JP2001195322A - Electronic mail transmission system and attached file confirmation method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an electronic mail transmission system for preventing an attached file from being forgotten to be attached. SOLUTION: This system is provided with a transmission document check means for confirming the contents of a transmission document, a character string registration means for storing a prescribed character string, an attached file check means for confirming the presence/absence of the attached file and a message generation means for generating a prescribed message. When transmitting the transmission document, the transmission document check means checks whether or not the character string is included in the transmission document. In the case that the character string is included, the attached file check means checks whether or not the attached file is included in the transmission document. In the case that the attached file is not included, the message generation means generates the message.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an e-mail transmission system capable of creating a transmission document, attaching a file to the transmission document, and transmitting the transmission document. The present invention further relates to an attached file confirmation method.

[0002]

2. Description of the Related Art Recently, the spread of information terminals such as personal computers,
Due to the spread of the Internet, e-mail has begun to be widely used. E-mail can basically transmit only text, but MIME (Multipurpose I
By using functions such as Internet Mail Extensions), data other than ordinary text such as image files and application-specific document files can be "attached" as an attached file and exchanged.

[0003]

There is a case where an e-mail is sent with an attached file attached, and the e-mail must be sent again after forgetting to attach the attached file. In this case, wasted time is spent for resending the e-mail. There are also cases where the sender of the e-mail does not notice that he or she has forgotten to attach the attached file, and resends the e-mail at a later time based on an indication from the e-mail recipient. , And there is a possibility that troubles may occur especially in an emergency.

Accordingly, it is an object of the present invention to provide an electronic mail transmission system and method for preventing a user from forgetting to attach an attached file.

[0005]

SUMMARY OF THE INVENTION In view of the above, an electronic mail transmission system according to the present invention comprises: a transmission document checking unit for inspecting the contents of the transmission document; and a character string registration unit for storing a predetermined character string. An attached file checking unit for checking the presence or absence of an attached file, and a message generating unit for generating a predetermined message. When transmitting the transmitted document, the transmitted document checking unit includes the character in the transmitted document. Check whether a column is included, and if the character string is included, the attached file checking unit checks whether the transmitted document includes an attached file, and determines whether the attached file is not included. In this case, the message generating means is configured to generate the message.

One embodiment of the electronic mail transmission system according to the present invention is characterized in that the electronic mail transmission system further comprises means for changing the predetermined character string.

According to the attached file confirming method of the present invention, a step of confirming whether or not a predetermined character string is included in a transmission document when transmitting an e-mail; And confirming whether or not the transmission document includes an attached file, and generating a predetermined message when the transmitted document does not include the attached file.

[0008]

DESCRIPTION OF THE PREFERRED EMBODIMENTS FIG. 1 is a block diagram showing a configuration of an electronic mail transmission system capable of implementing an attached file confirmation method according to the present invention. The e-mail transmission system 1 includes a transmission document check unit 11 for confirming the contents of an e-mail transmission document, a character string registration unit 12 for registering a character string, an attached file check unit 13 for confirming the presence or absence of an attached file, Display control unit 1 for displaying messages
4, a key operation unit 15 for registering a character string, an e-mail transmission unit 16 for transmitting an e-mail, and a central control unit 17 for controlling operations of these units. The e-mail transmission system 1 further includes or is connected to means (not shown) required for normal e-mail transmission, such as a means for creating a transmission document and a means for attaching a file.
This system can be realized by dedicated hardware, for example, as software operating on a personal computer or the like. For example, when implemented as software running on a conventional personal computer, the message is displayed on a display device of the personal computer,
The character string is input from the keyboard of the personal computer.

[0009] The user always inserts a predetermined character string into a transmission document to which a file is attached. This character string may be, for example, "file attached". This character string is registered in the character string registration unit 12 via the key operation unit 15 in advance.

FIG. 2 shows the electronic mail transmission system 1 shown in FIG.
5 is a flowchart for explaining the operation at the time of mail transmission. In step 201, the operation starts. At this point, it is assumed that the user has created a transmission document and has attached (will intend) to attach a file to be transmitted at the same time. In step 202, the transmission document check unit 11 inspects the transmission document and checks the character string registration unit 1
It is determined whether or not the character string stored in 2 is included. If the character string is not included, it is determined that the transmission document is a document to which no file is attached, and the process proceeds to step 207, where the e-mail transmission unit 16 transmits the transmission document. If the character string is included, it is determined that the document is a file to which a file should be attached, and the process proceeds to step 203, where the attached file checking unit 13 checks the transmitted document and determines whether the file is attached. Determine whether or not. If the file is attached, the process proceeds to step 207, where the e-mail transmission unit 16 transmits the transmission document. If the file is not attached, it is determined that the user has forgotten to attach the file, and step 2
Proceeding to 04, the display control unit 14 displays a predetermined message. This message may be, for example, "File not attached. Are you sure?" At this time, the user can select whether file attachment is necessary. If it is determined in step 205 that file attachment is unnecessary, the process proceeds to step 207, where the electronic mail
6 transmits the transmission document. This is a case where the character string is accidentally included in the transmission document, for example, by citing another mail. If a file attachment is required, proceed to step 206, attach the file selected by the user to the sent document, and in step 207,
The e-mail transmission unit 16 transmits the transmission document.

[0011]

According to the present invention, it is possible to prevent the user from mistakenly forgetting to attach a file when sending an e-mail with the file attached. by this,
Reduce the extra time to resend emails,
The recipient of the e-mail does not need to make a request that the attached file is not sent, and the information can be efficiently transmitted by the e-mail. By registering a frequently used character string in the sent document created when a user attaches a file to the message as to whether a file is attached, and notifying only when the character string matches, Messages can be displayed only when necessary.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration of an electronic mail transmission system according to the present invention.

FIG. 2 is a flowchart showing the operation of the electronic mail transmission system according to the present invention.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 E-mail transmission system 11 Transmission document check part 12 Character string registration part 13 Attached file check part 14 Display control part 15 Key operation part 16 E-mail transmission part 17 Central control part

Claims (3)

[Claims] An e-mail transmission system for generating a transmission document, attaching a file to the transmission document, and transmitting the transmission document, wherein a transmission document check unit for inspecting the contents of the transmission document; Character string registration means for storing the character string of the attached file, attachment file checking means for checking the presence or absence of an attached file, and message generating means for generating a predetermined message. Checking means checks whether or not the character string is included in the transmitted document, and if the character string is included, the attached file checking means determines whether or not the transmitted document includes an attached file. And that the message generating means is configured to generate the message when no attached file is included. E-mail transmission system. 2. The electronic mail transmission system according to claim 1, further comprising means for changing said predetermined character string. 3. When sending an e-mail, a step of checking whether a predetermined character string is included in a transmission document; and, if the character string is included,
A method for checking an attached file, comprising: a step of checking whether an attached file is included in the transmitted document; and a step of generating a predetermined message when the attached file is not included.