JPH076105A - Electronic mail system - Google Patents

Abstract

PURPOSE:To obtain information indicating to whom an original is sent when an individual affixed file is a copy by providing this system with a mail display contents forming device for forming the display contents of a mail from the contents of a mail header and a file list and outputting the formed contents to an output terminal. CONSTITUTION:An original/copy attribute setting device 203 outputs a file affixer to be required for inputting a transmission mail 5 and judging whether a file affixed to the mail 5 is an original or a copy on the receiving side and a file original destination to be information for knowing to whom the original is sent to an attribute description file stored in the main 5. Then the device 203 outputs the data to a mail transferring device 204 as an original/copy attribute set transmission mail 6. The file original destination is acquired from the main original destination set up in the mail header at the time of affixing the file. The device 204 delivers a mail 7 in accordance with the destination set up in the mail 6.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic mail system capable of transmitting and receiving a plurality of files as a single electronic mail among a plurality of users.

[0002]

2. Description of the Related Art Conventionally, in an electronic mail system capable of attaching a plurality of files to a single electronic mail, when the electronic mail is transferred between a plurality of users, the usage of receiving the electronic mail From the header information of the e-mail and the content of each attached file, who attached the individual file, and whether it is a genuine copy, a copy, or, if it is a copy, to whom it was sent. I was guessing.

[0003]

However, according to the conventional method, it is necessary to know who the original is sent to in the case of the file attachment person, whether the file is the original copy or the copy, and in the case of the copy.
It is up to the user to guess from the content of the header of the e-mail and the content of the file, and it cannot be guessed depending on the content of the file. For documents used in the office, it is important to know who is responsible for the document, whether it is a copy or a copy, and in the case of a copy, to whom the copy was sent. First, there was no way to provide this information for each attached file in an email system that can attach multiple files.

The present invention solves these problems, and who has attached each file included in an electronic mail, and whether each attached file is an original copy or a copy, in the case of a copy. The e-mail system enables the electronic mail system to provide the user with information about who the original copy was sent to.

Further, when the attached file is an image, it is possible to add a seal imprint image to the file, and the display form of the seal imprint image added is changed on the receiving side in the case of the original copy and the copy. This provides a mechanism that allows the recipient to visually know whether the attached file is a genuine copy or a copy.

[0006]

To achieve this object, an electronic mail system capable of attaching a plurality of files of the present invention to a single electronic mail system is, firstly,
One of the attached files is an attribute description file that describes the attributes of other attached files, and the attached file attributes are
A file copy destination / file copy attribute setting device that sets the file attachment person in the attribute description file, a send mail creation device that creates outgoing mail, a mail header analysis device that analyzes the mail header, and the attached file is analyzed. An attribute description file acquisition device for extracting the attribute description file,
The original that determines whether the attached file is a copy or a copy by comparing the file attached person described in the attribute description file with the mail sender in the mail header, and the mail destination in the mail header with the mail recipient. A copy determination device, a file list display content forming device that forms the file list display content based on the information that the file name described in the attribute description file, the file attacher, the file destination, and the file are the original or a copy And a mail display content forming device that forms mail display contents from the mail header contents and the file list display contents and outputs the mail display contents to the output terminal.

Secondly, in addition to the above-mentioned device, a seal imprint image is attached to an image type attachment file, and the size and the attachment position of the imparted seal imprint image are set in the attribute description file as attributes of the attachment file. An assigning device, a file display content forming device that displays the file attached to the received mail, and a seal imprint image conversion device that converts the seal imprint image attached to the file depending on whether the file is an original or a copy. I have.

[0008]

According to the present invention, by using the above means, the file attacher is described in the attribute description file when the outgoing mail is created, so that the receiving side can know the file attacher. In addition, by comparing the file attacher with the mail sender in the mail header, and the mail recipient with the correct mail destination in the mail header, whether each file attached to the e-mail is an original or a copy. It becomes possible to know. Also, by describing the file destination in the attribute description file, it becomes possible to know to whom the original copy was sent.

Further, when the attached file is an image, a device for providing a seal imprint image to the file is provided, the size and position of the seal imprint image are described in the attribute description file, and the attribute description file is analyzed on the receiving side. Then
By changing the display form of the imprint image provided in the case of the original and the case of the copy, the mail recipient can visually know whether the attached file is the original or the copy.

[0010]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a diagram showing the structure of an electronic mail according to the present invention. 101 is a mail header file, 1
03 and 104 are attached files attached by the user,
Reference numeral 102 is an attribute description file automatically attached by the system.

FIG. 2 shows each device constituting the present invention. Reference numeral 200 is an input / output terminal, 201 is a transmission mail creating device, 202 is a seal image adding device, 203 is a copy / copy attribute setting device, 204 is a mail transfer device, 205 is a received mail storage device, 206 is a mail header analysis device, 2
Reference numeral 07 is an attribute description file acquisition device, 208 is a file list display content forming device, 209 is an original copy / copy determination device, 2
Reference numeral 10 is a mail display content forming apparatus, 211 is a file display content forming apparatus, and 212 is a seal imprint image converting apparatus.

The operation of the present invention configured as described above will be described with reference to FIG. The operations of creating an outgoing mail, displaying a received mail, and displaying an attached file will be described in this order.

First of all, as to the preparation of the outgoing mail, in FIG. 3, the electronic mail user uses the input / output terminal 200 to
An interactive process is performed with the outgoing mail creating apparatus 201 to create an outgoing mail. The outgoing mail creating apparatus 201 provides a user with services necessary for creating a mail, such as a destination setting function, a file attachment function, a file name setting function, and a file editing function. Reference numeral 1 is data transmitted and received during the interactive processing. Reference numeral 5 denotes a send mail created by using the send mail creating apparatus 201, which is composed of a mail header file, an attribute description file, and an attached file.

When the user uses the outgoing mail creating apparatus 201 to create a mail, and attaches an image type file, the user uses the imprint image adding apparatus 202 via the outgoing mail creating apparatus 201 to create an image type image. An imprint image can be added to the attached file. When a request for adding a seal imprint is made by the user, the seal imprint image providing apparatus 202 receives the image file 2 to which the seal imprint is provided from the transmitted mail creating apparatus 201 as an input, and according to the position designation 3 from the user, the image file 2 is received. The seal image is pasted, and the image file 4 is output after the seal image is pasted. Example of image file after stamp imprinting
Shown in.

At the same time, the seal imprint pasting position and the seal imprint size are written in the attribute description file. The original copy / copy attribute setting device 203 receives the sent mail 5 as an input, and a file attachment person necessary for the receiving side to determine whether the file attached to the sent mail 5 is an original or a copy, The file primary destination is output to the attribute description file in 5 as information for knowing to whom the original was sent, and then output as the outgoing mail 6 to the mail transfer device 204. Here, the file correct destination is acquired from the mail correct destination set in the mail header when the file is attached. The mail transfer device 204 delivers the mail 7 according to the destination set in the outgoing mail 6.

Next, the operation of displaying the received mail will be described. The transferred mail 7 is temporarily stored in the received mail storage device 205. Mail header analysis device 20
Reference numeral 6 analyzes the received mail 8 stored in the mail storage device 205 and outputs the analysis result 9 to the mail display content forming device 210 and the attribute description file acquisition device 207.

The attribute description file acquisition device 207 acquires the attachment file name from the list of attached files, analyzes each attached file, acquires the attribute description file, and sets 11 as the file list display content forming device 208 and the file display content. Output to the forming device 211. Further, the analysis result 9 of the input is output as it is to the original / copy judging device 209.

The file list display content forming device 208 acquires the file attacher 12 for each file from the input attribute description file 11, and determines the original copy / copy determining device 20.
9 and outputs the judgment result 13 to the judgment result 1
3 and the file attacher described in the attribute description file,
The file list display content 14 is formed from the file destination and the file name, and is output to the mail display content forming device 210.

An example of the format of the file list display contents 14 is shown in FIG. 4, and an example of the actual display contents is shown in FIG. The mail display content forming device 210 forms the mail display content 15 from the analysis result 9 and the file list display content 14 and outputs it to the input / output terminal 200. The original / copy judging device 209 obtains the mail sender and the mail correct address from the input 9, and the condition that the mail receiver is included in the mail correct address and the condition that the file attachment is equal to the mail sender are satisfied. A true copy is output as the determination result 13 and a copy is output as the determination result 13 when the determination is not satisfied.

Next, the operation of displaying the attached file will be described. The operation up to the acquisition of the attribute description file is the same as the operation for displaying the mail. The file display content forming device 211 is used to display the attached file. The file display content forming device 211 receives the attribute description file 11 as an input, acquires the file attacher 16 of each attached file from within the attribute description file 11, outputs it to the original copy / copy determination device, and outputs the original copy / copy determination result 17 To get When the determination result 17 is a copy and the attached file is an image type, the attribute description file 11 is checked,
If the seal imprint is set, the seal imprint pasting position and the seal imprint size are acquired, and the seal imprint conversion information 18 together with the attached file is acquired.
Is output to the seal image conversion device 212.

The seal imprint image conversion device 212 converts the seal imprint image attached to the image-type attached file from the seal imprint conversion information 18. There are various conversion methods, such as a method of blackening the seal imprint image and a method of reversing it. Here, an example of reversing is shown in FIG. Reference numeral 19 is data after the seal image conversion. File display content forming device 211
Receives the post-imprint image-converted data 19, forms the file display content 20, and outputs it to the input / output terminal 200. When the attached file is not a copy or when it is not an image type, the seal image conversion device 212 is not used and the attached file becomes the display content 20 as it is.

[0022]

As described above, according to the present invention, in an electronic mail system capable of attaching a plurality of files to one electronic mail, one of the attached files describes the attribute of another attached file. As a description file, the information for determining the original copy / copy is written in the attribute description file. The original copy / copy attribute setting device, the sent mail creating device, the mail transfer device, the received mail storage device, and the mail header. An analysis device, an attribute description file acquisition device,
By providing the original copy / copy determination device, the file list display content forming device, and the mail display content forming device,
Allows the email recipient to know who attached each file included in the email, and whether it is a copy or copy, and if so, to whom the copy was sent Then, it becomes possible to handle documents in the office where information such as originals, copies, document managers, etc. is important on e-mail.

Further, by providing the seal imprint image providing device, the file display content forming device, and the seal imprint image converting device, when the attached file is an image, the e-mail recipient can visually recognize the difference in the seal imprint images. It is possible to know whether it is a genuine copy or a copy,
The user interface can be improved.

[Brief description of drawings]

FIG. 1 is a conceptual diagram showing a mail structure of an electronic mail system according to an embodiment of the present invention.

FIG. 2 is a schematic diagram showing a configuration of an electronic mail system according to an embodiment of the present invention.

FIG. 3 is a conceptual diagram showing the operation of the electronic mail system in the embodiment of the present invention.

FIG. 4 is a format diagram of an attached file list according to an embodiment of the present invention.

FIG. 5 is a display diagram of a list of attached files according to an embodiment of the present invention.

FIG. 6 is a display diagram of an image file that is an original copy with a seal imprint according to an embodiment of the present invention.

FIG. 7 is a display diagram of an image file that is a copy with a seal imprint according to an embodiment of the present invention.

[Explanation of symbols]

 1 Send mail creation request 2 Attachment file to which imprint is applied 3 Imprint attachment position 4 Attachment file with imprint 5 Outgoing mail 6 Original and copy attributes set Outgoing mail 7 Outgoing mail 8 Incoming mail 9 Incoming mail analysis result 10 Incoming mail 11 Attributes Description file 12 File attacher 13 Original copy / copy judgment result 14 File list display content 15 Mail display content 16 File attachment 17 Original copy / copy determination result 18 Imprint conversion information 19 Imprint converted image file 20 File display content 101 Mail header file 102 Attribute description file 103 Attached file 104 Attached file 200 Input / output terminal 201 Sent mail creation device 202 Imprint image attachment device 203 Original / copy attribute setting device 204 Mail transfer device 205 Received mail storage device 2 6 mail header analyzer 207 attribute description file acquisition device 208 the file list display content forming apparatus 209 original-copy judging unit 210 mail display contents forming device 211 file display contents forming device 212 imprint image converter

Claims (2)

[Claims] 1. An original copy that sets a file name, a file destination, and a file attacher in an attribute description file that is one of the attachment files that describes the attributes of other attachment files.
Copy attribute setting device, outgoing mail creating device for creating outgoing mail, mail forwarding device for forwarding mail, incoming mail storage device for storing incoming mail, mail header analysis device for parsing mail header, and attached file The attribute description file acquisition device that analyzes the attribute description file to retrieve the attribute description file, the original copy / copy determination device that determines whether the attached file is a copy or a copy, and the file name and file attachment person described in the attribute description file. And file original copy A file list display content forming device that forms a file list based on the destination and information that the file is an original copy or a copy, and an email that forms the email display content from the mail header content and the file list and outputs it to the output terminal An electronic mail system including a display content forming device. 2. A seal imprint image assigning device that attaches a seal imprint image to an image type attachment file, and sets the size and the attachment position of the imparted seal imprint image in the attribute description file as attributes of the attachment file, and the received mail. The electronic device according to claim 1, further comprising: a file display content forming device that displays an attached file in the file, and a seal imprint image conversion device that converts a seal imprint image given to the file depending on whether the file is an original or a copy. Mail system.