JPH0796636A - Document processing apparatus and document processing method - Google Patents

Abstract

(57) [Summary] [Purpose] To provide a document processing apparatus suitable for document creation printing that requires multiple types of printing with similar contents such as answer sheets and answer sheets for test questions and partial color printing. . [Arrangement] A document is composed of a plurality of editing areas, and setting means for setting whether or not to print in editing area units, and suppression for suppressing printing of data stored in the editing areas set not to print And means are provided. [Effect] A plurality of types of print outputs having similar contents can be obtained from one document data including image data such as figures and illustrations, and the user's labor can be reduced.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing apparatus and a document processing method for editing / printing a document such as a word processor.

[0002]

2. Description of the Related Art With the widespread use of document processors such as word processors, teachers at school often create documents for test questions using the document processors. In writing the test questions, it is necessary to create two types of final printout sheets, which are similar in content to each other, such as "answer sheet" to be distributed to students and "answer sheet" in which the answers are put in the answer sheet. In addition, in recent low-priced word processors for individuals, it can be seen that the attached thermal transfer printer can replace the printing ribbon cassettes of plural colors such as black, red, and blue to partially perform color printing. Became. In such simple color printing, it is necessary to print the data corresponding to the color of the ribbon a plurality of times on the same paper while replacing the print ribbon cassette.

For the purpose of reducing the number of steps required by the user to create the document data when printing the test questions or performing the simple color printing as described above, a plurality of types of final outputs having similar contents from one document data are used. Various techniques for obtaining a print result have been conventionally proposed. As such a technique, a character attribute is added to each character forming a document,
One that allows you to select whether or not to print a character with a specific character attribute among the character attributes
No. 40064 “Document processing device”, Japanese Patent Laid-Open No. 3-136164 “Document processing method and document processing system”, Japanese Patent Laid-Open No. 5-28148 “Document creating device”) and character strings sandwiched between predetermined control codes. One that allows selection of whether to print or not (Japanese Patent Laid-Open No. 4-127360 “Document processing device”), or one that allows selection of whether or not to print characters within a specific character code range -297169 No. “Document processing device”).

[0004]

In such a conventional technique, it is possible to achieve the above-mentioned object of reducing the number of steps of creating and printing document data by a user for a document composed of only characters. However, there is still room for improvement because a document including image data such as figures and illustrations cannot achieve the above-mentioned object.

It is an object of the present invention to allow a user to create and print a document that requires a plurality of types of final output print results having similar contents, such as creating test questions including not only character strings but also figures and illustrations. An object of the present invention is to provide a document processing device that can reduce the number of steps.

[0006]

[Means for Solving the Problems] The above-mentioned object is to provide an edit format setting means for setting the size and direction of an edit sheet, and an edit area for setting a predetermined edit area in the sheet data set by the edit format setting means. Definition means, an edit area attribute setting means for instructing the necessity of printing to the edit area defined by the definition means, a data editing means for editing data in the edit area, and the attribute setting means This is achieved by providing a means for selectively printing the data input above in each predetermined area according to the print necessity information.

[0007]

The unit for setting whether or not to print is the editing area unit, and the setting unit and the suppressing unit are provided,
By changing the setting in the setting means and printing multiple times,
It is possible to obtain a plurality of types of final output print results having similar contents from one document data including not only characters but also image data such as figures and illustrations.

As an example of constructing document data by combining data in a plurality of editing areas, Japanese Patent Laid-Open No. 4-127
Although the technology disclosed in No. 355 “Document Processing Device” can be seen, the technology is for enabling the user to quickly check the appearance such as the layout of the document while the user is editing the document. This is not a technique for generating a plurality of types of print results as final output from one document data, which is an object of the present invention.

[0009]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings by taking as an example a document editing / printing procedure for printing two types of test question answer sheets and answer sheets. To do.

First, FIG. 2 is a block diagram showing an embodiment of the document processing apparatus of the present invention. 1 is a CPU, 2 is a ROM
(Read-only memory), 3 is RAM (random access memory), 4 is a floppy disk device that is an external storage device, 5 is various characters for creating document data, and instructions for registering and printing document data Keyboard for the user to give to the document processing device, 6 is the CR
A pointing device such as a mouse for pointing out graphic elements displayed on the T display 9 or instructing movement of the graphic cursor, 7 is a non-volatile font memory storing dot data of character fonts, and 8 is A display circuit including a video memory and a drive circuit for displaying an image on the CRT display 9, 1
Reference numeral 0 is a printing device such as a thermal transfer printer having a detachable printing ribbon cassette. The ROM 2 stores various processing programs for operating as a document processing device, such as an editing program 21 for editing document data and a printing program 22 for printing document data in the printing device 10. The RAM 3 is provided with a work area 31 for editing and printing document data, and the external storage device 4 stores a floppy disk medium capable of storing the document data 41. The media of the floppy disk is not shown.

FIG. 3 is a diagram showing an example of the structure of the "answer sheet" of the test question to be created, in which the test question portion is printed on the actual paper 200. FIG. 4 is a diagram showing an example of the structure of the “answer sheet” in which the answer portion of the test question is inserted in the answer sheet of FIG. 3, and the answer portion composed of the question portion of the test, the character string, and the figure on the sheet 200. The parts and are printed. FIG. 5 is a diagram showing a configuration example of “answer-only sheet” in which only the answer portion of the test is printed.
Only the answer part of the test is printed above. Figure 7
FIG. 6 is a diagram showing a configuration example of document data created to obtain the print results of FIGS. 3, 4, and 5. In FIG. 7, 100
Is an edit sheet handled as data by the document processing apparatus, and has data corresponding to the size and direction of the actual sheet 200. A plurality of editing areas 110, 1 are provided on the editing sheet 100.
20 is defined, and data such as image data such as character strings, figures, and illustrations is stored in each editing area. Here, in the editing area 110, data 111 such as character strings and ruled lines that form a test question portion is written.
However, it is assumed that the text area 121 and the graphic data 121 forming the answer part of the test are stored in the editing area 120.

FIG. 8 is a diagram showing an example of the data structure of the document data stored in the external storage device 4. The document data includes document management information 310 in which information about the number of pages of the document and the editing paper size is stored at the beginning, and then the editing area 11 in FIG.
Edit area information 320, 3 corresponding to 0, 120, respectively
30, the document end code 3 that indicates the end of the document data
It consists of 90. Furthermore, the editing area information 320 is
An edit area number 321, an edit area attribute 322, which will be described later, for distinguishing the edit areas, a pointer 32 to the next area indicating the location where the beginning of the next edit area information is stored
3, position information 32 of the editing area on the editing paper 100
4, the size and shape information 325 of the editing area, and the editing area data 326 such as character strings, figures and image data in the editing area. The editing area information 330 also includes information groups 331 to 336 of the same type as the editing area information 320. If there are two or more edit areas, similar edit area information is added to the document data.

FIG. 9 shows an example of the edit area attribute setting screen displayed on the CRT display 9 in the edit area attribute setting processing in the edit processing described later. Figure 10
Shows an example of the print condition setting screen displayed on the CRT display 9 in the print condition setting process in the print process described later. FIG. 11 shows an example of the print area setting screen displayed on the CRT display 9 in the edit area attribute changing processing in the print processing described later.

Next, the document processing apparatus of the present invention will be described with reference to the above respective drawings, FIG. 6 showing the editing processing procedure in the document processing apparatus of the present invention, and FIG. 1 showing the printing processing procedure in the document processing apparatus of the present invention. The processing flow of is described.

First, the flow of document data editing processing will be described with reference to the flow chart of FIG. The editing process is the RO of FIG.
CPU1 according to the editing program 21 stored in M2
Controlled by. The created or edited document data is temporarily stored in the work area 31 on the RAM 3, and is moved and stored as the document data 41 in the external storage device 4 when the editing is completed. At the beginning of the editing process, C
In order to set the editing format such as the size and direction of the editing paper 100, the PU 1 displays a message (not shown) for the user on the CRT display 9 via the display circuit 8 so that the user can operate the keyboard 5 and the like. The edit format designated via the mouse 6 is set as a part of the document management information 310 in FIG. 8 (step 1401). Similarly, in the next step 1402, the CPU 1 defines the location, size and shape of the editing area. Here, if the user first defines the editing area 110 of FIG. 7, the information of the editing area number 321, the editing area position 324, and the editing area size 325 of FIG. 8 is written as document data in the processing of step 1402. . Since the edit area number 321 is the first area, the number "1" is written.

Next, the CPU 1 similarly displays the attribute setting screen of FIG. 9 to the user, and prompts the user to specify attributes of the editing area such as exclusivity, transparency, overlapping order, and printing attribute 410 of the editing area, and sets the attribute. (Step 1403). In addition,
The default value of the attribute (designated by a black circle in FIG. 9) is determined in advance by the editing program 21, and the user may change and set only the changed portion. By this step, the edit area attribute 322 (“print”) in FIG.
Is written. In the next step 1404, the area data 111 in the editing area 110 is input and edited, and the editing of one editing area (editing area 110) ends.

If it is determined in the next step 1405 that there is an edit area that still has to be created, the process returns to step 1402 and a new edit area (edit area 12
0) is edited, and the edit area information 330 of FIG. 8 is written as data. If it is determined in step 1405 that there is no new edit area, the document data temporarily created / edited in the work area 31 on the RAM 3 is stored and saved as the document data 41 in the external storage device 4. , The editing process ends. Incidentally, here, the editing area 110
It is assumed that the print attribute is set to “print”, the print attribute of the editing area 120 is set to “not print”, and the document data 41 is stored and saved.

Next, the flow of print processing of edited document data will be described with reference to the flow chart of FIG. The printing process is
It is controlled by the CPU 1 according to the print program 22 stored in the ROM 2 of FIG. First, when a user presses a print command key (not shown) on the keyboard 5 to generate a print command, the CPU 1 executes input processing of this command (step 1501), and then step 15
Move on to 02 processing. In step 1502, the CPU 1
Requires the user to specify the document data to be printed from the document data stored in the external storage device 4.
The list of document data is displayed on the CRT display 9. Then, the document data to be printed is specified by the designation input by the user using the keyboard 5, and the process proceeds to step 1503. Here, it is assumed that the document data 41 is selected as the document data to be printed.

In the next step 1503, the document data 41 stored in the external storage device 4 for printing the document data is copied to the work area 31, and in step 1504.
Move to processing. The following print processing is performed in this work area 3
This is performed for the document data copied to 1. In step 1504, the CPU 1 displays the printing condition setting screen of FIG. 10 on the CRT display 9, and according to the user's instruction from the keyboard 5 or the mouse 6, the number of copies to be printed, the printing range, the presence or absence of bag binding printing, and the presence or absence of font type designation The conditions for the print area designation 420 are set. Here, in FIG. 10, “entire area 421” is designated as the print area designation 420.
Is designated by the user, the work area 31
Edit area attribute 3 of the document data shown in FIG.
When all the print attributes in 22, 332 are rewritten to “print” and “attribute attribute 422” is designated by the user, those print attributes are not changed.

In the determination processing of the next step 1505, the print area designation 4 is performed in the processing of the previous step 1504.
20 is “all area 421” or “attribute 42
If "2" is instructed, the process jumps to step 1507, and if "region designation 423" is instructed, the process proceeds to step 1506. In step 1506, CPU1
Displays the print area setting screen of FIG. 11 on the CRT display 9
8 displayed on the work area 31 and copied to the work area 31 according to the user's instruction from the keyboard 5 or the mouse 6.
The print attributes in the edit area attributes 322 and 332 of the document data shown in are changed.

In the next step 1507, one page of data is extracted from the document data and checked to see if there is an edit area to be printed, that is, in the edit area attributes 322 and 332 of the document data shown in FIG. Check whether there is an edit area whose print attribute is "Print". In this check, if there is an edit area to be printed, the process proceeds to step 1509, and if there is no edit area to be printed, jumps to step 1511. In the next step 1509, the CPU 1 develops the area data 111 and 121 in the editing area of FIG. 7 as print data in the empty area of the work area 31, and the printing apparatus 10
Send to. Upon receiving this print data, the printing device 10
Printing is performed on the actual paper 200. Next Step 1510
Then, the CPU 1 instructs the printing apparatus 10 to change the page, and the printing of one page is completed. Further, in the next step 1511,
It is checked whether printing of all pages within the range set by the print condition setting in step 1504 is completed. If not completed, the process returns to step 1507, and if completed, the printing process is terminated.

As can be easily understood from the above flow of the printing process, the print attribute is “printed” only in the editing area 110 of FIG.
If you set to, you can print the "answer sheet" shown in Figure 3,
If both the print attributes of the edit area 110 and the edit area 120 in FIG. 7 are set to “print”, the “answered paper” shown in FIG. 4 can be printed. In addition, the printing device 10
After setting the black print ribbon cassette to the print area, set the print attribute to "print" only in the edit area 110 of FIG. 7, print once, and then replace the print ribbon cassette with the red print ribbon cassette, and then edit the print area of FIG. If the print attribute is set to “print” only in the area 120 and printing is performed again on the same paper, partial color printing of the “answer-containing paper” in which the red answer part is overprinted on the answer sheet printed in black is performed. it can. Here, the setting of the print attribute may be performed only by the setting in steps 1504 and 1506 in the print processing in FIG. 1, or may be performed in combination with the setting in step 1403 in the edit processing in FIG. Needless to say.

[0023]

As described above, according to the present embodiment, a plurality of types of printouts can be obtained from one document data including image data such as figures and illustrations, and in particular, printing can be performed in a defined edit area. Since an attribute indicating whether or not it is necessary is given in advance and data is input and edited in this area, the user's time and effort for document creation and the risk of correction mistakes are reduced, and the workability of input and correction is reduced. Is improved.

[Brief description of drawings]

FIG. 1 is a processing flow chart showing an example of a printing processing procedure of a document processing apparatus of the present invention.

FIG. 2 is a block diagram showing an embodiment of a document processing apparatus of the present invention.

FIG. 3 is a diagram showing an example of a print result.

FIG. 4 is a diagram illustrating an example of a print result.

FIG. 5 is a diagram showing an example of a print result.

FIG. 6 is a processing flow chart showing an example of an editing processing procedure of the document processing apparatus of the present invention.

FIG. 7 is a diagram showing a relationship between an editing sheet and an editing area.

FIG. 8 is a diagram showing an example of a data structure of document data 41.

FIG. 9 is a diagram showing an example of a setting screen displayed on the CRT display 9.

10 is a diagram showing an example of a setting screen displayed on the CRT display 9. FIG.

FIG. 11 is a diagram showing an example of a setting screen displayed on the CRT display 9.

[Explanation of symbols]

1 ... CPU, 10 ... Printing device, 21 ... Editing program,
22 ... Printing program, 31 ... Work area, 41 ... Document data, 322 ... Editing area attribute, 332 ... Editing area attribute.

Claims (3)

[Claims] 1. A keyboard for inputting characters and symbols, a memory for temporarily storing document information edited based on the input characters and symbols, and an external storage device for storing document information edited. In a document processing device equipped with a display device for displaying document information stored in these memories or an external storage device and a printing device for printing document information also stored in the external storage device, Edit format setting means for setting the direction and the like, edit area defining means for setting a predetermined edit area in the paper data set by the edit format setting means,
Edit area attribute setting means for instructing the necessity of printing to the edit area defined by the defining means, data editing means for editing data in the edit area, and print necessity information instructed by the attribute setting means According to the above, the document processing apparatus having means for selectively printing the data input in each of the predetermined areas. 2. The document processing apparatus according to claim 1, further comprising means for changing a condition of necessity of printing given to the predetermined area when setting the printing condition. 3. A document processing method in which input characters, symbols, etc. are displayed on a display device and the displayed contents are printed by a printing device. A document processing method in which the necessity of printing is determined for each edit area, characters and symbols are then input into these edit areas, and printing is selectively performed for each predetermined area according to the print necessity information instructed above.