CN1510618A - Account payable managing system and method - Google Patents

Account payable managing system and method Download PDF

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Publication number
CN1510618A
CN1510618A CNA021604002A CN02160400A CN1510618A CN 1510618 A CN1510618 A CN 1510618A CN A021604002 A CNA021604002 A CN A021604002A CN 02160400 A CN02160400 A CN 02160400A CN 1510618 A CN1510618 A CN 1510618A
Authority
CN
China
Prior art keywords
payable
bill
notes
notes payable
module
Prior art date
Application number
CNA021604002A
Other languages
Chinese (zh)
Inventor
王瑞美
Original Assignee
鸿富锦精密工业(深圳)有限公司
鸿海精密工业股份有限公司
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by 鸿富锦精密工业(深圳)有限公司, 鸿海精密工业股份有限公司 filed Critical 鸿富锦精密工业(深圳)有限公司
Priority to CNA021604002A priority Critical patent/CN1510618A/en
Publication of CN1510618A publication Critical patent/CN1510618A/en

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Abstract

The present invention discloses a payable bill administrating system and method thereof. The system comprises a bill making module for making the payable bill; a payable bill printing module for assigning the bill numbers for each newly made payable bill; a verifying module for verifying if the payable bill is permitted to issue; a changing module for performing the changing operation of payable bill and a cashing module for performing cashing operation of bill. The user inquires the payable funds on account in storage stored in a database and the system prompts the receivable funds on account on which the payable bill should be made. The user makes the payable bill through the bill making module. The system assigns the bill numbers for each newly made payable bill, then the verifier verifies if the payable bill is permitted to issue. The system prompts the bill cashing operation for the issued payable bill. The payable bill administrating system of the invention provides users with the bill behavior of centralized control and management of all links of the payable bill and improves the level of administration of the payable bill.

Description

Notes payable management system and method

[technical field]

The present invention relates to a kind of area of computer aided notes payable management system and method, particularly relate to a kind of notes payable management system and method based on the enterprises note action.

[background technology]

For especially large-scale manufacturing enterprise of enterprise, the notes payable management is most important.When draw and the bill kind opened etc. are related to business capital keyholed back plate and enterprise's business reputation question, help business finance most when guaranteeing enterprise's business reputation, notes payable that then must the good enterprise of keyholed back plate.The keyholed back plate of notes payable relates to alteration of bill, replacing after the date of payment, the means of payment, approved for release and the ticket issuing of bill, cancel, stop payment and final bill is cashed behavior.The assistant software that is used for keyholed back plate enterprise notes payable now on the market is a lot, but all only is pure handwork computerize mostly, seldom from truly removing the keyholed back plate notes payable.

As United States Patent (USP) trademark office the 5th, 186, No. 334 patents, date of declaration is on February 16th, 1993, patent name is " bank money treating apparatus again circulates " (Bank Note HandlingApparatus of A Recirculating Type), this patent provides the how device of the bank money of keyholed back plate user access of a kind of bank, does not relate to enterprise how in the technology of enterprises keyholed back plate bank money.United States Patent (USP) trademark office the 5th and for example, 129, No. 945 patents, date of declaration is on June 16th, 1992, patent name is " financial data disposal system " (Financial DataProcessing System), this patent provides a kind of system and method to invoice and bill processing, this system and method is that solution caused accounting account after notes receivable or payment notes payable are received by enterprise borrows or lends money the change process problem, concentrates in the same system by the accounting activity with all dispersions and borrows or lends money variation with automatic processing accounting account.The technology that this patent disclosed stresses to solve accounting account delta data how to be handled, and comprehensive inadequately for the management of notes payable.

[summary of the invention]

Fundamental purpose of the present invention is to provide a kind of notes payable management system and method, and the act of bill that it can concentrate all links of keyholed back plate notes payable makes the circulation of bill in system have mark to follow.

Another object of the present invention is to provide a kind of notes payable management system and method, it can provide the concentrated keyholed back plate of blank check, to avoid check by improper use.

The invention provides a kind of notes payable management system, the act of bill that it can concentrate all links of keyholed back plate notes payable makes the circulation of bill in system have mark to follow.This system includes many client computers, a main frame and a database, and described client computer links to each other with main frame by an electronic communications network (ECN), and main frame is connected by a database with database and links to each other.Each client computer provides a user interface, but the user is by this user interface input information and obtain information.Main frame includes an authority managing and controlling module, is used to be provided with subscriber data and user right; One basic data maintenance module is used to increase newly, revises, inquires about and deletes basic document, and described basic document comprises; One remittance drawing of bill of exchange module is used to open the notes payable operation; One payable bill printing module is used for distributing automatically note number newly to open notes payable for each; One auditing module is used to examine notes payable and whether grants distribution; One change module is used to change notes payable; One cashes module is used for notes payable and cashes operation.Database storing has institute of enterprise account payable data in stock.

The invention provides a kind of notes payable management method, the act of bill that it can concentrate all links of keyholed back plate notes payable makes the circulation of bill in system have mark to follow.This method includes following steps: (a) open notes payable automatically; (b) notes payable print job; (c) whether the audit notes payable grants distribution, if forbidden in distribution, changes step (a) over to, if grant distribution, changes step (d) over to; (d) judge whether to need to carry out bill change operation, if need not carry out the bill operation, flow process changes step (f) over to; If need to carry out bill change operation, enter step (e); (e) change bill; (f) judge whether notes payable after changing is effective, if invalid, changes step (a) over to; If bill after changing is effective; Enter step (g); (g) cash bill.

Notes payable management system provided by the invention and method can be concentrated the act of bill of all links of keyholed back plate notes payable, make the circulation of bill in system have mark to follow, and in addition, system also provides the use keyholed back plate of blank check, to avoid check by improper use.

[description of drawings]

Fig. 1 is the hardware structure figure of notes payable management system of the present invention.

Fig. 2 is a notes payable Functions of Management System module map of the present invention.

Fig. 3 is the operation process chart of notes payable management system of the present invention.

[embodiment]

As shown in Figure 1, be notes payable management system hardware structure figure of the present invention.A plurality of client computers 10 link to each other with a main frame 12 by network 11; This main frame 12 links to each other with database 14 by connecting 13.Wherein, network 11 is a kind of electric networks, and it can be Intranet, Internet or other type network.Connecting 13 is that a kind of database connects, as the open type data storehouse connect (Open Database Connectivity, ODBC), perhaps the Java database connect (Java Database Connectivity, JDBC) etc.Client computer 10 is for the user provides interactive user interface, and the user carries out basic document by this user interface and safeguards, defines and read managerial report.Main frame 12 stores a series of software function modules (as shown in Figure 2), is used to receive the client data and handles, and the result is back to client.Database 14 is used to store the basic document and the authority setting data of various settings.

As shown in Figure 2, be notes payable management system functional block diagram of the present invention.This notes payable management system includes an authority managing and controlling module 20, one basic data maintenance module 21, one remittance drawing of bill of exchange modules 22, one payable bill printing module, 23, one auditing module, 24, one change modules 25, one cashes module 26, one enquiry modules 27, one Reports modules 28.Wherein authority managing and controlling module 20 is used to set user right.Each user is assigned with specific visit and operating right.

Basic data maintenance module 21 is used to safeguard various basic documents, operation such as that described maintenance includes is newly-increased, modification, inquiry and deletion.The basic document of being safeguarded includes data such as account title, accounting entry and report form template.

The drawing of bill of exchange module 22 of converging is used to open the notes payable operation, and system provides the function of opening single notes payable or opening many notes payable simultaneously, and the notes payable kind of being opened includes check, cashier's cheque and draft etc.System points out all account payable data automatically, if the bank of making out an invoice is same, then can open many notes payable simultaneously.The bill of opening is saved in the database 14, and when institute's draw was saved, system produced unique a transaction sequence number and an accounting entry corresponding to this notes payable automatically.

Payable bill printing module 23 is used to the notes payable of newly opening to distribute note number and carries out the bill printing operation.The notes payable data of system's automatic prompting number of not joining, each notes payable can only be equipped with unique note number.The notes payable that is prepared number is saved in the database 14.

Auditing module 24 is used to examine the notes payable that has prepared note number and do not checked and approved as yet.The notes payable that audit is passed through is denoted as automatically and checks and approves, and is issued.Examining unsanctioned notes payable is return.

Change module 25 is used for bill change operation.Notes payable after the distribution may the Yin Teding origin of an incident takes place and carries out bill change operation, as the ticket behavior of changing that causes ticket voiding and therefore carry out because of amount of the instrument mistake etc.; Or because of the irresistible origin of an incident or other legitimate ground taking place through notes payable right grantee agreement, the change due date; Perhaps in response to paying right of negotiable instrument grantee institute's delivered product or serving the defective payment behavior etc. of supspending that causes notes payable.

Cash module 26 and be used for the operation of cashing of notes payable.System points out all effectively and the notes payable data of not exceeding the time limit automatically, expires or overdue notes payable for being about to, and carries out bill and cashes operation, and when bill was cashed automatically, system produced corresponding accounting entry automatically.

Enquiry module 27 is used to inquire about account payable and notes payable related data.Comprise draw not the account payable inquiry, according to bank do not inquire about notes payable, according to the client do not inquire about notes payable, according to notes payable status poll notes payable etc.Described notes payable state comprises in the processing, prints, checks and approves and cashes etc., is meant that initial draw is not equipped with the notes payable state of note number as yet in wherein handling.

Reports module 28 is used for generating various forms according to User Defined report generation condition and corresponding report form template, comprises that notes payable is correlated with accounting entry detail list, the other notes payable detail list of bank, the other notes payable detail list of client, the notes payable detail list of checking and approving and the notes payable detail list cashed etc.

As shown in Figure 3, be the operation process chart of notes payable management system of the present invention.At first, open notes payable operation (step 30).The user is by the account payable data of storage in the enquiry module Query Database 14, system is shown to the user with all qualified account payable data by user interface, and prompting should be opened the account payable of notes payable, the user therefrom selects to open the account payable of notes payable, be that selected account payable is selected the modes of payments then, in this embodiment, the modes of payments that provides of system includes account transfer, remittance and check etc.From the bank of at least one family of system's appointment, select a tame bank as the account transfer or the bank of making out an invoice for the selected modes of payments then.System opens notes payable automatically according to selected account payable and the modes of payments and bank, and produces corresponding accounting entry automatically.The notes payable of being opened and the accounting entry of generation are saved in the database 14.The bill situation of the bill after opening is denoted as " in the processing ", system prints operation (step 31) to the notes payable of this situation, distribute a unique note number promptly for each notes payable, the notes payable and the corresponding note number thereof that are assigned with behind the note number are saved in the database 14, alternative these notes payable of printing of user.The bill situation of the notes payable after the print job of execution notes payable is denoted as " printing " automatically.User with audit authority examines the notes payable that is denoted as " printing " by auditing module 24, judges whether to grant this notes payable (step 32) of distribution.If audit is not passed through, then flow process is back to notes payable and opens step (step 30); If audit is passed through, then issue this notes payable.The user judges whether the notes payable after the distribution need carry out change operation (step 33), if there is the origin of an incident that causes carrying out bill change operation to take place, then carries out bill change operation (step 34).Contingent bill change operation includes notes payable and cancels, changes ticket, changes and stop payment etc.After carrying out notes payable calcellation operation, this notes payable has not existed, and system changes the data of this notes payable correspondence over to the accounts receivable stock automatically.If carry out and change the ticket operation, then flow process returns back to initial step (step 30).If carry out the alteration of bill operation, the related data of only altering bill, as the date of expiry etc., the notes payable after the change is still effective.If carry out the stop payment of bill operation, then this notes payable is in momentary state, can not enter sending to and cashing operation of bill.Eliminate when the origin of an incident that causes stopping payment operation, then stop payment operation and stop, this notes payable recovers effective status.Can not recover effective status again if be in the notes payable of the state of stopping payment, then directly enter the ticket voiding operation, this notes payable belongs to elimination.If do not cause the origin of an incident of bill change to take place, then need not carry out bill change operation, flow process directly enters step 36.Whether effectively system judges the post-job bill of execution change (step 35), if invalid, then flow process returns back to initial step (step 30), if notes payable after changing is still effective, then this notes payable enters next step (step 36), and promptly bill sends to operation.The bill that system provides is sent to mode and is included mailing and oneself neck etc., and wherein for mailing way, system counts the notes payable amount of money with required postage automatically.At last, carry out bill and cash operation (step 37).System points out the notes payable that need cash automatically, and the bill situation of the notes payable after cashing is denoted as " cashing " automatically.When cashing bill, system produces corresponding accounting entry automatically.The accounting entry of cashing related data and generation of bill is saved in the database 14.

System provides automatic report generation function, and the user can select corresponding report form template and corresponding report generation condition is set by Reports module 28 according to demand at any time, and system generates corresponding report in view of the above automatically, and these forms are preserved or printed to user's alternative.

Claims (10)

1. notes payable management system, include many client computers, one main frame, an and database, wherein each client computer provides a user interface, but the user by this user interface input information and obtain information, described client computer links to each other with main frame by an electronic communications network (ECN), main frame is connected by a database with database and links to each other, and it is characterized in that:
Main frame includes:
One authority managing and controlling module is used to be provided with subscriber data and user right;
One basic data maintenance module is used to increase newly, revises, inquires about and deletes basic document;
One remittance drawing of bill of exchange module is used to open the notes payable operation;
One payable bill printing module is used for the notes payable that distributes note number newly to open for each automatically;
One auditing module is used to examine notes payable and whether grants distribution;
One change module is used to change notes payable;
One cashes module is used for notes payable and cashes operation; Database storing has institute of enterprise account payable data in stock.
2. notes payable management system as claimed in claim 1 is characterized in that also including an enquiry module, is used to inquire about stock's account payable data and notes payable data.
3. notes payable management system as claimed in claim 1 is characterized in that also including a Reports module, is used for according to the user's request automatic report generation.
4. notes payable management method is characterized in that including following steps:
(a) open notes payable automatically;
(b) notes payable print job;
(c) whether the audit notes payable grants distribution, if forbidden in distribution, changes step (a) over to, if grant distribution, changes step (d) over to;
(d) judge whether to need to carry out bill change operation, if need not carry out the bill operation, flow process changes step (f) over to; If need to carry out bill change operation, enter step (e);
(e) by change module change bill;
(f) judge whether notes payable after changing is effective, if invalid, changes step (a) over to; If bill after changing is effective, enter step (g);
(g) cash bill.
5. notes payable management method as claimed in claim 4 is characterized in that: wherein step (a) includes following steps:
(a1) determine the account payable data;
(a2) choose account payable;
(a3) select the modes of payments;
(a4) selected bank;
(a5) the automatic draw of system.
6. as claim 4 a described notes payable management method, it is characterized in that also including the step of the corresponding accounting entry of automatic generation.
7. notes payable management method as claimed in claim 4 is characterized in that: wherein step (e) includes the step of carrying out the ticket voiding operation, after the operation of execution ticket voiding, changes the notes payable data over to the account payable stock.
8. notes payable management method as claimed in claim 4 is characterized in that: wherein step (e) includes the step of carrying out the alteration of bill operation, and the notes payable after the change is saved in the database.
9. notes payable management method as claimed in claim 4 is characterized in that: wherein step (e) includes the step of carrying out the stop payment of bill operation.
10. notes payable management method as claimed in claim 4 is characterized in that: it also includes the step according to the user's request automatic report generation.
CNA021604002A 2002-12-25 2002-12-25 Account payable managing system and method CN1510618A (en)

Priority Applications (1)

Application Number Priority Date Filing Date Title
CNA021604002A CN1510618A (en) 2002-12-25 2002-12-25 Account payable managing system and method

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Application Number Priority Date Filing Date Title
CNA021604002A CN1510618A (en) 2002-12-25 2002-12-25 Account payable managing system and method

Publications (1)

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CN1510618A true CN1510618A (en) 2004-07-07

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Cited By (2)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
CN104715412A (en) * 2013-12-17 2015-06-17 远光软件股份有限公司 Method and device for automatic bill allocation
CN109118345A (en) * 2018-07-17 2019-01-01 华润物业工程科技有限公司 The red punching of thing industry cancels system and its judges method of adjustment

Cited By (3)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
CN104715412A (en) * 2013-12-17 2015-06-17 远光软件股份有限公司 Method and device for automatic bill allocation
CN109118345A (en) * 2018-07-17 2019-01-01 华润物业工程科技有限公司 The red punching of thing industry cancels system and its judges method of adjustment
CN109118345B (en) * 2018-07-17 2020-12-04 华润物业工程科技有限公司 Red flushing and waste system for property charging and judgment and adjustment method thereof

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