JP4746215B2 - Electronic file circulation system - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention, in order to circulate the electronic file on the network, about the electronic file circulation system.
[0002]
[Prior art]
Conventionally, an electronic circulation system on an information network such as the Internet has been used. In this system, a plurality of members sequentially browse circulation data such as an approval document on their information terminals, and enter comments on the circulation data or approve the contents. Depending on the contents of the approval document, there are many things that require quick decision making. In such an electronic circulation system, it is important that the circulation file is not stagnation and is quickly read by all members.
[0003]
For example, in Japanese Patent No. 2621586, when a member is not logged into the information system and the circulation file is stagnant, the circulation file is transferred to a designated agent in advance. A notification delivery system is disclosed that can be completed quickly. However, in this conventional technique, even if an important member such as a top management is not logged in, the circulation file is transferred to the agent. There are many cases where important members must approve important approval documents, but this prior art cannot meet such needs.
[0004]
[Problems to be solved by the invention]
Therefore, the present invention has been made to solve such a problem, and even when a certain member is not logged in to his / her information terminal, the circulation file is allowed to be browsed by the member himself / herself without delay. an object of the present invention is to provide a child file circulation system power, such as to terminate quickly.
[0005]
[Means for Solving the Problems]
In order to solve the above problems, the present onset Ming, with stores electronic routed file to circulate a plurality of members, and the electronic routed file location information memory function for storing positional information of the electronic routed file , a database function for storing the address of the fixed information terminal and the portable information terminal of the plurality of the members having, with the login status recognition function more each member you recognize whether logged into the fixed information terminal an electronic file circulation system having a browsing information recognition function for acquiring information indicating that the plurality of each member has viewed the electronic routed file, fixed information terminal or a portable information each of the plurality of members having Information indicating whether or not each member recognized by the login status recognition function is logged into the fixed information terminal to the terminal; An electronic file circulation server for transmitting the electronic circulation file; a fixed information terminal capable of receiving the electronic mail from the electronic file circulation server; and a portable information terminal capable of receiving the electronic mail from the electronic file circulation server; The fixed information terminal and the portable information terminal are transmitted together with the electronic circulation file from the electronic file circulation server and are based on information indicating whether each member is logged in to the fixed information terminal. Means for displaying the login status of each member to the fixed information terminal together with the contents of the electronic circulation file, means for transmitting an e-mail to a destination designated by the member having the fixed information terminal or the portable information terminal, it is an electronic file circulation system characterized by comprising: a.
[0006]
According to the present invention, since a member is out of the office and is not logged in to the fixed information terminal, the login status of each member to the fixed information terminal is transmitted to each member's terminal together with the electronic circulation file. The circulation file is circulated quickly without delay. Further, since the electronic circulation file is stored in the server, the confidentiality of the electronic circulation file can be guaranteed more easily.
[0020]
DETAILED DESCRIPTION OF THE INVENTION
== System configuration ==
First, the configuration of a system using the electronic file circulation server of the present invention will be described. The contents of the circulation are a kind of approval document. FIG. 1 shows an embodiment of such a system configuration.
[0021]
As shown in FIG. 1, the electronic file circulation system according to the present embodiment includes a server 10 and personal computers 14a and 14b, which are fixed information terminals of members connected to the server 10 via a communication line such as the Internet. And personal information terminals 16a and 16b of each member connected to the server 10 via a communication line (wireless line), and a database 12 that can be referred to by the server 10.
[0022]
The server 10 has a Web server function for displaying an electronic circulation file in a Web page format described in an HTML language or the like, and a mail server function for managing transmission / reception of electronic mail.
[0023]
In addition to the contents of deliberation displayed in the form of text, image data, etc., the electronic circulation file has a viewing check box indicating that each member has browsed, and a comment entry field in which each member writes comments. . This electronic circulation file is stored in the servers 10.
[0024]
In addition to the two functions described above, the server 10 has a login status recognition function for knowing whether each member is logged in to a fixed information terminal (such as a personal computer) owned by the member, and each member can check the circulation file. It has a browsing information recognition function that knows that a box has been checked.
[0025]
In addition, it has a database management function for managing the exchange of data with the database 12, which will be described later, and a circulation process management function for managing the progress of the entire circulation process. FIG. 3 shows an image of the internal configuration of the circulation server including these functions.
[0026]
In the situation of FIG. 1, member A is logging in to the personal computer 14a, and member B is logging in to the personal computer 14b. Member C and member D are out of the office and carry mobile information terminals 16a and 16b such as mobile phones and PDA terminals, respectively. Moreover, although not shown in figure, the member A and the member B also each own their portable information terminal, and carry this while going out. Similarly, the member C and the member D each have a fixed information terminal such as a personal computer in their office.
[0027]
In the database 12, the e-mail addresses of the fixed information terminals and portable information terminals owned by the members A to D are recorded. When each member enters a comment in the circulation file, the comment data is recorded in the database 12. FIG. 4 shows an image diagram of a part storing the mail address list in the database 12. The mail address list may be stored in the server 10.
[0028]
== Flow of processing ==
Next, the processing flow of the present embodiment will be described with reference to the server processing flowchart of FIG. In this embodiment, the member A is a circulation requester who creates a circulation file and makes a circulation request to the server. The circulation file is a Web page format file created in advance by the member A, and is stored in a predetermined position (URL) in the server 10 by the member A in advance. Since a configuration to be saved in this way the circulation file in the server 10, by to have an appropriate security functions to the server, it is Ru easily done to protect the circulation file from such a person of unauthorized access of non-members. FIG. 5 shows an image diagram of the circulation file.
[0029]
First, the member A who is a circulation requester registers a circulation request for a file on the circulation request web screen stored in the server 10 by using the web browser of his personal computer 14a (S10). Alternatively, the circulation request may be made by sending an e-mail to a predetermined address.
[0030]
Next, the member A registers the order of members who transmit the circulation file, that is, browsing order data, in the server 10 by the same method (S12). In this embodiment, the first browsing member is registered as member B, the next viewer is registered as member C, and the final viewer is registered as member D.
[0031]
Next, the server 10 checks the login status of the member B who is the first viewer to the personal computer by the login status recognition function (S14). In this embodiment, since member B is logged in, the address of the personal computer, which is a fixed information terminal, is selected as the e-mail transmission destination (S16), and the e-mail is transmitted to that address (S16). S18). At this time, the address record file of the database 12 is inquired. In this e-mail, the URL of the circulation file is described as a hyperlink, and the member B can view the circulation file with a Web browser by clicking on it.
[0032]
Member B browses the contents of the circulation file and writes a comment in the comment entry field if necessary. Finally, a check indicating that browsing has been completed is written in the browsing check box.
[0033]
First, the server 10 uses the browsing information recognition function to check whether the member B has browsed the circulation file (S19). When it is confirmed that the user has already browsed, it is checked whether or not there is a comment written by the member B. If there is a comment, the comment is stored in a predetermined position in the database 12 (S22).
[0034]
When the saving of the comment is completed or there is no comment, it is confirmed whether or not the member B who is the viewer who has just finished browsing is the final viewer specified by the browsing order data (S24). ). In the case of Yes, an e-mail notifying the end of the circulation is transmitted to the member A who is the circulation requester (S28), and the circulation process is terminated. In the present embodiment, since the final viewer is designated as member D, the process proceeds to the login status confirmation step (S26) of member C who is the next viewer. Then, the process returns to the notification destination selection step (S16), and the process up to step S24 is repeated for the browsing process by the member C.
[0035]
Unlike the member B, the member C is in the middle of going out with the portable information terminal 16a, so the address of the portable information terminal is selected as the e-mail transmission destination. Then, an electronic mail with a URL of the circulation file is transmitted to the portable information terminal 16a. In the subsequent steps, the process proceeds as in the case of member B. Even when the member C is out, the member C immediately knows that there is a circulation addressed to him and can read the circulation file on the liquid crystal display of the portable information terminal 16a. Similarly, the server 10 confirms the login status of the member D this time in step s26.
[0036]
Since member D does not log in to the fixed information terminal like member C, an e-mail is transmitted to portable information terminal 16b. And when member D complete | finishes browsing, in step S24, it will be confirmed that it is a last viewer this time. Finally, an e-mail is sent to member A, who is the circulation requester, notifying that all members have finished browsing (S28).
[0037]
In the present embodiment, the fixed terminal login status of each member is displayed in real time in the circulation file. In this case, instead of the server selecting an information terminal accessible to each member and sending an e-mail to that address, each member independently sends an e-mail to the next browsing member. Also good.
== Modifications etc. ==
In the above-described embodiment, the server 10 and the database 12 are separated from each other in terms of hardware. However, the server computer may have a database function at the same time. Further, when there are a large number of users of this system and a large amount of access occurs, a plurality of server computers may be provided, and each server computer may have various server functions separately.
[0040]
A program for causing the server 10 to execute the electronic file circulation method described above can also be realized, and the server 10 may download the program via a communication line such as the Internet.
[0041]
In addition, a recording medium readable by the server 10 in which a program for causing the server 10 to execute the electronic file circulation method described above is recorded can be realized, and the server 10 reads the program recorded in the recording medium. But you can.
[0042]
【The invention's effect】
According to the electronic file circulation system of the present invention , since the login status of each member to the fixed information terminal is transmitted to each member's terminal together with the electronic circulation file, the circulation can be quickly completed. Further, since the electronic circulation file is stored in the server, the confidentiality of the electronic circulation file can be guaranteed more easily.
[Brief description of the drawings]
FIG. 1 is a diagram showing an embodiment of a system configuration using an electronic file circulation server according to the present invention.
FIG. 2 is a flowchart showing a processing flow of the electronic file circulation server according to the embodiment of FIG. 1;
3 is an image diagram showing an internal configuration of the circulation server of the electronic file circulation server according to the embodiment of FIG. 1;
4 is an image diagram of a part storing a mail address list in the database 12 of the embodiment of FIG. 1; FIG.
FIG. 5 is an image diagram of electronic file circulation according to the embodiment of FIG. 1;
[Explanation of symbols]
10 server 12 database 14a, 14b personal computer 16a, 16b portable information terminal

Claims (1)

Stores electronic circulation files for circulation to multiple members,
An electronic circulation file position information storage function for storing position information of the electronic circulation file;
A database function for storing addresses of fixed information terminals and portable information terminals possessed by each of the plurality of members;
A login status recognition function to recognize whether each of the plurality of members is logged into the fixed information terminal,
A browsing information recognition function for acquiring information indicating that each of the plurality of members has browsed the electronic circulation file ;
An electronic file circulation system comprising:
An electronic device for transmitting the electronic circulation file together with information indicating whether or not each member recognized by the login status recognition function is logged into the fixed information terminal to the fixed information terminal or portable information terminal possessed by each of the plurality of members A file circulation server;
A fixed information terminal capable of receiving the e-mail from the electronic file circulation server;
A portable information terminal capable of receiving the electronic mail from the electronic file circulation server;
Have
The fixed information terminal and the portable information terminal are:
Based on the information transmitted from the electronic file circulation server together with the electronic circulation file and indicating whether or not each member is logged in to the fixed information terminal, together with the contents of the electronic circulation file, to the fixed information terminal of each member A means to display the login status of
Means for transmitting an e-mail to a destination designated by a member having the fixed information terminal or portable information terminal.

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