JP5416370B2 - Document management system - Google Patents

Description

  The present invention relates to a document management system, and in particular, information other than individual documents typified by a document name, an update date, etc., for example, grouping of displayed document lists and comments on a memorandum and a referrer not bound to individual documents The present invention relates to a document management system that records and displays such information.

  Display multiple documents that satisfy a specific condition, that is, multiple documents stored in a folder or virtual folder, or multiple documents that match a certain search condition. As a display means for displaying on a terminal, a method is generally known in which an attribute condition such as an icon representing an individual document and the name of each document is sequentially displayed in a display area according to a certain condition (for example, Patent Document 1).

  Further, the meaning of the document can be expressed to some extent by changing the position of each document or changing the attribute condition such as the document name for the displayed information.

JP 2005-18549 A

  According to the above method, since the information to be displayed is the attribute information of the document, there is a problem that it is not possible to record and display a memorandum that is not confined to the information of an individual document, a comment for a referrer, and the like. In addition, you can freely change the icon of the document in the display area, but you can divide the display area with lines, etc., and clearly group documents displayed using symbols such as ○, □, and arrows Could not do.

  The present invention has been made to solve the above-mentioned problems of the prior art, and in the document information recording / displaying method in the document management system, information that is difficult to express with only the attribute information of the document is recorded and displayed. Another object of the present invention is to share information to be recorded and displayed among users of the document management system.

  In order to achieve the above object, in the present invention, the display terminal displays a plurality of documents satisfying a specific condition among a group of documents in a database of the data management server in one area via the communication network. And a means for describing / drawing a character string and / or a figure at an arbitrary position in the area with respect to the area, and searching for a description / drawn information recorded in the data management server. The data management server associates information described / drawn on the display terminal with a plurality of documents that satisfy a specific condition to be described / drawn via the communication network. Means for recording in the database, means for displaying the recorded / drawn information recorded on the display terminal via the communication network, and a request from the display terminal via the communication network. It has a means to answer the search result corresponding to the search condition of the written / drawn information, and it is difficult to express it by the document attribute condition for multiple documents satisfying a specific condition among a group of documents in the database. It is characterized by recording and displaying various information.

  According to the document information recording / displaying method in the document management system of the present invention, what kind of documents are included in a plurality of documents managed under a specific condition among documents managed by the document management system. Describe information that cannot be expressed sufficiently with only the attribute information of the document, such as the relationship between the individual documents and the relationship between the individual documents, and notes and instructions for other users who share those documents. You can draw and share. As a result, conventionally, when transmitting such information, means other than the document management system, such as verbal or e-mail, had to be used. It is possible to solve the problem by using the document management system capable of recording the information to be recorded, and to permanently manage the information to be transmitted that is closely related to the document information.

  Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings. In all the drawings for explaining the embodiments, parts having the same functions are given the same reference numerals, and repeated explanation thereof is omitted.

  FIG. 1 is a block diagram showing a schematic configuration of a document management system according to an embodiment of the present invention.

  In FIG. 1, the document management system includes a data management server 101 including a database, a wired and wireless communication network 102 including the Internet, and a display terminal 103 including a Web browser.

  In the document management system of this embodiment, the data management server 101 and the display terminal 103 are connected via the communication network 102, and the document information managed in the database of the data management server 101 is displayed via the communication network 102. Displayed on the terminal 103. Information described and drawn by the user on the display terminal 103 is recorded in the database of the data management server 101 via the communication network 102.

  The display terminal 103 is configured to display a plurality of documents that satisfy a specific condition among a group of documents in the database of the data management server 101 via the communication network 102, and to Means for describing / drawing a character string, a figure, etc. in an arbitrary place of the information, and means for retrieving the description / drawn information recorded in the data management server 101 and displaying the search result.

  The data management server 101 records information described / drawn on the display terminal 103 in a database in association with a plurality of documents satisfying a specific condition that has been described / drawn via the communication network 102. A means for displaying the recorded description / drawn information on the display terminal 103 via the communication network 102 and a search condition for the description / drawn information requested from the display terminal 103 via the communication network 102. And a means for answering corresponding search results.

  FIG. 2 is a diagram illustrating an example of description / drawing performed on a document list by the document management system according to the present embodiment.

  In the folder list display area 201, in this example, the focused folder 202 currently focused is highlighted. In addition, a document list included in the focused folder 202 of interest is displayed in the display area 203, and a menu for performing description / drawing is displayed in 204. A document to be displayed, that is, a document included in the folder 202 is arranged as an icon thumbnail 205 in the display area 203 of the document list. The icon thumbnail 205 may be automatically arranged according to a certain condition, or may be arranged at an arbitrary place specified by the user. Further, document attribute information such as a document name may be displayed, or a specific page may be opened.

  The drawing result 206 by the document management system of this embodiment is a drawing result 206, and the character string description result by the document management system of this embodiment is a description result 207. That is, the display terminal 103 of the document management system according to the present embodiment displays a plurality of documents satisfying a specific condition from the document group in the database of the data management server 101 in the display area 203, and displays an arbitrary one in the display area 203. A character string 207, a graphic 206, and the like are described / drawn at the location. The user selects the description / drawing start and the description / drawing contents (character string, line, arrow, square, ○, etc.) from the menu 204, and the description as shown in the drawing result 206 or the description result 207. As a result of the drawing work and the completion of the description / drawing work, the written / drawn information is recorded in the database of the data management server.

  FIG. 3 is a diagram illustrating a first relationship example of a conceptual configuration of a folder, a document, and described / drawn information.

  In the figure, a folder 301 includes a document 302. Described / drawn information 303 indicates that a plurality of described / drawn information can be held for one folder.

  FIG. 4 is a diagram for explaining an example represented as a conceptual diagram in FIG. 3 as a database structure for managing document information.

  A folder information record 401, which is a database record corresponding to the folder 301, includes a folder ID column 402 for uniquely identifying the folder in the document management system, and an attribute information column 403 of the folder.

  A document information record 404, which is a database record corresponding to the document 302, uniquely associates a document ID column 405 for uniquely identifying a document in the document management system with a folder in which each document is included. There is an information folder ID column 406 and an attribute information column 407 of the document. By indicating the folder information record 401 by the folder ID column 406, it is expressed that the document of the document information record 404 is included in the folder information record 401.

  The description / drawing information record 408, which is a database record corresponding to the description / drawn information of the information 303, includes a description / drawing ID column 409 for uniquely identifying information described / drawn in the document management system. , A folder ID column 410 for uniquely associating a list of documents targeted by the description / drawing information, a description / drawing information column 411 for recording the described / drawn information, and a description / drawing There is an attribute information column 412 possessed by the information.

  By pointing to the folder information record 401 by the folder ID column 410, the description / drawing information of the description / drawing information record 408 is a list of documents included in the folder information record 401. It expresses that.

  FIG. 5 is a diagram illustrating a second example of a conceptual configuration of a document and information described / drawn.

  In the figure, documents 501 are individually contained in different folders 502, but are linked to the same description / drawn description / drawing information 504 by a link object 503.

  FIG. 6 is a diagram for explaining the example shown as a conceptual diagram in FIG. 5 as a database structure for managing document information.

  A document information record 601 which is a database record corresponding to the document 501 has a document ID column 602 for uniquely identifying the document in the document management system.

  A description / drawing information record 603, which is a database record corresponding to the description / drawn information of the information 504, includes a description / drawing ID column for uniquely identifying the information described / drawn in the document management system. A description / drawing information ID column 604 and a description / drawing information column 605 are provided.

  A link object information record 606, which is a database record corresponding to the link object 503, includes a document information column 607 indicating a document and a description / drawing as information for associating information described / drawn in the document management system with the document. It has a description / drawing information column 608 indicating the recorded information.

  The link object information record 606 represents that the document of the document information record 601 is included in the same description / drawn description / drawing information record 603.

  FIG. 7 shows an example of a format in which the description / drawing information recorded in the database represented as the description / drawing information 411 and the description / drawing information 605 is recorded as text information.

  In an example of a document expression method 701 that is an example of a method of expressing a document displayed in the display area, a document icon is obtained by having information such as a display position, a display format, or a display page for an ID indicating a document. The method of description / drawing is recorded.

  In an example of a document string expression method 702, which is an example of a method for expressing a character string to be displayed in the display area, information such as the display position of each character string, font, color, size, and the like can be obtained. The drawing method is recorded.

  In an example of a graphic expression method 703, which is an example of a graphic expression method displayed in the display area, information such as the display position of each graphic and the shape, color, and size of the graphic is used to describe and draw the graphic. The method of recording.

It is a block diagram which shows schematic structure of the document management system of the Example of this invention. It is a figure which shows an example of the description and drawing implemented with respect to a document list by the document management system of the Example of this invention. FIG. 5 is a diagram showing a first example of a relationship between a folder, a document, and a conceptual configuration of information described / drawn. It is a figure explaining the example represented as a conceptual diagram in FIG. 3 as a database structure which manages the information of a document. It is a figure which shows the 2nd example of a conceptual relationship of a document and the information described / drawn. It is a figure explaining the example represented as a conceptual diagram in FIG. 5 as a database structure which manages the information of a document. It is an example of the format in the case where the description / drawing information recorded in the database is recorded as text information.

Explanation of symbols

DESCRIPTION OF SYMBOLS 101 Data management server 102 Communication network 103 Display terminal 201 Display area 202 Focus folder 203 Display area 204 Menu 205 Icon thumbnail 206 Drawing result 207 Description result 301 Folder 302 Document 303 Information 401 Folder information record 402 Folder ID column 403 Attribute information column 404 Document information record 405 Document ID column 406 Folder ID column 407 Attribute information column 408 Description / drawing information record 409 Description / drawing ID column 410 Folder ID column 411 Description / drawing information column 412 Attribute information column 501 Document 502 Folder 503 Link object 504 Description Drawing information 601 Document information record 602 Document ID column 603 Description / drawing information record 604 And drawing information ID column 605 describe and draw information column 606 representation an example of a representation method of example 703 shapes the link object information record 607 document information column 608 representing method of example 702 the string description and drawing information column 701 document

Claims (1)

In a document management system comprising a data management server including a document and a database for managing the related information of the document, and a display terminal for displaying and editing the document and the related information of the document via a communication network,
Means for displaying, in one area, icons or thumbnails of a plurality of documents in a specific folder among a group of documents in a folder hierarchy in the database of the data management server via the communication network; A means for describing / drawing a character string and a figure at an arbitrary position in the area and a description / drawn information recorded in the data management server for the area indicating the specific folder are searched and searched. Means for displaying the results,
The data management server, the information described and drawing in the display terminal via the communication network, has become the subject of description and drawing, in the database the connection with specific folder including the plurality of documents Means for recording, means for recording the described / drawn information in the database in association with a document in the specific folder and a document in a folder different from the specific folder; Means for displaying the described / drawn information on the display terminal via the communication network, and a search condition for the described / drawn information requested from the display terminal via the communication network. A means of answering relevant search results,
A document management system for recording and displaying the described / drawn information that is difficult to express under document attribute conditions for the plurality of documents in the specific folder in a document group in a database .

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