TW201911156A - Automatic intelligent accounting system - Google Patents

Abstract

An automatic intelligent accounting system is provided. The automatic intelligent accounting system includes a voucher reading program and an image information identification accounting center. The voucher reading program is installed in an electronic device. The electronic device includes a lens. The voucher reading program includes an image character reading unit. The image character reads a traditional invoice, a tax certificate, a tax certificate or a receipt is read via the lens to generate an entry voucher data or a sales voucher data. The image information identification accounting center is installed in a server. The entry voucher data and the sales voucher data are transmitted to the mage information identification accounting center.

Description

Automatic intelligent accounting system

The invention provides an automatic intelligent accounting system, in particular to an automatic intelligent accounting system with an image recognition center.

Today's small and medium-sized enterprises usually do not set up a separate accounting department. Therefore, at the end of the month, the layers of invoices and the densely detailed income and expenditure details on the account are definitely a headache for SME managers. In addition, the accounting process is cumbersome and error-free, and most SME managers are reluctant to spend time on their own, so they will hire accounting staff to help with management. However, just recording and classifying various documents (such as invoices, electronic invoices, import declarations, receipts, tax documents, etc.) will take a lot of labor. In addition, manual processing and classification are also prone to errors or omissions in accounting. Therefore, how to more effectively and accurately manage the internal accounting of the enterprise, and reduce human error, it is worth thinking about for those with ordinary knowledge in the field.

The object of the present invention is to provide an automatic intelligent accounting system, which can efficiently manage the accounting account of an enterprise and reduce human errors. The automatic intelligent account system of the present invention includes a voucher reading program and an image information identification accounting account processing center. The certificate reading program is installed in an electronic device, and the electronic device includes a lens. The voucher reading program includes an image character reading unit, and the image character reading unit reads a traditional invoice & taxable voucher and a variety of receipts through the lens to generate an input voucher data or an output voucher data . The image information identification accounting account processing center is installed on a server, and the input voucher data or output voucher data is transmitted to the image information identification accounting account processing center. In the automatic intelligent accounting system described above, the image information identification accounting accounting processing center includes a data voucher management unit, and the data voucher management unit includes a duplicate voucher filtering unit and a character analysis management unit. The duplicate voucher filtering unit is used to check whether the input voucher data or the output voucher data is repeatedly created, and the character analysis management unit includes a keyword database, the keyword database includes multiple keyword correspondence tables, and The character analysis management unit classifies the input voucher data according to the contents of the keyword correspondence table to generate an account data. In the automatic intelligent accounting system described above, the character analysis management unit classifies the write-off voucher data according to the content of the keyword correspondence table to form the account data. In the automatic intelligent accounting system described above, the voucher reading program further includes a code reading unit, and the bar code reading unit reads at least one electronic invoice through the lens to form the input voucher data. In the automatic intelligent accounting system described above, the voucher reading program further includes a manual input unit, and a user of a department uses the manual input unit to create an unreadable invoice or receipt content into the The input voucher data or the output voucher data. In the above-mentioned automatic intelligent accounting system, the classification of the accounting information includes: a. Formation of deductible / non-deductible points; b. Formation of project category classification; c. Formation of accounting subjects. In the above-mentioned automatic intelligent accounting system, the certificate reading program further includes an identity authentication unit, and the identity authentication unit is inputted with a title of a department to which a user of a department belongs, and the image information identifies the accounting and accounting processing. The center determines the classification of the item category to which the invoice or receipt belongs based on the position. In the automatic intelligent accounting system described above, the image information identification accounting accounting processing center further includes a detection unit, and the detection unit is used to connect an external terminal control unit. In the above-mentioned automatic intelligent accounting system, one of the financial personnel checks the accounting information by controlling the detection unit through the terminal control unit. In the automatic intelligent accounting system described above, the electronic device is a smart phone, a tablet computer, a notebook computer, or a desktop computer. In order to make the above-mentioned features and advantages more obvious and easy to understand, the following exemplifies preferred embodiments and the accompanying drawings for detailed description as follows.

Please refer to FIG. 1 and FIG. 2. FIG. 1 illustrates the automatic intelligent accounting system 10 of this embodiment, and FIG. 2 illustrates a schematic view of a traditional invoice & tax certificate 81 shot by a lens 110. The automatic intelligent accounting system 10 includes a voucher reading program and an image information identification accounting account processing center. The certificate reading program is installed in an electronic device 11, which includes a lens. The electronic device 11 is, for example, a smart phone, a tablet computer, a notebook computer, or a desktop computer, and the image information identifies the accounting process. The center is installed in a server 6. In addition, the voucher reading program 112 includes an image character reading unit 1121, a bar code reading unit 1122, and a manual input unit 1123. The image character reading unit 1121 reads a traditional invoice & tax certificate through the lens 110 81 or a receipt 82 to generate an input voucher data 121 or an output voucher data 122. In detail, when the traditional invoice & taxable voucher 81 is an invoice or voucher for input expenditure, the image character reading unit 1121 uses optical character recognition technology (Optical Character Recognition) to identify the traditional invoice & taxable voucher 81. In order to generate input voucher data 121, the input voucher data 121 is to continue to save the graphics in the traditional invoice & taxable voucher 81, and the text becomes a text that can be calculated (this text is not a picture file). Similarly, if the traditional invoice & taxable voucher 81 is an invoice that belongs to the output revenue, the image character reading unit 1121 will generate the output voucher information 122 after identifying the traditional invoice & taxable voucher 81, and the output voucher data 122 is the same. It is to keep the graphics in the traditional invoice & tax certificate 81, and the text becomes a text that can be calculated (this text is not a picture file). After that, the input voucher data 121 or the output voucher data 122 will be transmitted to the image information identification and accounting processing center 12 by way of network transmission. In the above, in addition to the image character reading unit 1121, in addition to recognizing traditional invoices & taxable vouchers 81, the image character reading unit 1121 can also read a receipt 82 through the lens 110, which will also generate input voucher data 121 or sales Item voucher information 122. Please refer to FIG. 1 again. The image information identification accounting account processing center 12 includes a data voucher management unit 123 and a detection unit 124. The data voucher management unit 123 includes a duplicate voucher filtering unit 1231 and a character analysis management unit 1232. The meta-analysis management unit 1232 includes a keyword database 1232A, and the keyword database 1232A includes a plurality of keyword correspondence tables 1232B. In addition, the detection unit 124 is a terminal control unit 71 for connecting to the outside, and the terminal control unit 71 is controlled by a financial person 7. After that, when the input voucher data 121 or the output voucher data 122 is transmitted to the image information recognition accounting processing center 12, the duplicate voucher filtering unit 1231 will check whether the input voucher data 121 or the output voucher data 122 is repeatedly created. For example, the duplicate voucher filtering unit 1231 determines whether the input voucher data 121 or the output voucher data 122 has been stored in the image information identification accounting processing center 12 based on the invoice number of the traditional invoice & taxable voucher 81. In this way, the problem of double billing of the same invoice will not occur. In addition, if the source of the input voucher data 121 or the output voucher data 122 is the receipt 82, the duplicate voucher filtering unit 1231 will determine whether the input voucher data 121 or the output voucher data 122 has been based on the date, item, and amount of the receipt 82. Stored in the image information identification accounting processing center 12 can also avoid the problem of re-accounting for the same receipt. After that, after confirming that the input voucher data 121 has not been repeatedly established, the character analysis management unit 1232 classifies the input voucher data 121 according to the content of a keyword correspondence table to generate an accounting data 13. For example, when the input voucher data 121 includes the keyword "pencil", the character analysis management unit 1232 finds the corresponding name in the keyword correspondence table as "stationery supplies" and the subject number as "5153". Or, when the input voucher data 121 includes keywords such as "water charges" or "electricity charges", the character analysis management unit 1232 finds the corresponding name in the keyword correspondence table as "water and gas charges" and the subject number is " 5161 ". In this way, the input voucher data 121 can be quickly classified into subjects without manual processing. In the above, the character analysis management unit 1232 can also perform deep learning through artificial intelligence to improve the recognition rate of the input voucher data 121, and the input voucher data 121 can also be replaced with the output voucher data 122. That is, the output voucher data 122 can also be classified according to the content of the keyword correspondence table. Please refer to FIG. 3. FIG. 3 shows the detailed classification steps of the accounting information 13. The accounting information 13 includes the following steps: First, please refer to step S131, the input data 121 or the output voucher to be summarized. The data 122 forms a deductible / non-deductible classification, an item category classification, and an accounting title via the character analysis management unit 1232. After that, please refer to step S132. The financial officer 7 is connected to the 124 detection unit through the terminal control unit 71, and checks the accounting information 13 by using the manipulation detection unit 124 to generate a voucher 1331, a day book 1332, and a report. 1333 and a business tax of 1334. Therefore, compared with using manual to handle the internal accounting of the enterprise, the automatic intelligent accounting system 10 of the present invention can more efficiently calculate the business tax to be paid, which greatly reduces human error. In addition, the accounting information 13 approved and checked by the financial staff will be more accurate. Please refer to FIG. 1 and FIG. 4 at the same time. FIG. 4 is a schematic diagram of the electronic invoice 9 taken by the lens 110. The barcode reading unit 1122 of the voucher reading program 112 can read an electronic invoice 83 through the lens 110 to generate input voucher data 121. In detail, the electronic invoice 83 itself has a two-dimensional barcode (QR code) 830, and the basic information of the entry voucher data 121 is stored in the two-dimensional barcode 830. Therefore, when the lens 110 is aligned with the two-dimensional barcode 830 of the electronic invoice 83 The barcode reading unit 1122 can also read the input voucher data 121 from the two-dimensional barcode 830. In this way, the data voucher management unit 123 can perform subsequent processing (generating a voucher 1331, a journal 1332, a statement 1333, and a business tax 1334). In addition, when the lens 110 of the electronic device 11 cannot read the traditional invoice & tax receipt 81 or receipt (the traditional invoice & tax receipt 81 or the receipt is too old or the surface is too vague), the department of the electronic device 11 The user can use the manual input unit 1123 to create the content of an unreadable invoice or receipt 84 into the input voucher data 121 or the output voucher data 122. In this way, the data voucher management unit 123 can still perform subsequent processing on the input voucher data 121 or the output voucher data 122. In addition, please refer to FIG. 5. FIG. 5 illustrates an automatic intelligent accounting system 20 according to another embodiment. The automatic intelligent accounting system 20 is derived from the automatic intelligent accounting system 10 and is automatically intelligentized. The credential reading program 212 of the accounting system 20 also includes an identity authentication unit 2124, which is used to input a position to which the user of the department belongs, and the image information identification accounting account processing center determines according to the position The traditional invoice & taxable voucher belongs to the item category classification. For example, when the position of the user of the department is a purchasing person, the traditional invoice & tax certificate 81 provided by the user of the department will be judged to be "cost" by the image information identification and accounting processing center. Item category. Please refer to FIG. 6. FIG. 6 illustrates an automatic intelligent accounting system 30 according to still another embodiment. The automatic intelligent accounting system 30 is derived from the automatic intelligent accounting system 20, and automatically performs intelligent accounting. The credential reading program 212 of the system 30 further includes an encryption unit 3125, and the image information identification accounting account processing center 32 further includes a decryption unit 324. Among them, before the input voucher data 121 or the output voucher data 122 is transmitted to the image information recognition accounting processing center, the encryption unit 3125 encrypts the input voucher data 121 or the output voucher data 122. After that, the decryption unit 324 decrypts the input voucher data 121 or the output voucher data 122 to facilitate the subsequent operations of the data voucher management unit 123. In this way, even if the input voucher data 121 or the output voucher data 122 is stolen by a person with interest during the transmission process, the encrypted input voucher data 121 or the output voucher data 122 will not be easily leaked from outside the enterprise. In summary, the automatic intelligent accounting system of the present invention uses the voucher reader 112 to scan and identify different types of invoices or receipts. After that, the accounting information processing center 12 automatically generates subpoenas, business tax details declaration forms, purchase and sales inventory, and manufacturing cost analysis through the image information identification and accounting processing center 12. In addition, the classified project categories and subjects are entered into the journal, general ledger, and financial statements at the same time. Therefore, compared with the traditional accounting processing method, the automatic intelligent accounting system manages the internal accounting of the enterprise in a simple way, so it can calculate the taxes and fees payable more quickly, and reduce the possibility of manual accounting. mistake. Although the present invention has been disclosed as above with preferred embodiments, it is not intended to limit the present invention. Any person with ordinary knowledge in the technical field can make some changes and modifications without departing from the spirit and scope of the present invention. Therefore, the scope of protection of the present invention shall be determined by the scope of the appended patent application.

6‧‧‧Server

7‧‧‧ Finance staff

71‧‧‧Terminal Control Unit

10, 20, 30‧‧‧Automatic intelligent accounting system

11‧‧‧Electronic device

110‧‧‧ lens

112‧‧‧Credential Reader

1121‧‧‧Image character reading unit

1122‧‧‧Barcode reading unit

1123‧‧‧Manual input unit

12‧‧‧Image Information Identification Accounting Account Processing Center

121‧‧‧ Input Voucher Information

122‧‧‧ Output voucher information

123‧‧‧Data Certificate Management Unit

1231‧‧‧ Duplicate Certificate Filtering Unit

1232‧‧‧Character Analysis Management Unit

1232A‧‧‧Keyword Database

1232B‧‧‧Keyword correspondence table

124‧‧‧detection unit

13‧‧‧Account information

1331‧‧‧ Subpoena

1332‧‧‧Journal

1333‧‧‧statement

1334‧‧‧Business tax

81‧‧‧Traditional Invoice & Tax Certificate

82‧‧‧ various receipts

83‧‧‧Electronic Invoice

84‧‧‧ Unreadable invoice or receipt

S131 ~ S132‧‧‧step

2124‧‧‧ Identity Authentication Unit

3125‧‧‧Encryption Unit

324‧‧‧Decryption Unit

FIG. 1 illustrates an automatic intelligent accounting system 10 according to this embodiment. FIG. 2 is a schematic diagram of a conventional invoice & tax certificate 81 taken by the lens 110. FIG. 3 illustrates the classification steps of the accounting information 13 in more detail. FIG. 4 is a schematic diagram of the electronic invoice 83 taken by the lens 110. FIG. 5 illustrates an automated intelligent accounting system 20 according to another embodiment. FIG. 6 illustrates an automatic intelligent accounting system 30 according to another embodiment.

Claims (10)

An automatic intelligent accounting system includes: a voucher reading program, the voucher reading program is installed in an electronic device, the electronic device includes a lens, and the voucher reading program includes an image word Element reading unit, the image character reading unit reads a traditional invoice & taxable voucher, a taxable voucher or a receipt through the lens to generate an input voucher data or an output voucher data; an image information Identification accounting processing center, the image information identification accounting processing center is installed on a server, the input voucher data or the output certificate data is transmitted to the image information identification accounting processing center. The automatic intelligent accounting system as described in item 1 of the scope of patent application, wherein the voucher reading program further includes a code reading unit, and the barcode reading unit reads at least one electronic invoice through the lens to obtain the Input voucher data. The automatic intelligent accounting system described in item 1 of the scope of patent application, wherein the image information identification accounting accounting processing center includes a data voucher management unit, the data voucher management unit includes: a duplicate voucher filtering unit, the duplicate voucher The filtering unit is used to check whether the input voucher data or the output voucher data has been repeatedly created; and a character analysis management unit including a keyword database, the keyword database includes multiple keyword correspondence tables, the word The meta-analysis management unit classifies the input voucher data according to the content of the keyword correspondence table to generate an account data. The automatic intelligent accounting system described in item 3 of the scope of patent application, wherein the character analysis management unit classifies the write-off voucher data according to the content of the keyword correspondence table to form the account data. According to the automatic intelligent accounting system described in item 1 of the scope of patent application, the voucher reading program further includes a manual input unit, and a user of a department uses the manual input unit to send an unreadable invoice or receipt The content is created into the input voucher data or the output voucher data. The automatic intelligent accounting system as described in item 3 of the scope of patent application, wherein the classification of the accounting information includes: a. Formation of deductible / non-deductible points; b. Formation of project category classification; c. Formation of accounting subjects . The automatic intelligent accounting system described in item 6 of the scope of patent application, wherein the voucher reading program further includes an identity authentication unit, the identity authentication unit is input to a position to which a user of a department belongs, and the image information is identified The accounting processing center determines the classification of the project category to which the traditional invoice & taxable voucher belongs based on the position. The automatic intelligent accounting system as described in the third item of the patent application scope, wherein the image information identification accounting accounting processing center further includes a detection unit for connecting an external terminal control unit. According to the automatic intelligent accounting system described in item 8 of the scope of patent application, one of the financial personnel controls the detection unit to check the accounting information through the terminal control unit. The automatic intelligent accounting system according to item 1 of the scope of patent application, wherein the electronic device is a smart phone, a tablet computer, a notebook computer, or a desktop computer.