JP5946819B2 - Email proxy reception system - Google Patents

Description

  The present invention relates to an e-mail proxy reception system that sets e-mail proxy reception based on attendance / leaving information and presence information.

  In a company, there are cases where business instructions and contact are made by e-mail. For this reason, when the recipient is absent on a business trip or vacation, the proxy recipient is set to receive the e-mail by proxy so as not to hinder the work.

  As for proxy reception of e-mail, a technique is known in which a plurality of proxy recipients are registered and reliably received (see, for example, Patent Document 1). In this technology, only a case where user A has a plurality of proxy recipients (1 to 5) registered in the user information file in advance, and the proxy reception classification item of the reception mail information file is “substitute reception permission”. Each proxy receiver is allowed to receive the information so that the number of days of delivery delay can be registered for each proxy receiver of 1 to 5 people.

Japanese Patent Application Laid-Open No. 07-046270

  However, the technique described in the cited document 1 has a problem that proxy reception cannot be performed when the receiver is unexpectedly absent without setting proxy reception. In addition, when the receiver is set for proxy reception, the proxy receiver may receive an e-mail before the receiver regardless of the presence status of the receiver. Furthermore, the recipient is inconvenient because the proxy recipient cannot confirm whether the email has been received by proxy.

  SUMMARY OF THE INVENTION Accordingly, an object of the present invention is to provide an electronic mail proxy reception system that sets an electronic mail proxy reception based on attendance information and attendance information.

In order to solve the above-mentioned problems, the invention of claim 1 is characterized in that attendance / leaving information acquisition means capable of acquiring attendance / leaving information including vacation information, presence status acquisition means capable of acquiring presence status, and e-mail recipient For each, proxy reception availability storage means storing information on whether proxy reception is possible and the proxy recipient, attendance information obtained by the attendance information acquisition means, attendance status acquired by the presence status acquisition means, , Based on the availability of proxy reception for each recipient stored in the proxy reception availability storage means and information on the proxy recipient, depending on the presence status of the recipient of the e-mail and the proxy recipient the case recipient's e-mail is absent, the proxy recipient or determined to be alternate recipient, if the recipient and the alternate recipient of the e-mail is presence, the receiving Who after receiving the e-mail, an e-mail proxy reception system characterized in that it comprises a proxy reception determination means for said proxy recipient or determined to be alternate recipient.

According to the present invention, when an e-mail is received, depending on the presence status of the e-mail recipient and the proxy recipient, if the recipient is absent, it is determined that the proxy recipient can receive the proxy or is received When the receiver and the proxy recipient are present, the proxy receiver may be determined to be able to receive the proxy after receiving the e-mail.

  According to a second aspect of the present invention, in the electronic mail proxy receiving system according to the first aspect, when the proxy recipient receives the electronic mail, the proxy recipient has received the electronic mail by proxy to the recipient. And a proxy reception notifying means for notifying that.

  According to a third aspect of the present invention, in the electronic mail proxy reception system according to the first or second aspect, the attendance / attendance information acquisition means stores the attendance / attendance information including the vacation information from the external attendance / attendance information storage means. It is characterized by acquiring.

  According to a fourth aspect of the present invention, in the e-mail proxy reception system according to any one of the first to third aspects, the presence status acquisition means stores external presence status storage means that stores the presence status. From the above, the presence status is acquired.

  According to the first aspect of the present invention, when an e-mail is received, whether or not proxy reception is possible can be determined according to the presence status of the e-mail recipient and the proxy recipient. In other words, even when the recipient has not set up the proxy reception of the e-mail by the e-mail software or the like, the proxy reception is possible when the recipient is absent. As a result, even if the recipient is away due to a sudden business trip or illness, he / she can receive the business instructions and contact by proxy with a preset proxy recipient. It becomes possible to accomplish without.

  Further, when the receiver and the proxy receiver are present, the proxy receiver can prevent the e-mail from being received unless the receiver receives the e-mail. As a result, information on business instructions and communication is smoothly transmitted.

  According to the second aspect of the invention, since the proxy reception notification means notifies that the proxy recipient has received the e-mail by proxy, when the receiver has received the e-mail by proxy. It becomes possible to accurately and quickly grasp whether or not.

  According to the third aspect of the present invention, the attendance and attendance information acquisition means acquires attendance and attendance information from the external attendance and attendance information storage means, so that the e-mail proxy reception system can have a simple configuration.

  According to the fourth aspect of the present invention, the presence status acquisition unit acquires the presence status from the external presence status storage unit, so that the electronic mail proxy reception system can have a simple configuration.

1 is a schematic configuration diagram showing an electronic mail proxy reception system according to an embodiment of the present invention. It is a data block diagram of the proxy reception availability database of FIG. It is a figure which shows the example of a display displayed on the display part of the computer which the recipient is using by the proxy reception notification task of FIG. It is a flowchart which shows the information processing by the electronic mail proxy reception system of FIG. It is a timing chart which shows the timing of the process by the e-mail proxy reception system of FIG. 1, an e-mail server, a receiver, and a proxy receiver, and is a figure which shows a process in case a receiver and a 1st receiving receiver are present It is. It is a timing chart which shows the timing of the process by the email proxy reception system of FIG. 1, an email server, a receiver, and a proxy receiver, and is a figure which shows a process in case a receiver is absent.

  The present invention will be described below based on the illustrated embodiments.

  FIG. 1 is a schematic configuration diagram showing an electronic mail proxy reception system 1 according to an embodiment of the present invention. This e-mail proxy reception system 1 is a system for setting whether or not proxy reception is possible and setting the order of reception in accordance with the presence status of the recipient M1 and the proxy recipient M2. In this embodiment, the electronic mail proxy reception system 1, the electronic mail server device 20, the attendance / leaving management system 30, the presence management system 40, and the personal computer 50 are arranged to be communicable via the communication network NW. Has been. Here, a case where an employee (recipient M1, proxy recipient M2) who is an employee of the company uses the electronic mail proxy reception system 1 will be described.

  The e-mail server device 20 is a server device having a function of transmitting / receiving e-mails. The recipient M1 and the proxy recipient M2 send and receive e-mails via the e-mail server device 20 using e-mail software installed on the personal computer 50 or the like.

  The attendance and attendance management system 30 is a system for managing attendance and attendance information including vacation information, and mainly includes an attendance and attendance information database for storing attendance and attendance information. The employee registers his / her attendance information in the attendance / attendance information database by the attendance / attendance management software via the personal computer 50.

  The attendance management system 40 is a system for managing the attendance status in real time, and mainly includes an attendance status database that stores the attendance status. The employee registers his / her presence status in the presence status database in real time by the presence management software via the personal computer 50.

  The personal computer 50 is a computer used by employees for work, and is used to input work attendance information and attendance status. The attendance and attendance information and the attendance status input via the personal computer 50 are registered and updated in the attendance and attendance information database of the attendance and attendance management system 30 and the attendance status database of the attendance management system 40. The personal computer 50 can send and receive e-mails via the e-mail server device 20 using e-mail software. This e-mail software is not only for e-mails that have arrived in its own account, but also for e-mail recipients based on the mail setting database 13 of the e-mail proxy reception system 1 described later when an e-mail reception inquiry is made. If the employee ID 1331 is set, the e-mail delivered to the other account is also received. Specifically, when the proxy recipient M2 receives an e-mail using the e-mail software, the e-mail delivered to his / her own account (the account of the proxy recipient M2) and himself / herself are set as the proxy recipient. Any e-mail that arrives at the account (recipient M1's account) can be received.

  The e-mail proxy reception system 1 mainly includes an attendance / leaving information acquisition task (attendance / attendance information acquisition means) 11, an attendance status acquisition task (attention status acquisition means) 12, and an email setting database (proxy reception availability storage means) 13. , A proxy reception determination task (proxy reception determination means) 14, a proxy reception notification task (proxy reception notification means) 15, a storage unit 16, and a control unit 17 that controls these.

  The attendance and attendance information acquisition task 11 is a program and task having a function of acquiring attendance and attendance information including vacation information, and acquires the latest attendance and attendance information of employees from the attendance and attendance information database of the attendance and attendance management system 30.

  The presence status acquisition task 12 is a program or task having a function of acquiring the presence status, and acquires the latest employee attendance information from the presence status database of the presence management system 40.

  In the mail setting database 13, whether or not proxy reception is possible and the proxy recipient M2 are stored for each email recipient M1, and as shown in FIG. And a pointer to the proxy recipient list of the proxy recipient 133 is stored. The e-mail category 132 stores e-mail categories such as “general” and “confidential”. Here, “general” is an email that can be received by proxy, and “confidential” is an email that cannot be received by proxy, and the sender of the email is the recipient, subject, etc. At the same time, this e-mail classification is set. That is, the sender of the e-mail sets the e-mail classification as “general” when accepting the proxy reception, and sets the e-mail classification as “confidential” when not accepting the proxy reception. The proxy receiver 133 stores a list of employee IDs 1331 that permit proxy reception.

  The proxy reception determination task 14 is based on the attendance information acquired by the attendance information acquisition task 11, the presence status acquired by the presence status acquisition task 12, and the mail setting database 13. If the e-mail recipient M1 is absent due to the presence status of the e-mail recipient M1 and the proxy recipient M2, it is determined that the proxy recipient M2 can receive the proxy, If the recipient M1 and the proxy recipient M2 are present, the program or task has a function of determining that the proxy recipient M2 can receive the proxy after the recipient M1 receives the e-mail. .

  The proxy reception notification task 15 is a program or task having a function of notifying the recipient M1 that the proxy recipient M2 has received the email by proxy when the proxy recipient M2 receives the email. For example, when the recipient M1 selects an e-mail on the received e-mail list displayed by the e-mail software via the personal computer 50, the proxy reception notification task 15 is classified into an e-mail classification. When “general” is set, that is, when proxy reception is possible, a notification window as shown in FIG. 3 is displayed. The notification window displays a list of recipients M1 and proxy recipients M2 (proxy recipients 133) based on the mail setting database 13, and the recipients M1 and proxy recipients M2 have received the email. In this case, the reception date and time is displayed as “YYYY year MM month DD day hh: mm: ss”, and “unreceived” is displayed when it has not been received.

  The storage unit 16 stores programs, tasks, and data necessary for processing of the electronic mail proxy reception system 1.

  The control unit 17 controls the programs and tasks of the e-mail proxy reception system 1, and controls, for example, the proxy reception determination task 14 and the proxy reception notification task 15 to be processed according to the flowchart shown in FIG. ing.

  Next, the operation and operation of the electronic mail proxy reception system 1 having such a configuration will be described.

  As shown in FIG. 5, a case where both the recipient M1 and the proxy recipient M2 are present will be described.

  First, whether or not proxy reception and proxy recipient M2 are set by the recipient M1 via the personal computer 50 used by the recipient M1 is set and stored in the mail setting database 13. Specifically, the employee ID 131 stores the employee ID of the recipient M1, the email classification 132 stores "general", and the employee ID 1331 that is the list indicated by the proxy recipient 133 includes the proxy recipient M2 The employee ID is stored.

  The e-mail server device 20 receives an e-mail addressed to the recipient M1.

  When the recipient M1 makes an inquiry to the email server device 20 via the email software, the proxy reception determination task 14 of the email proxy reception system 1 is activated and the electronic mail server device 20 is inquired. It is determined whether or not proxy mail can be received. Here, since the receiver M1 and the proxy receiver M2 are present, it is determined that the proxy receiver M2 can receive the proxy after the receiver M1 receives the e-mail. For this reason, the e-mail is received by the recipient M1.

  Then, when the proxy recipient M2 inquires the email server device 20 about the reception of the email via the email software, the proxy reception determination task 14 of the email proxy reception system 1 is activated. With respect to the e-mail, whether or not proxy reception is possible is determined based on the attendance / leaving information of the recipient M1 and the proxy recipient M2, the presence status, and the mail setting database 13 at that time. Similarly, since the receiver M1 and the proxy recipient M2 are present, it is determined that the proxy receiver M2 is capable of proxy reception after the receiver M1 receives the e-mail. Since the e-mail has been received, the e-mail is received by proxy by the proxy recipient M2.

  Then, after the e-mail is proxy-received by the proxy recipient M2, when the recipient M1 selects the e-mail on the received mail list of the e-mail software, the proxy reception notification task 15 is activated and a notification window is displayed. Is displayed. In the notification window, the reception date and time are displayed for both the recipient M1 and the proxy recipient M2. In this way, the reception date and time when the proxy receiver M2 receives the proxy is confirmed by the receiver M1.

  Next, as shown in FIG. 6, a case where the recipient M1 is absent will be described.

  First, whether or not proxy reception and proxy recipient M2 are set by the recipient M1 via the personal computer 50 used by the recipient M1 is set and stored in the mail setting database 13.

  The e-mail server device 20 receives an e-mail addressed to the recipient M1.

  When the proxy recipient M2 inquires the email server device 20 about the reception of the email via the email software, the proxy reception determination task 14 of the email proxy reception system 1 is activated, Whether or not proxy reception is possible is determined for the electronic mail. In this case, since the recipient M1 is absent, it is determined that the proxy recipient M2 is capable of proxy reception, so that the proxy recipient M2 receives the email as a proxy.

  Then, after the proxy recipient M2 receives the email by proxy, when the recipient M1 selects an email on the received email list of the email software, the proxy receipt notification task 15 is activated, and FIG. A notification window as shown is displayed. In the notification window, the recipient M1 is displayed as “not received”, and the reception date and time are displayed together with the proxy recipient M2. In this way, the reception date and time when the proxy receiver M2 receives the proxy is confirmed by the receiver M1.

  As described above, according to the electronic mail proxy reception system 1, when an electronic mail is received, whether or not proxy reception is possible is determined according to the presence status of the electronic mail recipient M1 and the proxy recipient M2. it can. That is, it is not necessary for the recipient M1 to set proxy reception of e-mail using the e-mail software, and if the proxy receiver M2 is set in the mail setting database 13 and the proxy recipient M2 is set, when the receiver M1 is absent. The proxy receiver M2 enables proxy reception. As a result, even if the recipient M1 is unexpectedly absent, the proxy recipient M2 can reliably receive the e-mail by proxy, so that the business can be performed without delay. . In addition, when the recipient M1 and the proxy recipient M2 are present, the proxy recipient M2 should not be able to receive an email unless the recipient M1 has received the email. Can do. As a result, information on business instructions and communication is smoothly transmitted.

  Further, since the proxy reception notifying means notifies the proxy recipient M2 that the email has been received by proxy via the notification window, the receiver M1 determines whether the proxy recipient M2 has received the email by proxy. In the case of proxy reception, the proxy reception date and time can be grasped reliably, accurately and quickly. For example, if the e-mail is a business instruction, whether or not the business instruction given by e-mail has already begun by knowing the date and time when the proxy recipient M2 received the e-mail by proxy. Can be easily predicted.

  Furthermore, since the attendance / leaving information acquisition task 11 acquires attendance / attendance information from the attendance / leaving information database of the external attendance / employment management system 30, the e-mail proxy reception system 1 can have a simple configuration. In addition, since the presence status acquisition task 12 acquires the presence status from the presence status database of the external presence management system 40, the e-mail proxy reception system 1 can have a simple configuration.

  Although the embodiment of the present invention has been described above, the specific configuration is not limited to the above embodiment, and even if there is a design change or the like without departing from the gist of the present invention, Included in the invention. For example, in the above embodiment, the proxy receiver M2 in the mail setting database 13 has been described as having no rank set. However, the rank is stored for each employee ID 1331 so that the proxy receiver M2 can store the rank. The reception order may be set.

  In addition, the configuration of the electronic mail proxy reception system 1 is not limited to that described in this embodiment, and may be another configuration as long as the same function and processing can be performed. Of course.

  Further, although it has been described that the attendance information is acquired from the external attendance management system 30 and the attendance status is acquired from the external attendance management system 40, for example, start / end information of the personal computer 50 and login / logout Based on information, operation information, login / logout information of software including mail software, operation information, etc., attendance / leaving information and attendance status may be acquired.

1 E-mail proxy reception system 11 Attendance information acquisition task (Attendance information acquisition means)
12 Attendance status acquisition task (Availability status acquisition means)
13 Proxy reception availability storage means 14 Proxy reception determination task (proxy reception determination means)
15 Proxy reception notification task (proxy reception notification means)
20 E-mail Server 30 Attendance Management System 40 Attendance Management System 50 Computer

Claims (4)

Attendance information acquisition means capable of acquiring attendance information including vacation information,
Attendance status acquisition means capable of acquiring the presence status,
For each e-mail recipient, proxy reception availability storage means storing information on whether proxy reception is possible and the proxy recipient;
Attendance information acquired by the attendance information acquisition means, presence status acquired by the presence status acquisition means, availability of proxy reception for each recipient stored in the proxy reception availability storage means , and proxy receiver, based on the information about, by the awareness of the alternate recipient and the recipient of the e-mail, if the recipient of the e-mail is absent, the proxy recipient or determined to be alternate recipient Proxy reception determination means for determining that the proxy receiver is capable of proxy reception after the receiver receives the email when the receiver of the email and the proxy receiver are present ; ,
An e-mail proxy reception system comprising: When the proxy recipient has received the email, proxy receipt notification means for notifying the recipient that the proxy recipient has received the email by proxy;
The e-mail proxy reception system according to claim 1, further comprising: The attendance and attendance information acquisition means acquires attendance and attendance information from an external attendance and attendance information storage means that stores attendance and attendance information including vacation information.
The e-mail proxy reception system according to claim 1 or 2. The presence status acquisition unit acquires the presence status from an external presence status storage unit that stores the presence status.
The electronic mail proxy reception system according to any one of claims 1 to 3, wherein

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