JP2004133910A - Document information management system and document information management method - Google Patents

Abstract

A paper document is incorporated in a digital world document information management system by establishing continuity and relevance of information between a digital world such as a computer and a paper document. To enable direct access to the digital world through media, and to realize “paper hypertext” of paper documents.
A file means (101) storing information relating to a specific word, sentence, symbol or graphic in advance as a related information file and at least one piece of described information, described information and a related information file of the file means. A medium sheet 102 on which selection information for selecting specific written information from among the linked information and the described information is read; reading means 103 for reading the selected information and the linked information from the medium sheet; A search unit 104 for searching and outputting a relevant information file based on the information and an output unit 105 are provided.
[Selection diagram] Fig. 1

Description

The present invention relates to a document information management system and a document information management method, and more particularly, to a human-computer environment (HCI: Human-Computer-Interaction) using paper (medium paper) on which a document is recorded as a medium. The present invention relates to a document information management system and a document information management method for improving document information.

In recent years, the development of computer-related technologies and man-machine interfaces and the development of network environments have promoted the digitization of documents, which has promoted paperless offices.

Specifically, various documents and documents are created (digitized) on the screen of a personal computer / workstation, and editing, copying, transferring, sharing, filing, proofreading, searching, etc. of the digitized documents are performed in the computer ( Digital world or virtual reality). In particular, due to the development of networks, digitized documents can be distributed (transferred) to individuals without being output by a printer or the like, so that offices are becoming paperless.

In addition, since digitized documents can be managed automatically and systematically by a document information management system built in a computer, it is easy to classify stored documents and search for documents to refer to. Furthermore, there is an advantage that sharing of documents can reduce the total document volume, improve security of confidential documents by setting passwords, and associate information between documents.

However, although electronic documents have many advantages, their readability, portability, and handling are better when compared with documents printed on actual paper (hereinafter referred to as paper documents). Because there are various restrictions on ease of use, available environmental conditions, continuity with actual work, etc., when using digitized documents in actual work, once output them to recording paper with a printer, etc. , It is often more efficient to use it as a paper document. Therefore, in a future office environment, paper documents and digitized documents will coexist according to the purpose of the work.

However, according to the above-described conventional technology, there is no continuity and relevance of information as digital information between a digital world such as a computer and a paper document, and therefore, the following problems occur.

First, even if a document information management system built in the digital world manages a digitized document, once the digitized document is output as a paper document, the related information of the digitized document is output. Information such as address information in the document information management system, security information such as passwords, and information linked to other documents, etc., is lost, so that a paper document has the value as a mere output output from the document information management system. There was a problem that only has.

Second, since it is not possible to directly access the digital world using a paper document as a medium, it is necessary for the user to operate the keyboard or the like to access the digital world, which is inconvenient. .
As a conventional technique, there is a method of directly accessing the digital world using paper as a medium such as a mark sheet. However, since a special mark sheet that is standardized in advance is used, there are various restrictions, and a general document is used. Was not as usable.

Third, in the digital world, hypertext documents exist as advanced concepts of digitized documents. When the hypertext documents are output as paper documents, planar information (2 (Dimensional information) is output, and the original information as a hypertext is lost, which causes a problem of information loss and reduced convenience.

Specifically, a hypertext is a collection of linked (associated) texts (digitized documents), and each text linked hierarchically and plurally can be referenced in an arbitrary order through a link structure. This is the basic concept of multimedia software. Therefore, this hypertext document contains information for forming a link structure (that is, information as a hypertext) in addition to information visually provided to the user. However, once a hypertext document is output as a paper document, the information as the hypertext is lost, and the output paper document is no longer a hypertext document.

In the prior art, a hypertext document can exist only as an electronic document. Therefore, the concept of the hypertext itself is used only in the digital world (virtual reality) that handles the electronic document. I was Therefore, the concept of treating paper documents as hypertext documents and realizing hypertext using paper documents in the real world (this concept is defined as paper hypertext, hereinafter referred to as paper hypertext) is It did not exist before.

SUMMARY OF THE INVENTION The present invention has been made in view of the above circumstances, and establishes the continuity and relevance of information between a digital world such as a computer and a paper document to convert the paper document into a digital world document. It is intended to be incorporated in an information management system, to be able to directly access the digital world using a paper document as a medium, and to realize hypertext (paper hypertext) using a paper document.

In order to achieve the above object, a document information management system according to claim 1 includes a file unit in which information related to a specific word, sentence, symbol, or graphic is stored in advance as an associated information file, At least one piece of description information composed of any of graphics, connection information for linking the description information and a related information file of the file means, and selection information for selecting specific description information from the description information , A reading unit that reads the selection information and the connection information from the medium sheet, a designation receiving unit that receives designation of an output condition from a user, and the selection information that is read from the medium sheet by the reading unit. And a relevant information file from the file means based on Search means for ropes, in which an output means for outputting the related information file retrieved by said retrieval means in accordance with the output condition in which the designation receiving unit receives.

Further, the document management system according to claim 2 is configured to execute the processing from a medium sheet on which selection information for selecting specific writing information from among writing information including any of specific words, sentences, symbols, and graphics is recorded. Reading means for reading selection information, searching means for searching for a related information file related to the specific word, sentence, symbol or graphic based on the selection information read from the medium paper by the reading means, and output from a user The apparatus includes a designation receiving unit for receiving designation of a condition, and an output unit for outputting a related information file retrieved by the retrieval unit in accordance with the output condition received by the designation receiving unit.

Further, the document management system according to claim 3 reads the selection information for selecting the specific written information from the medium sheet on which the written information including any one of a specific word, a sentence, a symbol, and a graphic is recorded, A related information file related to the specific word, sentence, symbol or graphic is searched based on the read selection information, and the searched related information file is copied, number of copies, double-sided print, variable-size print, binding margin, staple. Are output in accordance with the output condition specified for at least one of them.

Further, the document information management system includes a file means for storing information related to a specific word, sentence, symbol or graphic in advance as a related information file, and at least one piece of written information consisting of a word, a sentence, a symbol or a graphic. Link information for linking the written information with the related information file of the file means, selection information for selecting specific written information from the written information, and a document for identifying a recorded document A medium sheet on which identification information is recorded, reading means for reading the selection information, link information, and document identification information from the medium sheet; and the reading means, based on the selection information, link information, and document identification information read by the reading means. Searching means for searching the relevant information file from the file means; It is obtained and output means for outputting the related information file retrieved I.

Further, in the document information management system, the connection information includes writing position information of each writing information on the medium paper, and address information for associating the writing position information with the related information file. Things.

Further, the document information management system may be configured such that the connection information is based on description position information of the description information on the medium paper and description recognition information for recognizing the description information described at the position of the description position information. It is composed.

In addition, the document information management system may be configured such that the related information file includes at least one of word, sentence, symbol, and graphic as information related to the specific word, sentence, symbol, and graphic. It includes link information for linking the information with another related information file of the file means.

Also, the document information management system may be configured such that the related information file includes at least one of word, sentence, symbol, and graphic as information related to the specific word, sentence, symbol, and graphic. It includes link information for linking the information with another related information file of the file means and document identification information for identifying a document recorded in the related information file.

(4) In the document information management system, the link information may link one piece of information with a plurality of related information files of the file unit.

In the document information management system, the link information can link a plurality of pieces of information with one related information file of the file means.

(4) In the document information management system, the output unit outputs the related information file to a recording sheet, and the recording sheet output by the output unit can be used as a medium sheet.

(4) In the document information management system, the written information forms a part of a document recorded on the medium sheet.

In the document information management system, the output unit outputs the document identification information read by the reading unit in addition to the output of the related information file.

(4) In the document information management system, the output unit outputs the description information selected by the selection information in addition to the output of the related information file.

Further, in the document information management system, the output means and the reading means are a copying apparatus in which a printer and a scanner are integrated.
In the document information management system according to a fourteenth aspect, the output means is a printer.

In the document information management system, the output means is a color printer.

In the document information management system, the output means is a display screen.

(4) In the document information management system, the output means and the reading means are separate devices.

In the document information management system, the reading means, the file means and the output means are connected via a network line.

(4) In the document information management system, the selection information is a mark added using a marker or the like.

In addition, the document information management system visually indicates that the written information itself is the written information when compared with words, sentences, symbols, and graphics other than the written information recorded on the medium paper. Can be determined.

In addition, the document information management system visually indicates that the written information itself is the written information when compared with words, sentences, symbols, and graphics other than the written information recorded on the medium paper. Cannot be determined.

(4) In the document information management system, the connection information is recorded in a predetermined position on the medium sheet in a two-dimensional barcode format.

The document information management method includes a first step of storing information related to a specific word, sentence, symbol, or graphic in advance as a related information file, and at least one of words, sentences, symbols, and graphics. The selection information and the connection information are recorded from a medium sheet on which the description information, the connection information for connecting the description information and the related information file, and the selection information for selecting the specific description information from the description information are recorded. A second step of reading, a third step of searching for the relevant information file from the stored related information files based on the read selection information and the link information, and outputting the searched relevant information file And a fourth step.

The document information management method includes a first step of storing information related to a specific word, sentence, symbol, or graphic in advance as a related information file, and at least one of words, sentences, symbols, and graphics. Description information, link information for linking the description information and the related information file, selection information for selecting specific description information from the description information, and document identification for identifying a recorded document A second step of reading the selection information, the link information and the document identification information from the medium sheet on which the information is recorded, and a step of reading the selection information, the link information and the document identification information from the stored related information file based on the read selection information, link information and the document identification information. A third step of searching for a relevant information file from the list and a fourth step of outputting the searched relevant information file It is those with a.

Further, in the document information management method, the connection information includes writing position information of each writing information on the medium paper, and address information for associating the writing position information with the related information file. Things.

In the document information management method, the connection information may include a description position information of the description information on the medium paper and a description recognition information for recognizing the description information described at the position of the description position information. It is composed.

In the document information management method, the related information file may include, as the information related to the specific word, sentence, symbol, or graphic, at least one piece of written information including any of a word, a sentence, a symbol, and a graphic. It includes link information for linking information and another related information file.

In the document information management method, the related information file may include, as the information related to the specific word, sentence, symbol, or graphic, at least one piece of information including a word, a sentence, a symbol, or a graphic; It includes link information for linking information with another related information file and document identification information for identifying a document recorded in the related information file.

(4) In the document information management method, the link information may link one piece of information with a plurality of related information files.

(4) In the document information management method, the link information may link a plurality of pieces of information with one related information file.

In the document information management method, the fourth step outputs the related information file to a recording sheet, and the output recording sheet can be used as a medium sheet.

(4) In the document information management method, the written information forms a part of a document recorded on the medium sheet.

In the document information management method, the selection information is a mark added using a marker or the like.

Further, the document information management method is such that when the written information is compared with words, sentences, symbols, and graphics other than the written information recorded on the medium paper, it is visually recognized that the written information itself is the written information. Can be determined.

Further, the document information management method is such that when the written information is compared with words, sentences, symbols, and graphics other than the written information recorded on the medium paper, it is visually recognized that the written information itself is the written information. Cannot be determined.

A document information management system (Claim 1) according to the present invention comprises: a file unit in which information relating to a specific word, sentence, symbol or graphic is stored in advance as a related information file; A medium sheet on which at least one piece of written information, link information for linking the written information with a related information file of the file means, and selection information for selecting specific written information from the written information; Reading means for reading the selection information and the connection information from the medium paper; search means for searching the file means for a relevant information file based on the selection information and the connection information read by the reading means; Output means for outputting the related information file searched by the search means. The continuity and relevance of information can be built between the digital world such as a computer and paper documents. The paper documents can be incorporated into the digital world document information management system, and the paper documents can be used as digital media This has the effect of enabling direct access to the world and realizing paper hypertext using paper documents.

Further, the document information management system of the present invention includes a file means in which information relating to a specific word, sentence, symbol or graphic is stored in advance as a related information file, and at least one of words, sentences, symbols and graphics. Information, linking information for linking the writing information with the related information file of the file means, selection information for selecting specific writing information from the writing information, and identifying a recorded document. For reading document selection information, connection information, and document identification information from the medium sheet, based on the selection information, connection information, and document identification information read by the reading means. Searching means for searching the file means for a relevant information file; Output means for outputting the related information file searched by the means, the continuity and relevance of information can be established between the digital world such as a computer and the paper document, and the paper document can be converted into the digital world. In addition to being incorporated in the document information management system, it is possible to directly access the digital world using a paper document as a medium, and to realize a paper hypertext using a paper document. Further, there is an effect that the medium sheet can be specified and recognized based on the document identification information.

Further, in the document information management system according to the present invention, the connection information may include a description position information of each description information on the medium paper and an address information for associating the description position information with the related information file. Because of this, it is possible to easily create the connection information.

Further, in the document information management system according to the present invention, the connection information may include a description recognition information for recognizing a description position information of each description information on the medium paper and a description information described at a position of the description position information. Since it is composed of information, it is possible to easily create connection information, and it is possible to cope with a large-scale system.

Also, in the document information management system according to the present invention, the related information file may include, as the information related to the specific word, sentence, symbol, or graphic, at least one piece of written information including any of a word, a sentence, a symbol, and a graphic. And the link information for linking the description information with another related information file of the file means, so that the output related information file can be used as a medium sheet. In addition, there is an effect that information can be connected between medium sheets.

Also, in the document information management system according to the present invention, the related information file may include, as the information related to the specific word, sentence, symbol, or graphic, at least one piece of written information consisting of a word, a sentence, a symbol, and a graphic And the link information for linking the described information with another related information file of the file means and the document identification information for identifying the document recorded in the related information file. The file can be used as a media sheet. In addition, there is an effect that information can be connected between medium sheets.

Further, in the document information management system according to the present invention, since the link information can link one piece of described information with a plurality of related information files of the file means, the range of search / reference using a medium sheet is expanded. Further, there is an effect that the convenience of the system can be improved.

In the document information management system according to the present invention, the connection information can link a plurality of pieces of information to one related information file of the file means, so that the convenience is improved. This has the effect that the range of search / reference using the medium paper is expanded, and the convenience of the system can be further improved.

Also, in the document information management system according to the present invention, the output unit outputs the related information file to a recording sheet, and the recording sheet output by the output unit can be used as a medium sheet. The range of the search / reference used is widened, and the convenience of the system can be further improved.

Further, in the document information management system of the present invention, the written information constitutes a part of the document recorded on the medium sheet, so that the medium sheet can be handled in the same manner as a normal document, and the convenience is improved. There is an effect that the improvement can be achieved.

Also, in the document information management system according to the present invention, the output unit outputs the document identification information read by the reading unit in addition to the output of the related information file. It is possible to easily determine whether the document is related to a sheet.

Also, in the document information management system according to the present invention, the output means outputs the description information selected by the selection information in addition to the output of the relevant information file. It is possible to easily determine whether the document is related to a sheet.

In the document information management system according to the present invention, since the output unit and the reading unit are a copying machine in which a printer and a scanner are integrated, the system can be configured with a simple configuration. In addition, the operation when using the reading unit and the operation when using the output unit can be performed by the same device, so that it is possible to improve the workability of the user.

The document information management system according to the present invention has an effect that the system can be configured at a low cost because the output unit is a printer.

(4) The document information management system according to the present invention has an effect that the related information file can be output in color because the output means is a color printer, and the convenience can be improved.

(4) In the document information management system according to the present invention, since the output means is a display screen, the related information file can be output with an inexpensive configuration. In addition, a moving image can be handled as the data content of the related information file, and the convenience is further improved.

The document information management system according to the present invention has an effect that the system can be easily expanded and changed since the output unit and the reading unit are separate devices.

Further, in the document information management system according to the present invention, since the reading means, the file means and the output means are connected via the network line, the arrangement of each means is free, and the document information management system is connected to the network line. This has the effect that each means can be configured using available resources.

(4) In the document information management system according to the present invention, since the selection information is a mark added using a marker or the like, it is easy to select the description information. Further, there is an effect that a special system for recording the selection information is not required, and the system can be configured at a low cost.

Further, the document information management system of the present invention is such that when the written information is compared with words, sentences, symbols, and graphics other than the written information recorded on the medium paper, the written information itself is the written information. Can be visually discriminated, so that it is easy to select the described information.

Further, the document information management system of the present invention is such that when the written information is compared with words, sentences, symbols, and graphics other than the written information recorded on the medium paper, the written information itself is the written information. Is visually indistinguishable, so that even when a large amount of information is present on a medium sheet, it is possible to avoid complication of the medium sheet.

In the document information management system of the present invention, the connection information is recorded in a predetermined position on the medium paper in a two-dimensional barcode format, so that the connection information can be easily read. In addition, there is an effect that information unnecessary for the user can be hidden.

The document information management method according to the present invention includes a first step of storing information related to a specific word, sentence, symbol or graphic in advance as a related information file, and any one of the word, sentence, symbol and graphic. At least one piece of description information, link information for linking the description information and the related information file, and selection information from a medium sheet on which selection information for selecting specific description information from the description information are recorded. A second step of reading the connection information, a third step of searching for the relevant information file from the stored related information files based on the read selection information and the connection information, A fourth step of outputting a file provides information between the digital world, such as a computer, and a paper document. Continuity and relevance can be built, paper documents can be incorporated into the document information management system in the digital world, paper documents can be directly accessed in the digital world using paper documents, and paper hyper This has the effect that text can be realized.

The document information management method according to the present invention includes a first step of storing information related to a specific word, sentence, symbol or graphic in advance as a related information file, and any one of words, sentences, symbols and graphics. At least one piece of description information, link information for linking the description information and the related information file, selection information for selecting specific description information from the description information, and identification of a recorded document A second step of reading selection information, link information and document identification information from a medium sheet on which the document identification information is recorded, and storing the related information based on the read selection information, link information and document identification information. A third step of retrieving the relevant information file from the file, and a third step of outputting the retrieved relevant information file , The continuity and relevance of information between the digital world, such as a computer, and paper documents can be established. Paper documents can be incorporated into the digital world document information management system, and paper This makes it possible to directly access the digital world using this document as a medium, and realize paper hypertext using paper documents. Further, there is an effect that the medium sheet can be specified and recognized based on the document identification information.

Also, in the document information management method according to the present invention, the connection information may include a description position information of each description information on the medium paper, and address information for associating the description position information with the related information file. Because of this, it is possible to easily create the connection information.

Also, in the document information management method according to the present invention, the linked information may include a description position information of the description information on the medium paper and a description recognition method for recognizing the description information described in the position of the description position information. Since it is composed of information, it is possible to easily create connection information, and it is possible to cope with a large-scale system.

Also, in the document information management method according to the present invention, the related information file may include, as the information related to the specific word, sentence, symbol, or graphic, at least one piece of information including any of a word, a sentence, a symbol, and a graphic. In addition, the output related information file can be used as a medium sheet because it includes link information for linking the described information and another related information file. In addition, there is an effect that information can be connected between medium sheets.

Also, in the document information management method according to the present invention, the related information file may include, as the information related to the specific word, sentence, symbol, or graphic, at least one piece of information including any of a word, a sentence, a symbol, and a graphic Since the information file includes link information for linking the described information with another related information file and document identification information for identifying a document recorded in the related information file, the output related information file is used as a medium sheet. Can be used. In addition, there is an effect that information can be connected between medium sheets.

Further, according to the document information management method of the present invention, since the linked information can link one piece of written information with a plurality of related information files, the range of search / reference using a medium sheet is expanded, and the system is more convenient. Performance can be improved.

Further, according to the document information management method of the present invention, since the link information can link a plurality of pieces of information with one related information file, the range of search / reference using a medium sheet is expanded, and the system is more convenient. Performance can be improved.
Also, in the document information management method according to the present invention (claim 31), the fourth step outputs the related information file to a recording sheet, and the output recording sheet can be used as a medium sheet. Thus, there is an effect that the range of search / reference using the medium paper is expanded, and the convenience of the system can be further improved.

Further, according to the document information management method of the present invention, the written information constitutes a part of the document recorded on the medium sheet, so that the medium sheet can be handled in the same manner as a normal document. There is an effect that the improvement can be achieved.

According to the document information management method of the present invention, since the selection information is a mark added using a marker or the like, it is easy to select the description information. Further, there is an effect that a special system for recording the selection information is not required, and the system can be configured at a low cost.

In the document information management method according to the present invention, when the written information is compared with words, sentences, symbols, and graphics other than the written information recorded on the medium paper, the written information itself is the written information. Can be visually discriminated, so that it is easy to select the described information.

In the document information management method according to the present invention, when the written information is compared with words, sentences, symbols, and graphics other than written information recorded on the medium paper, the written information itself is the written information. Can not be visually discriminated, so that even when a large amount of information is present on the medium paper, it is possible to avoid complication of the medium paper. Has the effect of

Hereinafter, a preferred embodiment of a document information management system according to the present invention will be described in detail with reference to the accompanying drawings.

Hereinafter, the document information management system and the document information management method of the present invention will be described.
(1) Outline of the present invention (corresponding to claim of the present invention)
(2) Proposal of the concept of PUI (3) Configuration of Inper (medium paper) (4) Role of Dicon (description information) (5) Specific example of selection information (6) Configuration of linked information (7) Related information file and (8) First Hardware Configuration Example to Sixth Hardware Configuration Example (9) Detailed operation examples will be described in detail with reference to the drawings.

(1) Outline of the present invention (corresponding to claim of the present invention)
FIG. 1 is a block diagram of a document information management system according to the present invention (corresponding to claims of the present invention). File means 101 in which information relating to a specific word, sentence, symbol or graphic is stored in advance as a related information file. And at least one piece of description information composed of any one of a word, a sentence, a symbol, and a graphic, and a specific description information is selected from connection information and description information for connecting the description information to the related information file of the file means 101. Paper 102 on which the selection information for performing the selection is recorded, reading means 103 for reading the selection information and the connection information from the medium paper 102, and the file means 101 based on the selection information and the connection information read by the reading means 103. Search means 104 for searching for related information files And an output means 105 for outputting the related information file retrieved I.

The related information file stored in the file means 101 is information related to a specific word, sentence, symbol, or graphic. Can be used as words, sentences, symbols or graphics. In other words, words, sentences, symbols, or graphics that can be used as description information on the medium paper 102 are stored in the file unit 101 in advance as a related information file.

The information described on the medium paper 102 (information comprising any of words, sentences, symbols, and graphics) is recorded at an arbitrary position on the medium paper 102, and is recorded at this arbitrary position using the link information. The described description information and the related information file of the file means 101 are connected, and specific description information is selected from the description information stored at this arbitrary position using the selection information.

In other words, the link information is composed of the description position information of each description information on the medium paper 102 and the address information for associating the description position information with the related information file, or Each of the described position information includes description position information of each description information and description recognition information for recognizing the description information described at the position of the description position information. The related information file has a searchable information structure.

(4) Therefore, when the specific description information is selected by the selection information, the corresponding related information file can be searched from the description position information of the corresponding description information.

(4) In the above configuration, the schematic operation (process of the document information management method of the present invention) will be described.

First, in the first step, information relating to a specific word, sentence, symbol or graphic is stored in the file means 101 in advance as a related information file.

Next, in the second step, the information on the medium paper 102 is read by the reading means 103. Specifically, at least one piece of description information composed of any one of a word, a sentence, a symbol, and a graphic, connection information for linking the description information with a related information file in the file unit 101, and the description information The selection information and the connection information are read from the medium sheet 102 on which the selection information for selecting the specific description information is recorded.

Subsequently, in a third step, the search means 104 searches the relevant information file stored in the file means 101 for a relevant information file based on the selection information and the link information read by the reading means 103. I do. That is, the search unit 104 specifies the description position information of the corresponding description information from the position information of the read selection information on the medium sheet 102, and reads the read connection information (the description position information and the address information, or the description position information and the description (Recognition information) to search for a corresponding related information file.

(4) Finally, in a fourth step, the output means 105 outputs the related information file searched by the search means 104 to recording paper or a display screen. At this time, the output of the related information file can be performed by the output unit 105 based on the instruction of the search unit 104 by a method in which the search unit 104 reads out the relevant information file from the file unit 101 and transfers it to the output unit 105 for output. A method of reading and outputting the relevant information file from the file means 101 may be used, and the method is not particularly limited.

In this manner, the related information file stored in the file means 101 can be searched and output from the description information recorded at an arbitrary position on the medium paper 102, so that the digital world (file means The continuity and relevance of information can be constructed between a paper document (medium paper 102) and a paper document (medium paper 102), and the media paper 102 can be incorporated into a digital world document information management system. Can be.

In addition, the digital world can be directly accessed using the medium paper 102 as a medium without using a display device, a mouse, a keyboard, and the like. Further, a hypertext (paper hypertext) using a paper document (medium paper 102) can be displayed. Can be realized.

Here, paper hypertext is defined as a concept that treats a paper document as a hypertext document and realizes the hypertext using the paper document in the real world. When the paper hypertext is realized by using the medium paper 102, the related information file includes information related to a specific word, sentence, symbol, or graphic from one of a word, a sentence, a symbol, and a graphic. It is preferable to include at least one piece of description information and connection information for connecting the description information and another related information file of the file means 101.

In the above configuration, the medium sheet 102 has document identification information for identifying the document recorded on the medium sheet 102 in addition to the description information, the link information, and the selection information. , Selection information, link information, and document identification information are read from the medium sheet 102, and the search means 104 searches the file means 101 for a relevant information file based on the selection information, link information, and document identification information. good. In this case, in order to realize paper hypertext using the medium paper 102, the related information file includes information related to a specific word, sentence, symbol, or graphic from a word, sentence, symbol, or graphic. At least one piece of description information, link information for linking the description information with another related information file of the file means 101, and document identification information for identifying a document recorded in the related information file. Is desirable.

(2) Proposal of Concept of PUI As described above, the document information management system and the document information management method according to the present invention use a digital world (a related information file in the file means 101) such as a computer and a paper document (medium paper 102). ), The continuity and relevance of information can be established between the two, and the media paper 102 can be incorporated in the document information management system of the digital world, and the media paper 102 can be directly accessed to the digital world through the media. And a paper hypertext using the medium paper 102 can be realized.

Accordingly, a document information management system and a document information management of the present invention will be described below as a system and a method for realizing the interaction (information transmission, mutual interface) between a user (person) and a computer using Paper (paper: medium paper 102). The method is proposed as PUI (Paper \ User \ Interaction).

(5) In the PUI, the medium paper 102 is defined as Inper (Interact @ Paper), and the description information recorded in the Inper is defined as Dicon (Document @ icon).

(4) As described above, paper documents are treated as hypertext documents, and the concept of implementing hypertext using paper documents in the real world is defined as paper hypertext. Therefore, the PUI Inper is a hypertext document itself in the concept of paper hypertext, and the Dicon in the Inper is a switch (corresponding to a general hypertext button, icon, or the like) printed on paper.

(3) Configuration of Inper (medium paper) Next, the PUI Inper (medium paper 102) will be described in more detail. Inper is Dicon, which is at least one piece of description information of any one of a word, a sentence, a symbol, and a graphic, connection information for connecting Dicon to a related information file of the file means 101, and a specific one of Dicon. This is paper (paper) on which selection information for selecting Dicon and document identification information (Inper ID) for identifying a recorded document are recorded. However, the description information, the link information, and the sentence identification information are recorded in the Inper in advance, but the selection information is recorded on the Inper by being arbitrarily written (marked) by the user.

2 and 3 show specific examples of Inper. FIG. 2 shows Inper 201 in a document format in which Dicon is arranged in a document as a component of a normal document. FIG. 3 is a list directory format using Dicon as a title. Is shown.

As shown in FIG. 2, a word and a sentence are recorded as a text Dicon 202, an icon (symbol) indicating a document is recorded as a symbol Dicon 203, and a computer graphic is recorded as a graphic Dicon 204 in the document format Inper 201. The word and the short document are recorded as the title Dicon 205. Further, the connection information and the sentence identification information are recorded in the code area 206 in an optically readable format like a two-dimensional barcode. In addition, 207 is an Inper @ ID shown in characters so that the user can confirm the contents of the text identification information, and 208 is an Owner @ ID shown in characters so that the user can confirm the owner (Owner) of the Inper201.

(4) The document-format Inper 201 is apparently the same as a normal document output on recording paper. Therefore, it goes without saying that the Inper 201 can be used as a normal document.

(3) As shown in FIG. 3, words and sentences are recorded as title Dicons 205 in the Inper 301 in the list directory format. Further, the connection information and the sentence identification information are recorded in the code area 206 in an optically readable format like a two-dimensional barcode. In addition, 207 is an Inper @ ID shown in characters so that the user can confirm the contents of the text identification information, and 208 is an Owner @ ID shown in characters so that the user can confirm the owner (Owner) of the Inper201.

Although a detailed description will be given later, such an Inper 301 in the form of a list directory can be used as an index card in which information of a necessary minimum (here, title Dicon) is described, and a file corresponding to the title Dicon can be used. It can be used as a card for accessing the related information file of the means 101.

Therefore, as is clear from Inper 201, 301, Inper (medium paper 102 of the present invention) is defined as a special paper document that can be read by both human (user) and computer (digital world). Can be.

(4) Role of Dicon (Described Information) Here, the role of Dicon recorded in the Impers 201 and 301 will be described in detail.

(4) As shown in FIG. 4, Dicons (202 to 205) recorded in the Inpers 201 and 301 are linked (linked) to the related information file of the file means 101 via the link information in the code area 206. Therefore, when a desired Dicon is selected from a plurality of Dicons recorded on the Impers 201 and 301, a related information file linked to the selected Dicon can be specified.

That is, Dicon plays a role as a switch for selecting a related information file, as well as a role as visual information recorded on the Impers 201 and 301. In other words, it can be conceptually defined as a function of a switch like a button or an icon on the hypertext.

Next, the types of Dicon will be described. As shown in FIG. 2, Dicon is composed of four types of text Dicon 202, symbol Dicon 203, graphic Dicon 204, and title Dicon 205, and each Dicon is defined as follows.

Text Dicon:
Dicon written in the form of words and short sentences in a hypertext sentence.
Symbol Dicon:
Icon-type Dicon that is added to the end of a long sentence or to the entire contents of Inper.
Graphic Dicon:
A rough illustration / photo format Dicon linked to detailed illustrations / photos / drawings (related information files).
Title Dicon:
The title of the related information file linked to the corresponding Dicon is written in a format such as a table of contents and a list.

Next, the relationship between the display contents of these Dicons and the data contents of the corresponding related information file will be described with reference to FIG. As shown in these figures, the data format of the text Dicon 202 and the title Dicon 205 is a text format, and the data format of the symbol Dicon 203 and the graphic Dicon 204 is a graphic / image format.

When the display content of these Dicons is a title, the data content of the related information file is used as a document. In the case of a reference, a document is used. In the case of an abstract, the full text is used. Can be associated like full color, gray scale for dither, 1: 1 for reduced layout, and documents for symbol marks.

However, this is only a guide and is not particularly limited. For example, when the display content of Dicon is a title, the data content of the related information file may be composed of a document and a full-color graphic.

Also, in a configuration including a display device or a voice synthesizing device as an output means for outputting the data content of the related information file, when the display content of the Dicon is a person name or a symbol mark, a moving image is used as the data content of the corresponding related information file. And voices, etc., can be stored and output using a display device / voice synthesizer.

(6) FIG. 6 is an explanatory diagram showing a method of marking Dicon. In order for a user to reliably and easily recognize Dicon on Inper, it is necessary to be able to visually distinguish Dicon from information other than Dicon. Therefore, in the present invention, Dicon is visualized by decorating it as follows.

As shown in the figure, the decoration of the text Dicon 202 is a method of adding a background color, a method of changing a font style (for example, Mincho style to Gothic style), and a method of changing a font style (for example, italic style, bolt style, underline style). ), A method of changing the color of the character (for example, black → blue), and a method of enclosing the frame.

(4) For the decoration of the title Dicon 205 and the graphic Dicon 204, a method of enclosing with a frame and a method of adding a background color can be applied as shown in the figure.

{Circle around (4)} Since the symbol Dicon 203 itself is clearly a Dicon, no decoration is required. However, it is needless to say that decorations may be provided.

On the other hand, if the Dicon is decorated with a large number of Dicons on the Inper, the document of the Inper becomes complicated and the Dicon is invisible. In this case, since Dicon on Inper cannot be recognized, the user may select a word other than Dicon in selecting Dicon. Therefore, when something other than Dicon is selected, it is necessary to output a message to that effect via the output means 105.

(5) Specific example of selection information Selection information is information for selecting a specific Dicon from Dicons described in Inper. For example, a rewritten (marked) mark can be used as selection information. As the retouching (marking), any tool may be used as long as it can be optically read by the reading means 103, and a marker such as a felt-tip pen is generally used.

At this time, if the color of the marker is specified in advance and a color scanner is used as the reading means 103, a high recognition rate can be obtained.

FIGS. 7-1 and 7-2 show examples of rewriting (marking) of selection information. In the case of the document type Inper 201, rewriting as shown in FIG. 7-1 is suitable. In addition, in the case of the Inper 301 in the list directory format, retouching as shown in FIG. 7-2 is suitable.

Alternatively, depending on the type of Dicon, if the Dicon is a text Dicon 202 or a graphic Dicon 204, a retouch as shown in FIG. 7-1 is performed, and if the Dicon is a title Dicon 205 or a symbol Dicon 203, a retouch as shown in FIG. It may be performed.

(6) Structure of the connection information The connection information is described as a two-dimensional barcode in the code area 206 as described above, and is information for connecting Dicon to the related information file of the file means 101.

Further, the link information is, for example, composed of described position information of each Dicon on the Inper and address information for associating the described position information with the related information file, or each of the information on the Inper. It is composed of described position information of Dicon and description recognition information for recognizing the described information described at the position of the described position information.

Here, with reference to FIG. 8, description position information which is a part of the connection information will be described. The described position information is information for specifying the position of each Dicon on the Inper. For example, as shown in the figure, using a map corresponding to the coordinates of the Inper, the position and range of the Dicon on the map, and It can be composed of information consisting of Dicon numbers that are numbered in the order in which Dicons appear on the map.

FIG. 9 shows an example in which link information (link information table) is configured by the described position information and address information. As is clear from the connection information table, when the description position information is specified, the address of the corresponding related information file is specified. That is, when Dicon is selected in the selection information as shown in FIG. 7, the coordinate position on the map of FIG. 8 is specified from the coordinate position of the selection information, and the position information (Dicon number) of the specified coordinate position is described. , Dicon and related information files can be searched. Therefore, the connection between Dicon and the related information file can be performed using the connection information.

FIG. 10A shows an example in which the connection information (connection information table) is configured by the description position information and the description recognition information. Here, the description recognition information is information for recognizing the Dicon described in the position of each description position information. For example, a Dicon @ ID is added to each Dicon in advance, and the Dicon @ ID can be used. . As is clear from the connection information table, when the description position information is specified, the corresponding description position information (Dicon @ ID) is specified. That is, when Dicon is selected in the selection information as shown in FIG. 7, the coordinate position on the map of FIG. 8 is specified from the coordinate position of the selection information, and the position information (Dicon number) of the specified coordinate position is described. , And the corresponding Dicon @ ID can be specified.

In this case, by providing an address conversion table as shown in FIG. 10B on the search means 104 side, the corresponding related information file can be searched from the Dicon ID. In other words, Dicon can be linked to the related information file by the link information.

As is clear from the connection information tables shown in FIGS. 9 and 10, the connection information (connection information table) shown in FIG. 9 includes the written position information (in other words, Dicon) and the address information (in other words, the related information file). Are linked on a one-to-one basis, and the link information table itself serves as an address conversion table. Therefore, the link information table is suitable for creating a Dicon on the Inper and then creating a related information file. However, in this case, it is difficult to change the address of the related information file after the creation of the imper, so that it is desirable to adopt it for a small-scale system.

On the other hand, the link information (link information table) in FIG. 10 is only one-to-one link between the written position information (in other words, Dicon) and the written recognition information (Dicon @ ID), and is related to the written recognition information. Since the link to the information file is made by the address conversion table provided on the search means 104 side, for example, when the description recognition information is defined as universal (common) information in the whole system, the search means 104 side It is possible to connect Dicon and the related information file only by setting one address conversion table in the file. Therefore, the expandability and manageability of the system are high, and it is suitable for constructing a large-scale system.

Also, for example, when the described position information is defined as unique information for each Imper, the Dicon and the related information file are linked by setting an address conversion table for each Imper on the search means 104 side. Can be.

(8) If necessary, as shown in FIG. 8, by specifying a Dicon-settable area on the Inper, the data amount of the link information in the code area 206 can be reduced. This is particularly effective when the arrangement of Dicons on the Inper is offset.

In the above-mentioned connection information (FIGS. 9 and 10), a case is shown in which the Dicon and the related information file correspond one-to-one (1: 1). However, the present invention is not limited to this. For example, the correspondence between Dicon and the related information file is, of course, one-to-many (1: n) or many-to-one (n: 1).

(7) Relationship between Related Information File and Inper and Link between Inper Next, the relationship between the related information file and Inper and the link between Inper will be described. The related information file is information related to Dicon described on the Inper, and is stored in the file means 101 after the creation of the Inper or before the creation of the Inper.

{Specifically, the creation of the Inper and the related information file uses a dedicated Inper creation application program on a personal computer as shown in FIG. Here, a brief operation will be described to simplify the description.

First, as shown in FIG. 11A, an Inper creation dialog is opened on a personal computer, and a template (a sheet with a header) is selected.

(4) Next, the title, creator, and other items are written in the header portion (upper space) of the template, and a document is created in the template in the same manner as DTP.

Next, a word, a short sentence, an illustration, a photograph, and the like to be made a Dicon are selected from the document, and a related information file dialog is opened as shown in FIG. 11B.

Next, when linking the selected Dicon to the related information file registered in the file means 101, the file means 101 is searched based on the selected Dicon (ie, word, short text, illustration, photograph, etc.). Then, if an appropriate one is found on the related information file dialog, it is selected. On the other hand, when creating a new related information file corresponding to the selected Dicon, select the New button on the related information file dialog, open the new creation dialog (same as the Inper creation dialog), and add a header with a header. Select a sheet (same as Inper Creation dialog) and create a related information file in the same way as in Inper Creation.

Then, when the related information file dialog is closed, the selected Dicon is linked to the related information file (the related information file selected from the file means 101 or the newly created related information file).

(4) Finally, when the Inper creation dialog is closed, information (connection information and text identification information) in the code area 206 is automatically generated, and a new Inper in a computerized state is registered. By outputting the digitized new Inper by the output means 105, a desired Inper is created.

The selection of the Dicon and the related information file and the new creation of the related information file can be performed at any time during or after creation of the new computerized Inper. It is also possible to make changes and the like.

(4) As described above, as is apparent from the fact that the new creation dialog of the related information file is the same as the Inper creation dialog, the related information file itself can be created as the computerized Inper. That is, when a related information file is created, a Dicon is set in a document of the related information file, the Dicon is linked to another related information file, and connection information and document identification information are recorded in the related information file. Thus, the related information file itself is created as an electronic Inper. Of course, the related information file created in this way can be output by the output unit 105 to create an Inper.

By creating the related information file as Inper in this way, the link relationship between Dicon in Inper and the related information file can be further extended. Here, the link between the Inpers will be described with reference to FIGS. 12-1 to 12-3 and FIG.

FIG. 12A shows an example of a hierarchical link in which one Dicon is linked to another Inper, and the Dicon of the Inper is hierarchically linked to another Inper or related information file.

FIG. 12B shows an example of a multiple link in which one Dicon links to a plurality of Inpers or related information files, and a plurality of Dicons links to one Inper or the related information file.

FIG. 12-3 shows an example of a mutual link in which Dicon of InperA is linked to InperB, and Dicon of InperB is linked to InperA.

(4) Since links between Inpers can be extended to hierarchical links, multiple links, and mutual links in this way, the relevance of data of Inpers and related information files can be improved, and convenience can be improved.

Also, as shown in FIG. 13, multiple links and mutual links can be combined. Further, the form of the hierarchical link, the multiple link, and the mutual link is not particularly limited, and the hierarchical link in FIG. 14, the combination of the hierarchical link and the multiple link in FIG. 15, and the combination of the hierarchical link, the multiple link, and the mutual link in FIG. It is also possible to extend the link relationship as needed as shown in FIG.

(8) First to Sixth Hardware Configuration Examples Next, specific hardware configurations of the file unit 101, the reading unit 103, the search unit 104, and the output unit 105 that constitute the present invention will be described with reference to the first hardware configuration. Hardware configuration example), (second hardware configuration example), (third hardware configuration example), (fourth hardware configuration example), (fifth hardware configuration example), (sixth hardware configuration example) Will be described in this order.

(First hardware configuration example)
FIG. 17 shows a first hardware configuration example of the PUI of the present invention. The hard disk 1701A or the optical disk 1701B as the file means 101, the image scanner 1703 as the reading means 103, the personal computer 1704 as the searching means 104, and The output unit 105 includes a printer 1705 such as a laser printer or an inkjet printer.

Here, it is assumed that both or one of the hard disk 1701A and the optical disk 1701B is used as the file means 101 according to the target specification. The image scanner 1703 only needs to have a resolution capable of reading the selection information, the link information, and the sentence identification information. For example, although it depends on the two-dimensional barcode method of the code area 206, about 300 to 400 dpi is sufficient. It is. The personal computer 1704 used as the search means 104 does not require a keyboard or a display in principle.

According to the first hardware configuration example, as described above, an existing device is used as each means, so that a system can be constructed at low cost. In addition, since a personal computer is used, software can be easily installed. Furthermore, since the recognition of the information of the Inper read by the scanner and the search and management of the related information file and the related information file are performed by the software, it is easy to change the system level and the like.

(Second hardware configuration example)
FIG. 18 shows a second hardware configuration example of the PUI according to the present invention, which includes a hard disk 1801A or an optical disk 1801B as the file unit 101, a scanner / printer 1803 as the reading unit 103 and the output unit 105, and a search unit 104. And a personal computer 1804.

As described above, it is also possible to configure a system using the scanner / printer 1803 in which the reading unit 103 and the output unit 105 are integrated.

As described above, according to the second hardware configuration example, in addition to the same effects as the first hardware configuration example, the reading unit 103 and the output unit 105 are realized by one scanner / printer, so that the operation of the scanner is performed. Since the operation of the printer and the printer can be performed at the same time, the operability can be further improved.

(Third hardware configuration example)
FIG. 19 shows a third example of the hardware configuration of the PUI according to the present invention. The hard disk 1901A or the optical disk 1901B as the file means 101, the copying apparatus 1903 as the reading means 103 and the output means 105, and the personal device as the searching means 104. And a computer 1904.

As described above, it is also possible to configure a system using the copying apparatus 1904 in which the reading unit 103 and the output unit 105 are integrally configured. In this case, the copying apparatus 1904 is provided with an operation unit (display and keyboard) although it is small, and by using this operation unit, it is possible to set printout conditions and to perform security management using a user ID and a password. It can be performed.

As described above, according to the third hardware configuration example, in addition to the same effects as those of the first hardware configuration example, since the copying apparatus is used as the reading unit 103 and the output unit 105, both sides of the copying apparatus have The related information file can be output using a variety of paper handling functions such as printing, scaling printing, binding margins, and staples.

(Fourth hardware configuration example)
FIG. 20 shows a fourth hardware configuration example of the PUI of the present invention. The hard disk 2001A or the optical disk 2001B as the file means 101, the image scanner 2003 as the reading means 103, and the personal computer 2004 as the search means 104. The output unit 105 includes a color printer 2005A and / or a color display 2005B.

(5) Here, when the color printer 2005A is used as the output unit 105, the related information file can be output in color, so that photographs, illustrations, and the like can be output as color images, and the convenience is improved.

(4) When the color display 2005B is used as the output unit 105, the related information file can be output in color, so that a color image can be viewed at low cost. In other words, an inexpensive color image document information management system can be constructed.

As described above, according to the fourth hardware configuration example, in addition to the same effects as the first hardware configuration example, the color display and the color printer can be used in combination. After confirming the content on a color display, the content can be output by a color printer, and unnecessary information can be reduced. In addition, output by a color printer is more expensive than a monochrome printer and takes longer time, which also contributes to cost and time savings. Furthermore, by using a color display, a moving image can be output as the data content of the related information file.

(Fifth hardware configuration example)
FIG. 21 shows a fifth hardware configuration example of the PUI of the present invention. The hard disk 2101A or the optical disk 2101B as the file means 101, the image scanner 2103 as the reading means 103, the personal computer 2104 as the searching means 104, The printer 2105, which is the output unit 105, a personal computer 2106 for connecting the image scanner 2103 to a network, and a personal computer 2107 for connecting the printer 2105 and the network.

In other words, it can be constructed as a system in which each means is connected via a network.

According to the fifth hardware configuration example, as described above, in addition to the same effects as in the first hardware configuration example, the number and arrangement of individual devices can be freely set because each unit is connected to the network.

(Sixth hardware configuration example)
FIG. 22 shows a sixth example of the hardware configuration of the PUI according to the present invention. The PUI includes a file server 2201 as the file unit 101, a copying apparatus 2203 as the reading unit 103 and the output unit 105, and a dedicated server (the searching unit 104). (PUI server) 2204, and each means is connected via a network.

As described above, according to the sixth hardware configuration example, in addition to the same effects as those of the fifth hardware configuration example, the file unit 101 and the search unit 104 are independent devices such as a file server and a PUI server. Because the configuration is separated, the number and arrangement can be freely determined. For example, one PUI server is provided for each department, one file server is provided for each business office, and one PUI server is provided for the entire company. By arranging the information in a hierarchical manner in this manner, the information can be distributed in accordance with the quality of the information in the related information file. At this time, the PUI server can access all the file servers connected via the network.

In addition, by providing the PUI server with a management function of security information such as a user ID and a password, any Inper created in accordance with the regulations can be constructed so that all services of the PUI can be received from anywhere on the network. it can.

(9) Specific Operation Example A specific operation example of the PUI (document information management system and document information management method) of the present invention will be described with reference to FIG. FIG. 23 is the same as the sixth hardware configuration example shown in FIG. 22, and shows an example in which each means is connected via a network.

First, the user adds (marks) the desired information Dicon on the Inper to add the selected information.

(5) Next, the copying machine (reading means 103) 2203 scans the Inper to read the connection information and the sentence identification information recorded in the code area 206 of the Inper, and the added selection information.

Next, the user uses the operation panel of the copying machine 2203 to input and specify output conditions (number of copies, double-sided printing, variable-size printing, binding margin, staples, etc.).

(4) The copying apparatus 2203 transfers the read selection information and connection information to the dedicated server (PUI server) 2204. At the same time, document identification information (Inper @ ID) for identifying Inper is transferred to the dedicated server 2204.

The dedicated server (PUI server) 2204 specifies the address of the related information file corresponding to the selected Dicon or the data of the description recognition information (Dicon @ ID) based on the input selection information and link information, and specifies the specified related information. The related information file of the file server 2201 is searched via the network based on the file address or the description recognition information (Dicon @ ID), and the relevant related information file is transferred to the copying apparatus (output means 105) 2203. Further, based on the input document identification information (Inper @ ID), the relevant related information file (that is, the same Inper as the Inper read by the copying apparatus 2203 by the user) is transferred to the copying apparatus 2203.

(4) The copying apparatus 2203 prints out the input related information file on recording paper in accordance with the specified output condition. As a result, the related information file corresponding to the selected Dicon and the same Inper as the used Inper (the Inper before the addition) are printed out. On the other hand, the PUI server 2204 records management information such as access / execution processing.

As described above, in the PUI of the present invention, a Dicon on the Inper is selected, a desired Dicon is added, and the selected information is added. Output to paper.

Although description is omitted in the above operation example, the copying apparatus 2203 may be provided with a function of collecting Inper, so that the used Inper may be automatically collected.

24 to 27 show output examples of the related information file.
FIG. 24 shows an output example when the related information file is a document, and FIG. 25 shows an output example when the related information file is Inper. The data content (document) of the related information file corresponding to the selected Dicon is output on the recording paper 2401 in FIG. The data content (document) of the related information file corresponding to the selected Dicon is output on the recording paper 2501 in FIG. 25. In this case, since the related information file is Inper, the output document includes (In this case, a text Dicon 202) and a code area 206 exist. Further, an Inper ID 207 for identifying the Inper is also output.

Also, in order to make it easy to understand which recording paper from which the contents of the related information file have been selected and which recording paper has been output, for example, the sentence identification information of Imper and its Imper The name and Dicon and Dicon @ ID selected by the selection information may be output simultaneously as attached information. Thus, it is possible to easily determine which output paper corresponds to which Dicon related information file of which Inper. In addition, it is possible to improve the user's convenience when organizing the output recording paper.

26 and 27 show an example in which the read text identification information of the Inper, the Inper name thereof, and the Dicon and Dicon @ ID selected by the selection information are output as attached information 2601 on recording paper. The information 2601 and the recording paper 2401 to which the related information file has been output are output as separate recording papers. The attached information 2601 may be output as a single attached sheet (recording sheet) every time the related information file is output, or the attached information 2601 of a series of related information files may be collectively output as one attached sheet (recorded sheet). Paper).

In FIG. 27, the attached information 2601 is combined with the data of the related information file and output as one sheet of recording paper 2701.

Although a more detailed description is omitted, as an example of information output by the PUI of the present invention, for example, when the file unit 101 transfers the relevant information file, the sentence identification of the Imper read by the reading unit 103 is performed. The information, its Inper name, and the Dicon and Dicon @ ID selected by the selected information are automatically created and stored as a history-related information file, and the history-related information file to be transferred is linked to the history-related information file. Dicon (Dicon named History) is added and transferred.

The user adds to the history Dicon and causes the reading means 103 to read the information. The information of the history-related information file storing the document identification information of the Inper, the Inper name thereof, and the Dicon and the Dicon @ ID selected by the selection information. Can also be output.

(4) Usually, several histories are collected as a history-related information file. As a method of summarizing, there is a method of summarizing for each user, a method of summing for each Inper having a Dicon ringing to the output related information file, and the like. FIG. 28 shows an output example of a history-related information file compiled for each Inper. It also lists Inpers that users haven't seen. Also, Dicon, which is different from the one added by the user, is described. By referring to this information, the link structure of the related information file and Inper can be traced back to search and refer to another related information file and Inper.

As described above, the document management system and the document information management method according to the present invention are useful for a system for managing paper (medium paper) on which a document is recorded and digital data, and are particularly suitable for a document management system and the like. I have.

FIG. 1 is a block diagram of a document information management system according to the present invention. FIG. 3 is an explanatory diagram illustrating an Inper (medium sheet) in a document format. FIG. 4 is an explanatory diagram showing an Inper (medium sheet) in a list directory format. FIG. 4 is an explanatory diagram showing a link relationship between Dicon and a related information file of file means. FIG. 9 is an explanatory diagram showing an example of the relationship between the display content of Dicon and the data content of the associated information file. It is explanatory drawing which shows the mark method of Dicon. It is explanatory drawing which shows the example of rewriting (marking) of selection information. It is explanatory drawing which shows the description position information which is a part of connection information. FIG. 9 is an explanatory diagram showing an example in which connection information (connection information table) is configured by written position information and address information. It is explanatory drawing which shows the example which comprised the connection information (connection information table) with description position information and description recognition information. FIG. 9 is an explanatory diagram illustrating a method of creating an Inper and a related information file. It is explanatory drawing which shows the link between Impers. It is explanatory drawing which shows the example of a combination of a multiple link and a mutual link. It is explanatory drawing which shows a hierarchical link. It is explanatory drawing which shows the example of a combination of a hierarchical link and a multiple link. It is explanatory drawing which shows the combination of a hierarchical link, a multiple link, and a mutual link. FIG. 2 is an explanatory diagram showing a first hardware configuration example of a PUI of the present invention. FIG. 6 is an explanatory diagram showing a second hardware configuration example of the PUI of the present invention. FIG. 11 is an explanatory diagram showing a third hardware configuration example of the PUI of the present invention. FIG. 15 is an explanatory diagram showing a fourth hardware configuration example of the PUI of the present invention. It is an explanatory view showing a fifth example of a hardware configuration of a PUI of the present invention. FIG. 19 is an explanatory diagram showing a sixth hardware configuration example of the PUI of the present invention. It is explanatory drawing which shows a specific operation example. FIG. 9 is an explanatory diagram illustrating an output example when a related information file is a document. FIG. 9 is an explanatory diagram illustrating an output example when a related information file is Inper. FIG. 9 is an explanatory diagram showing an example in which the read sentence identification information of the Inper, its Inper name, and Dicon and Dicon @ ID selected by the selection information are output on recording paper as attached information. FIG. 9 is an explanatory diagram showing an example in which the read sentence identification information of the Inper, its Inper name, and Dicon and Dicon @ ID selected by the selection information are output on recording paper as attached information. FIG. 9 is an explanatory diagram showing an output example of a history related information file compiled for each Inper.

Explanation of reference numerals

DESCRIPTION OF SYMBOLS 101 File means 102 Medium paper 103 Reading means 104 Search means 105 Output means 201,301 Inper (medium paper)
202 Text Dicon
203 Symbol Dicon
204 Graphic Dicon
205 Title Dicon
206 Code area 207 Inper ID
208 Owner ID

Claims (35)

File means for storing information related to a specific word, sentence, symbol or graphic in advance as a related information file;
At least one piece of description information consisting of a word, a sentence, a symbol, or a graphic, connection information for linking the description information with a related information file of the file means, and specific description information from the description information are selected. Media sheet on which selection information for performing
Reading means for reading the selection information and the connection information from the medium paper;
Searching means for searching the file means for a relevant information file based on the selection information and the connection information read by the reading means;
An output unit for outputting the related information file searched by the search unit. File means for storing information related to a specific word, sentence, symbol or graphic in advance as a related information file;
At least one piece of description information consisting of a word, a sentence, a symbol, or a graphic; link information for linking the description information with a related information file of the file means; and specific description information selected from the description information A medium sheet on which selection information for identifying the document and document identification information for identifying the recorded document are recorded;
Reading means for reading the selection information, connection information, and document identification information from the medium sheet;
Searching means for searching the file means for a relevant information file based on the selection information, the link information and the document identification information read by the reading means;
Output means for outputting the related information file searched by the search means. 2. The connection information according to claim 1, wherein the connection information includes description position information of each description information on the medium paper, and address information for associating the description position information with the related information file. Or the document information management system described in 2. The connection information includes description position information of each description information on the medium sheet and description recognition information for recognizing the description information described at the position of the description position information. The document information management system according to claim 1. The related information file includes, as information related to the specific word, sentence, symbol, and graphic, at least one piece of written information consisting of a word, a sentence, a symbol, or a graphic, and the written information and other information of the file means. 5. The document information management system according to claim 1, further comprising connection information for connecting to a related information file. The related information file includes, as information related to the specific word, sentence, symbol, and graphic, at least one piece of written information composed of a word, a sentence, a symbol, or a graphic; 5. The document information according to claim 1, further comprising link information for linking with a related information file and document identification information for identifying a document recorded in the related information file. Management system. 7. The document information management system according to claim 1, wherein one piece of description information can be connected to a plurality of related information files of the file means. 7. The document information management system according to claim 1, wherein the connection information is capable of connecting a plurality of pieces of description information to one related information file of the file means. 9. The recording medium according to claim 5, wherein the output unit outputs the related information file to a recording sheet, and the recording sheet output by the output unit can be used as a medium sheet. Document information management system. 10. The document according to claim 1, wherein the description information constitutes a part of a document recorded on the medium sheet. Information management system. The output means outputs the document identification information read by the reading means, in addition to the output of the related information file. 10. The document information management system according to 10. The output means outputs the description information selected by the selection information in addition to the output of the related information file. 9. The document information management system according to 9 or 10. 11. The document according to claim 1, wherein the output unit and the reading unit are a copying machine in which a printer and a scanner are integrated. Information management system. 11. The document information management system according to claim 1, wherein said output means is a printer. 11. The document information management system according to claim 1, wherein said output means is a color printer. 11. The document information management system according to claim 1, wherein said output means is a display screen. 11. The document information management system according to claim 1, wherein said output means and reading means are separate devices. 11. The document information according to claim 1, wherein the reading means, the file means and the output means are connected via a network line. Management system. 11. The document information management system according to claim 1, wherein the selection information is a mark rewritten using a marker or the like. The description information can visually determine that the description information itself is the description information when compared with words, sentences, symbols, and graphics other than the description information recorded on the medium paper. Item 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 is a document information management system. When the written information is compared with words, sentences, symbols, and graphics other than the written information recorded on the medium paper, it cannot be visually determined that the written information itself is the written information. The document information management system according to claim 1, 2, 3, 4, 5, 6, 7, 8, 9, or 10. 11. The connection information is recorded in a predetermined position on the medium paper in a two-dimensional barcode format. Document information management system. A first step of storing information relating to a specific word, sentence, symbol or graphic in advance as a related information file;
At least one piece of written information consisting of a word, a sentence, a symbol, and a graphic; linking information for linking the written information with the related information file; and selecting specific written information from the written information. A second step of reading the selection information and the connection information from the medium sheet on which the selection information is recorded;
A third step of retrieving a relevant information file from the stored relevant information files based on the read selection information and the connection information;
And a fourth step of outputting the searched related information file. A first step of storing information relating to a specific word, sentence, symbol or graphic in advance as a related information file;
At least one piece of description information consisting of a word, a sentence, a symbol, or a graphic; link information for linking the description information with the related information file; and selection of specific description information from the description information A second step of reading the selection information, the link information, and the document identification information from the medium sheet on which the selection information and the document identification information for identifying the recorded document are recorded;
A third step of searching for a relevant information file from the stored relevant information files based on the read selection information, link information and document identification information;
And a fourth step of outputting the searched related information file. 24. The connection information according to claim 23, wherein the connection information includes writing position information of each writing information on the medium paper and address information for associating the writing position information with the related information file. Or the document information management method described in 24. The connection information includes description position information of each description information on the medium sheet and description recognition information for recognizing the description information described at the position of the description position information. The document information management method according to claim 23 or 24. The related information file includes, as information related to the specific word, sentence, symbol, and graphic, at least one piece of written information consisting of a word, a sentence, a symbol, or a graphic, and the written information and another related information file. 27. The document information management method according to claim 23, further comprising linking information for linking a document. The related information file includes, as information related to the specific word, sentence, symbol, and graphic, at least one piece of description information including any of a word, a sentence, a symbol, and a graphic; 27. The document information management method according to claim 23, further comprising link information for linking a document and document identification information for identifying a document recorded in a related information file. 29. The document information management method according to claim 23, wherein one piece of the described information can be connected to a plurality of related information files. 29. The document information management method according to claim 23, wherein the link information is capable of linking a plurality of pieces of information with one related information file. 24. The method according to claim 23, wherein in the fourth step, the related information file is output on a recording sheet, and the output recording sheet can be used as a medium sheet. 28. The document information management method described in 28, 29 or 30. 32. The document according to claim 23, wherein the description information constitutes a part of a document recorded on the medium sheet. Information management method. 33. The document information management method according to claim 23, wherein the selection information is a mark rewritten using a marker or the like. The description information can visually determine that the description information itself is the description information when compared with words, sentences, symbols, and graphics other than the description information recorded on the medium paper. Item 23, 24, 25, 26, 27, 28, 29, 30, 31, 32 or 33. When the written information is compared with words, sentences, symbols, and graphics other than the written information recorded on the medium paper, it cannot be visually determined that the written information itself is the written information. 34. The document information management method according to claim 23, 24, 25, 26, 27, 28, 29, 30, 31, 32 or 33.

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