JP2921095B2 - Electronic filing equipment - Google Patents

Description

Description: BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus, and more particularly, to an electronic filing apparatus for document management of a document including a plurality of pages registered on an optical disc without using the electronic filing apparatus.
A page management file that divides the document into a plurality of files by dividing an arbitrary page set into a plurality of files and stores information for giving search information to each of the hierarchical structures for the document is used as a magnetic disk and a backup. The present invention relates to a method of searching for pages in one document which can be recorded on an optical disk and based on information of the page management file.

2. Description of the Related Art Conventionally, in an electronic filing apparatus, a sentence consisting of a plurality of pages registered on an optical disc via a scanner apparatus is registered with an optical disc by adding a document name, a creation date, a keyword, and a page number to the document. Was recorded.

When the document is searched from the optical disk, a target document is searched from a plurality of documents using the document name, creation date, and keyword given at the time of document registration as search information. Further, when searching for a page having the desired content in the document, the page is designated when the number of pages is known, and 1 when not known.
It was done by searching for each page.

Problems to be Solved by the Invention In the above-mentioned conventional electronic filing apparatus, a target document can be searched for from a plurality of documents. If the user does not know, there is a problem that there is no other way but to search the page for each page in the entire document to be searched.

SUMMARY OF THE INVENTION The present invention has been made in view of the above-mentioned conventional circumstances, and an object of the present invention is to provide a novel electronic filing apparatus capable of solving the above-mentioned problems inherent in the conventional technology. .

Means for Solving the Problems In order to achieve the above object, an electronic filing apparatus according to the present invention, for a document consisting of a plurality of pages registered on an optical disk via a scanner device, an arbitrary page in the document Layering definition information for dividing an arbitrary page aggregate into a plurality of files, and a layer name, a creation date, and a keyword for each layer in order to perform a search for each layer structure in the document. Is stored in a page management file, and the file is recorded on a magnetic disk and an optical disk as a backup thereof. As a result, when performing a page search in the document, the page management file corresponding to the document is called. Wherein a search between pages can be performed based on a hierarchy definition and search information in the document. You.

Next, a preferred embodiment of the present invention will be specifically described with reference to the drawings.

FIG. 1 is a block diagram showing an embodiment of an electronic filing apparatus according to the present invention.

In FIG. 1, reference numeral 1 is a monitor for displaying image data of a document, 2 is a control unit for controlling each component of the electronic filing apparatus, 3 is a keyboard for instructing operations related to screen display and general operation of the apparatus, and 4 is registration. The magnetic disk 5 for storing the database of the registered documents and the page management file according to the present invention, and the database 5 of the registered documents recorded in the magnetic disk 4.
Is a page management file for the registered document recorded on the magnetic disk 4, 7 is an optical disk for recording image data of the registered document and a page management file for backup corresponding to the document, and 8 is an optical disk 7
, 9 is a backup page management file for the registered document recorded on the optical disk 7, 10 is a scanner for inputting document originals, and 11 is displayed on the monitor 1. Printers that print the image data of the document.

FIG. 2 is a block diagram showing an embodiment when a page management file is used in the electronic filing apparatus shown in FIG.

In FIG. 2, reference numeral 12 denotes a document registered on the optical disk 7, reference numeral 13 denotes a page management file according to the present invention, reference numeral 14 denotes a document hierarchized by the page management file 13, and reference numerals 15 to 26 each constitute one document of the monitor 1. Page. The page management file 13 in FIG. 2 corresponds to the page management file 6 in FIG.

Next, the operation of one embodiment of the present invention will be described with reference to FIG.
This will be described with reference to FIG.

First, in an electronic filing apparatus as shown in FIG. 1, a document 12 of FIG. 2 is composed of 12 pages such as pages 15 to 26 in a document 12 of FIG. Indicates a document. At this point, the document is simply page 15 as shown in document 12 of FIG.
This is a document composed of up to 26 consecutive pages.

Here, in order to create the page management file 13 in FIG. 2 according to the present invention, an arbitrary page aggregate in the document is divided into a plurality of files by the keyboard 3 in FIG.
Information to be hierarchized and search information such as a hierarchy name, a creation date, and a keyword corresponding to each hierarchy are designated in a page management file, and the file is stored on the magnetic disk 4 in FIG. This is the page management file shown in FIG.

By creating the page management file 13 in FIG. 2, the document shown in 12 is hierarchized into a document corresponding to the management information by the page management file as a sentence shown in 14. In this embodiment, the page is changed to the page 15 like the document 14 in FIG.
One page aggregate such as 16, 17-20, 21-22, 23, 24-26. Here, if one simply looks at page 15 one by one, pages 15, 16, 17, 21, 23 and 24 will be seen. Pages 17-20, 21-22, 24-26
If you want to see continuously, you can see by descending to each level. Also, in the document 14 based on the search information based on the page management file 13 shown in FIG. 2, the hierarchical conditions, creation date,
By inputting a keyword, a target page can be searched by a conventional method of searching for a target document from a plurality of documents.

As described above, according to the present invention, in the electronic filing apparatus, by providing a document management file for a document including a plurality of pages already registered as a document on the optical disc via the scanner apparatus, This makes it possible to search for the target page in a shorter time than when searching for the target page for each page when searching between pages in the document.

Further, by not using the document management file, it can be handled simply as a collection of pages consisting of a plurality of pages as in the related art.

[Brief description of the drawings]

FIG. 1 is a block diagram showing an embodiment of an electronic filing apparatus according to the present invention. 1 ... monitor, 2 ... control device, 3 ... keyboard, 4
... A magnetic disk, 5... A database of registered documents recorded on the 4 magnetic disks, 6... A page management file of each registered document recorded on the 4 magnetic disks, 7. ... Image data of each registered document recorded on the optical disk 7, backup page management file 9 recorded on the optical disk 9, scanner 10, printer 11 FIG. Is a diagram showing an embodiment when a document management file is used in an electronic filing apparatus according to the present invention. 12: Documents registered on the optical disc, 13: Page management file, 14: Hierarchical documents, 15 to 26: Each page constituting 12 documents

────────────────────────────────────────────────── ─── Continuation of front page (56) References JP-A-2-239369 (JP, A) JP-A-1-134623 (JP, A) JP-A-60-49448 (JP, A) "Case study optical disc , A drawing management system ", Nikkei Computer, Nikkei BP (January 5, 1987) No. 138, P95-100 Nikkei Computer, Nikkei BP, June 19, 1989, P97-109 (58) Fields investigated (Int. Cl. ⁶ , DB name) G06F 12/00 501-549 G06F 15/40-15 / 62

Claims (1)

(57) [Claims] 1. Hierarchical definition information for dividing a given page aggregate into a plurality of files for a given page in a document for a document consisting of a plurality of pages registered on an optical disk via a scanner device. And a page management file having instruction information for searching a page by search information such as a hierarchy name, a creation date, a keyword, and the number of pages for each of the hierarchies in order to perform a search for each of the hierarchies in the document. By having the page management file correspond to one document and recording it on the optical disk as a magnetic disk and its backup, and calling up the page management file corresponding to the document when performing a page search in the document, An electronic file characterized by performing a search between pages based on hierarchical definition information and search information in a document. Iringu apparatus.