JP4250231B2 - File management apparatus, file management method, and storage medium - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a file management apparatus, a file management method, and a storage medium, and more specifically, a file management apparatus capable of storing a plurality of files and searching for a file, a file management method applied to the file management apparatus, And a storage medium storing a program for executing the file management method.
[0002]
[Prior art]
2. Description of the Related Art Conventionally, there has been known an image management system that reads a document image such as a document or a drawing, edits it as appropriate, and records and manages the image on a magnetic disk, a magneto-optical disk, or the like.
[0003]
In general, in such an image management system, image information obtained by reading a document image is compressed and recorded on a hard disk or an optical disk. In addition, index information for searching for an image is recorded in association with the image information. A necessary image is retrieved from the index information, and the image information is read out based on the retrieval result and displayed on a display, or the image is output to a recording sheet by a printer. Also, various image processing such as image addition, editing and processing is performed as necessary.
[0004]
27A and 27B show a conventional example of a general image filing system.
[0005]
FIG. 27A is a block diagram showing a configuration of an image filing system when a document is scanned using a scanner and the image is stored in a document database. A scanner 120 optically reads an original and converts the read image into a digital signal by a photoelectric conversion element or the like. 121 is a scanner control means for controlling the operation of the scanner 120, 123 is an index input means for inputting an index for the read image, 122 is a database management means for managing the index and the image in correspondence with each other, and 124 is an image. It is a document database that stores information on and indexes. Arrows indicate the flow of information.
[0006]
First, an image read from a document by the scanner 120 is sent to the database management unit 122 via the scanner control unit 121. The index information input from the index input unit 123 is sent to the database management unit 122. The database management unit 122 adds the index information input from the index input unit 123 to the image sent from the scanner control unit 121 and stores it in the document database 124.
[0007]
FIG. 27B is a block diagram illustrating a configuration of an image filing system when a desired image is searched using a search unit in a document database. Reference numeral 130 denotes a document database in which images and indexes corresponding to the images are stored. Reference numeral 131 denotes database management means for managing the document database 130. Reference numeral 132 denotes search means for searching for a desired image from the document database 130, and searches for an image based on the search condition input by the search condition input means 133. Reference numeral 134 denotes search result list management means for managing the search results, and 135 is the search result list. Arrows indicate the flow of information.
[0008]
First, when the condition of an image to be searched is input from the search condition input unit 133, the search unit 132 searches the document database 130 for an image that matches the condition via the document database management unit 131, and the obtained search. The result is output to the search result list 135 via the search result list management means 134.
[0009]
Based on the search result list 135, the search result list management unit 134 sends the image information of the searched document to the image display unit 141 via the image display unit control unit 140 to display the image, or the printer control unit 142. The image can be sent to the printer 143 via the printer and printed.
[0010]
[Problems to be solved by the invention]
However, the conventional image filing system has a configuration in which the document recording operation and the search operation are separated from each other. Further, in the recording operation, image scanning and index input operations are performed in a fixed procedure. It was.
[0011]
In the recording operation, document recording and index input are performed for each individual document.
[0012]
For this reason, in the recording operation of a plurality of documents, the operator needs to perform scanning and index input alternately, so that the operation becomes complicated and the productivity is low.
[0013]
In addition, since the recording operation and the search operation were separated, it is necessary to correct the correct data by performing the search operation after the recording operation is ended for the erroneous data entered by the erroneous operation. It required many operation steps and operation time.
[0014]
In addition, in order to perform batch operations on multiple images, it is possible to attach the same identification mark to multiple images and perform batch operations by searching only for images with identification marks. However, in such a method, after the recording operation is finished, it is necessary to shift to a search operation, search for a desired image, confirm it, and then shift to an image scan or index input operation again. The operation was very complicated.
[0015]
The present invention has been made in view of such problems, and an object thereof is to provide a file management apparatus, a file management method, and a storage medium with improved operability.
[0016]
[Means for Solving the Problems]
In order to achieve the above object, according to the file management device of claim 1, image Information and index data Listed multiple records associated with a record list Use to A list management means to manage; A record in which predetermined image information is already associated, a record in which predetermined index data is associated first and image information is not associated, and a new record in which both image information and index data are not associated Display means for displaying a list in a list; Above Displayed by display means In the list, I want to save a new image plural record In , Mark adding means for adding the same mark, and the mark added in the list record The The selecting means for selecting in order and the record currently selected by the selecting means are records in which predetermined image information is already associated, or predetermined index data is associated first and image information is not associated A determination unit that determines whether the record is a new record in which both the image information and the index data are not associated with each other, and the record selected by the selection unit is determined by the determination unit by the predetermined image information Is determined to be an already associated record, the newly input image information is added after the last page in the currently selected record, and the predetermined index data is associated with the previous image information. Record or image information not associated with both index data and index data If it is determined that the new record, and process execution means for executing a process of adding image information newly input into records in the selected, It is characterized by having.
[0017]
Claims 5 According to the file management method described, List management means Information and index data Listed multiple records associated with a record list Use to List management steps to manage, The display means includes a record in which the predetermined image information is already associated, a record in which the predetermined index data is associated in advance and the image information is not associated, and a new in which both the image information and the index data are not associated. A display step of displaying a list of records in the list, and a mark adding means, Above Displayed In the list, I want to save a new image plural record In , A mark adding step for adding the same mark mark; The selection means is In the list, the mark is added record The The selection step for selecting in order, and the determination means, the record being selected in the selection step is a record in which predetermined image information is already associated, or predetermined index data is associated in advance and image information is A determination step for determining whether the record is not associated or a new record in which both the image information and the index data are not associated with each other, and the process execution means includes: When it is determined that the predetermined image information is an already associated record, newly input image information is added after the last page in the selected record, and the predetermined index data is first Record or image information and index data that are associated but not associated with image information If both are determined to be new record that is not associated with, executes a process of adding image information newly input to the records in the selected Process execution step and , It is characterized by having.
[0018]
And claims 6 Storage medium described Is a computer-readable list management means for associating a computer with image information and index data and associating the record with a list and displaying a list of a plurality of records, and predetermined image information is already associated with the computer. Display means for displaying a list of records in which the predetermined index data is associated first and the image information is not associated, and a new record in which both the image information and the index data are not associated, In the list displayed by the display means, a mark adding means for adding the same mark mark to a plurality of records for which a new image is to be stored, and a selection for sequentially selecting the record to which the mark mark is added in the list Means, the record being selected by the selection means is Is a record in which certain image information is already associated, or is a record in which the predetermined index data is associated in advance and image information is not associated, or both image information and index data are not associated A determination unit that determines whether the record is a new record, and a record that is being selected by the selection unit is newly input when the determination unit determines that the predetermined image information is already associated with the record. The added image information is added after the last page in the selected record, and the predetermined index data is associated first and the image information is not associated, or both the image information and the index data are not associated. Newly entered image if it is determined to be a new record It stores a program to function as the processing execution means for executing a process of adding the records in the selected a broadcast It is characterized by that.
[0019]
DETAILED DESCRIPTION OF THE INVENTION
Hereinafter, embodiments of the present invention will be described with reference to the drawings.
[0020]
(First embodiment)
A first embodiment of the present invention will be described with reference to FIGS.
[0021]
(Hardware configuration)
FIG. 1 is a block diagram showing a hardware configuration of the file management apparatus according to the first embodiment.
[0022]
Reference numeral 1 denotes a CPU (central processing unit) that performs overall control of the file management apparatus, and is connected to a bus 18 as information transmission means for transmitting image information and instruction information for each operation. Reference numeral 3 denotes a CRT display for displaying an image of image information, a document list, and the like to the user, and is connected to the bus 18 through the display interface circuit 2. A keyboard 5 is used by the user to instruct the file management apparatus to perform various operations. The keyboard 5 includes a pointing device and is connected to the bus 18 through the keyboard interface circuit 4. A scanner 7 reads image information from a subject and is connected to a bus 18 through a scanner interface circuit 6. Reference numeral 9 denotes a memory for storing image information and identification information for managing each image information. The memory 9 includes a magnetic disk or a magneto-optical disk, and is connected to the bus 18 through the memory interface circuit 8. A memory 11 stores a database in which various index information input by the user and image identification information are stored in association with each other, and is connected to the bus 18 through the memory interface circuit 10. Reference numeral 13 denotes a memory used when executing the program of the file management apparatus. The memory 13 includes a RAM and is connected to the bus 18 through the memory interface circuit 12. Reference numeral 15 denotes a memory for storing a program of the file management apparatus, which is composed of a magnetic disk or a magneto-optical disk, and is connected to the bus 18 through the memory interface circuit 14. Reference numeral 17 denotes an external disk connection device (disk drive) for connecting a floppy disk or the like in which a file management device program is stored to this system, and is connected to the bus 18 through the external disk interface circuit 16. A printer 201 prints image information, a document list, and the like of a stored document, and is connected to the bus 18 via the printer interface circuit 200.
[0023]
A program executed by the file management apparatus is provided to the file management apparatus from the outside by a floppy disk or the like. The program on the floppy disk is read from the external disk connection device 17 and stored in the memory 15 prior to execution of the program. Next, the program is loaded into the memory 13 and executed by the CPU 1.
[0024]
(Configuration of software processing)
FIG. 2 is a diagram illustrating a configuration of various functions realized by performing file management processing in the file management apparatus.
[0025]
Reference numeral 20 denotes an image recording unit that records an image of a document, 21 denotes data in the image recording unit 20, image recording unit management means that manages the data while maintaining consistency, and 22 records index data for searching the document. An index data recording unit, 23 is an index data recording unit managing means for managing data in the index data recording unit 22 while maintaining consistency, and 24 is a search condition input for inputting a search condition for searching for a desired document. Means 25 is a retrieval means for retrieving a desired document from the database. The search condition input means 24 includes a keyboard and a search condition input screen. Reference numeral 26 denotes a scanner for reading image data from a document, 27 denotes scanner control means for controlling the scanner 26, and 28 denotes index input means for inputting index data. Reference numeral 30 denotes a document list control unit that performs management control of the document list display unit 31 that displays a list of documents.
[0026]
Reference numeral 32 denotes image control means for controlling the document image, and reference numeral 40 denotes image display section control means for controlling the image display section 41 to display the document image.
[0027]
The document list control unit 30 controls the document list display unit 31 and is connected to the index data recording unit management unit 23, the image control unit 32, and the index input unit 28.
[0028]
The image control unit 32 is connected to the image recording unit management unit 21, the document list control unit 30, the scanner control unit 27, and the image display unit control unit 40.
[0029]
Reference numeral 42 denotes printer control means for controlling the printer 43 to output document image information to recording paper, and is connected to the image control means 32.
[0030]
Next, document search, new document recording, and index input in the above configuration will be described with reference to FIG. FIG. 3 is a flowchart showing the control operation of the document list control means 30.
[0031]
(Search operation)
The user inputs a search condition for searching for a desired document from the search condition input means 24. The search condition includes, for example, a keyword.
[0032]
The input search condition is passed to the search means 25 (generally also called a search engine), and the search means 25 passes through the index data recording section management means 23 to search conditions from the document database in the index data recording section 22. A matching document is found and the result is output to the document list control means 30 (YES in S10). The document list control means 30 converts the result into a document list (S11) and displays it on the document management list display means 31 (generally composed of a CRT and a CRT control circuit) (S12).
[0033]
(New record)
The user activates the scanner control means 27 and reads a new document from the scanner 26 (YES in S20). The scanner 26 reads a predetermined number of documents and outputs image data to the image control means 32. The image control unit 32 records the image data in the image recording unit 20 via the image recording unit management unit 21 and notifies the document list control unit 30 of new document generation information.
[0034]
The document list control means 30 creates a new record by adding a new document to the already displayed document list based on the new document generation information, and displays it (S21, S22). This record includes document attributes determined at the time of scanning, such as the creation date and the number of pages. The updated document attribute is recorded in the index data recording unit 22 through the index data recording unit management unit 23 (S23).
[0035]
(Index added)
The user instructs the document list control means 30 to start index input (YES in S30). By this instruction, the document list control unit 30 enters a mode for receiving the output from the index input unit 28. Next, the user inputs an index from the index input means 28 (S31). Here, an index corresponding to the newly scanned document is input. The input index is displayed at a predetermined location on the document list by the document list control means 30 (S32). The input index data is sent to the index data recording unit 22 via the index data recording unit management unit 23 automatically or in accordance with a user instruction to the document list control unit 30 (S33).
[0036]
(Index assignment)
Note that index indexing can be performed in which index information is input prior to document input. Hereinafter, the index assignment operation will be described.
[0037]
The user instructs the document list control means 30 to assign an index (YES in S40). In response to this instruction, the document list control means 30 enables an index to be input to the newest record at the bottom of the document list (S41). This new record is not related to the image data at this time. Next, the user inputs new index data from the index input means 28 (S42). This data is displayed on the document list by the document list control means 30 (S43) and, if necessary, recorded in the index data recording section 22 via the index data recording section management means 23 (S44). .
[0038]
(Recording an image to an index record)
The user can input image data in association with the above-described index assignment record (YES in S50). First, the user selects the index-assigned record corresponding to the input image data to the document list control means 30 (S51). Next, image data is read from the scanner 26 by the scanner control means 27. The image data is sent by the image control unit 32 to the image display unit 41 through the image display unit control unit 40 and also to the image recording unit management unit 21 and recorded in the image recording unit 20. The image recording unit 20 passes the address information of the recorded image to the document list control unit 30 via the image control unit 32 or directly. Further, read information such as the number of document pages is sent from the image control means 32 to the document list control means 30. The document list control unit 30 records the information in the index data recording unit 22 via the index data recording unit management unit 23, and changes the status of the corresponding record on the document list from index assignment to normal document. Further, the document list control means 30 updates the display of the document list (S52, S53).
[0039]
The address information of the recorded image may be directly transferred from the image recording unit management unit 21 to the index data recording unit management unit 23.
[0040]
(Display and print image information)
The user can select an arbitrary file from the document list and display and print the image information.
[0041]
When the user selects an arbitrary file in the document list and instructs display of an image with the keyboard 5 or the like, the document list control unit 30 selects from the index data recording unit 22 via the index data recording unit management unit 23. Retrieve search information for the image of the file. Subsequently, the document list control unit 30 sends image search information and an image display instruction to the image control unit 32. The image control unit 32 obtains image information from the image recording unit 20 via the image recording unit management unit 21 based on the received image search information, and sends the image information to the image display unit control unit 40. The image display control unit 40 causes the image display unit 41 to display the received image information.
[0042]
Similarly, in the printing of image information, the document list control unit 30 that has received the image information selected by the user sends search information and an instruction to print the image to the image control unit 32. The image control unit 32 obtains image information from the image recording unit 20 via the image recording unit management unit 21 based on the received image search information, and sends the image information to the printer control unit 42. The printer control unit 42 causes the printer 43 to print the received image information.
[0043]
Next, the above operation will be described in more detail on the document list.
[0044]
(Structure of sentence number list)
FIG. 4 is a diagram showing the document list W. As shown in FIG. The document list W is generated by the document list control means 30 and displayed on the display 3. In the document list W, a search result file and a new file input from the scanner 26 are displayed. 51 is a property column indicating the state of the file, 52 is a file number column indicating the number on the list, 53, 54 and 56 are index items of each document, 55 is the number of pages of each file, 57 is the subject by the scanner 26 This is the creation date indicating the creation date on which the image is recorded. The index item can be freely designed by the user according to the type of document using a database structure setting means (not shown). In the example of FIG. 4, as index information for document management, a title 53 indicating the title of the document, a chapter 54 indicating the chapter delimiter of the document, and a rank 56 representing the evaluation of the document are added. In addition, the order of these columns can be arbitrarily changed.
[0045]
Further, in the document list W shown in FIG. 4, the image-recorded file and the index-attached file in which only the index is input first are displayed on the same screen so as to be clearly distinguished. That is, the icons 58 and 59 shown in the property column 51 are icons indicating the state of each file, the icon 58 indicates that image information has already been recorded in the file, and the icon 59 indicates that image information has not yet been recorded in the file. Indicates that the file is not recorded and indexed. In the document list W of FIG. 4, the files with the file numbers 1 to 10 indicated by the ranges 60 and 61 are already recorded images, and the files with the file numbers 11 to 15 indicated by the range 62 are index-assigned files. Can be easily identified.
[0046]
The file in the range 60 is an existing file in which image information and index information are recorded. The file in the range 61 is a new file in which image information is stored but no index information is input. The file in the range 62 is an index assignment file in which only index information is recorded.
[0047]
(Search operation)
5A and 5B are diagrams showing a document list W when a search operation is performed. The document list W in FIG. 5A includes all cases of stored documents, and is an example of an initial state before performing a search operation. Here, when the user inputs, for example, rank “A” as a search condition to the search condition input unit 24, the search unit 25 uses the index data recording unit 22 via the index data recording unit management unit 23 as a search condition. A matching record (file) is found and the result is output to the document list control means 30. The document list control means 30 creates a document list based on the result and displays it on the document list display means 31. The document list W created and displayed by the search operation as described above is as shown in FIG. 5B.
[0048]
(New record)
6A and 6B are diagrams showing a document list W when new recording is performed. FIG. 6A shows a document list before new recording. Here, a new document is read using the scanner 26, and new document generation information is notified to the document list control means 30. Based on the new document generation information, the document list control means 30 adds to the already displayed document list and creates and displays a new record. The created and updated document attributes are recorded in the index data recording unit 22 via the index data recording unit management unit 23.
[0049]
FIG. 6B shows a document list W created and displayed by the new document recording operation as described above. The records (files) of file numbers 4, 5, and 6 shown in FIG. 6B are created, the number of pages corresponding to the scan of the image information and the creation date are displayed, and icons indicating the file attributes are displayed in the property column. ing.
[0050]
(Index added)
7A and 7B are diagrams showing a document list W when index information is retrofitted.
[0051]
The user instructs the document list control means 30 to start index input. By this instruction, as shown in FIG. 7A, the document list control unit 30 enters a mode for receiving the output from the index input unit 28. Next, the user inputs a predetermined index from the index input means 28. The input index is displayed at a predetermined location on the list by the document list control means 30. The input index data is recorded in the index data recording unit 22 through the index data recording unit management unit 23 automatically or in response to a user instruction to the document list control unit 30.
[0052]
When the input operation to one index item is finished, the operation can be shifted to the input operation to the next index item (for example, the index item on the right side of the figure). Similarly, when the index input operation for one record (file) is finished, the operation can be shifted to the index input operation for the next record (file) (for example, the lower record in the figure). For example, in the example of FIG. 7A, the index input is started from the title column of the file number 4 and the index input is continuously performed up to the rank column of the file number 6 as shown in FIG. 7B.
[0053]
Furthermore, it is also possible to specify a column to be input (for example, only Chapter and Rank) and perform continuous input only to the specified column.
[0054]
(Index assignment)
8A and 8B are diagrams showing a document list W when index information is pre-attached.
[0055]
The user instructs the document list control means 30 to assign an index. By this instruction, as shown in FIG. 8A, the document list control means 30 enables an index input to the newest record at the bottom end of the document list. Next, the user inputs new index data from the index input means 28. This data is displayed on the document list by the document list control unit 30 and is recorded in the index data recording unit 22 via the index data recording unit management unit 23 as necessary.
[0056]
When the input operation to one index item is completed, the operation can be shifted to the input operation to the next index item. Similarly, when the index input operation for one record (file) is completed, it is possible to move to the index input operation for another record (file). At this time, a file that is not related to the image data is created as an index assignment file. Is done. For example, in the example of FIG. 8A, the index input is started from the title column of the new file, and the index input is continuously performed up to the chapter column of the file number 9 as shown in FIG. 8B. In this example, index numbered files with file numbers 7, 8, and 9 are created.
[0057]
(Recording an image to an index record)
FIG. 9A and FIG. 9B are diagrams showing a document list W when an image is recorded on the index information prior file.
[0058]
First, the user performs an operation for selecting the index-assigned record to the document list control unit 30. That is, the record corresponding to the input image data is selected. Next, image data is read from the scanner 26 by the scanner control means 27. The image data is sent by the image control unit 32 to the image display unit 41 through the image display unit control unit 40 and also to the image recording unit management unit 21 and recorded in the image recording unit 20. The image recording unit 20 passes the address information of the recorded image to the document list control unit 30 via the image control unit 32 or directly. Further, read information such as the number of document pages is sent from the image control means 32 to the document list control means 30. The document list control unit 30 sends the information to the index data recording unit 22 via the index data recording unit management unit 23 and records it, and changes the status of the corresponding record on the document list from index assignment to normal document. To do. Further, the document list control means 30 updates the display of the document list.
[0059]
FIG. 9B shows a document list W created and displayed by the new document recording operation as described above. Image information is input to the files of file numbers 7, 8, and 9 shown in FIG. 9B, the number of pages and the creation date are updated on the list, and icons indicating the attributes of the file in the property column are displayed from icon 59 to icon. It has been changed to 58.
[0060]
Based on these document list examples, an example in which an identification mark is attached to each desired file on the document list and a batch operation is performed on the file with the identification mark is shown below. Hereinafter, this identification mark is referred to as a tag. A tag attached to a file is a file tag, and a tag attached to a page included in the file is a page tag.
[0061]
FIG. 10 is a diagram illustrating an example of a document list W in which file tags are attached to files for which no index data is input. In the document list of FIG. 10, each file already stores a number of images corresponding to the number of pages. In each file with file numbers 1, 2, 3, 5, 12, and 14, title columns and chapters are stored. Column index data has not been entered yet. The icon 71 in the property column is a file tag indicating that the file is tagged. In FIG. 10, the file tag is selected and attached to a file for which index data has not yet been input.
[0062]
FIG. 11 is a diagram illustrating an example of the document list W after the index data is input to the file with the file tag attached. A document list W obtained as a result of sequentially inputting index data to the index column and chapter column in each file tag is shown.
[0063]
FIG. 12 is a diagram illustrating an example of an image recorded in the image recording unit 20 with a file tag attached to each stored file for each stored file. In FIG. 12, a file 1 stores images 201 to 223, but has a file tag 71 attached thereto. Similarly, files 2, 3, and 5 store images starting from 231, 271, and 301, respectively, but have a file tag 71. For the file 4, images 291 to 293 are stored, but the file tag 71 is not attached.
[0064]
Next, an operation procedure performed by the user in the first embodiment will be described with reference to FIGS. 13 and 14.
[0065]
FIG. 13 is a flowchart showing an operation procedure for attaching a file tag 71 for index addition to a desired file in which an image has already been stored.
[0066]
First, in step S401, a file in which an image is already stored is searched and displayed on the document list W. In step S402, the first file on the document list W is selected, and in step S403, it is confirmed whether index data is input to the title column of the selected file. If no index data is input to the title column in step S404, the process proceeds to step S405, and an operation for attaching the file tag 71 to the selected file is performed. By this operation, the file tag 71 is displayed for the selected file as shown in FIG.
[0067]
When the operation of attaching the file tag 71 to the selected file is completed, or when the index data has already been input, the file selection is advanced to the next file on the document list W in step S406. In step S407, steps S404 to S406 are repeated in order to perform this operation sequentially on the next file. When the file tagging is confirmed for all files, file tagging is terminated in step S408. .
[0068]
FIG. 14 is a flowchart showing a procedure of operations for sequentially inputting index data to a file to which a file tag 71 is attached.
[0069]
First, in step S411, the first file with the file tag 71 is selected on the document list W, and in step S412, the first page image (images 201, 231,... In FIG. 12) of the selected file is selected. Display. In step S413, the index item of the file selected on the document list W is set to the index data input mode. In step S414, index data is input to each index item based on the contents of the displayed image (images 201, 231,... In FIG. 12). For example, in the example shown in FIG. 12, index data “menusspec” is input to the title column of file 1. When the input of one index item is completed, the input mode is moved to the next index item in step S416 via step S415, and index data is input in step S417. When the input of index data is completed for all index items of the file with file tag 71 (YES in S415), the process proceeds to step S418, and if there are still files with file tag 71 (NO in S418), step Proceeding to step S419, the process moves to the next file with the file tag 71, and steps S412 to S417 are repeated. When the index retrofit operation is completed for all files with the file tag 71 (YES in S418), the index data input to the file with the file tag 71 is terminated in step S420.
[0070]
As described above, in a file management apparatus capable of recording and searching for a file, it is necessary to input an index using the document list W in which the attribute information of the recording file and the file search result information are integrated. A file tag 71 is attached to the file. Then, it is possible to perform an index post-installation operation for only a plurality of files with the file tag 71. Therefore, since index data can be input continuously for a plurality of files, it is very efficient.
[0071]
In the first embodiment described above, file tags are attached to the files displayed in the document list W one by one, but instead, a plurality of files are selected together to select file tags. You may make it attach.
[0072]
Further, a file tag may be attached by designating a file number.
[0073]
In the first embodiment described above, when performing a post-indexing operation on a file with a file tag at once, when the operation on one file is completed, the next file tag is searched for and moved. However, instead of this, regarding a file tagged file, it may be automatically moved to the next file tagged file when one operation for one file is completed.
[0074]
Furthermore, in the first embodiment, as an operation procedure for inputting the index data, the index data is input while displaying and confirming the images one by one. An index may be automatically generated from the contents of the document image using an analysis method such as barcode or OCR, and data may be automatically input to the index item.
[0075]
(Second Embodiment)
Next, as a second embodiment of the present invention, a method for collectively printing all files or images with file tags in the document list W will be described.
[0076]
Since the configuration of the second embodiment is basically the same as the configuration of the first embodiment, the configuration of the first embodiment is used in the description of the second embodiment.
[0077]
FIG. 15 is a diagram showing an example of the document list W when a file tag is attached to a file or image to be printed.
[0078]
Each file stores images corresponding to the number of displayed pages, but files 1, 2, 3, 5, 12, and 14 have file tags 71 attached thereto. The icon 72 is a page tag indicating that a file tag is attached to a page included in the file.
[0079]
FIG. 16 is a diagram illustrating a state in which a file tag 71 and a page tag 72 are attached to files 1 to 5 in which images are stored. The page from the image 201 to the image 223 is stored in the file 1, but only the first five pages are shown in FIG. 16, and a page tag 72 is attached to the images 201, 203, and 204 among them. File 2 has a file tag 71 attached thereto. The file 3 includes pages from the image 271 to the image 283. In FIG. 16, only the first five pages are shown, and the page tag 72 is attached to the image 273 and the image 275. File 4 has no file tag attached. A file tag 71 is attached to the file 5.
[0080]
FIG. 17 is a diagram showing a state of print output of files and images to which the file tag 71 and the page tag 72 are attached in FIG.
[0081]
In the file 1, the images 201, 203, and 204 with the page tag 72 attached are printed, and the papers P201, P203, and P204 are output. In the file 2, since the file tag 71 is attached, all the images are printed, and the papers P231 to P265,. In the file 3, the images 273 and 275 to which the page tag 72 has been attached are printed, and papers P273 and P275 are output. File 4 is not printed because it is not tagged. In the file 5, since the file tag 71 is attached, all the images are printed, and papers P301 to P305,... Are output.
[0082]
Next, an operation procedure performed by the user in the second embodiment will be described with reference to FIGS. 18 and 19.
[0083]
FIG. 18 is a flowchart showing a procedure of an operation for attaching a page tag to a page stored in a file.
[0084]
First, a file with an image is displayed on the document list W in step S431. In step S432, a desired file is selected, and in step S433, the first page image of the selected file is displayed to check whether the image is to be printed. If this image is an image to be printed (YES in S434), an operation of attaching a page tag 72 to the currently displayed page image is performed in step S435. When the operation for attaching the page tag 72 is completed, it is confirmed in step S436 that the last page of the file has been reached. If it is not the last page, in step S437, the displayed page is advanced to the next page, and steps S434 to S437 are repeated. If the last page of the file has been reached (YES in S436), it is checked in step S438 whether there are still files to be printed. If it remains, in step S439, a file containing an image to be printed next is selected, and steps S433 to S439 are repeated. If there is no file to be printed (NO in S438), the page tagging operation is terminated in step S440.
[0085]
FIG. 19 is a flowchart showing an operation procedure when printing a file with a file tag 71 or a page with a page tag 72 on the document list W.
[0086]
In step S451, when printing of a file with a file tag and a page with a page tag is started, the first file is selected (S452). In step S453, it is determined whether the selected file is a file-tagged file. If it is a file-tagged file, all pages of this file are printed in step S454. If the file tag 71 is not attached to the file, the first page of the file is checked in step S455, and if it is determined to be a page tag page (YES in S456), the image of this page is printed in step S457. Next, if it is not the last page in step S458, the process proceeds to the next page in step S459, and steps S456 to S459 are repeated. If the last page has been reached, it is determined in step S460 whether the last file in the document list W is reached. If it is not the final file, the process proceeds to the next file in step S461, and steps S453 to S461 are repeated. If it is the final file, printing of the file with the file tag 71 or the page with the page tag 72 is terminated in step S462.
[0087]
In the management means for storing and managing the document, the stored image may be replaced with a new one. This operation is called image revision. At this time, there is an image that can be saved as a revised image (revision page) without deleting the previous image. Even if the page tag in the present invention is attached to the revised page, the same effect as described above can be obtained. A procedure for performing batch printing with a page tag attached to the revised page will be described with reference to FIGS.
[0088]
FIG. 20 is a diagram illustrating a state of an image when a page tag 72 is attached to a file in which a revised page exists.
[0089]
The revised page of the image 204 is the image 204a, the revised page of the image 271 is the image 271a, and both have a page tag 72 attached.
[0090]
FIG. 21 is a diagram showing a state of print output of files and images to which the file tag 71 and the page tag 72 are attached in FIG.
[0091]
Paper P204 is printed out for the image 204, and paper P204a is printed out for the revised page 204a. In addition, the paper P271a is printed out for the revised page 271a.
[0092]
FIG. 22 is a flowchart showing an operation procedure when the page tag 72 is attached to the revised page.
[0093]
In step S471, a file with an image is displayed on the document list W. In step S472, a desired file is selected. In step S473, the first page image of the selected file is opened. In step S474, it is determined whether the page image has been revised. If it has not been revised, it is determined in step S475 whether it is an image to be printed. If the image requires printing, the page tag 72 is attached to the displayed image in step S476.
[0094]
If the page image has been revised (YES in S474), the revised page is displayed in step S477, and it is determined in step S478 whether the image is to be printed. If the image needs to be printed (YES in S478), the page tag 72 is attached to the displayed revised page in step S479.
[0095]
Next, in step S480, it is confirmed whether or not the last page of the file is a selection target. If it is not the last page, the page currently selected and displayed is advanced to the next page in step S481, and from step S474. Steps up to step S481 are repeated. If the last page of the file has been reached (YES in S480), in step S482, it is confirmed whether there is still a file to be printed. If it remains, in step S483, the file containing the next image to be printed is selected. Steps S473 to S482 are repeated. If there is no file to be printed, the page tagging operation is terminated in step S484.
[0096]
In the revised page described here, there may be a plurality of revised pages as a result of a plurality of revisions to the image of one page. In this case, the page tag 72 is attached by the same operation. Can be operated collectively.
[0097]
As described above, in a file management apparatus capable of recording and searching for a file, the document list W in which the attribute information of the recording file and the file search result information are integrated is used on the document list W. A file tag is added to the file, and a page tag is attached to a page included in the file. Then, a file to which a file tag is added and a page to which a page tag is added are searched, and print processing is performed on them. Thereby, batch print processing can be easily performed.
[0098]
(Third embodiment)
Next, as a third embodiment of the present invention, a method for scanning a file with a file tag on the document list W and saving new images all together will be described.
[0099]
The document list W contains a mixture of new files, indexed files, and files with images. When a new image is scanned and saved in these files, the save operation depends on the type of the save destination file. Need to change. For example, saving a new image for a file with an image is an additional scan, but saving a new image for an index-attached file is a new scan. In order to avoid different saving operations depending on the type of the save destination file, in the third embodiment, a file tag is attached to a new file to be saved on the same document list W. As a result, these images are collectively saved regardless of the type of the save destination file.
[0100]
FIG. 23 is a diagram showing an example of the document list W when a file tag is attached to a new image storage target file.
[0101]
The files from file 1 to file 10 are files with icons 58 and images already stored, and the files from file 11 to file 15 are files with indexes 59 and index-assigned files with no images stored. It is. File tags 71 are attached to the property columns of the files 1, 2, 3, 8, 12, and 13, respectively.
[0102]
In the third embodiment, an example will be described in which a new one-page image is sequentially stored in a file to which a file tag 71 is attached.
[0103]
FIG. 24 is a diagram illustrating a state in which a new image is saved by an additional scan or a new scan for a file to which a file tag 71 is attached in the document list W of FIG.
[0104]
Since a file tag 71 is attached to the file 1, a new image 224 is added after the final image 223. Similarly, a new image 266 is added to the file 2. Since the file 12 is an index-assigned file in which no image is stored, no new image 339 is stored in the file 12 without adding an image. Similarly, a new image 340 is stored for the file 13.
[0105]
FIG. 25 is a flowchart showing a procedure of an operation for attaching a file tag to a file with an image, an index file, and a new file.
[0106]
In step S501, the searched file is displayed in the document list W, and the first file in the document list W is selected in step S502. In step S503, it is determined whether or not the selected file is a file with an image. If it is determined that the selected file is a file with an image, the first page of the file is first displayed to confirm the contents of the image ( S504). As a result, if it is determined that an additional scan of the image is necessary (YES in S505), an operation of attaching the file tag 71 to the file is performed in step S510.
[0107]
If the selected file is not a file with an image (NO in step S503), it is determined in step S506 whether the selected file is an index-priority file. If the selected file is an index-priority file, the index that has been prioritized is determined in step S507. Check the contents of. As a result, when it is determined that a new scan of the image is necessary (YES in S508), an operation of attaching the file tag 71 to the file is performed in Step S510.
[0108]
If the selected file is not an index pre-attached file (NO in S506), it is determined whether or not it is a new file in step S509. If it is determined that the file is a new file, in step S510, a file tag is attached to the image. To perform a new scan.
[0109]
In step S511, it is determined whether or not the selected file is the last file in the document list W. If it is determined that the selected file is not the last file, the next file is selected in the document list W in step S512, and the process advances to step S503. Return. If it is the last file, the file tagging operation is terminated in step S513.
[0110]
FIG. 26 is a flowchart showing an operation when scanning and saving an image page by page in a file-tagged file on the document list W.
[0111]
When the scanning process is started for the file tagged file in step S521, the first file in the document list W is first selected in step S522. In step S523, it is determined whether or not the selected file is a file with a file tag 71. If it is a file with the file tag 71, it is determined in step S524 whether the selected file is a file with an image. If it is determined that the file has an image, the scanned image is added after the last page in the file in step S524.
[0112]
If it is determined that the selected file is not a file with an image (NO in S524), it is determined in step S526 whether the selected file is an index file. If it is determined that the file is an index-attached file, a new image is scanned in step S527.
[0113]
If it is determined that the selected file is not an index file (NO in S526), it is determined in step S528 whether or not it is a new file. If it is a new file, a new scan of the image is performed in step S527.
[0114]
In step S529, it is determined whether or not the selected file is the last file on the document list W. If it is not the last file, the process proceeds to the next file in step S530, and steps S523 to S529 are repeated. If it is the final file, the scanning operation for the file-tagged file ends in step S531.
[0115]
As a method of scanning and saving an image with respect to a file in the document list W, scanning may be performed while checking one file at a time. However, as in this embodiment, the files are sequentially sent one page at a time for each file. A method of scanning and recording images while sequentially feeding files with file tags automatically, such as a method of recording or sequentially sending files while recording a predetermined number of pages You can also.
[0116]
In the third embodiment, an image is stored by scanning. However, instead of this, for example, when a new image is additionally stored by using a method such as copy or import of an image, the same applies. An effect is obtained.
[0117]
As described above, when an image is scanned with a file tag attached to a target file using the document list W, it is continuously determined while determining the type and attribute of the file included in the document list. Therefore, it is possible to efficiently scan a plurality of files.
[0118]
In each of the above-described embodiments, the method for performing post-indexing, printing, and scanning on a file-tagged file or a page-tagged page that is the target of the document list W has been described. However, this method is used in the document list W such as file deletion, file copy, file export, file integration, index assignment, file movement, display page movement, display file movement, index correction file movement, etc. Needless to say, all the same effects can be obtained when manipulating a plurality of arbitrary files or pages.
[0119]
The present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device.
[0120]
Further, a storage medium storing software program codes for realizing the functions of the above-described embodiments is supplied to a system or apparatus, and a computer (or CPU or MPU) of the system or apparatus is stored in the storage medium. It goes without saying that the present invention can also be achieved by reading and executing the code.
[0121]
In this case, the program code itself read from the storage medium realizes the functions of the above-described embodiments, and the storage medium storing the program code constitutes the present invention.
[0122]
As a storage medium for supplying the program code, for example, a floppy disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD-R, magnetic tape, nonvolatile memory card, ROM, or the like can be used.
[0123]
Further, by executing the program code read by the computer, not only the functions of the above-described embodiments are realized, but the OS running on the computer based on the instruction of the program code performs the actual processing. Needless to say, the present invention also includes a case where the functions of the above-described embodiments are realized by performing part or all of the above-described processing.
[0124]
Further, after the program code read from the storage medium is written to a memory provided in a function expansion board inserted into the computer or a function expansion unit connected to the computer, the function expansion is performed based on the instruction of the program code. Needless to say, the present invention also includes the case where the CPU or the like provided in the board or the function expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.
[0125]
【The invention's effect】
Claim 1 and Claim as detailed above 5 Or claims 6 According to the described invention, image Information and index data Associated with a record In the list to manage, Saving a new image Multiple items that you want to process record The same sign mark is added to. Later, a sign mark was added to the list. record Looking for and found Save according to record Process.
[0126]
As a result, an operation for newly recording a file, an operation for additionally recording a file, and a search operation and a recording operation can be performed in a lump, thereby improving operability.
[Brief description of the drawings]
FIG. 1 is a block diagram showing a hardware configuration of a file management apparatus according to a first embodiment.
FIG. 2 is a diagram illustrating a configuration of various functions realized by performing file management processing in a file management apparatus.
FIG. 3 is a flowchart (2/2) illustrating a control operation of a document list control unit.
FIG. 4 is a diagram showing a document list.
FIG. 5A is a diagram showing a document list before search when a search operation is performed. B is a diagram showing a document list after retrieval when a retrieval operation is performed.
FIG. 6A is a diagram showing a document list before new recording when new recording is performed. B is a diagram showing a document list after new recording when new recording is performed.
FIG. 7A is a diagram showing a document list before processing when index information is retrofitted. B is a diagram showing a processed document list when index information is retrofitted.
FIG. 8A is a diagram showing a document list before processing when index information is assigned in advance. B is a diagram showing a processed document list when index information is pre-attached.
FIG. 9A is a diagram showing a document list before image recording when an image is recorded on an index information prior file. B is a diagram showing a document list after image recording in a case where an image is recorded on an index information prior file.
FIG. 10 is a diagram illustrating an example of a document list in which a file tag is attached to a file for which index data has not been input.
FIG. 11 is a diagram showing an example of a document list after index data is input to a file with a file tag attached thereto.
FIG. 12 is a diagram illustrating an example of an image recorded in an image recording unit with a file tag attached to each stored file for each file.
FIG. 13 is a flowchart showing a procedure of an operation for attaching a file tag for index addition to a desired file in which an image has already been stored.
FIG. 14 is a flowchart showing an operation procedure for sequentially inputting index data to a file with a file tag attached thereto.
FIG. 15 is a diagram illustrating an example of a document list when a file tag is attached to a file or image to be printed.
FIG. 16 is a diagram illustrating a state in which a file tag and a page tag are attached to a file in which an image is stored.
FIG. 17 is a diagram showing a state of print output of files and images to which file tags and page tags are attached in FIG. 16;
FIG. 18 is a flowchart showing a procedure of an operation for attaching a page tag to a page stored in a file.
FIG. 19 is a flowchart showing an operation procedure when printing a file tag or a file with a page tag on a document list.
FIG. 20 is a diagram illustrating an image when a page tag is attached to a file in which a revised page exists.
FIG. 21 is a diagram illustrating a state of print output of files and images to which file tags and page tags are attached in FIG. 20;
FIG. 22 is a flowchart showing an operation procedure when a page tag is attached to a revised page.
FIG. 23 is a diagram illustrating an example of a document list when a file tag is attached to a new image storage target file.
FIG. 24 is a diagram illustrating a state in which a new image is stored by additional scanning or new scanning with respect to a file to which a file tag is attached in the document list of FIG.
FIG. 25 is a flowchart illustrating a procedure of an operation for attaching a file tag to a file with an image, an index assignment file, and a new file.
FIG. 26 is a flowchart showing a scanning operation when an image is scanned page by page in a file-tagged file on a document list.
FIG. 27A is a block diagram showing the configuration of a conventional image filing system when a document is scanned using a scanner and the image is stored in a document database. B is a block diagram showing a configuration of a conventional image filing system when a desired image is searched using a search means in a document database.
[Explanation of symbols]
1 CPU
3 Display
5 Keyboard
7 Scanner
9 Memory (for image data)
11 Memory (for index database)
13 Memory (for program operation)
15 Memory (for saving programs)
17 External disk connection device
23 Index data recording unit management means
24 Search condition input means
25 Search means
26 Scanner
28 Index input means
30 Document list control means
31 Document list display means
32 Image control means
41 Image display
71 File tag
72 page tags
201 Printer
W Document list

Claims (6)

A list management means for associating image information and index data with a record, and managing images using a list in which a plurality of records are displayed ;
A record in which predetermined image information is already associated, a record in which predetermined index data is associated first and image information is not associated, and a new record in which both image information and index data are not associated Display means for displaying a list in a list;
In list displayed by the display means, a plurality of records you want to save the new image, a mark adding means for adding the same label mark,
A selection means for sequentially selecting the records to which the mark marks are added in the list ;
Whether the record being selected by the selection means is a record in which predetermined image information is already associated, a record in which predetermined index data is associated in advance and image information is not associated, A determination means for determining whether the index data is a new record not associated with both;
When the record being selected by the selection means is determined by the determination means to be a record in which the predetermined image information has already been associated, the newly input image information in the record being selected When it is determined that the record is added after the last page and the predetermined index data is associated with the image information and the image information is not associated with each other, or the image information and the index data are not associated with each other, A file management apparatus comprising: processing execution means for executing processing for adding newly input image information to the selected record . The mark adding means displays a first page of image information associated with the record and confirms the user when adding the marker mark to a record with which image information is already associated. The file management apparatus according to claim 1. The mark adding means allows the user to confirm the contents of the index data associated with the record when adding the marker mark to the record with which the index data is associated with the image information and the image information is not associated with the record data. The file management apparatus according to claim 1, wherein the file management apparatus is a file management apparatus. It further has a search means for searching for a record satisfying the input search condition and displaying a list of the searched records on the display means,
The mark adding means, in the list displayed list is searched by the searching means, wherein the plurality of records you want to save the new image, claim 1, characterized in that for adding the same label mark the file management apparatus according to any one of claims 3. A list management step in which the list management means associates the image information and the index data with the record, and manages the image using a list in which a plurality of records are displayed in a list;
The display means includes a record in which the predetermined image information is already associated, a record in which the predetermined index data is associated in advance and the image information is not associated, and a new in which both the image information and the index data are not associated. A display step for displaying records in the list;
Mark adding means, in the displayed list, a plurality of records you want to save the new image, a mark adding step of adding the same label mark,
A selection step in which the selection means sequentially selects the records to which the mark marks are added in the list ;
Whether the record being selected in the selection step is a record in which the predetermined image information is already associated, or whether the predetermined index data is associated in advance and the image information is not associated. A determination step of determining whether the image information and the index data are new records that are not associated with each other;
When it is determined in the determination step that the record being selected is a record to which the predetermined image information has already been associated, the process execution unit selects the newly input image information. When it is determined that the record is added after the last page in the record and the predetermined index data is associated with the image and the image information is not associated, or the image information and the index data are not associated with each other. , the file management method, characterized by having a process execution step of executing a process of adding a new input image information to record in the selected. Computer
A list management means for associating image information and index data with a record, and managing images using a list in which a plurality of records are displayed as a list;
The list includes a record in which predetermined image information is already associated, a record in which predetermined index data is associated in advance and image information is not associated, and a new record in which both image information and index data are not associated Display means to list
In the list displayed by the display means, mark adding means for adding the same mark mark to a plurality of records for which a new image is to be stored;
Selection means for sequentially selecting the records with the mark marks added thereto in the list;
Whether the record being selected by the selection means is a record in which the predetermined image information is already associated, a record in which the predetermined index data is associated in advance and image information is not associated, Determining means for determining whether the information and index data are new records that are not associated with each other;
When the record selected by the selection means is determined by the determination means to be a record in which the predetermined image information has already been associated, the newly input image information in the record being selected When it is determined that the record is added after the last page and the predetermined index data is associated with the image information and the image information is not associated with each other or the image information and the index data are not associated with each other, A computer-readable storage medium storing a program for functioning as processing execution means for executing processing for adding newly input image information to the selected record .

Images