JPH0756950A - Electronic filing device - Google Patents

Abstract

PURPOSE:To facilitate the input of management information, which is executed at the time of registering image data, and to reduce the lack of retrieval at the time of retrieval. CONSTITUTION:A election table holding in terms of hierarchy, the candidate of a keyword which is set in the item of management information is stored in a selection table file 9. When management information is inputted at the time of registering image data, an operator displays the selection table registered in the selection table file 9 in a display part 2, and the keyword which is set in the selection table is set in the item of management information. At the time of retrieval, a retrieval part 7 retrieves a management information file 10 by considering not only the keyword included in an inputted retrieval condition but also the keyword in the lower hierarchy of the keyword held in the selection table. Thus, the lack of retrieval is reduced.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing device, and more particularly, to an electronic filing device capable of easily inputting management information when registering image data and reducing omission of retrieval during retrieval. Regarding the device.

[0002]

2. Description of the Related Art In an electronic filing apparatus, when registering image data of a document, it is necessary to add management information that serves as a reference for retrieval. The management information is composed of a plurality of items, and the content of each item becomes a keyword when searching.

By the way, in the past, when inputting the management information to be added to the image data, it has been general that the operator inputs it one by one using a keyboard.

However, the method in which the operator inputs each time using the keyboard has a problem that the expressions of the keywords are likely to be different even if the keywords have the same meaning.

Therefore, the keyword candidates to be set in each item of the management information are registered in advance in the magnetic disk device or the like, the keyword candidates are displayed on the screen in the form of a list at the time of document registration, and the displayed candidate A method of selecting a keyword to be set in each item of management information from among them has been proposed (for example, NEFILE30 operation manual “function edition”, P95 to P109, second edition July 1992, issued by NEC Corporation). ).

[0006]

According to the above-mentioned conventional technique, it is possible to eliminate the similar expression of the keywords and unify the keywords having the same meaning into one type. However, the keyword candidates are in the form of a list. Since it is displayed with, there are cases where it is necessary to refer to the list from the beginning to the end before finding the keyword to be set in the management information item, and there is a problem that it takes time to set the keyword.

An object of the present invention is to make the keywords set in the management information items uniform when inputting the management information when registering image data, and to easily set the keywords in the management information items. An object of the present invention is to provide an electronic filing device capable of performing the above.

[0008]

In order to achieve the above object, the present invention provides (A) an electronic filing apparatus for registering management information of image data in a management information file at the time of registration of the image data. A selection table file in which a selection table that hierarchically holds candidates for keywords to be set in the information items is registered, and a selection table display control unit that displays the selection table registered in the selection table file on the display unit. It is provided.

In addition, in order to reduce the omission of retrieval at the time of retrieval, according to the present invention, in addition to the configuration of (A), at the time of retrieval (B), the keyword contained in the inputted retrieval condition and the selection table are held. A search unit is provided for searching the management information file in accordance with a keyword that is a keyword and is lower than the keyword included in the search condition.

[0010]

In the configuration (A), the selection table in which the candidates of the keywords set in the management information item are hierarchically stored is registered in the selection table file. At the time of registering the management information, the selection table display control unit displays the selection table having the hierarchical structure registered in the selection table file on the display device.

In the configuration of (B), at the time of search, the search section inputs the keyword included in the search condition and the keyword held in the selection table and lower than the keyword included in the search condition. Search the management information file according to the hierarchy keyword.

[0012]

Embodiments of the present invention will now be described in detail with reference to the drawings.

FIG. 1 is a block diagram of an embodiment of the present invention, in which an input unit 1 including a keyboard, a mouse, etc.,
A display unit 2 including a CRT and the like; an image scanner 3 for reading a registered document and outputting image data;
Selection table creation unit 4, selection table display control unit 5, management information registration unit 6, search unit 7, image data registration unit 8, selection table file 9, management information file 10, and data file 11. It consists of

The selection table creating section 4 has a function of creating a selection table in which the candidates of the keywords set in the items of the management information are hierarchically held and registered in the selection table file 9.

The selection table display control unit 5 controls the selection table file 9
It has a function of reading out the selection table registered in 1) according to the instruction of the management information registration section 6 or the search section 7 and displaying it on the display section 2.

The image data registration unit 8 has a function of registering the image data of the document read by the image scanner 3 in the data file 11 and a function of notifying the management information registration unit 6 of the registration position.

The management information registration unit 6 has a function of registering management information corresponding to the image data in the management information file 10 when registering the image data, and instructs the selection table display control unit 5 to display the selection table. It has the function to do.

The search section 7 provides a function for instructing the selection table display control section 5 to display a selection table and management information that matches the search conditions set on the selection condition input screen, and the selection table file 9
The function to search from the management information file 10 using
It has a function of displaying a list of the found management information on the display unit 2 and a function of reading image data corresponding to the selected management information in the list from the data file 11 and displaying it on the display unit 2.

FIG. 2 is a diagram showing an example of management information, which is composed of items such as company name, product name, and release date. The format of this management information can be arbitrarily set depending on the document group, but one format is set for one document group.

FIG. 3 is a diagram showing an example of the contents of the management information file 10, in which the company name, product name, release date, ..., Registration position are registered.

The company name, product name, release date, ... Are items that become keywords when searching. In addition, the registration position is the data file 1 in which the actual image data is registered.
It is an item indicating the position above 1.

Next, the operation of this embodiment will be described.

First, the operation for registering the selection table will be described.

When registering a selection table, the operator first activates the selection table creating section 4 using the input section 1.

As a result, the selection table creating section 4 creates the 0th tier (top tier) table of the selection table shown in FIG.
The selection table creation screen shown in is displayed on the display unit 2.

When the selection table creation screen shown in FIG. 4 is displayed, the operator puts the cursor on an item for which a keyword candidate is to be set, and inputs the 0th hierarchy keyword for the item from the input section 1. The example of FIG. 4 shows that A ₀₀ is input as the keyword of the 0th layer for the item “product name”.

The operator performs the same operation on all items for which keyword candidates are to be set.

After that, the operator designates the item for which the keyword of the lower hierarchy is to be set with the cursor, and then selects "create lower" using the cursor.

Now, for example, if the item "product name" is specified and "subordinate creation" is instructed, the selection table creating section 4
The selection table creation screen shown in FIG. 5 for creating the first tier table below the keyword A ₀₀ of the 0th tier of the item “product name” is displayed on the display unit 2. In this selection table creation screen,
The keyword A ₀₀ is displayed as a high-rank keyword.

When the selection table creation screen shown in FIG. 5 is displayed, the operator selects a keyword to be set in the first hierarchy table with respect to the keyword A ₀₀ in the 0th hierarchy table.
Input using the selection table creation screen shown in. The example in FIG.
It indicates that A _10, A _11, ... _, A _1n are input as the keywords to be set.

When the input of the keyword to be set in the first hierarchy table for the keyword A ₀₀ is completed, the operator
In the keywords A _10, A _11, … _, A _1n entered this time,
Further, it is determined whether or not there is a keyword for which a lower hierarchy keyword needs to be set.

Now, for example, if it is determined that it is necessary to set a keyword in a lower hierarchy with respect to A _11, A _1n , the operator first specifies the keyword A ₁₁ , and then " Select "Subordinate".

When the above operation is performed, the selection table creating section 4
Displays the selection table creation screen shown in FIG. 6 for creating the second hierarchy table in the lower hierarchy of the designated keyword A ₁₁ on the display unit 2. On this selection table creation screen, the keyword A ₁₁ is displayed as a high order keyword.

When the selection table creation screen shown in FIG. 6 is displayed, the operator inputs a keyword to be set in the second hierarchical table for the keyword A ₁₁ using the screen. FIG. 6 shows that A _20, A _21, ... _, A _2m are input as the keywords to be set in the second hierarchy table for the keyword A ₁₁ .

When the input of the keyword to be set in the second hierarchy table for the keyword A ₁₁ is completed, is it necessary for the operator to further set the keyword in the lower hierarchy of the keywords A _20, A _21, ... _, A _2m ? If it is determined that the setting is necessary, the same operation as described above is performed. If it is determined that the setting is not necessary, the end instruction is input from the input unit 1.

When the end instruction is input from the input unit 1, the selection table creating unit 4 changes the display of the display unit 2 to the high-level keyword A.
Return to the selection table creation screen used when ₁₁ is entered, that is, the selection table creation screen shown in FIG.

The display of the display unit 2, when returned to the selection table creation screen shown in FIG. 5, the operator keyword with a A _1n conducted in the same manner as described above, the keyword A second respect _1n Display a selection table creation screen for inputting a keyword for setting the hierarchy table on the display unit 2, and further,
Enter the keyword using the displayed selection table creation screen.

When the input of the keyword to be set in the second hierarchy table for the keyword A _1n is completed, the operator inputs an end instruction from the input unit 1. As a result, the display unit 2
Is displayed on the selection table creation screen used when the higher-rank keyword A _1n is input, that is, the selection table creation screen shown in FIG.

When the selection table creation screen shown in FIG. 5 is displayed, the operator has finished the process of setting the keywords of the lower hierarchy with respect to the keywords A _11, A _1n . Enter the instructions.

As a result, the selection table creating section 4 is displayed on the display section 2.
Is returned to the selection table screen used when the higher-rank keyword A ₀₀ is input, that is, the selection table creation screen shown in FIG.

When the display of the display unit 2 is returned to the selection table creation screen for the 0th hierarchy shown in FIG. 4, the operator needs to set the keywords of the lower hierarchy in addition to the item "product name". Check if an item exists.

If it exists, the same processing as described above is performed, and if it does not exist, the end instruction is input from the input unit 1.

When an end instruction is input in the state where the 0th hierarchy selection table creation screen is displayed on the display unit 2, the selection table creation unit 4 selects the keyword entered using each selection table creation screen. A selection table as shown in FIG. 7 which holds the candidates in a hierarchical structure is created and stored in the selection table file 9. here,
How the keywords are hierarchized is up to the user. For example, the 0th hierarchy keyword is “transistor” and the 1st hierarchy keyword is “FET, MOS, ...”.
As described above, the lower hierarchy may be hierarchized so that it becomes a lower concept, or the keyword of the 0th hierarchy is “electronic filing device” and the keyword of the 1st hierarchy is “CR.
, T, keyboard, ... ”, the constituent elements of the product indicated by the keyword of the upper layer may be hierarchized to be the keyword of the lower layer.

Next, the operation at the time of registration will be described.

At the time of registration, the operator uses the image scanner 3
Make the registered document read.

As a result, the image data corresponding to the registered document is output from the image scanner 3.

The image data registration unit 8 registers the image data output from the image scanner 3 in the empty area of the data file 11, and passes information indicating the registration position to the management information registration unit 6.

When the information indicating the registration position of the image data is delivered from the image data registration unit 8, the management information registration unit 6 displays the management information input screen shown in FIG. 8 on the display unit 2.

When the management information input screen shown in FIG. 8 is displayed on the display unit 2, the operator moves the cursor K to the company name input field and inputs the company name using the input unit 1.

After that, the operator moves the cursor K to the input box for the next item "product name".

When the cursor K is moved to the input box for the product name, the management information registration unit 6 causes the selection table display control unit 5 to select the product name because the selection table is registered in the selection table file 9. Instruct to display the selection table.

As a result, the selection table display control section 5 is operated as shown in FIG.
As shown in, the contents of the 0th layer table (see FIG. 7) and the number of lower layers of the selection table registered in the selection table file 9 are displayed, and the cursor K is displayed on the keyword A ₀₀ for the product name. To do.

When the operator determines that the keyword A ₀₀ for the product name indicated by the cursor K is an appropriate keyword, the operator inputs a setting instruction from the input unit 1.

As a result, the management information registration unit 6 inputs the keyword A ₀₀ into the product name input field of the management information input screen shown in FIG.

When it is desired to set a keyword in a lower layer than the keyword A ₀₀ in the 0th layer in the input field, a lower layer display instruction is input from the input unit 1.

As a result, the management information registration unit 6 instructs the selection table display control unit 5 to display the keyword set in the first layer table in the lower layer of the keyword A ₀₀ .

When the above-mentioned instruction is added, the selection table display control unit 5 sets the keywords A _10, A _11, ... _, A _1n set in the first hierarchy table of the hierarchy lower than the keyword A ₀₀ to the selection table file 9 (See FIG. 7), the read keywords A _10, A _11, ... _, A _1n and each keyword A
_10, A _11, ... _, The number of hierarchies existing below A _1n and the keyword A ₀₀ one hierarchy higher are displayed on the display unit 2 as shown in FIG.

Displayed keywords A _10, A _11, ... _, A
If there is an appropriate keyword in _1n , _move the cursor to that keyword and enter the setting instruction.If there is no appropriate keyword, move the cursor to the keyword for which you want to display the keyword in a lower hierarchy and move it to the lower level. Enter the hierarchy display instruction.

As described above, when the keywords are input to all the items on the management information input screen shown in FIG. 8, the operator inputs the registration instruction from the input unit 1.

As a result, the management information registration unit 6 displays the keywords of each item set on the management information input screen and the information indicating the storage position of the image data passed from the image data registration unit 8. It is registered in the management information file 10 as shown in 3.

Next, the operation at the time of retrieval will be described.

At the time of retrieval, the operator activates the retrieval unit 7 which performs the processing shown in the flowcharts of FIGS. 11 and 12.

When the search unit 7 is activated, first, the search unit 7 shown in FIG.
The search condition input screen shown in is displayed on the display unit 2 (step S1).

When the search condition input screen shown in FIG. 13 is displayed, the operator uses the cursor to specify one of the items for which the keyword is set.

When an item is designated (YES in step S2)
S), and the search unit 7 determines whether the item is included in the selection table (step S4).

When the selected item is included in the selection table (YES in step S4), the retrieval unit 7 determines the keyword and the lower order in the 0th hierarchical table of the selection table stored in the selection table file 9. The number of layers is displayed on the display unit 2 using the selection table display control unit 5, and a cursor is displayed on the keyword corresponding to the designated item (step S
5). If the designated item is not included in the selection table (NO in step S4), the search unit 7 waits for a keyword to be input from the input unit 1 (step S1).
2).

Now, for example, if the item "product name" included in the selection table is specified, the retrieval unit 7 will display the screen shown in FIG. 9 using the selection table display control unit 5. (Step S5).

When the screen shown in FIG. 9 is displayed on the display unit 2, the operator determines whether or not the keyword A ₀₀ is appropriate as a search condition, and if it is determined that the keyword A ₀₀ is appropriate, the operator can set from the input unit 1. If an instruction is input and it is determined that the instruction is not appropriate, the lower layer display instruction is input from the input unit 1.

When the setting instruction is input from the input section 1 (YES in step S6), the search section 7 displays the keyword A ₀₀ in the product name item of the search condition input screen shown in FIG.
Is set (step S9).

When a lower hierarchy display instruction is input
In the case of (YES in step S7), the contents of the first tier table and the number of lower tiers for the keyword A ₀₀ are displayed on the display part 2 by using the selection table display control part 5 (step S7).
8). As a result, the screen shown in FIG. 10 is displayed on the display unit 2.

[0071] Then, when the screen shown in FIG. 10 is displayed, the operator keyword A _10, A _11, which is _{displayed, ...,}
It is judged whether or not there is a suitable search condition in A _1n , and the same operation as described above is performed based on the judgment result.

Now, for example, if the operator determines that the keyword A ₁₁ is suitable as a search condition, the search unit 7
Sets the keyword A ₁₁ In step S9 the item "Product Name" in the search condition input screen shown in FIG. 13, the keyword A ₂₀ in the lower hierarchy of keywords A ₁₁ In the next step _S10, A _21, ... _, A _2m (see FIG. 7) is acquired from the selection table file 9, and in subsequent step S11, the keywords A _20, A _21, ... _, A acquired in step S10 are acquired.
_2m is set in the item of "product name" on the search condition input screen shown in FIG. 13, and then the process returns to step S2.

When the keyword input for the item "product name" is completed, if there is still an item for setting the keyword, the item is input using the search condition input screen shown in FIG. 13 as described above. specify.

Now, for example, if the item "release date" not included in the selection table is specified, steps S2 and S4 are performed.
Since the result of the determination is YES or NO, the search unit 7 waits for the input of the keyword from the input unit 1.
(Step S12).

Further, since the operator does not perform the display as shown in FIG. 9 (contents of the 0th hierarchical table of the selection table, etc.) on the display unit 2, the operator inputs a keyword (for example,
Enter X).

When the keyword X is input, the search section 7 receives
(YES in step S12), input keyword X
Is set in the item of the sale date on the search condition input screen shown in FIG. 13 (step S13), and then the process returns to step S2.

In the same manner, the keywords used in the search are set in each item of the search condition input screen shown in FIG.

When the input of the search condition is completed, the operator
A search start instruction is input from the input unit 1.

When the search start instruction is input, the search section 7 receives
(YES in step S3), the management information file 10 is searched according to the search condition set in the search condition input screen.
(Step S14).

Now, for example, the keyword A ₁₁ is set in step S9, and the keywords A _20, A _21, ... _, A _2m are set in step S11 in the item "product name" on the search condition input screen.
Assuming that the keyword “X” is set in step S13 for the item “release date”, the search unit 7 determines that the search formula (A ₁₁ orA
₂₀ or A ₂₁ or ... or A _2m ) The management information satisfying andX is searched from the management information file 10.

After that, the search section 7 displays the list of the management information found in step S14 on the display section 2 as shown in FIG. 14 (step S15).

When the management information list shown in FIG. 14 is displayed, the operator uses the cursor to select one management information corresponding to the image data to be displayed on the display unit 2.

When the management information is selected, the search section 7 reads out the image data corresponding to the management information registered in the registered position from the data file 11 based on the registered position in the selected management information. , Is displayed on the display unit 2 (step S18).

When displaying image data corresponding to other management information on the display unit 2, the operator performs the same operation as described above.

When the search process is to be ended, the operator inputs an end instruction from the input unit 1 and the search unit 7 inputs the end instruction (YES in step S17).
S), the process ends.

[0086]

As described above, according to the present invention, the selection table file in which the selection table in which the candidates of the keywords set in the item of the management information are hierarchically stored is registered, and the selection table file is registered. Since the selection table display control unit that displays the selection table on the display device is provided, when the management information is input when the image data is registered, the selection table display control unit is used to display the selection table on the display unit. By setting a keyword in the management information item based on this, it is possible to eliminate the similar expression of the keyword, and because the selection table has a hierarchical structure, the keyword candidates are displayed in the form of a list. Compared with the conventional example, there is an effect that the keyword to be set in the item can be easily found.

Further, according to the present invention, since the management information is searched by considering not only the keyword in the inputted search condition but also the keyword in the lower hierarchy set in the selection table, This has the effect of reducing search omissions.

[Brief description of drawings]

FIG. 1 is a block diagram of an embodiment of the present invention.

FIG. 2 is a diagram showing a configuration example of management information.

FIG. 3 is a diagram showing an example of contents of a management information file 10.

FIG. 4 is a diagram showing a selection table creation screen.

FIG. 5 is a diagram showing a selection table creation screen.

FIG. 6 is a diagram showing a selection table creation screen.

FIG. 7 is a diagram showing a configuration example of a selection table.

FIG. 8 is a diagram showing a management information input screen.

FIG. 9 is a diagram showing a screen displayed during management information input and search.

FIG. 10 is a diagram showing a screen displayed during management information input and search.

FIG. 11 is a flowchart showing a processing example of the search unit 7.

FIG. 12 is a flowchart showing a processing example of the search unit 7.

FIG. 13 is a diagram showing a search condition input screen.

14 is a diagram showing a list of management information displayed on the display unit 2. FIG.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 ... Input part 2 ... Display part 3 ... Image scanner 4 ... Selection table creation part 5 ... Selection table display control part 6 ... Management information registration part 7 ... Search part 8 ... Image data registration part 9 ... Selection table file 10 ... Management information File 11 ... Data file

Claims (2)

[Claims] 1. An electronic filing apparatus for registering management information of image data in a management information file when registering image data, wherein a selection table hierarchically holding candidates of keywords to be set in the management information item. An electronic filing device comprising: a selection table file in which is registered, and a selection table display control unit that displays the selection table registered in the selection table file on a display unit. 2. At the time of search, the management information file is searched according to the keyword included in the input search condition and the keyword held in the selection table, which is lower than the keyword included in the search condition. The electronic filing device according to claim 1, further comprising a search unit.