings used in the text are intended for illustration and auxiliary manual purposes only, and may not be the true proportions and accuracy after the implementation of the creation. Therefore, it should not be limited to the scope of the patent creation in actual implementation on the basis of the ratio and configuration relationship of the attached drawings, and it shall be stated first.

Please refer to the first, second, third, fourth, fifth, and sixth diagrams, which are the structure diagram of the authoring system, the structure diagram of the authoring accounting document output module, and the authoring Flow chart of automated accounting declaration, flow chart of online template database of this creation of financial and accounting documents, latest government of this creation The flow chart for notification of regulatory updates, the flow chart for recommending appropriate coding for new accounting data or old accounting data in this creation. In a preferred embodiment, the cloud accounting system of this creation includes at least one user using device 1 , At least one server module 2, at least one accounting document output module 3.

The aforementioned at least one user uses the device 1 to provide the user to input data with document characters to upload to the cloud. The data input by the user is the accounting document 11, but this does not limit the creation; the accounting document 11 contains but does not Limited to electronic invoices, traditional invoices, tax vouchers, various types of receipts, company internal documents, company articles of association, financial statements, and shareholder registers; the user’s device 1 includes but is not limited to mobile phones, tablets or computers; the user’s device 1 has the The data input of document characters includes but is not limited to manual input 10 or image reading recognition 100 (as shown in the first figure).

The aforementioned at least one server module 2 is connected to the user device 1. The server module 2 is set in the cloud and includes a processing center 21 and a unit accounting database 22. The unit accounting database 22 is connected to the processing center. Center 21; the processing center 21 is for the identification and classification of the accounting document 11 before entering the unit’s accounting database 22, setting the classification, and after completing the file archiving string setting, enter the unit’s accounting database 22 for storage; the The processing center 21 includes, but is not limited to, a character classification system 211. The character classification system 211 uses the document including but not limited to header classification, compilation classification, contract time, upload time, upload location, and other detailed information of the document. The unit’s accounting database 22 finds the input point of the document character classification, and then encodes the document character according to the input point to complete the filing of the document, and can provide the accounting document output module 3 described later. Document character search; the unit’s accounting database 22 is a storage point for the entered accounting document 11, including but not limited to company accounting information, new document templates, etc.; the unit’s accounting database 22 provides the information The identification source of the accounting document 11 input by the user using the device 1 includes, but is not limited to, document duplication, character format identification, file name identification, etc. and the query and comparison of the document characters of the accounting document output module 3 described later; The server module 2 is located in Cloud, which centralizes the company's accounting in the cloud, saves time, manpower, and management costs for finding accounting information, improves the discovery rate of accounting errors, and helps enterprises and companies to have a complete accounting system in both the initial and later stages, and achieve an accounting cloud Paperless (as shown in the first picture).

The aforementioned at least one accounting document output module 3 is connected to the server module 2. The accounting document output module 3 is set in the cloud to output and transmit the accounting document 11; the accounting document output module 3, Including a data retrieval module 31, a data reading module 32, and a data output module 33; the data retrieval module 31 is for the user input including data search 310, comparison accounting database 311, and data reading module guide 312; The data retrieval module 31 searches 310 for the data including but not limited to keywords, character classification, and major item classification input by the user, and compares the data in the unit's accounting database 311 to search for the character of the document. Output of a list of matching and similar files for the user to use the device 1 side data viewing guide 312; the data viewing module 32 includes data viewing 320, viewing settings 321, and data viewing module trigger 322; the data viewing module 32 It refers to the user using the device 1 to provide the document character selected by the user to view the data 320, to display the complete document of the unit’s accounting database 22, and to provide the user to use the device 1, including but not limited to the date range and time The viewing setting 321 function of document data such as range, similar documents, document version history, and viewing history records, and provides options for triggering 322 of the data viewing module; the data output module 33 includes output setting 331, the accounting document Output 332, the data transmission 333; the data output module 33 is a pointer to the document character selected by the user, and the complete document of the unit's accounting database 22 is included but not limited to the date range, time range, and output according to the selection of the client The output setting value 331 of options such as format, document viewing password setting, etc., performs the accounting document output 332, and provides the user the data transmission 333. The data transmission 333 options include but are not limited to letter transmission, application sharing, etc. (such as the first Figure and Figure 2); The user uses the device 1 to provide the user with real data reading and identification, compare and classify the obtained data through the character classification system 211, and then classify the data It is sent to the accounting database 22 of the unit for storage, and the user generates accounting documents through the system to generate accounting document output module 3.

Please refer to the third figure, which is an extension application of this creation that provides automatic accounting declaration. The system is equipped with an application programming interface (API) to complete declaration automation, and automatically complete company accounting declaration and standardized accounting. Format construction; among them, select the declaration item and judge the declaration document checklist. If the document is judged to be missing, enter the account document missing and supplementary reminder. If it is judged to pass the document check, then declare through the judgement Confirm before the document is sent. If it is judged to be canceled, then enter to return to the selected report item, if judged to be confirmed, then send the report.

Please refer to Figure 4, which is an extension of the online template database for financial and accounting documents provided by this creation. The system is equipped with document templates that provide all accounting and company-related documents. The templates in the system are automatically updated to provide users with The latest document template that can be retrieved at any time; among them, the latest accounting document template data is automatically captured through the system, and then the accounting template is searched by the user, and then the accounting template is downloaded and edited as an accounting document.

Please refer to the fifth picture, which is an extension application of this creation that provides the latest government law update notification. The system is equipped to provide regulatory update notifications and synchronize documents that indicate the characters in the system, so as to remind users to pay attention to the documents that the characters comply with. Whether the format of the system meets the requirements; among them, the system receives the latest regulatory notifications, and then recognizes the user notification settings through judgment. If it is judged to be the user's default setting, it will enter the system to push all notifications by default; if it is judged to be a user-defined setting, Then enter to push specific notifications according to user settings.

Please refer to the sixth figure, which is an extended application of the key points of financial and accounting documents provided by this creation. The system is equipped with document templates for user retrieval and adoption, and prompts the key points and suggestions of document writing. To help users complete the correct input and output of accounting documents; among them, the user selects a document template, and then judges whether the user has used the template. If the judgement is no, then enter the document writing key reminder, and then enter the user to write the document; If it is judged as yes, enter the user-written file, and then confirm it before building the file by judging the user file. If it is judged that the content of the file is incorrect, enter the file error field prompt and enter the aforementioned user-written file; if it is judged to be the file content If there is no error, then directly enter the file to complete the file.

Other functions of this creation include but are not limited to file coding suggestions, multiple device adaptation templates, user certificate sub-data management, and teaching and navigation mode.

Please refer to the seventh figure, which is the document coding suggestion flowchart for other functions of this author. The document coding suggestion function is to encode the imported accounting data. For new accounting data or old accounting data Data, recommend a suitable coding mechanism to help users quickly complete other codes that users can understand the logic of this document, speeding up the establishment of the company’s accounting system; it is through the newly imported accounting documents, and then through the accounting code comparison of the judgment database, if it is judged to be If the current encoding format is in use, enter the judgment document version confirmation. If it is judged that there is no such version and it is confirmed as an updated, next-issue document, enter the document importing accounting database and return the user document encoding; if the database is judged as described above If there is no such document encoding format for accounting code comparison, enter the recommended encoding method of the judgment system. When it is judged that the user canceled the file creation, it will return to the newly imported accounting document. If it is judged that the user adopts the system suggestion, it will enter the document remittance. Enter the accounting database to return the user's document code. If it is determined that the file version is confirmed to be a duplicate or expired version of the uploaded file, then enter the file version comparison. If the user chooses to overwrite the file in the existing database, enter the file to enter the accounting The database returns the user document code; if the aforementioned document version comparison is for the user to cancel the document creation, it will enter the newly imported accounting document.

This creation of the multi-device adaptation template function, the system detects the environment of the user device, and the interface adapts to the webpage and mobile application (APP); thus, the cloud accounting system can be used on various devices or platforms at any time.

This creation of the user certificate sub-data management function is based on the authority of each person to access the cloud accounting system. The certificate is stored in the cloud classification management authority, and records the browsing and login records of each certificate; according to the record, it can be used for each user. The system recommends quick links to frequently used data to save users' time in accounting processing.

The function of creating this teaching guide mode is built in the system. It can help users to quickly go through the teaching guide and speed up the teaching guide by including but not limited to video, audio, text guide, etc. for different devices. Get started with this cloud accounting system.

The comparison and advantages of this creation and the previous proposal:

1. The traditional computer accounting system requires the use of specific client equipment and identification devices to manually complete the settings of the accounting system before the system can be used normally, which leads to complicated processes and increased hardware purchase costs. This system simplifies the operation process of the accounting system to four major links, and at the same time adapts to the device used by the user, does not need to spend extra time processing system settings, so that the mobile accounting data can be realized.

2. The traditional computer accounting system has no technical innovation with instructions for use. Most of the staff of the system provider directly teaches the user how to use it. Through the teaching and navigation mode, this system assists users without having to resort to the system provider to send people to deal with user problems, saves the communication cost on the user side, allows users to quickly start terminal accounting, and simultaneously reduces the adaptation period of personnel for enterprises to introduce new systems.

3. For the "character classification system" in the second server module of the equivalent point, the traditional classification system must be reset through the system to update the coding data; this system releases the latest package of the system through the cloud, and can update the latest version at any time The system synchronizes the template classification of the latest character classification, and selects the companies that are in use and are expected to be imported.

4. The traditional mobile accounting system requires the use of a camera lens module to perform document recognition; this system directly uploads files and directly recognizes content characters, expanding the corresponding devices on the mobile device side, and avoiding the device to connect to the external network. During the road, the camera lens module was in the capital problem.

In this way, this creation utilizes the user device 1, the server module 2 containing the processing center 21 and the unit’s accounting database 22 that input the accounting document 11, and the accounting document output module 3; , Simplify the operation process of the accounting system, no need to spend extra time processing system settings, assist users through the teaching and navigation mode, publish the latest package of the system through the cloud to update the latest version of the system, upload directly through the file, directly identify the characters of the content; effectively improve it The ease of use meets the needs of advancement, practicality and users, which shows its benefits.

Looking at the above, it can be seen that this creation has indeed achieved the desired enhancement effect under the breakthrough of the previous technical structure, and it is not easy to think about by those who are familiar with the art. Moreover, this creation has not been published before the application. Progressiveness and practicability show that it has met the application requirements for creation patents. We filed an application for creation according to law, and I implore your bureau to approve this creation patent application to encourage creation and make it convenient for you.

The above-mentioned embodiments are only to illustrate the technical ideas and characteristics of this creation, and their purpose is to enable those who are familiar with the art to understand the content of this creation and implement them accordingly. When they cannot be used to limit the patent scope of this creation, That is to say, all equal changes or modifications made in accordance with the spirit of this creation should still be covered by the scope of the patent of this creation.

1: The user uses the device

10: Manual input

100: Image reading and recognition

11: Accounting documents

2: Server module

21: Processing Center

211: Character Classification System

22: Unit Accounting Database

3: Accounting document output module

31: Data retrieval module

32: Data viewing module

33: Data output module

Claims (18)

A cloud accounting system, characterized in that the system includes: at least one user-use device, which provides the user to input data with document characters and upload it to the cloud, the data is an accounting document; at least one server module is connected to the The user uses a device. The server module is set in the cloud and includes a processing center and a unit accounting database. The unit accounting database is connected to the processing center; at least one accounting document output module is connected to the server module, The accounting document output module is set in the cloud to provide output and transmission of the accounting document. The accounting document output module includes a data retrieval module, a data reading module, and a data output module. For example, the cloud accounting system described in item 1 of the scope of patent application, where the accounting documents include, but are not limited to, electronic invoices, traditional invoices, tax vouchers, various receipts, internal company documents, company articles of association, financial statements, and shareholder registers . For the cloud accounting system described in item 1 of the scope of patent application, the user-use device includes, but is not limited to, a mobile phone, a tablet, or a computer. According to the cloud accounting system described in item 1 of the scope of patent application, the data input with the document character on the user-used device includes but is not limited to manual input or image reading recognition. The cloud accounting system described in item 1 of the scope of patent application, wherein the processing center includes, but is not limited to, a character classification system. For example, the cloud accounting system described in item 5 of the scope of patent application, wherein the character classification system includes but not limited to header classification, collective classification, contract time, upload time, and upload location through the file. , To search for the character classification of the document in the financial and accounting database of the unit According to the input point, the document character is coded according to the input point to complete the filing of the document and provide the document character search of the accounting document output module. For example, the cloud accounting system described in item 1 of the scope of patent application, wherein the unit accounting database is a storage point for the input accounting documents, including but not limited to company accounting data and new document template data. For example, the cloud accounting system described in item 7 of the scope of patent application, wherein the data in the accounting database of the unit provides the identification source of the accounting document input by the user using the device, including but not limited to document duplication, character format identification, File name recognition and query and comparison of the document characters of the accounting document output module. For example, the cloud accounting system described in item 1 of the scope of patent application, wherein the data retrieval module of the accounting document output module is for user input including data search, comparison accounting database, and data reading module guide. For example, the cloud accounting system described in item 9 of the scope of patent application, wherein the data retrieval module of the accounting document output module is for the user input including but not limited to keywords, character classification, and major item classification Search for the data, and output the search, matching, and similar file list of the data in the financial and accounting database of the comparison unit, so as to guide the user to use the device to view the data. For example, in the cloud accounting system described in item 1 of the scope of patent application, the data reading module of the accounting document output module includes data reading, reading settings, and data reading module triggering. For example, the cloud accounting system described in item 11 of the scope of patent application, wherein the data viewing module of the accounting document output module refers to the document selected by the user using the device. Characters provide the information for viewing, display the complete documents of the unit’s accounting database, and provide the user’s device including but not limited to date range, time range, similar documents, document version history, and viewing history document data The reading setting function and the option of triggering the data reading module are provided. For example, in the cloud accounting system described in item 1 of the scope of patent application, the data output module of the accounting document output module includes output setting values, accounting document output, and data transmission. For example, the cloud accounting system described in item 13 of the scope of patent application, wherein the data output module of the accounting document output module refers to the document character selected by the user, and the complete document of the unit’s accounting database is based on The output setting value selected by the client including but not limited to the date range, time range, output format, file viewing password setting, etc., performs the output of the accounting document, and provides the user with the data transmission. The data transmission options include but are not limited to Letter transmission, application sharing. For example, the cloud accounting system described in item 1 of the scope of patent application, wherein the system is provided with an application programming interface (API) to complete the declaration automation, automatically complete the company's accounting declaration and the establishment of a standardized accounting format. For example, the cloud accounting system described in item 1 of the scope of patent application, wherein the system is provided with document templates that provide all accounting and company-related documents. The templates in the system are automatically updated to provide users with the latest document templates that can be retrieved at any time . For example, the cloud accounting system described in item 1 of the scope of patent application, wherein the system is provided with a legal update notification, and synchronously prompts the documents in the system that the characters in the system conform to, so as to remind the user whether the format of the characters conform to the document conforms to the regulations . For example, the cloud accounting system described in item 1 of the scope of patent application, wherein the system is provided with document templates for user retrieval and adoption, prompting the key points and tips for document writing, and assisting users in completing the correct input and output of accounting documents.

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